Governance and Strategic Relationships Committee Meeting Minutes

28 March 2019

 

   MINUTES OF Far North District Council
Governance and Strategic Relationships Committee Meeting
HELD AT THE Council Chamber, Memorial Avenue, Kaikohe
ON Thursday, 28 March 2019 AT 10.01am

 

PRESENT:                   Cr Tania McInnes (Deputy Mayor), Mayor John Carter (HWTM), Cr Ann Court, Cr Dave Hookway, Cr Colin (Toss) Kitchen, Cr Sally Macauley, Cr John Vujcich, Cr Kelly Stratford

IN ATTENDANCE:               

STAFF PRESENT:               Shaun Clarke (Chief Executive Officer), Darrell Sargent (General Manager – Strategic Planning and Policy), Dean Myburgh (General Manager -  District Services), Andy Finch (General Manager – Infrastructure and Asset Management), Jaime Dyhrberg (Executive Officer), Janice Smith (General Manager – Corporate Services Acting), Roger Ackers (Manager – Strategy Development), Glenn Rainham (Manager – Alliances), Siân Smith (Strategy and Policy Specialist), Phill Grimshaw (Strategic Advisor),  Ted  Wihongi (Senior Maori Development Advisor), Gayle Andersen (Executive Assistant to General Manager), Kim Hammond (Meetings Administrator)

 

At 10:02 am, Mayor John Carter left the meeting. At 10:04 am, Mayor John Carter returned to the meeting.

1            Apologies and Declarations of Interest

Nil

2            Confirmation of Previous Minutes

3.1         Confirmation of Previous Minutes

Agenda item 3.1 document number A2415815, pages 7 - 8 refers

Resolution  2019/1

Moved:       Cr Kelly Stratford

Seconded:  Cr John Vujcich

That the Governance and Strategic Relationships Committee confirm the minutes of the meeting held 28 November 2018 as a true and correct record.

Carried

 

3            Deputation

 Darrell Sargent (General Manager – Strategic Planning and Policy) spoke regarding the update on Iwi/Hapu Relationships.

additional papers

Resolution  2019/2

Moved:       Cr Tania McInnes

Seconded:  Cr Kelly Stratford

That the Audit, Risk and Finance Committee receive the additional paper “Iwi/Hapu Relationships”

Carried

Attachments tabled at meeting

1     Tabled Document - IwiHapu Relationship

 

4            Strategic Planning and Policy Group

4.1         Masters Thesis research involving Far North District Council

Agenda item 4.1 document number A2365320, pages 13 - 14 refers

Resolution  2019/3

Moved:       Cr Tania McInnes

Seconded:  Cr Kelly Stratford

The Governance and Strategic Relationships Committee receive the report “Masters Thesis research involving Far North District Council”.

Carried

 

4.2         District Strategy and Spatial Plan - project update

Agenda item 4.2 document number A2365518, pages 15 - 17 refers

Resolution  2019/4

Moved:       Cr Kelly Stratford

Seconded:  Cr Colin (Toss) Kitchen

The Governance and Strategic Relationships Committee receive the report “District Strategy and Spatial Plan - project update”.

Carried

Attachments tabled at meeting

1     Presentation - FN2100 presentation

At 10.30 am, Mayor John Carter left the meeting. At 10.32 am, Mayor John Carter returned to the meeting.

The meeting was adjourned from 10.44 am to 12.08 pm for Elected Members to meet with representative from Te Kohitanga Marae.

Petition from Te Kotahitanga Marae

Committee Resolution  2019/5

Moved:       Cr Tania McInnes

Seconded:  Cr Kelly Stratford

That the Audit, Risk and Finance Committee receive the petition from Te Kotahitanga Marae.

Carried

At 12:08 pm, Cr Dave Hookway left the meeting.

At 12:09 pm, Mayor John Carter left the meeting. At 12:10 pm, Mayor John Carter returned to the meeting.

 

4.3         District Strategy and Spatial Plan - Environmental Scan

Agenda item 4.3 document number A2368535, pages 18 - 18 refers

Resolution  2019/6

Moved:       Cr Kelly Stratford

Seconded:  Cr Colin (Toss) Kitchen

The Governance and Strategic Relationships Committee receive the report District Strategy and Spatial Plan - Environmental Scan.

Carried

 

5            Corporate Services Group

5.1         Elected Members’ Engagement in Meetings, Workshops, and Development Opportunities November 2018 - January 2019

Agenda item 5.1 document number A2397425, pages 19 - 21 refers

This item was withdrawn from the agenda.

 At 12:15 pm, Cr Dave Hookway returned to the meeting.

6            Information Reports

6.1         Regional Economic Development

Agenda item 6.1 document number A2397260, pages 22 - 24 refers

Committee Resolution  2019/7

Moved:       Cr Tania McInnes

Seconded:  Cr Kelly Stratford

That the Governance and Strategic Relationships Committee receive the report “Regional Economic Development”

Carried

At 12:19 pm, Mayor John Carter left the meeting. At 12:24 pm, Mayor John Carter returned to the meeting.

At 12:25 pm, Mayor John Carter left the meeting.

7            Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Committee Resolution  2019/8

Moved:       Cr Tania McInnes

Seconded:  Cr Colin (Toss) Kitchen

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

3.1 - Confirmation of Previous Minutes (Public Excluded)

s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

s7(2)(g) - the withholding of the information is necessary to maintain legal professional privilege

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

3.2 - CEO KPI Quarter 2 Performance Report

s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

 

Carried

At 12:27 pm, Mayor John Carter returned to the meeting.

 

8            Meeting Close

The meeting closed at 1.02 pm.

 

The minutes of this meeting will be confirmed at the Governance and Strategic Relationships Committee meeting held on 30 May 2019.

 

 

 

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CHAIRPERSON