Bay of Islands-Whangaroa Community Board Meeting Minutes

5 May 2022

 

   MINUTES OF
Bay of Islands-Whangaroa Community Board Meeting
HELD VIRTUALLY VIA MICROSOFT TEAMS

ON THursday, 5 May 2022 AT 10:00 am

 

PRESENT:              Chairperson Belinda Ward, Deputy Chairperson Frank Owen, Member Lane Ayr, Member Manuela Gmuer-Hornell, Member Bruce Mills, Member Manuwai Wells, Member Dave Hookway-Kopa and Cr Rachel Smith

IN ATTENDANCE: Cr David Clendon

STAFF PRESENT: Joshna Panday, Marlema Baker and Aisha Huriwai

 

1            Karakia Timatanga / Opening Prayer

Chairperson Belinda Ward commenced the meeting and opened with a karakia.

2            NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest

Nil

3            Te wāhanga tūmatanui / Public Forum

·      Terry Greening - Community Project proposal.

4            Ngā Tono KŌrero / Deputations

·      Anouk Van Donzel for item 8.2 Petition - Corner of Waiare Road and State Highway 10

5            ngā kaikōrero / Speakers

·      Therese Wickbom from Bald Angels Charitable Trust for the Rainbow Rangatahi

·      Steph Godsiff and Jackie Sanders from Business Paihia Inc. for the Matariki Festival

·      Brydie Lendon and Neil Driver from Lonsdale Park Camp Board Trust for a Footpath Upgrade

·      Kylie Penn from Magic Playhouse (Additional Funding Request) for Morph! Puppet Festival

·      Carrie Rae Cunningham from Massive Theatre Company for The Directors Lab (TDL)

·      Annika Dickey from Our Kerikeri Community Charitable Trust for Landscaping

·      Brenda Frear from Totara North Residents and Ratepayers for the Playground Project

·      Anne Corbett and Chris Williams from The Friends Of Williams House for A Permanent Exhibition

6            Confirmation of Previous Minutes

6.1         Confirmation of Previous Minutes

Agenda item 6.1 document number A3538438, pages 10 - 20 refers

Resolution  2022/33

Moved:       Chairperson Belinda Ward

Seconded:  Member Frank Owen

That the Bay of Islands-Whangaroa Community Board confirm the minutes of the Bay of Islands-Whangaroa Community Board meeting held 31 March 2022 are a true and correct record.

In Favour:       Crs Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa

Against:           Nil

Abstained:       Cr Rachel Smith

Carried

7            Reports

7.1         Chairperson and Members Report

Agenda item 7.1 document number A3661009, pages 21 - 28 refers

Resolution  2022/34

Moved:       Member Manuela Gmuer-Hornell

Seconded:  Member Manuwai Wells

That the Bay of Islands-Whangaroa Community Board note the reports from Chairperson Belinda Ward and Members Lane Ayr and Manuela Gmuer-Hornell.

In Favour:       Crs Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa

Against:           Nil

Abstained:       Cr Rachel Smith

Carried

 

7.2         ROAD NAMING - 1913 State Highway 10, Waipapa

Agenda item 7.2 document number A3668375, pages 29 - 42 refers

Resolution  2022/35

Moved:       Chairperson Belinda Ward

Seconded:  Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a private right-of-way (ROW), Industrial Way that is currently addressed at 1913 State Highway 10, Waipapa as per map (A3667618).

In Favour:       Crs Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills and Frank Owen

Against:           Nil

Abstained:       Crs Manuwai Wells, Dave Hookway-Kopa and Rachel Smith

Carried

 

7.3         ROAD NAMING - 307 Kerikeri Road, Kerikeri

Agenda item 7.3 document number A3670457, pages 43 - 53 refers

resolution  2022/36

Moved:       Member Bruce Mills

Seconded:  Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a private road, Squeak Lane that is currently addressed at 307 Kerikeri Road, Kerikeri as per map (A3627345).

In Favour:       Crs Belinda Ward, Manuela Gmuer-Hornell, Bruce Mills and Frank Owen

Against:           Nil

Abstained:       Crs Lane Ayr, Manuwai Wells, Dave Hookway-Kopa and Rachel Smith

Carried

 

7.4         ROAD NAMING - 20a Aranga Road, Kerikeri

Agenda item 7.4 document number A3671289, pages 54 - 56 refers

Resolution  2022/37

Moved:       Member Lane Ayr

Seconded:  Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a private right-of-way (ROW), Morcom Lane that is currently addressed at 20a Aranga Road, Kerikeri as per map (A3670973).

In Favour:       Crs Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills and Frank Owen

Against:           Nil

Abstained:       Crs Manuwai Wells, Dave Hookway-Kopa and Rachel Smith

Carried

 

7.5         Statement of Community Board Fund Account as at 31 March 2022

Agenda item 7.5 document number A3673998, pages 57 - 61 refers

Resolution  2022/38

Moved:       Member Manuela Gmuer-Hornell

Seconded:  Member Manuwai Wells

That the Bay of Islands-Whangaroa Community Board receives the report entitled “Statement of the Bay of Islands-Whangaroa Community Board Community Fund account as at 31 March 2022”

In Favour:       Crs Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa

Against:           Nil

Abstained:       Cr Rachel Smith

Carried

 

7.6         Winter 2021/2022 Rural Travel Funding Applications

Agenda item 7.6 document number A3674056, pages 62 - 112 refers

Resolution  2022/39

Moved:       Chairperson Belinda Ward

Seconded:  Member Dave Hookway-Kopa

That the Bay of Islands-Whangaroa Community Board:

a)         allocates Rural Travel Grant funding in accordance with the recommendations received from Sport Northland as follows:

a)     

Bay of Islands Amateur Swimming Club Incorporated

$1,000.00

b)     

Bay of Islands College

$3,000.00

c)     

Kerikeri High School

$1,000.00

d)     

Moerewa Rugby Club

$1,500.00

e)     

Moerewa Tigers Rugby League Club

$1,500.00

f)      

Paihia Football Club

$1,500.00

g)     

Russell Sports Club

$1,600.00

h)     

Whangaroa College

$2,000.00

i)      

Mid North United Sports Club

$2,000.00

 

Total:

$15,100.00

 

b)        agree that Bay of Islands Amateur Swimming Club Incorporated is allocated $336.50 as their Rural Travel Summer application was not included for consideration.

In Favour:       Crs Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa

Against:           Nil

Abstained:       Cr Rachel Smith

Carried

At 12:58 pm, Cr Rachel Smith left the meeting.

7.7         Funding Application

Agenda item 7.7  document number A3674897, pages 113 - 121 refers

Resolution  2022/40

Moved:       Chairperson Belinda Ward

Seconded:  Member Frank Owen

 

That the Bay of Islands-Whangaroa Community Board;

a.      rescinds their grant of $5,000 (plus GST if applicable) which was to be paid from the Board’s Community Fund account to Kerikeri Scout Group for costs towards 2022 Kerikeri ANZAC Service to meet the following Community Outcomes:

i)       Communities that are healthy, safe, connected and sustainable

ii)      Proud, vibrant communities

In Favour:       Crs Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa

Against:           Nil

Abstained:       Cr Rachel Smith

carried

Resolution  2022/41

 Moved:      Member Dave Hookway-Kopa

Seconded:  Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board;

b.      approves the sum of $10,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Bald Angels Charitable Trust for costs towards establishing a drop-in centre and promoting Rainbow Rangatahi services to meet the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

In Favour:       Crs Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa

Against:           Nil

Abstained:       Cr Rachel Smith

carried

 

Resolution  2022/42

Moved:       Member Manuela Gmuer-Hornell

Seconded:  Member Manuwai Wells

 

That the Bay of Islands-Whangaroa Community Board;

c.      approves the sum of $5,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Bay of Islands Country Rock Festival for costs towards shuttles and event promotion to meet the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

 

In Favour:       Crs Belinda Ward, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen and Manuwai Wells

Against:           Crs Lane Ayr and Dave Hookway-Kopa

carried

 

motion

Moved:       Member Manuela Gmuer-Hornell

Seconded:  Chairperson Belinda Ward

That the Bay of Islands-Whangaroa Community Board;

d.      approves the sum of $20,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Business Paihia Inc for costs towards inaugural Matariki Festival 2022 to meet the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

 

In Favour:       Cr Belinda Ward

Against:           Crs Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen and Manuwai Wells

Abstained:       Crs Dave Hookway-Kopa and Rachel Smith

lost

 

Amendment

Moved:       Member Manuwai Wells

Seconded:  Member Manuela Gmuer-Hornell

 

That the Bay of Islands-Whangaroa Community Board;

d.      approves the sum of $5,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Business Paihia Inc for costs towards the inaugural Matariki Festival 2022 the event is to meet the following Community Outcomes:

i)      Communities that are healthy, safe, connected and sustainable

ii)     Proud, vibrant communities

e.      that the Bay of Islands-Whangaroa Community Board Logo is included in all promotions;

f.       free water is provided at all events and the attendees are encouraged to bring their own refillable/reusable containers or sustainable drinking containers are provided.

In Favour:       Crs Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa

Against:           Nil

carried

Resolution  2022/43

Moved:       Chairperson Belinda Ward

Seconded:  Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board;

d.      approves the sum of $5,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Business Paihia Inc for costs towards the inaugural Matariki Festival 2022 the event is to meet the following Community Outcomes:

i)       Communities that are healthy, safe, connected and sustainable

ii)      Proud, vibrant communities

e.      that the Bay of Islands-Whangaroa Community Board Logo is included in all promotions;

f.       free water is provided at all events and the attendees are encouraged to bring their own refillable/reusable containers or sustainable drinking containers are provided.

In Favour:       Crs Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa

Against:           Nil

carried

Resolution  2022/44

Moved:       Member Bruce Mills

Seconded:  Member Manuwai Wells

That the Bay of Islands-Whangaroa Community Board;

g.      approves the sum of $950 (plus GST if applicable) be paid from the Board’s Community Fund account to Kororipo Paddlers for costs towards the Triple Crown event 2022 to meet the following Community Outcomes:

i)       Communities that are healthy, safe, connected and sustainable

ii)      Proud, vibrant communities

In Favour:       Crs Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa

Against:           Nil

carried

Resolution  2022/45

Moved:       Member Bruce Mills

Seconded:  Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board;

h.      approves the sum of $3,476 (plus GST if applicable) be paid from the Board’s Community Fund account to Lonsdale Park Camp Board for costs towards the footpaths to meet the following Community Outcomes:

i)      Communities that are healthy, safe, connected and sustainable

ii)    Proud, vibrant communities

In Favour:       Crs Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa

Against:           Nil

carried

Resolution  2022/46

Moved:       Member Manuela Gmuer-Hornell

Seconded:  Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board;

i.       approves the sum of $4,000 (plus GST if applicable) be paid from the Board’s Community Fund account to the Magic Playhouse costs towards the Morph! festival to meet the following Community Outcomes:

i)     Communities that are healthy, safe, connected and sustainable

ii)    Proud, vibrant communities

In Favour:       Crs Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen and Manuwai Wells

Against:           Cr Dave Hookway-Kopa

carried

Resolution  2022/47

Moved:       Member Manuela Gmuer-Hornell

Seconded:  Member Manuwai Wells

That the Bay of Islands-Whangaroa Community Board;

j.       approves the sum of $1,000 (plus GST if applicable) be paid from the Board’s Community Fund account to the Massive Theatre Company towards The Directors Lab programme to meet the following Community Outcomes:

i)     Communities that are healthy, safe, connected and sustainable

ii)    Proud, vibrant communities

 

In Favour:       Crs Belinda Ward, Manuela Gmuer-Hornell and Manuwai Wells

Against:           Crs Bruce Mills and Dave Hookway-Kopa

Abstained:       Crs Lane Ayr and Frank Owen

carried

Resolution  2022/48

Moved:       Member Manuela Gmuer-Hornell

Seconded:  Member Lane Ayr

 

That the Bay of Islands-Whangaroa Community Board;

k.      leaves the application for $75,000 (plus GST if applicable) to lie on the table pending confirmation of permissions and a lease to occupy being granted to Our Kerikeri towards planting of the SH10/Kerikeri Road intersection to meet the following Community Outcomes:

i)     Communities that are healthy, safe, connected and sustainable

ii)    Proud, vibrant communities

In Favour:       Crs Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa

Against:           Nil

carried

 

Resolution  2022/49

Moved:       Member Bruce Mills

Seconded:  Member Lane Ayr

 

That the Bay of Islands-Whangaroa Community Board;

 

l.       approves the sum of $23,061 (plus GST if applicable) be paid from the Board’s Community Fund account to the Totara North Residents and Ratepayers Association towards playground installation to meet the following Community Outcomes:

i)     Communities that are healthy, safe, connected and sustainable

ii)    Proud, vibrant communities

       provided that the funds are only released when the total funding associated with the   entire project are obtained and provided to the funding advisor

In Favour:       Crs Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa

Against:           Nil

carried

 

Resolution  2022/50

Moved:       Member Manuela Gmuer-Hornell

Seconded:  Chairperson Belinda Ward

That the Bay of Islands-Whangaroa Community Board;

m.    approves the sum of $20,000 (plus GST if applicable) be paid from the Board’s Community Fund account to the Friends of Williams House towards establishing a permanent exhibition of artefacts at Williams House to meet the following Community Outcomes:

i)     Communities that are healthy, safe, connected and sustainable

ii)    Proud, vibrant communities

In Favour:       Crs Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Frank Owen and Dave Hookway-Kopa

Against:           Crs Bruce Mills and Manuwai Wells

 

Carried

 

7.8         Project Funding Reports

Agenda item 7.8 document number A3675240, pages 194 - 197 refers

Resolution  2022/51

Moved:       Chairperson Belinda Ward

Seconded:  Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board note the project report received from Russell Centennial Trust Board/Russell Museum.

In Favour:       Crs Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa

Against:           Nil

Carried

 

7.9         Bay of Islands-Whangaroa Statement of Financial Performance Activities by Ward for the period ending 31 March 2022

Agenda item 7.9 document number A3675276, pages 198 - 200 refers

Resolution  2022/52

Moved:       Member Manuela Gmuer-Hornell

Seconded:  Member Lane Ayr

 

That the Bay of Islands-Whangaroa Community Board receive the report Bay of Islands-Whangaroa Statement of Financial Performance Activities by Ward for the period ending 31 March 2022.

In Favour:       Crs Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa

Against:           Nil

Carried

8            Information Reports

8.1         Opito Bay Reserves Management Plan Proposal

Agenda item 8.1 document number A3657082, pages 201 - 215 refers

Resolution  2022/53

Moved:       Chairperson Belinda Ward

Seconded:  Member Frank Owen

 

That the Bay of Islands – Whangaroa Community Board receives as information only the report on the Opito Bay Reserves Management Plan Proposal.

In Favour:       Crs Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa

Against:           Nil

Carried

 

8.2         Petition - Corner of Waiare Road and State Highway 10, Kaeo

Agenda item 8.2 document number A3677445, pages 216 - 224 refers

Resolution  2022/54

Moved:       Member Bruce Mills

Seconded:  Member Frank Owen

 

That Bay of Islands-Whangaroa Community Board:

a)    formally receive the petition from Anouk Van Donzel on behalf of all signatories on the petition; and

b)    requests the Chief Executive, or his appointed staff to investigate options to close the rubbish collection point identified in the petition as the corner of Waiare Road, and State Highway 10, Kaeo.

In Favour:       Crs Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa

Against:           Nil

Carried

At 2:51 pm, Member Dave Hookway-Kopa left the meeting.

8.3         Bay of Islands-Whangaroa Community Board Action Sheet Update April 2022

Agenda item 8.3 document number A3661019, pages 225 - 231 refers

MOTION  

Moved:       Chairperson Belinda Ward

Seconded:  Member Manuela Gmuer-Hornell

 

That the Bay of Islands-Whangaroa Community Board;

a)      receive the report Bay of Islands-Whangaroa Community Board Action Sheet Update April 2022.

Amendment

Moved:       Member Frank Owen

Seconded:  Chairperson Belinda Ward

 

b)      and ask Council to place Cherry Park House under the Halls Policy with urgency.

In Favour:       Crs Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen and Manuwai Wells

Against:           Nil

carried

Amendment

Moved:       Chairperson Belinda Ward

Seconded:  Member Manuela Gmuer-Hornell

 

c)      and agree to add the following new item onto the Action Sheet:

·         Terry Greening Kaha Place community project proposal be added to the community boards strategic plan

In Favour:       Crs Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen and Manuwai Wells

Against:           Nil

carried

The amendment became a substantive motion:

RESOLUTION  2022/55

Moved:       Member Frank Owen

Seconded:  Member Manuwai Wells

 

That the Bay of Islands-Whangaroa Community Board:

a)      receive the report Bay of Islands-Whangaroa Community Board Action Sheet Update April 2022, and

b)     and ask Council to place Cherry Park House under the Halls Policy with urgency;

c)      and agree to add the following new item onto the Action Sheet:

·         Terry Greening Kaha Place community project proposal be added to the community boards strategic plan

In Favour:       Crs Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen and Manuwai Wells

Against:           Nil

Carried

 

9            resolution to exclude the public

Resolution  2022/56

Moved:       Chairperson Belinda Ward

Seconded:  Member Frank Owen

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

9.1 - New Lease for FENZ - 9 Homestead Road

s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

In Favour:       Crs Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen and Manuwai Wells

Against:           Nil

Carried

 

 

Confirmation of Information and Decisions to be released in Public

Resolution  2022/58

Moved:       Chairperson Belinda Ward

Seconded:  Member Manuwai Wells

That Bay of Islands Community Board confirms the information and decisions contained in the part of the meeting held with public excluded not be restated in public meeting as follows:

·         9.1  New Lease For Fenz - 9 Homestead Road

In Favour:       Crs Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen and Manuwai Wells

Against:           Nil

Carried

 

 

Member Manuwai Wells closed the meeting with a karakia.

11          tE kAPINGA hUI / Meeting Close

The meeting closed at  3:52pm.

The minutes of this meeting will be confirmed at the Bay of Islands-Whangaroa Community Board Meeting held on 2 June 2022.

 

 

...................................................

CHAIRPERSON