Extraordinary Council Meeting Minutes

18 January 2024

MINUTES OF Far North District Council
Extraordinary Council Meeting
HELD VIRTUALLY via Teams ON
Thursday 18 January 2024 AT 10.00AM

PRESENT:              Kahika - Mayor Moko Tepania, Kōwhai - Deputy Mayor Kelly Stratford, Cr Ann Court, Cr Felicity Foy, Cr Babe Kapa, Cr Penetaui Kleskovic, Cr Steve McNally, Cr Mate Radich, Cr John Vujcich, Cr Steve McNally.

IN ATTENDANCE: Belinda Ward (Chairperson – Bay of Islands-Whangaroa Community Board), Calvin Thomas (General Manager – Northland Transport Alliance); Fraser Hoani (Road Corridor Manager – Northland Transport Alliance).

STAFF PRESENT: Guy Holroyd (Chief Executive Officer), Harley Alexander (Multimedia Strategy and Communications Advisor - Communications and Engagement), Jacine Warmington (Group Manager - Strategic Relationships), Roger Ackers (Group Manager - Policy and Planning), Tanya Proctor (Head of Infrastructure Strategy), Ruben Garcia (Group Manager - Community and Engagement), Casey Gannon (Manager - Democracy Services), Marlema Baker (Te Kuaka Committee Co-ordinator - Democracy Services) Ellie Greenwood (Democracy Advisor - Democracy Services), Imrie Dunn (Democracy Advisor - Democracy Services), Fleur Beresford (Democracy Advisor - Democracy Services).

1            Karakia Timatanga / Opening Prayer

At 10.00am the meeting commenced with a karakia by Kahika – Mayor Moko Tepania.

2            NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and Declarations of Interest

Nil

3            ngā tono kōrero / Deputation

4            NGĀ KŌRERO A TE kahika / MAYORAL ANNOUNCEMENTS

5            Ngā Pūrongo / Reports

5.1         Updates to 2024 Meeting Schedule

Agenda item  document number A4530435, pages 6 - 13 refers.

Resolution  2024/1

Moved:       Cr Mate Radich

Seconded:  Kōwhai - Deputy Mayor Kelly Stratford

That Council:

a)      adopt the following amended 2024 Reserve dates:

·        January 30, 31

·        February 21, 27

·        March 5, 6, 12, 27

·        April 2, 9, 24, 30

·        May 1, 7, 29

·        June 4, 5, 11, 26

·        July 2, 3, 9, 30, 31

·        August 6, 28

·        September 2, 3, 10, 25

·        October 2, 8, 9, 15, 30

·        November 5, 6, 12, 27

·        December 4, 10

b)      adopt the following 2024 Committee meeting dates:

i.        Te Huia - Executive Review Committee (4 weekly)

·        1 February

·        29 February

·        4 April

·        2 May

·        30 May

·        4 July

·        1 August

·        29 August

·        3 October

·        7 November

ii.       Te Kuaka – Te Ao Māori Committee (bi-monthly)

·        22 February

·        22 April

·        27 June

·        22 August

·        31 October

·        11 December

iii.      Te Miromiro – Assurance, Risk and Finance Committee (6 weekly)

·        28 February

· 3 April

· 22 May

· 24 July

· 4 September

· 22 October

· 3 December

iv.      Te Koukou-Transport Committee (4 weekly)

· 20 February

· 26 March

· 23 April

· 21 May

· 25 June

· 23 July

· 20 August

· 24 September

· 29 October

· 26 November

Carried

5.2         Temporary Road Closure - Waitangi Weekend 2024

Agenda item  document number A4532901, pages 15 - 20 refers.

Resolution  2024/2

Moved:       Kahika - Mayor Moko Tepania

Seconded:  Cr John Vujcich

That Council approve the proposed temporary road closure to accommodate the safe operation of the Waitangi Day commemoration weekend event.

                                                                                                                                                Carried

6            Karakia Whakamutunga / ClosE

At 10.07am the meeting closed with a karakia by Kahika – Mayor Moko Tepania.

7            Meeting Close

The meeting closed at 10.07

The minutes of this meeting will be confirmed at the Council Meeting held on 8 February 2024.

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CHAIRPERSON