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4 November 2021 |
MINUTES OF FAR NORTH DISTRICT COUNCIL
ORDINARY COUNCIL
MEETING
HELD AT THE VIRTUALLY
VIA MICROSOFT TEAMS
ON THURSDAY, 4
NOVEMBER 2021 AT 10.00 AM
PRESENT: Mayor John Carter (HWTM), Deputy Mayor Ann Court, Cr David Clendon, Cr Dave Collard, Cr Felicity Foy, Cr Mate Radich, Cr Rachel Smith, Cr Kelly Stratford, Cr John Vujcich
IN ATTENDANCE: Mike Edmonds (Member), Adele Gardner (Te Hiku Community Board Chairperson), Belinda Ward (Bay of Islands-Whangaroa Community Board),
STAFF PRESENT: Shaun Clarke (Chief Executive Officer), William J Taylor, MBE (General Manager Corporate Services), Dean Myburgh (General Manager District Services), Andy Finch (General Manager Infrastructure and Asset Management), Darren Edwards (General Manager Strategic Planning and Policy)
1 Karakia Timatanga / Opening Prayer
His Worship the Mayor commenced the meeting with a prayer.
2 NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and Declarations of Interest
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Resolution 2021/56 Moved: Mayor John Carter Seconded: Cr Rachel Smith That Council accept apologies for lateness from Crs Moko Tepania and David Clendon |
3 ngā tono kōrero / Deputation
· 10:10 am Jane Johnston – Government Reform Proposals
· 10:15 am Craig Hobson, Josh Port & Freda Riwai – Northland Basketball
· 10:20 am Steve Mutton (NTA) – 2021 – 24 NTLP Outcomes
Cr David Clendon joined the meeting at 10:21 am.
· 10:25 am Shirley Ayers, Julie Scott & Nora Rameka - Housing
4 NGĀ KŌRERO A TE KOROMATUA / MAYORAL ANNOUNCEMENTS
The Mayor advised he would provide brief updates throughout the meeting.
5 Confirmation of Previous Minutes
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5.1 Confirmation of Previous Minutes Agenda item 5.1 document number A3052395, pages 12 - 34 refers. |
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Resolution 2021/57 Moved: Mayor John Carter Seconded: Cr Felicity Foy That Council confirms as a true and correct record the minutes of the Council meetings as follows; · 14 September 2021 (Extraordinary) · 23 September 2021 · 21 October 2021 (Extraordinary) In Favour: Mayor John Carter, Deputy Mayor Ann Court, David Clendon, Dave Collard, Felicity Foy, Mate Radich, Rachel Smith, Kelly Stratford and John Vujcich Against: Nil |
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6.1 Committee Recommendations and Resolutions - October 2021 Agenda item 6.1 document number A3450795, pages 35 - 56 refers. |
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Resolution 2021/58 Moved: Mayor John Carter Seconded: Cr Rachel Smith That Council: a) adopt the Far North 2100 Strategy. In Favour: Mayor John Carter, Deputy Mayor Ann Court, Dave Collard, Rachel Smith, Kelly Stratford and John Vujcich Against: Crs David Clendon, Felicity Foy and Mate Radich carried b) approve the Road Speed Limit Policy continue without amendment. In Favour: Mayor John Carter, Deputy Mayor Ann Court, David Clendon, Dave Collard, Felicity Foy, Mate Radich, Rachel Smith, Kelly Stratford and John Vujcich Against: Nil carried c) approve the Community Initiated Infrastructure – Roading Contributions Policy, and the Limits of Council Responsibility for Formation / Maintenance of Roads Policy be continued with amendment. In Favour: Mayor John Carter, Deputy Mayor Ann Court, David Clendon, Dave Collard, Rachel Smith, Kelly Stratford and John Vujcich Against: Crs Felicity Foy and Mate Radich carried d) approve the Dust Management Policy, Private Roads and Rights of Way Policy, Road Maintenance Policy, and Road Mirrors – Private Crossings Policy be revoked. In Favour: Mayor John Carter, Deputy Mayor Ann Court, David Clendon, Dave Collard and Rachel Smith Against: Crs Felicity Foy, Mate Radich, Kelly Stratford and John Vujcich carried e) approve to develop a new Naming Policy for roads, open spaces, and Council facilities. In Favour: Mayor John Carter, Deputy Mayor Ann Court, David Clendon, Dave Collard, Felicity Foy, Mate Radich, Rachel Smith, Kelly Stratford and John Vujcich Against: Nil carried f) support in principle the Far North Spaces and Places Plan as the plan to implement Kōkiri ai Te Waka Hourua 2021-2030; and that an enablement plan be developed in support of the 2022 Annual Plan. In Favour: Mayor John Carter, Deputy Mayor Ann Court, Dave Collard, Felicity Foy, Rachel Smith, Kelly Stratford and John Vujcich Against: Crs David Clendon and Mate Radich |
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6.2 Representation Arrangements Review 2021 - Final Proposal Agenda item 6.2 document number A3339414, pages 57 - 106 refers. |
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Moved: Mayor John Carter Seconded: Deputy Mayor Ann Court That the Far North District Council, pursuant to section 19N of the Local Electoral Act 2001 and having considered and deliberated on submissions received to the initial proposal for the 2021 review of representation arrangements, amends its initial proposal to the following final proposal for at least the 2022 triennial local government elections: a) The Far North District Council to comprise the Mayor elected at large and 10 councillors elected under the ward system, specifically six general ward councillors and four Māori ward councillors.
b) The Far North District Council be divided into four wards, these being: (i) Bay of Islands-Whangaroa General Ward (represented by three general ward councillors), comprising the area in the proposed Bay of Islands-Whangaroa General Ward map as shown on Attachment 1. (ii) Kaikohe-Hokianga General Ward (represented by one general ward councillor), comprising the area in the proposed Kaikohe-Hokianga General Ward map as shown on Attachment 2. (iii) Te Hiku General Ward (represented by two general ward councillors), comprising the area in the proposed Te Hiku General Ward map as shown on Attachment 3. (iv) Ngā Tai o Tokerau Māori Ward (represented by four Māori ward councillors), comprising the whole of the district in the proposed Māori Ward map as shown on Attachment 4. c) That Te Pēwhairangi-Whangaroa General Ward and Te Pēwhairangi-Whangaroa Community Board be changed to Bay of Islands-Whangaroa General Ward and Bay of Islands-Whangaroa Community Board (retain the existing names).
d) The Māori ward be named Ngā Tai o Tokerau. e) The above general wards are the current ward areas with the exception of the Kaikohe-Hokianga and the Bay of Islands-Whangaroa ward boundaries to be altered as follows: (i) Meshblock 0037202 be added to the Bay of Islands-Whangaroa General Ward from the Kaikohe-Hokianga General Ward. (ii) Meshblock 0036401 be added to the Bay of Islands-Whangaroa General Ward from the Kaikohe-Hokianga General Ward. (iii) Meshblocks 0034600, 0034800 be added to the Bay of Islands-Whangaroa General Ward from the Kaikohe-Hokianga General Ward. f) The three general wards, the number of general councillors per ward, the ward populations (estimated at 30 June 2020) and the population ratio per general councillor are as follows:
In accordance with section 19V(2) of the Local Electoral Act 2001, the population that each councillor represents must be within the population range of 7,675 plus or minus 10% (6,907 – 8,442) unless particular community of interest considerations justify otherwise. The representation of the Te Hiku General Ward falls outside of the stipulated range.
g) The Far North District Council be divided into three subdivided communities, these being: (i) Bay of Islands-Whangaroa Community subdivided into: 1. Kawakawa-Moerewa Subdivision comprising the area in the proposed Kawakawa-Moerewa Subdivision map as shown on Attachment 5. 2. Kerikeri Subdivision comprising the area in the proposed Kerikeri Subdivision map as shown on Attachment 6. 3. Paihia Subdivision comprising the area in the proposed Paihia Subdivision map as shown on Attachment 7. 4. Russell-Ōpua Subdivision comprising the area in the proposed Russell-Ōpua Subdivision map as shown on Attachment 8. 5. Waipapa Subdivision comprising the area in the proposed Waipapa Subdivision map as shown on Attachment 9. 6. Whangaroa Subdivision comprising the area in the proposed Whangaroa Subdivision map as shown on Attachment 10. being the existing community board and subdivision areas with the exception of the following: a. Meshblock 0047701 be added to the Kawakawa-Moerewa Subdivision from the Russell-Ōpua Subdivision b. Meshblocks 0046100, 0046400, 0046700, 0046801, 0047801 be added to the Kawakawa-Moerewa Subdivision from the Russell-Ōpua Subdivision c. Meshblocks 4009371, 4009372, 0043905, 0044701 be added to the Kerikeri Subdivision from the Whangaroa Subdivision d. Meshblocks 0033600, 0033800, 0043902, 0043904, 0043905, 0043907, 0044003, 0044004, 0044005, 0044503, 0044504, 0044505, 0044506, 0044507, 0044508, 0044603, 0044604, 0044605, 0044606, 0044607, 0044608, 0044609, 0044701, 0044703, 0044801, 4007581, 4007583, 4008359, 4008360, 4008361, 4009371, 4009372, 4011285, 4011286, 4011319 be added to the Waipapa Subdivision from the Kerikeri Subdivision e. Meshblocks 0044008 and 4010073 be added to the Kerikeri Subdivision from the Waipapa Subdivision
(ii) Kaikohe-Hokianga Community subdivided into: 1. Kaikohe Subdivision comprising the area in the proposed Kaikohe Subdivision map as shown on Attachment 11. 2. North Hokianga Subdivision comprising the area in the proposed North Hokianga Subdivision map as shown on Attachment 12. 3. South Hokianga Subdivision comprising the area in the proposed South Hokianga Subdivision map as shown on Attachment 13. being the existing community board and subdivision areas with the exception of the following: a. Meshblocks 0032600, 0033200, 0033100, 0032700, 0033000 be added to the Kaikohe Subdivision from the South Hokianga Subdivision b. Meshblocks 0039200, 0039500, 0040501, 0040502, 0040601 and 0040602 to be added to the South Hokianga from the Kaikohe Subdivision. (iii) Te Hiku Community subdivided into: 1. Doubtless Bay Subdivision comprising the area in the proposed Doubtless Bay Subdivision map as shown on Attachment 14. 2. Kaitāia Subdivision comprising the area in the proposed Kaitāia Subdivision map as shown on Attachment 15. 3. North Cape Subdivision comprising the area in the proposed North Cape Subdivision map as shown on Attachment 16. 4. Whatuwhiwhi Subdivision comprising the area in the proposed Whatuwhiwhi Subdivision map as shown on Attachment 17. being the current community board and subdivision areas with the exception of the following:
a. Meshblock 0012701 be added to the Whatuwhiwhi Subdivision from the North Cape Subdivision h) There be 19 community board members, being: (i) seven members elected from the Bay of Islands-Whangaroa Community Board comprising: 1. Kawakawa-Moerewa Subdivision – one member 2. Kerikeri Subdivision – two members 3. Paihia Subdivision – one member 4. Russell-Ōpua Subdivision – one member 5. Waipapa Subdivision – one member 6. Whangaroa Subdivision – one member
and one member of the Council representing the Bay of Islands-Whangaroa General Ward appointed to the community board by Council (ii) six members elected from the Kaikohe-Hokianga Community Board comprising: 1. Kaikohe Subdivision – three members 2. North Hokianga Subdivision – one member 3. South Hokianga Subdivision – two members
and one member of the Council representing the Kaikohe-Hokianga General Ward appointed to the community board by Council (iii) six members elected from the Te Hiku Community Board comprising: 1. Doubtless Bay Subdivision – one member 2. Kaitāia Subdivision – three members 3. North Cape Subdivision – one member 4. Whatuwhiwhi Subdivision – one member
and one member of the Council representing the Te Hiku General Ward appointed to the community board by Council i) The three subdivided community boards, the number of members per subdivision, the subdivision populations (estimated at 30 June 2020) and the population ratio per member are as follows:
In accordance with section 19V(2) of the Local Electoral Act 2001, the population that each community board member represents must be within the population range of 4,705 plus or minus 10% (4,234 – 5,175) unless particular community of interest considerations justify otherwise. The representation of the Russell-Ōpua Subdivision, the Kerikeri Subdivision and the Whangaroa Subdivision falls outside of the stipulated range.
In accordance with section 19V(2) of the Local Electoral Act 2001, the population that each community board member represents must be within the population range of 2,658 plus or minus 10% (2,392 – 2,923) unless particular community of interest considerations justify otherwise. The representation of the Kaikohe Subdivision and the South Hokianga Subdivision falls outside of the stipulated range.
In accordance with section 19V(2) of the Local Electoral Act 2001, the population that each community board member represents must be within the population range of 3,693 plus or minus 10% (3,323 – 4,062) unless particular community of interest considerations justify otherwise. The representation of the North Cape Subdivision falls outside of the stipulated range.
j) The reasons for the boundary alterations to the wards and community board subdivisions are: (i) the adjustments ensure that communities of interest that were divided are now unified (ii) the affected meshblocks are contiguous, have no physical divisions and are similar to the surrounding land. In Favour: Mayor John Carter, Deputy Mayor Ann Court, David Clendon, Dave Collard, Felicity Foy, Rachel Smith, Kelly Stratford and John Vujcich Against: Cr Mate Radich |
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6.3 2021-24 NLTP Outcomes Agenda item 6.3 document number A3437397, pages 107 - 138 refers. |
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Resolution 2021/60 Moved: Mayor John Carter Seconded: Deputy Mayor Ann Court That Council: a) Receives the NTA Report dated 30th September – 2021-24 NLTP Outcomes b) Approves Option 3, to: i) reinstate a portion of the original funding request Local Share ($3,282,622) into the Council’s 2021-31 Long Term Plan to enable full renewals subsidy uptake from Waka Kotahi, the reinstatement would be divided into the following portions: 1) Reinstate $1,094,207 of renewal funding into 2021/22 budget 2) Reinstate $2,188,415 of renewal funding into the Annual Plan, split evenly, for 2022/23 and 2023/24 and; ii) redistribute the unsubsidised local share portion ($4,277,963) as follows: 1) $461,125 as unsubsidised work activities for maintenance activities 2) $578,753 as unsubsidised work activities for operational activities 3) $3,238,085 as unsubsidised work activities (New Footpaths programme and safety – pedestrian improvements) under the Low Cost-Low Risk Investment Activities. c) Confirms the previously endorsed unsubsidised roading capital sealing budget included in the Long Term Plan ($2,060,000 FY2022/23), instead of reallocation to other unsubsidised roading activities. In Favour: Mayor John Carter, Deputy Mayor Ann Court, David Clendon, Dave Collard, Felicity Foy, Rachel Smith, Kelly Stratford and John Vujcich Against: Cr Mate Radich |
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6.4 Capital Carry Forwards June 2021 Agenda item 6.4 document number A3423563, pages 139 - 150 refers. |
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Resolution 2021/61 Moved: Mayor John Carter Seconded: Cr Ann Court That the Council approve the capital budgets identified in the report “Carry Forward for Capital Programme 2020-21” totalling $34,548,169 be carried forward to the 2021-22 financial year. In Favour: Mayor John Carter, Deputy Mayor Ann Court, David Clendon, Dave Collard, Felicity Foy, Rachel Smith and John Vujcich Against: Nil Abstained: Crs Mate Radich and Kelly Stratford |
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6.5 Lease 6 South Road Kaitaia to The Kaitaia Centre Nga Hoa Awhina Inc. Agenda item 6.5 document number A3449918, pages 151 - 153 refers. |
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Resolution 2021/62 Moved: Mayor John Carter Seconded: Cr Felicity Foy That Council: a) approves granting The Kaitaia People Centre Nga Hoa Awhina Inc a new nine-year lease on part of the building located at 6 South Road, Kaitaia, being Pt Section 20Blk V Takahue SD from 1 September 2021 at Market rent. b) agrees that the General Manager Infrastructure & Asset Management is authorised to negotiate and agree to the terms and conditions of the lease. In Favour: Mayor John Carter, Deputy Mayor Ann Court, David Clendon, Dave Collard, Felicity Foy, Mate Radich, Rachel Smith, Kelly Stratford and John Vujcich Against: Nil |
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6.6 Setting of 2022 Meeting schedule Agenda item 6.7 document number A3430691, pages 158 - 164 refers. An updated copy of the calendar was tabled – document number A3509482 refers. |
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Resolution 2021/63 Moved: Mayor John Carter Seconded: Cr Rachel Smith That Council adopt the 2022 calendar as tabled. In Favour: Mayor John Carter, Deputy Mayor Ann Court, David Clendon, Dave Collard, Felicity Foy, Mate Radich, Rachel Smith, Kelly Stratford and John Vujcich Against: Nil |
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7.1 CEO Report to Council 01 July 2021 - 31 August 2021 Agenda item 7.1 document number A3407309, pages 165 - 199 refers. |
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Moved: Mayor John Carter Seconded: Cr Rachel Smith That the Council receive the report CEO Report to Council 01 July 2021 - 31 August 2021 In Favour: Mayor John Carter, Deputy Mayor Ann Court, David Clendon, Dave Collard, Felicity Foy, Mate Radich, Rachel Smith, Kelly Stratford and John Vujcich Against: Nil carried |
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7.2 Three Waters Reform - Resident Survey Agenda item 7.4 document number A3445060, Supplementary Agenda pages 4 - 31 refers. |
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Resolution 2021/64 Moved: Mayor John Carter Seconded: Cr John Vujcich That the report Three Waters Reform - Resident Survey be deferred to the Public Excluded. In Favour: Mayor John Carter, Deputy Mayor Ann Court, David Clendon, Dave Collard, Felicity Foy, Mate Radich, Rachel Smith and John Vujcich Against: Cr Kelly Stratford |
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7.3 Community Board Updates October 2021 Agenda item 7.2 document number A3400642, pages 200 - 219 refers. |
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Resolution 2021/65 Moved: Mayor John Carter Seconded: Cr Dave Collard That Council note the following Community Board minutes: a) Te Hiku Community Board, 5 October 2021. b) Kaikohe-Hokianga Community Board, 6 October 2021. c) Bay of Islands-Whangaroa Community Board, 7 October 2021. In Favour: Mayor John Carter, David Clendon, Dave Collard, Felicity Foy, Rachel Smith, Kelly Stratford, Moko Tepania and John Vujcich Against: Deputy Mayor Ann Court Motion Moved: Cr John Vujcich Seconded: Mayor John Carter That Council delegate the powers to negotiate the terms of the Okaihau Playcentre Lease to Chair Mike Edmonds, Member John Vujcich and Member Moko Tepania. LEFT TO LIE NOTE: Staff will bring a report on the Okaihau Playcentre Lease to the December Council meeting. |
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7.4 Council Action Sheet Update November 2021 Agenda item 7.3 document number A3440738, pages 220 - 229 refers. |
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Resolution 2021/66 Moved: Mayor John Carter Seconded: Cr John Vujcich That Council receive the report Action Sheet Update November 2021. In Favour: Mayor John Carter, Deputy Mayor Ann Court, David Clendon, Dave Collard, Felicity Foy, Rachel Smith, Kelly Stratford, Moko Tepania and John Vujcich Against: Nil |
The meeting was adjourned from 12:39 pm to 1:05 pm.
8 te wāhanga tūmataiti / Public Excluded
RESOLUTION TO EXCLUDE THE PUBLIC
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Resolution 2021/67 Moved: Mayor John Carter Seconded: Cr John Vujcich That the public be excluded from the following parts of the proceedings of this meeting. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
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Confirmation of Information and Decisions to be released in public |
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Resolution 2021/68 Moved: Mayor John Carter Seconded: Deputy Mayor Ann Court That Council confirms the following decisions contained in the part of the meeting held with public excluded be restated in public meeting as follows: 1) 8.3 Extension Of Solid Waste And Waste Minimisation Education Contracts That; d ) officers to report quarterly to the Infrastructure Committee the progress being made to the proposed Solid Waste Strategic Programme.
2) 8.4 Committee Public Excluded Recommendations and Resolutions - October 2021 That Council endorse the decision of the Engineer to Contract to award the 2-year Contract Extension Period (Separable Portion 2) and delegates authority to the Chief Executive Officer to execute the extension within limits of associated approved 2021-2024 funding in the LTP budget. 3) 8.5 Infrastructure Acceleration Funding Update And Next Steps That Council: a) responds to Kainga Ora’s Request for Proposal for Infrastructure Acceleration Funding to enable three social housing developments in Kaikohe and one in Kawakawa b) leads this RFP process, supported by Far North Holdings as development partner to other parties including Community Housing Providers, Kainga Ora, and iwi developers. c) detailed responses to the RFP’s will be brought to Council on the 16th December for approval prior to submission to Kainga Ora on 17th December. 4) 8.6 Kaitaia Warehouse Building - Renovation and Leasing a) approves unbudgeted expenditure of $REDACTED to remediate the ‘Old Warehouse’ building at 11 Matthews Ave, Kaitaia. b) awards a lease to the Te Hiku Iwi Development Trust and Northland Basketball for the development of a community hub as proposed, with terms and conditions to be agreed with the General Manager Corporate Services.
5) 8.11 Maintenance and Renewals Contracts - Increases in Contract Sums That Council: a) approves the contract value for 7/18/100 North Area Road Maintenance and Renewals Contract to be increased to $REDACTED exclusive of GST, and b) approves the contract value for 7/18/101 South Area Road Maintenance and Renewals Contract to be increased to $REDACTED exclusive of GST. 6) 8.10 68 Ngawha Springs Road - Property For Sale That Council: a) agree to the sale of the property Situated at 68 Ngawha Springs Road, legally described as containing more or less 2.2995 hectares being Lot 1 Deposited Plan 379089 contained in CT 317496. b) accept Top Energy’s offer and agree to the sale price of $REDACTED. In Favour: Mayor John Carter, Deputy Mayor Ann Court, David Clendon, Dave Collard, Felicity Foy, Rachel Smith, Kelly Stratford, Moko Tepania and John Vujcich Against: Nil Carried |
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7.2 Three Waters Reform - Resident Survey – continued Supplementary agenda item 7.4 document number A3445060, pages 4 - 31 refers |
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Resolution 2021/69 Moved: Mayor John Carter Seconded: Cr Ann Court That Council receive the report Three Waters Reform - Resident Survey. In Favour: Mayor John Carter, Deputy Mayor Ann Court, David Clendon, Dave Collard, Felicity Foy, Rachel Smith, Kelly Stratford, Moko Tepania and John Vujcich Against: Nil |
15 Karakia Whakamutunga / Closing Prayer
Cr. Kelly Stratford closed the meeting with a karakia.
16 Meeting Close
The meeting closed at 5:21 pm.
The minutes of this meeting will be confirmed at the Extraordinary Council Meeting held on 14 December 2021.
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CHAIRPERSON