Bay of Islands-Whangaroa Community Board Meeting Minutes

15 April 2019

 

   MINUTES OF Far North District Council
Bay of Islands-Whangaroa Community Board Meeting
HELD AT THE PUNA WAI CENTRE, MOEREWA
ON
Monday, 15 April 2019 AT 10.03 am

 

PRESENT:                   Chairperson Terry Greening, Cr Kelly Stratford, Member Lane Ayr, Member Bruce Mills, Member Martin Robinson, Member Rachel Smith, Member Belinda Ward, Member Manuwai Wells

IN ATTENDANCE:              

STAFF PRESENT:               Kathryn Trewin (Corporate Planning Coordinator), Robert Willoughby (Community Development Advisor), Rob Koops (Property Services), Kim Hammond (Meetings Administrator), Marlema Baker (Meetings Administrator)

 

1            Apologies and conflicts of Interest

Chairperson Terry Greening declared a conflict of interest in relation to item 8.9 Application for Funding – Russell Centennial Trust Board.

 

2            Confirmation of Previous Minutes

5.1         Confirmation of Previous Minutes

Agenda item 5.1 document number A2404704, pages 10 - 11 refers

Resolution  2019/15

Moved:       Member Bruce Mills

Seconded:  Member Martin Robinson

That the Bay of Islands-Whangaroa Community Board confirm the minutes of the meeting of the Bay of Islands-Whangaroa Community Board held 25 February 2019 are a true and correct record.

Carried

3            Infrastructure and Asset Management Group

6.1         Road Naming - Astrid Drive, Kerikeri

Agenda item 6.1 document number A2392442, pages 20 - 21 refers

Recommendation

Moved:       Member Manuwai Wells

Seconded:  Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a public road Astrid Drive, addressed at the Amsharlo Estate, Kerikeri as per map (A2293434).

Amendment

Moved:       Member Manuwai Wells

Seconded:  Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board agrees that the road naming – Astrid Drive, Kerikeri report be left to lie on the table until a correct report and evidence of consultation with property owners on the street can be provided to the Board.

Resolution  2019/16

Moved:       Member Manuwai Wells

Seconded:  Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a public road Astrid Drive, addressed at the Amsharlo Estate, Kerikeri as per map (A2293434).

 

.Carried

 

4            Public Forum

Pamela-Anne Ngohe-Simon spoke regarding Item 8.4 Funding Project Report – He Iwi Kotahi Tatou Trust.

Pamela-Anne Ngohe-Simon spoke regarding a Request for Service raised for 32 Leaity Street Moerewa regarding fencing between her daughters property and Simpson Park

5            Deputations

Nil

6            Speakers

Michele Wilson and Andy Greagor representing Fat Kina Publication spoke regarding Item 8.6 Application for Funding - Fat Kina Publication

Malcolm Francis representing Kawakawa Business and Community Association spoke regarding Item 8.7 Application for Funding - Kawakawa Business and Community Association

Jo David representing Northern Community Family Service spoke regarding Item 8.8 Application for Funding - Northern Community Family Service

Heather Lindauer and Caroline Pyne representing Russell Centennial Trust Board spoke regarding Item 8.9 Application for Funding - Russell Centennial Trust

Bart van der Meer representing Volunteering Northland spoke regarding Item 8.10 Application for Funding – Volunteering Northland

The meeting was adjourned from 11:43 am to 11:49 am.

Scott Rice representing Quantum Events NZ Ocean Swim Series spoke regarding Item 7.1 Sponsorship request for NZ Ocean Swim Series – Bay of Islands Classic 2019.

 

8.3         Lease Russell Town Hall Shop

Agenda item 8.3 document number A2404789, pages 131 - 134 refers

Resolution  2019/17

Moved:       Chairperson Terry Greening

Seconded:  Member Bruce Mills

That the Bay Of Islands Whangaroa Community Board

a)      Recommends that Council enters into a 3x3x3 year commercial lease of the Russell       Town Hall Shop to Bay of Islands Kayak Tours Ltd.

b)      Approves that the General Manager Infrastructure and Asset Management is         authorised to negotiate and agree to the terms and conditions of the lease on the       premises, in accordance with relevant Council policies and legislation.

c)      That Council agrees to the use of part of the greenspace in front of the premises to        park and display kayaks during business hours

d)      Approves that the General Manager Infrastructure & Asset Management is authorised   to negotiate and agree to the terms and conditions of the licence/permit to use the   greenspace, in accordance with relevant Council policies and legislation.

In Favour:       Terry Greening, Cr Kelly Stratford, Lane Ayr, Bruce Mills and Manuwai Wells

Against:           Rachel Smith and Belinda Ward

Abstained:       Martin Robinson

carried 5/2

.Carried

At 12:39 p.m., Cr Kelly Stratford left the meeting. At 12:41 p.m, Cr Kelly Stratford returned to the meeting.

7            Public Forum - continued

Wiremu Cherrington and Erana Brown spoke regarding initiatives that are taking place in Moerewa

- Flood mitigation

- Native nursery to be set up at Moerewa School

- Development of a Maori Pa site situated outside Otiria Marae

 

The meeting was adjourned from 12:57 pm to 1:35 pm.

 

8            Corporate Services Group

 

8.1         Chairperson and Members Report

Agenda item 8.1 document number A2423564, pages 115 - 116 refers

Resolution  2019/18

Moved:       Chairperson Terry Greening

Seconded:  Member Manuwai Wells

That the Bay of Islands-Whangaroa Community Board note the reports from Chairperson Greening and Member Ward, Wells, Ayr and Mills.

Carried

 

8.2         Statement of Community Fund Account as at 28 February 2019

Agenda item 8.2 document number A2401887, pages 128 - 129 refers

Resolution  2019/19

Moved:       Member Belinda Ward

Seconded:  Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board receives the report entitled “Statement of the Bay of Islands-Whangaroa Community Board Community Fund account as at 28 February 2019”.

Carried

 

 

8.4         Funding Project Reports

Agenda item 8.4 document number A2365885, pages 137 - 138 refers

Resolution  2019/20

Moved:       Member Martin Robinson

Seconded:  Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board note the project reports received from

a)   Busy Bee Knitting Group

b)   Cherry Park House Management Committee

c)   He Iwi Kotahi Tatou Trust

d)   Whangaroa Community Trust - Kaeo Map

e)   Whangaroa Community Trust - Mural and Sun Shade

f)    Whangaroa Community Trust – Rent and Wages

Carried

 

8.5         Application for Funding - Bay of Islands Country Rock Festival

Agenda item 8.5 document number A2417080, pages 153 - 155 refers

Resolution  2019/21

Moved:       Chairperson Terry Greening

Seconded:  Member Belinda Ward

That the Bay of Islands-Whangaroa Community approve the sum of $2,389 to be paid from the Board’s Community Fund account to Bay of Islands Country Rock Festival for bus shuttle costs for the 2019 Bay of Islands Country Rock Festival as outlined in the application, for the following reason:

i)       Liveable communities that are healthy, safe, connected and sustainable

          ii)      Proud vibrant communities

Carried

 

8.6         Application for Funding - Fat Kina Production

Agenda item 8.6 document number A2421048, pages 163 - 164 refers

Recommendation 

Moved:       Cr Kelly Stratford

Seconded:  Member Manuwai Wells

That the Bay of Islands-Whangaroa Community Board declines the application received from Fat Kina Publication.         

Amendment

Moved:       Cr Kelly Stratford

Seconded:  Member Manuwai Wells

That the Bay of Islands-Whangaroa Community Board approve the sum of $2500 (plus GST if applicable) to be paid from the Board’s Community Fund account to Fat Kina Publication for seed funding.

Resolution 2019/22

Moved:       Cr Kelly Stratford

Seconded:  Member Manuwai Wells

That the Bay of Islands-Whangaroa Community Board approve the sum of $2500 (plus GST if applicable) to be paid from the Board’s Community Fund account to Fat Kina Publication for seed funding.

.Carried

 

8.7         Application for Funding - Kawakawa Business and Community Association

Agenda item 8.7 document number A2417958, pages 172 - 174 refers

Recommendation

Moved:       Member Martin Robinson

Seconded:  Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board approve the sum of $10,000 (plus GST if applicable) to be paid from the Board’s Community Fund account to Kawakawa Business and Community Association for the purchase and installation of a CCTV system,  to support the following Community Outcomes:

     i. Proud vibrant communities

          ii. Liveable communities that are healthy, safe, connected and sustainable

Amendment

Moved:       Member Martin Robinson

Seconded:  Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board

a)    Approve the sum of $10,000 (plus GST if applicable) to be paid from the Board’s Community Fund account to Kawakawa Business and Community Association for the purchase and installation of a CCTV system,  to support the following Community Outcomes:

          i. Proud vibrant communities

          ii. Liveable communities that are healthy, safe, connected and sustainable

b)    Provided that the CCTV footage is monitored only by the New Zealand Police

c)    Provided that the CCTV footage is only released publicly by the New Zealand Police

Resolution  2019/23

That the Bay of Islands-Whangaroa Community Board

a)    Approve the sum of $10,000 (plus GST if applicable) to be paid from the Board’s Community Fund account to Kawakawa Business and Community Association for the purchase and installation of a CCTV system,  to support the following Community Outcomes:

          i. Proud vibrant communities

          ii. Liveable communities that are healthy, safe, connected and sustainable

b)    Provided that the CCTV footage is monitored only by the New Zealand Police

c)    Provided that the CCTV footage is only released publicly by the New Zealand Police

.Carried

At 3:02 p.m., Member Bruce Mills left the meeting. At 3:04 p.m., Member Bruce Mills returned to the meeting.

At 3:05 p.m., Chairperson Terry Greening left the meeting. At 3:07 p.m., Chairperson Terry Greening returned to the meeting

 

8.8         Application for Funding - Northern Community Family Service

Agenda item 8.8 document number A2429489, pages 182 - 184 refers

Committee Resolution  2019/24

Moved:       Cr Kelly Stratford

Seconded:  Member Manuwai Wells

That the Bay of Islands-Whangaroa Community Board approve the sum of $5,000 (plus GST if applicable) to be paid from the Board’s Community Fund account to Northern Community Family Service for venue hire to support the following Community Outcomes:

     i. Proud vibrant communities

          ii. Liveable communities that are healthy, safe, connected and sustainable

Carried

 

8.9         Application for Funding - Russell Centennial Trust Board

Agenda item 8.9 document number A2407111, pages 192 - 194 refers

At 3.13 pm Chairperson Terry Greening declared a conflict of  interest in relation to Item 8.9 and removed himself from the discussion. Deputy Chairperson Belinda Ward took the chair.

3:23 pm Chairperson Terry Greening returned to the Chair after the motion was carried.

Resolution  2019/25

Moved:       Member Manuwai Wells

Seconded:  Member Lane Ayr

Recommendation

That the Bay of Islands-Whangaroa Community Board approve the sum of $5,754 (plus GST if applicable) to be paid from the Board’s Community Fund account to Russell Centennial Trust Board for administration costs, to support the following Community Outcomes:

     i. Proud vibrant communities

          ii. Liveable communities that are healthy, safe, connected and sustainable

Carried

 

8.10       Application for Funding - Volunteering Northland

Agenda item 8.10 document number A2417638, pages 203 - 205 refers

Resolution  2019/26

Moved:       Cr Kelly Stratford

Seconded:  Member Martin Robinson

That the Bay of Islands-Whangaroa Community Board in considering the provisions of the Community Grant Policy authorise the sum of $5,000 (plus GST if applicable) to be paid from the Board’s Community Fund account to Volunteering Northland to assist with their annual operational costs, to support the following Community Outcomes:

     i. Proud vibrant communities

          ii. Liveable communities that are healthy, safe, connected and sustainable

Carried

 

9            Strategic Planning and Policy Group

 

7.2         Funding provision for the maintenance of Okiato to Russell walkway

Agenda item 7.2 document number A2427772, pages 97 - 99 refers

Resolution  2019/27

Moved:       Member Bruce Mills

Seconded:  Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board approve a grant to the Bay of Islands Walkway Trust of $10,500 to assist with renewals for the Okiato to Russell walkway.

Carried

 

 

7.1         Sponsorship request for NZ Ocean Swim Series - Bay of Islands Classic 2019

Agenda item 7.1 document number A2425922, pages 28 - 96 refers

Resolution  2019/28

Moved:       Chairperson Terry Greening

Seconded:  Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board decline the funding of $20,000 plus GST for the NZ Ocean Swim Series – Bay of Islands Classic 2019 out of the Local Community Grant Fund.

Carried

Against:           Cr Martin Robinson

 

Additional Papers

Resolution  2019/29

Moved:       Chairperson Terry Greening

Seconded:  Cr Kelly Stratford

That the Bay of Islands-Whangaroa Community Board receives the following papers

i)             Additional documentation for 32 Leaity Street, Moerewa

ii)            Fat Kina Production

iii)           Additional documentation for Northern Communnity Family Services

iv)           Presentation from Volunteering Northland

Carried

Attachments tabled at meeting

1     Tabled Document - Email and communication for 32 Leaity Street, Moerewa

2     Tabled Document - Fat Kina Production

3     Tabled Document - Volunteering Northland presentation

 

10          Meeting Close

The meeting closed at 3:49 pm.

 

The minutes of this meeting will be confirmed at the Bay of Islands-Whangaroa Community Board Meeting held on 20 May 2019.

 

...................................................

CHAIRPERSON