Bay of Islands-Whangaroa Community Board Meeting Minutes

3 March 2022

 

 

MINUTES OF
Bay of Islands-Whangaroa Community Board Meeting
HELD AT THE
Virtually via Microsoft Teams
ON
Thursday, 3 March 2022 AT 10:00 am

 

PRESENT:              Chairperson Belinda Ward, Member Lane Ayr, Member Manuela Gmuer-Hornell, Member Bruce Mills, Member Frank Owen, Member Manuwai Wells, Member Dave Hookway-Kopa, Member Rachel Smith

IN ATTENDANCE:

STAFF PRESENT: Joshna Panday, Rhonda-May Whiu, Marlema Baker (Democracy Services Advisory team)

 

1            Karakia Timatanga / Opening Prayer

Chair Belinda Ward commenced the meeting and opened with a karakia.

2            NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest

Apology

Resolution  2022/10

Moved:       Chairperson Belinda Ward

Seconded:  Member Manuwai Wells

That the apology received from Member Manuela Gmuer-Hornell for her absence and Member Dave Hookway-Kopa, who will be dropping in and out of the meeting be accepted and leave of absence granted.

The Bay of Islands-Whangaroa Community Board acknowledged that David Clendon was not in attendance.

Carried

3            Te wāhanga tūmatanui / Public Forum

Nil

4            Ngā Tono KŌrero / Deputations

Paul Condrun and Phillip Grimshaw representing Healthy Families Far North – Cancelled

5            ngā kaikōrero / Speakers

John Morris (Vice Chair) from Rangitane Residents Association speaking in regard to item 7.2 Funding Applications.

6            Confirmation of Previous Minutes

6.1         Confirmation of Previous Minutes

Agenda item 6.1 document number A3538427, pages 12 - 18 refers

Resolution  2022/11

Moved:       Chairperson Belinda Ward

Seconded:  Member Frank Owen

That the Bay of Islands-Whangaroa Community Board confirm the minutes of the Bay of Islands-Whangaroa Community Board meeting held 3 February 2022 are a true and correct record.

In Favour:       Crs Belinda Ward, Lane Ayr, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa

Against:           Nil

Abstained:       Cr Rachel Smith

Carried

7            Reports

7.1         Change to meeting schedule - 31 March

Agenda item 7.1 document number A3590730, pages 19 - 21 refers

Resolution  2022/12

Moved:       Member Frank Owen

Seconded:  Member Manuwai Wells

That the Bay of Islands-Whangaroa Community Board agree to change the start time for the meeting on 31 March 2022 to 11:30 am.

In Favour:       Crs Belinda Ward, Lane Ayr, Bruce Mills, Frank Owen and Manuwai Wells

Against:           Cr Dave Hookway-Kopa

Abstained:       Cr Rachel Smith

Carried

 

7.2         Funding Applications

Agenda item 7.2 document number A3584827, pages 22 - 31 refers

Resolution  2022/13

Moved:       Chairperson Belinda Ward

Seconded:  Member Dave Hookway-Kopa

That the Bay of Islands-Whangaroa Community Board;

a)      approves the sum of $5,149 (plus GST if applicable) be paid from the Board’s Community Fund account to Rangitane Residents Association for costs towards CCTV replacement to meet the following Community Outcomes:

i)       Communities that are healthy, safe, connected and sustainable

ii)      Proud, vibrant communities

b)      and that the applicant must provide written confirmation that permission is held for any equipment to be installed on Council owned or administered land or assets prior to any funding being released.

In Favour:       Crs Belinda Ward, Lane Ayr, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa

Against:           Nil

Abstained:       Cr Rachel Smith

carried

tŪtohunga / Recommendation

Moved:       Chairperson Belinda Ward

Seconded:  Member Frank Owen

c)      That the Bay of Islands-Whangaroa Community Board rescinds their resolution of 4 March 2021 granting the sum of $1,974 (plus GST if applicable) to the Bay of Islands Rotary Club for a Duck Race, as this event was cancelled due to Covid-19 and was not able to be rescheduled.

In Favour:       Crs Belinda Ward, Lane Ayr, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa

Against:           Nil

Abstained:       Cr Rachel Smith

Carried

 

7.3         Project Funding Reports

Agenda item 7.3 document number A3592321, pages 33 - 37 refers

Resolution  2022/14

Moved:       Chairperson Belinda Ward

Seconded:  Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board note the project report received from Whangaroa Community Trust.

In Favour:       Crs Belinda Ward, Lane Ayr, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa

Against:           Nil

Abstained:       Cr Rachel Smith

Carried

 

7.4         Statement of Community Board Fund Account as at 31 January 2022

Agenda item 7.4 document number A3600266, pages 38 - 41 refers

Resolution  2022/15

Moved:       Member Lane Ayr

Seconded:  Member Frank Owen

That the Bay of Islands-Whangaroa Community Board receives the report entitled “Statement of the Bay of Islands-Whangaroa Community Board Community Fund account as at 31 December 2021”.

In Favour:       Crs Belinda Ward, Lane Ayr, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa

Against:           Nil

Abstained:       Cr Rachel Smith

Carried

 

8            Information Reports

8.1         Bay of Islands-Whangaroa Community Board Action Sheet Update March 2022

Agenda item 8.1 document number A3596317, pages 42 - 47 refers

Resolution  2022/16

Moved:       Chairperson Belinda Ward

Seconded:  Member Frank Owen

That the Bay of Islands-Whangaroa Community Board receive the report Bay of Islands-Whangaroa Community Board Action Sheet Update March 2022.

 

Note: Ness Road – to follow up site visit with Member Hookway-Kopa regarding Duck Bend. To follow up with NTA. Site visit confirmed for Friday, 5 March 2022.

In Favour:       Crs Belinda Ward, Lane Ayr, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa

Against:           Nil

Abstained:       Cr Rachel Smith

Carried

 

9            Te wāhanga tūmataiti / Public Excluded

Resolution  2022/17

Moved:       Chairperson Belinda Ward

Seconded:  Member Bruce Mills

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

9.1 - New Lease for Commercial Property - 13 Homestead Road

s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

In Favour:       Crs Belinda Ward, Lane Ayr, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa

Against:           Nil

Abstained:       Cr Rachel Smith

Carried

 

10          tE kAPINGA hUI / Meeting Close

Member Wells closed the meeting a karakia.

 

The meeting closed a 11:35am.

 

The minutes of this meeting will be confirmed at the Bay of Islands-Whangaroa Community Board Meeting held on 31 March 2022.

 

...................................................

CHAIRPERSON