AGENDA

 

 

Audit, Risk, and Finance Committee Meeting

 

Thursday, 26 September 2019

Time:

12.45 pm

Location:

Council Chamber

Memorial Avenue

Kaikohe

 

 

Membership:

Cr John Vujcich - Chairperson

Mayor John Carter

Cr Tania McInnes

Cr Ann Court

Cr Felicity Foy

Cr Colin (Toss) Kitchen

Cr Sally Macauley

Cr Kelly Stratford

Member Bruce Robertson

Member Adele Gardner

Member Mike Edmonds

Member Terry Greening

 

 


Audit, Risk, and Finance Committee Meeting Agenda

26 September 2019

 

AUDIT, RISK AND FINANCE COMMITTEE - MEMBERS REGISTER OF INTERESTS

Name

Responsibility (i.e. Chairperson etc)

Declaration of Interests

Nature of Potential Interest

Member's Proposed Management Plan

Hon John Carter QSO

Board Member of the Local Government Protection Programme

Board Member of the Local Government Protection Program

 

 

Carter Family Trust

 

 

 

Felicity Foy

Director - Northland Planning & Development

I am the director of a planning and development consultancy that is based in the Far North and have two employees.

 

Property owner of Commerce Street, Kaitaia

 

I will abstain from any debate and voting on proposed plan change items for the Far North District Plan.

I will declare a conflict of interest with any planning matters that relate to resource consent processing, and the management of the resource consents planning team.

I will not enter into any contracts with Council for over $25,000 per year. I have previously contracted to Council to process resource consents as consultant planner.

Flick Trustee Ltd

I am the director of this company that is the company trustee of Flick Family Trust that owns properties on Weber Place, Seaview Road, and Allen Bell Drive.

 

 

Elbury Holdings Limited

This company is directed by my parents Fiona and Kevin King.

This company owns several dairy and beef farms, and also dwellings on these farms. The Farms and dwellings are located in the Far North at Kaimaumau, Bird Road/Sandhills Rd, Wireless Road/ Puckey Road/Bell Road, the Awanui Straight and Allen Bell Drive.

 

Foy Farms partnership

Owner and partner in Foy Farms - a farm in three titles on Church Road, Kaingaroa

 

 

Foy Farms Rentals

Owner and rental manager of Foy Farms Rentals for 6 dwellings on Church Road, Kaingaroa and 2 dwelling on Allen Bell Drive, Kaitaia, and 1 property on North Road, Kaitaia

 

 

King Family Trust

This trust owns several titles/properties at Cable Bay, Seaview Rd/State Highway 10 and Ahipara - Panorama Lane.

These trusts own properties in the Far North.

 

Previous employment at FNDC 2007-16

I consider the staff members at FNDC to be my friends

 

 

Partner Felicity Foy

Employed by Justaplumber Taipa

 

 

 

Friends with some FNDC employees

 

 

 

Colin Kitchen

No form received

 

 

 

Tania McInnes

Director – GBT Ventures Ltd

 Company not currently operational

 

 Will notify Council if company becomes operational.

Member of Northland Conservation Board

 

Conservation matters not aligned with Council policy.

Will notify Council should a perceived conflict arise.

Trustee – Northland Youth Education Trust

 

No perceived conflicts

Will notify Council should a perceived conflict arise.

Founder – Bay of Islands Women’s Nexus

No perceived conflicts. An informal organisation

 

 

Own a section on Seaview Road, Paihia 0200

 

 

 

Having worked within the organisation in the early 2000’s, I know a number of staff, none of which I am close with.

 

 

 

John Vujcich

Board Member

Ngati Hine Health Trust

Matters pertaining to property or decisions that may impact of their health services

Declare interest and abstain

Board Member

Pioneer Village

Matters relating to funding and assets

Declare interest and abstain

Director

Waitukupata Forest Ltd

Potential for council activity to directly affect its assets

Declare interest and abstain

Director

Rural Service Solutions Ltd

Matters where council regulatory function impact of company services

Declare interest and abstain

Director

Kaikohe (Rau Marama) Community Trust

Potential funder

Declare interest and abstain

Partner

MJ & EMJ Vujcich

Matters where council regulatory function impacts on partnership owned assets

Declare interest and abstain

Member

Kaikohe Rotary Club

Potential funder, or impact on Rotary projects

Declare interest and abstain

Member

New Zealand Institute of Directors

Potential provider of training to Council

Declare a Conflict of Interest

Member

Institute of IT Professionals

Unlikely, but possible provider of services to Council

Declare a Conflict of Interest

Member

Kaikohe Business Association

Possible funding provider

Declare a Conflict of Interest

Ann Court

Waipapa Business Association

Member

Warren Pattinson Limited

Shareholder

Building company. FNDC is a regulator and enforcer

No FNDC Controls

Kerikeri Irrigation

Supplies my water

 

No EM intervention in disputes

Top Energy

Supplies my power

 

No other interest greater than the publics

District Licensing

N/A

N/A

N/A

Top Energy Consumer Trust

Trustee

Crossover in regulatory functions, consenting economic development and contracts such as street lighting.

Declare interest and abstain from voting.

Ann Court Trust

Private

Private

N/A

Waipapa Rotary

Honorary member

Potential community funding submitter

Declare interest and abstain from voting.

Properties on Onekura Road, Waipapa

Owner Shareholder

Any proposed FNDC Capital works or policy change which may have a direct impact (positive/adverse)

Declare interest and abstain from voting.

Property on Daroux Dr, Waipapa

Financial interest

 

 

Flowers (I get flowers occasionally)

Ratepayer 'Thankyou'

Bias/ Pre-determination?

Declare to Governance

Coffee and food

Ratepayers sometimes 'shout' food and beverage

Bias or pre-determination

Case by case

Consider all staff my friends

N/A

Suggestion of not being impartial or pre-determined!

Be professional, due diligence, weigh the evidence. Be thorough, thoughtful, considered impartial and balanced. Be fair.

 

My husband is a builder and may do work for Council staff

 

 

Warren Pattinson (Husband)

Warren Pattinson Limited

Director

Building Company. FNDC is a regulator

Remain at arm’s length

Air NZ

shareholder

None

None

Warren Pattinson Limited

Builder

FNDC is the consent authority, regulator and enforcer.

Apply arm’s length rules

Kurbside Rod and Custom Club (unlikely)

President NZ Hot Rod Association

Potential to be linked to a funding applicant and my wife is on the decision making committee.

unlikely to materialise but would absent myself from any process as would Ann.

Property on Onekura Road, Waipapa

Owner

Any proposed FNDC capital work in the vicinity or rural plan change. Maybe a link to policy development.

Would not submit.                                                                               Rest on a case by case basis.

Sally Macauley

Chairman

Northland District Health Board

Matters pertaining to health issues re Fluoride and freshwater as an example.

Declare a perceived conflict.

Chairman

Oranga Tamaraki - Ministry of Vulnerable Children- Northland Community Response Forum

Matters pertaining to this ministry

Declare a perceived conflict.

Judicial Justice of the Peace

Visitations to Ngawha Prison

Matters pertaining to Judicial Issues re Ngawha Prison

Declare a perceived Interest

The Turner Centre

FNDC Representative

Observer, acknowledging FNDC financial contribution.

Note FNDC partnership

Trustee

Kaikohe Education Trust

Providing students laptops - possible request for written support to funders

Declare a conflict

Executive member

Kaikohe Business Association

Matters pertaining to request for written support to funders.

 

Chairman

Bay of Islands Arts Festival Trust

Issues pertaining to the application of support funds

Declare a conflict of interests

Trustee

Bay of Islands Radio Marine

Issues pertaining to the application of support funds

Declare a conflict of interests

Secretary/Trustee

Kerikeri International Piano Competition

Issues pertaining to the application of support funds

Declare a conflict of interests

Trustee/Director

Kaikohe Community and Youth Trust

Possible application of support funding

Declare a conflict of interests

Commercial

Palmer Macauley Offices- Kerikeri and Kaikohe

Infrastructural matters with FNDC

Declare a conflict

Private property of which there would not be any conflict.

 

 

Paihia, Kerikeri, Kaikohe

 

 

 

Peter Macauley (Husband)

Senior Partner

Palmer Macauley

 

 

Peter Macualey

Barristers and Solicitors- Kerikeri, Kaikohe and Mangonui

Legal matters with FNDC

 

Director/Trustee

 

 

St John NZ Priory Chapter

St John Priory Chapter

Legal matters with FNDC

Declare a conflict

Senior Partner

Peter Macauley- Palmer Macauley Barristers and Solicitors Kaikohe, Kerikeri AND Mangonui

Legal matters with FNDC

Declare a conflict

St John NZ

Priory Trust Board

Writing of policies and legal matters as an example

Note Interests

Lions Club of Kaikohe

Director

Legal matters etc

Note Interests

Kaikohe Rugby Club

Patron

Legal Matters

 

Viking Rugby Club, Whangarei

Life Member

Legal Matters

 

Private Property

 

 

Kerikeri, Paihia - no contents.

 

 

 

Bruce Robertson

No interests to declare

 

 

 

Mike Edmonds

Chair

Kaikohe Mechanical and Historic Trust

Council Funding

 Decide at the time

Committee member

Kaikohe Rugby Football and Sports Club

Council Funding

Withdraw and abstain

Adele Gardner

N/A - FNDC Honorarium

 

 

 

The Far North 20/20, ICT Trust

Trustee

 

 

Te Ahu Charitable Trust

Trustee

 

 

ST Johns Kaitaia Branch

Trustee/ Committee Member

 

 

I know many FNDC staff members as I was an FNDC staff member from 1994-2008.

 

 

 

Partner of Adele Gardner

N/A as Retired

 

 

 

Terry Greening

Greening Family Trust

Beneficiary

 

Highly unlikely to interface with FNDC

Bay of Islands Walking Weekend Trust

 

Potential of seeking funds

Step aside from any requests or decisions regarding requests

Russell 2000 Trust (Chairman)

 

 

Trust is about to wind up.

Russell Centennial Trust    (Chairman)

Manages Russell Museum

Seeks funds from council

Step aside from any requests or decisions regarding requests

Residence at Kaha Place, Russell

Nil

Nil

N/A

Terry Greening (Wife)

Greening Family Trust

Beneficiary

N/A

N/A

Residence at Kaha Place, Russell

 

 

 

Cr Kelly Stratford

Office manager at Kinghans.

 

 

 

Denture assistant at Kawakawa denture Services
self-employed as book keeper
Kelly@ksbookkeeoing.net

None

None

 

KS Bookkeeping and Administration

Business owner, bookkeeping and development of environment management plans for clients.

None perceived

I’d step aside from decisions that arise, that may have conflicts.

Kinghans Accounting

Office Administration

None perceived

Step aside from decisions that arise, that may have conflicts.

Waikare Marae Trustees

Trustee

May be perceived conflicts

Case by case basis

Kawakawa Business & Community Association

Committee member/newsletter editor and printer

None perceived

If there was a perceived conflict, I will step aside from decision making

Bay of Islands College

Parent elected trustee

None perceived

If there was a perceived conflict, I will step aside from decision making

Karetu School

Bay Cosmos Soccer

Parent elected trustee. Committee member and coach

None perceived

If there was a perceived conflict, I will step aside from decision making

Property in Waikare and Moerewa

 

 

If there was a perceived conflict, I will step aside from decision making

Sister is employed by Far North District Council

 

 

Will not discuss any matters regarding her role or my role as Councillor that are confidential.

Coffee and food

Ratepayers sometimes 'shout' food and beverage

Bias or pre-determination

Case by case

Kelly Stratford (Husband)

Property in Moerewa

 

N/A

N/A

 

 

 


Audit, Risk, and Finance Committee Meeting Agenda

26 September 2019

 

Far North District Council

Audit, Risk, and Finance Committee Meeting

will be held in the Council Chamber, Memorial Avenue, Kaikohe on:

Thursday 26 September 2019 at 12.45 pm

Order Of Business

1         Apologies and Declarations of Interest 11

2         Deputation. 11

3         Confirmation of Previous Minutes. 12

3.1            Confirmation of Previous Minutes. 12

4         Strategic Planning and Policy Group. 20

4.1            Koha Policy. 20

5         Corporate Services Group. 28

5.1            Restricting water supply options. 28

         5.2        Far North District Council Data Governance                   Supplementary Agenda

6         Information Reports. 33

6.1            Risk Management Report 33

6.2            Internal Audit and Assurance. 45

         6.3        Council Financial Report as at 31 August 2019                        Supplementary Agenda

         6.4        Building Consent Accreditation Update                                    Supplementary Agenda

7         Public Excluded. 47

7.1            Confirmation of Previous Minutes (Public Excluded) 47

7.2            Far North Holdings Ltd Annual Report for the year ended 30 June 2019. 47

7.3            Draft Annual Report for the year ended 30 June 2019. 47

7.4            Pre-funding of approved debt 48

7.5            FNDC Current Legal Action Potential Liability Claims. 48

         7.6        Te Pu o Te Wheke - Risk Assessment                                     Supplementary Agenda

8         Meeting Close. 49

 

 


Audit, Risk, and Finance Committee Meeting Agenda

26 September 2019

 

1          Apologies and Declarations of Interest

Members need to stand aside from decision-making when a conflict arises between their role as a Member of the Committee and any private or other external interest they might have. This note is provided as a reminder to Members to review the matters on the agenda and assess and identify where they may have a pecuniary or other conflict of interest, or where there may be a perception of a conflict of interest.

If a Member feels they do have a conflict of interest, they should publicly declare that at the start of the meeting or of the relevant item of business and refrain from participating in the discussion or voting on that item. If a Member thinks they may have a conflict of interest, they can seek advice from the Chief Executive Officer or the Team Leader Governance Support (preferably before the meeting).

It is noted that while members can seek advice the final decision as to whether a conflict exists rests with the member.

2          Deputation

No requests for deputations were received at the time of the Agenda going to print.


Audit, Risk, and Finance Committee Meeting Agenda

26 September 2019

 

3          Confirmation of Previous Minutes

3.1         Confirmation of Previous Minutes

File Number:           A2564502

Author:                    Melissa Wood, Meetings Administrator

Authoriser:              Aisha Huriwai, Team Leader Governance Support

  

Purpose of the Report

The minutes of the previous Audit, Risk, and Finance Committee meeting are attached to allow the Committee to confirm that the minutes are a true and correct record.

Recommendation

That the Audit, Risk, and Finance Committee confirm that the minutes of the meeting of the Committee held 25 July 2019 are a true and correct record.

 

1) Background

Local Government Act 2002 Schedule 7 clause 28 states that a local authority must keep minutes of its proceedings.  The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.

2) Discussion and Options

The minutes of the meeting are attached. Far North District Council Standing Orders Section 27.3 states that no discussion shall arise on the substance of the minutes in any succeeding meeting, except as to their correctness.

Reason for the recommendation

The reason for the recommendation is to confirm the minutes are a true and correct record of the previous meeting.

 

3) Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision as a result of this report.

 

Attachments

1.      Audit, Risk, and Finance Committee unconfirmed minutes 25 July 2019 - A2572620  


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.      A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)       If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.      This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

This is a matter of low significance

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

This report complies with the Local Government Act 2002 Schedule 7 Section 28.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

It is the responsibility of each meeting to confirm their minutes therefore the views of another meeting are not relevant.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

There are no implications on Māori in confirming minutes from a previous meeting. Any implications on Māori arising from matters included in meeting minutes should be considered as part of the relevant report.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.

This report is asking for the minutes to be confirmed as true and correct record, any interests that affect other people should be considered as part of the individual reports.

State the financial implications and where budgetary provisions have been made to support this decision.

There are no financial implications or the need for budgetary provision arising from this report.

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report.

 

 


   MINUTES OF Far North District Council
Audit, Risk, and Finance Committee Meeting
HELD AT THE
Council Chamber, Memorial Avenue, Kaikohe
ON
Thursday, 25 July 2019 AT 12:45 PM

 

PRESENT:                    Cr John Vujcich, Mayor John Carter (HWTM), Cr Tania McInnes (Deputy Mayor), Cr Ann Court, Cr Felicity Foy (via video-conference0, Cr Colin (Toss) Kitchen, Cr Sally Macauley, Cr Kelly Stratford, Member Bruce Robertson, Member Adele Gardner (via video-conference), Member Mike Edmonds, Member Terry Greening

STAFF PRESENT:                Shaun Clarke - Chief Executive Officer, William J Taylor MBE - General Manager Corporate Services, Andy Finch – General Manager Infrastructure and Asset Management, Darrell Sargent – General Manager Strategic Planning and Policy, Dean Myburgh – District Services, Darren Edwards – General Manager Environmental, Community and Customer Services, Janice Smith – Chief Financial Officer, Richard Edmondson – Manager Communications, Matt Bell – Manager Risk and Improvement, Tanya Reid – Business Improvement Specialist, Glenn Rainham – Manager Infrastructure Operations, Guy du Toit – Programme Delivery and Business Intelligence, Kirsten Shearer – Business Partner, Lisa Huria – Audit and Assurance Specialist, Scott May – Business Improvement Specialist, Kim Hammond – Meetings Administrator

 

1          Apologies and Declarations of Interest

There were no apologies or declarations of interest

2          Deputation

There were no deputations

3          Confirmation of Previous Minutes

              Confirmation of Previous Minutes

Agenda item  document number A2497689, pages 14 - 21 refers

Committee Resolution  2019/16

Moved:       Cr John Vujcich

Seconded:  Cr Colin (Toss) Kitchen

That the Audit, Risk, and Finance Committee confirm that the minutes of the meeting of the Committee held 30 May 2019 are a true and correct record.

Carried

 

4          Strategic Planning and Policy Group

              Risk Management Policy

Agenda item  document number A2541869, pages 22 - 27 refers

Committee Resolution  2019/17

Moved:       Cr Kelly Stratford

Seconded:  Mayor John Carter

That the Audit, Risk, and Finance Committee recommend that Council adopt the 2019 Risk Management Policy.

)Carried

Note: request that a workshop be held in the new triennium to cover the Risk Management Framework

 

5          Corporate Services Group

Motion

Committee Resolution  2019/18

Moved:       Cr John Vujcich

Seconded:  Mayor John Carter

That item 5.1 FNHL – Re-Appointment of Directors be moved into the Public Excluded meeting to protect the privacy of natual persons.

Carried

 

5.2         Audit Risk and Finance Sub-Committee Draft Terms of Reference

Supplementary Agenda item 5.2 document number A2557674, pages 4 - 8 refers

Committee Resolution  2019/19

Moved:       Cr John Vujcich

Seconded:  Member Mike Edmonds

That the Audit, Risk and Finance Committee adopts the draft terms of reference for the Data Governance Subcommittee.

Carried

 

6          Information Reports

6.1         Revenue Recovery Report - June 2019

Agenda item  document number A2550617, pages 28 - 32 refers

Committee Resolution  2019/20

Moved:       Cr Kelly Stratford

Seconded:  Member Bruce Robertson

That the Audit, Risk, and Finance Committee receive the report “Revenue Recovery Report - June 2019”.

.Carried

Note: request a report be presented in the new triennium on the restrictions Council can place on those that have not paid their rates.

 

6.2         Risk Management Report

Agenda item  document number A2543239, pages 33 - 52 refers

Committee Resolution  2019/21

Moved:       Member Bruce Robertson

Seconded:  Member Adele Gardner

That the Audit, Risk, and Finance Committee receive the report “Risk Management Report”.

Carried

 

6.3         Internal Audit and Assurance

Agenda item  document number A2542003, pages 53 - 55 refers

Committee Resolution  2019/22

Moved:       Mayor John Carter

Seconded:  Cr Tania McInnes

That the Audit, Risk, and Finance Committee receive the report “Internal Audit and Assurance”.

Carried

 

6.4         Update on Risk Treatment Plan - Maintaining Building Consent Authority  IANZ Accreditation in October 2019.

Agenda item  document number A2551082, pages 56 - 63 refers

Committee Resolution  2019/23

Moved:       Cr Tania McInnes

Seconded:  Cr Kelly Stratford

That the Audit, Risk, and Finance Committee receive the report “Update on Risk Treatment Plan - Maintaining Building Consent Authority  IANZ Accreditation in October 2019.

Carried

Attachments tabled at meeting

1     Tabled document - BCA Situation Report

 

6.5         Level of Service KPI Quarter 4 Performance Report

Supplementary Agenda item 6.5 document number A2554782, pages 9 - 36 refers

Committee Resolution  2019/24

Moved:       Cr John Vujcich

Seconded:  Mayor John Carter

That the Audit, Risk, and Finance Committee receive the report “Level of Service KPI Quarter 4 Performance Report “.

Carried

Attachments tabled at meeting

1     Tabled document - LOS KPI Q4 - updated page 5 - Roading measures

 

7          Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Committee Resolution  2019/25

Moved:       Cr John Vujcich

Seconded:  Cr Tania McInnes

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each issue to be considered while the public is excluded; the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

Confirmation of Previous Minutes (Public Excluded)

s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons

s7(2)(b)(ii) - the withholding of the information is necessary to protect information, where the making available of the information would be likely to unreasonably prejudice the commercial position of the person who supplied, or who is the subject of the information

s7(2)(g) - the withholding of the information is necessary to maintain legal professional privilege

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

FNDC Current Legal Action Potential Liability Claims

s7(2)(g) - the withholding of the information is necessary to maintain legal professional privilege

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

 

Carried

 

2.1         Confirmation of Information and Decisions in Open Meeting

Committee Resolution  2019/22

Moved:       Cr John Vujcich

Seconded:  Cr Tania McInnes

That the Audit, Risk and Finance Committee:

a)      approve that the following decisions contained in the part of the Audit, Risk and Finance Committee meeting held with the public excluded are to be restated in the public meeting

7.3         FNHL - Re-appointment of Directors

That the Audit, Risk and Finance Committee:

a)      approve the re-appointment of Bill Birnie as a director of Far North Holdings Ltd for a further period of two years, to July 2021, at which point he will stand down from the board.

b)      approve the re-appointment of Ross Blackman as a director of Far North Holdings Ltd for a further period of one year, to July 2020, at which point he will stand down from the board.

b)      approve that the following information contained in the part of the Audit, Risk and   Finance Committee meeting held with the public excluded are to be restated in the    public meeting

7.3         FNHL - Re-appointment of Directors

Carried

Attachments tabled at meeting

1     ARF 25 July 2019_FNHL - Re-appointment of Directors - Reinstated in public

 

   

8          Meeting Close

The meeting closed at 3:27 pm.

 

The minutes of this meeting will be confirmed at the Audit, Risk, and Finance Committee Meeting to be held on 26 September 2019.

 

 

 

 

 

...................................................

CHAIRPERSON

 


Audit, Risk, and Finance Committee Meeting Agenda

26 September 2019

 

4          Strategic Planning and Policy Group

4.1         Koha Policy

File Number:           A2542186

Author:                    Roger Ackers, Manager - Strategy Development

Authoriser:              Sheryl Gavin, General Manager Strategic Planning and Policy (Acting)

 

Purpose of the Report

To seek approval for the Koha Policy, in order to provide staff with guidance around the obligations associated with payment or giving koha.

Executive Summary

·        The need to provide guidance to staff and elected members on engaging with the community to meet the obligations associated with payment or giving koha has been identified within the organisation.

·        The Koha Policy formalises a practice already adopted by some Council staff members.

·        The report provides the Committee with three options to consider including adopt the policy, maintain the status quo or defer the decision to a later date.

 

Recommendation

That the Committee recommend that Council adopt the Koha Policy.

 

1) Background

The customary practice of giving and receiving koha is widely observed in the Far North District.

Administration identified that staff and elected members engaging with external parties on projects or attending meetings on marae needed some guidance to meet the obligations associated with payment or giving koha.

The Koha Policy aims to take an overarching organisational approach to support staff members and elected members who may be unaware or unsure of what to do when meeting externals or attending meetings on marae. Furthermore, it is important to take an organisational approach to the behaviour of staff to ensure there is consistency.

Council is currently in a process of change whereby a greater emphasis is placed on strengthening relationships and enhancing engagement with key external groups in the community. With this in mind, engagement with groups on marae throughout the region will increase. The Koha Policy supports this change from a relationship management perspective by assisting staff and elected members to behave consistently and in good faith.  

2) Discussion and Options

Option One: do nothing

Under Option One no policy will be adopted and subsequently no guidelines (attached) put in place to support staff when considering giving a koha. The practice of giving koha will continue on a case by case basis.

Audit New Zealand, in past audits, have raised concerns when reviewing sensitive expenditure and have recommended that a koha policy be adopted to address the concerns that they have raised in regards to koha.

If this option is adopted Council loses the opportunity to take an overarching organisational approach to managing the obligations and expectations associated with giving koha. There is a risk that the adequate approval and reporting processes will not be put in place. This option is not recommended.

Option Two: Adopt the policy (recommended option)

Option Two proposes an approach to support staff and elected members by putting guidelines in place to manage obligations and expectations. This approach also supports recent developments in the Council to improve its relationship management. Approving the policy and allowing for a period of implementation provides Council with an opportunity for a further review in three years to determine its level of compliance.

If this option is adopted Council will have a koha policy that assists staff and reflects the move towards strengthening and enhancing relationships within the community.

Option Three: Address the policy once the new Council is formed

Option three proposes considering the policy once the new Council has been formed post the elections in October 2019. Option three would see the Koha Policy considered at the first committee meeting post the election.

If this option is adopted implementation of the policy will be delayed. Administration has identified the need to provide guidance to staff and elected members on when and what koha is appropriate. This need could be addressed by the implementation of the attached guidelines. However further delay in the adoption of a koha policy means that the concerns raised by Audit New Zealand remain. These concerns could manifest themselves as real issues for the Council in the absence of an adopted policy.

This option is therefore not recommended.

Reason for the recommendation

Option two is recommended for the following reasons:

1.   It addresses the concerns regarding sensitive expenditure and koha raised by Audit New Zealand

2.   it addresses the issue of uncertainty around the expectations and obligations associated with giving koha;

3.   it adopts a best practice approach;

4.   It supports the move towards strengthening relationships in the community.

 

3) Financial Implications and Budgetary Provision

Adopting the policy will have the following financial implications:

The koha policy requires new methods of reporting and a new process for approval. An annual budget of five thousand per locality totalling $15,000 per annum is appropriate and in line with current expenditure. Ongoing operational costs will be resourcing to implement the policy. It is recommended that the Te Hono business group be considered as the appropriate group for implementation of the policy.

Attachments

1.      2019 Koha Policy - A2656774

2.      Koha implementation guideline and process - A2646574  


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.      A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)       If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.      This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

The recommendation in itself contained in this report does not meet the thresholds as set in the Council’s Significance and Engagement Policy.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

The recommendation in this report is aimed at complying with Part 6 – Planning, Decision Making and Accountability of the Local Government Act.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

Reviewing a policy has District wide relevance and therefore does not require involvement from the Community Boards.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

The recommendation in this report has no direct impact on Maori. However the recommendation supports the relationship with Maori and has been developed in conjunction with the Maori Development Advisor.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.

The recommendation has no direct impact on any particular interested party or individual.

State the financial implications and where budgetary provisions have been made to support this decision.

The financial implications have been considered and discussed in the report.

Chief Financial Officer review.

The Chief Financial Officer has reviewed this report.

 

 


Audit, Risk, and Finance Committee Meeting Agenda

26 September 2019

 

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Koha Guideline and Process

 

1.     Purpose

 

Far North District Council (FNDC) recognises the requirement to give appropriate amounts of koha from time to time. The Koha Policy provides guidance to staff and elected members in order to meet the obligations associated with payment or giving koha to organisations and individuals.

 

2.     Scope

 

This policy applies to all employees and elected members of FNDC.

 

3.     What is koha?

 

Koha is a Maori customary practice, concept and process and is an extremely important part of the Maori culture.

 

Koha is considered a treasure by Maori and may be either tangible or intangible, It can be a physical thing such as food, money, reciprocal activity, certain rights and privileges to resources, land, heirloom, treasured item, or an intangible thing like a vision, thought, feeling, emotion, supernatural manifestation, concept, idea.

 

Because Koha is imbued with spirituality and cultural beliefs and practices, there is no clear-cut English translation and it has often wrongly been interpreted as a gift. The giving of Koha acts to seal a relationship and is part of the protocol of reciprocation. To minimise any likelihood of causing offence through misunderstanding, it is incumbent upon managers and staff involved in giving Koha to develop an in-depth understanding and empathy of the concept.

 

Koha is a ‘Tikanga Maori’ which means, according to the Resource Management Act 1991, a customary value and practice. In Section 39 part (2)(b) it states Tikanga Maori should be recognised where appropriate.

 

Koha is also a Taonga which, according to the Resource Management Act 1991, means something that is highly prized. Article 2 of the Treaty of Waitangi acknowledges the term ‘Taonga’.This acknowledgement confirms and guarantees the full, exclusive and undisturbed possession of taonga to Iwi and Hapu. Therefore in certain situations it is up to Iwi and Hapu to declare when Koha might be considered as Taonga.

 

Non monetary examples of koha might include taonga, e.g. greenstone, carvings, kai (food), or resources readily available to FNDC (e.g., staff time and expertise, use of vehicles, facilities or outdoor equipment, such as marquees and seating, etc).

 

4.     Definition

 

For the purposes of this policy, Koha will be defined according to the IRD

 

“An unconditional gift is defined as a donation made to a non-profit body, where the giver (or any relative) does not receive any goods or services in return for the donation. This carries with it no obligations to account for tax”.

 

 

 

 

 

 

4.     When to give koha

 

It depends on the occasion whether it is appropriate to give Koha. However the following are examples of when to give Koha.

 

Elected members and/or Council staff attend a gathering representing the Council, on a marae that involves a powhiri or welcome.

 

Elected members and/or Council staff attend a gathering representing the Council at a building that accommodates a Runanga or Iwi Authority and involves a powhiri or welcome.

 

Attendance by Elected members and/or Council staff representing Council at a tangihanga held on a marae or in a private home.

 

To any Kaumatua and Kuia or group supporting Council at any function involving a Whakatau or Powhiri.

 

7.     When is Koha not given

 

Situations where koha would not normally be expected include:

 

When attending any hui as an individual not representing Council

 

Staff attendance at a regular meeting held at a marae

 

informal or ongoing discussions between staff and iwi representatives about a Council matter.

 

8.     How to give koha

 

It is good practice to consult with a member of the Te Hono team before giving koha to ensure that it is given in a way that is appropriate for the occasion.

 

As a general rule, whenever a group goes on to a marae, and is welcomed, it is customary for the last speaker of the visitors to present money from the group, the “koha”, in an envelope.

 

Sometimes, it is fine to give the koha envelope quietly to the person who is running the hui, at the back later, however once again consult with a Te Hono team member to get the correct advice for the occasion.

 

9.     How much should be given?

 

In determining an appropriate amount of koha for any particular occasion, Council must give due regard to standards of probity and financial prudence while being mindful of the cultural imperative of giving adequate or reasonably generous koha.

 

Another consideration and equally as important is that the amount of koha given should adequately reflect the status of Council’s representative/s mana.

 

Here are some examples with suggested koha.  Note that these examples only provide a guide.  They are not prescriptive.  Staff must assess the amount on a case by case basis , if in doubt check with Te Hono.

 

 

 

 

Example 1 A Council department is invited for a noho marae (overnight stay). The marae does not ask for a fee. This is clearly a case where koha should be given. Estimate the cost of meals and accommodation per person, and add a 'top up' in acknowledgement of hospitality.

 

Example 2 Two councillors and four staff hold a hui on the marae with local people about the preparation of a plan. The hui lasts four hours and lunch is served. Council gives a koha of $200, plus any additional costs associated with lunch.

 

Example 3 A respected kaumatua, dies. A group of councillors and staff pay respects on behalf of the Council at his tangi. Council gives a koha of $300.

 

Example 4 The Council decides it would like to hold a Treaty of Waitangi training workshop on a marae. The marae charges a fee for hire of the venue. Council pays the fee, and also gives a koha of $150 in appreciation of the hospitality shown.

 

Example 5. The council is holding a citizenship ceremony and has invited a school group to perform waiata during the ceremony. Council gives a Koha of $300

 

10.   Process for payment of koha

 

When staff/elected members attend a function on behalf of the Council, and koha is appropriate, a dollar figure or koha ‘in kind’ should be discussed and pre-approved by the appropriate General Manager. NOTE It is advisable that General Managers consult with a member from Te Hono to advise whether koha is appropriate.

 

The koha should be recorded on the Request for Koha form.  Koha should be charged against the relevant department’s GL code. If koha is monetary it should, where practicable, be given via a bank transfer, made out to the relevant iwi organisation/entity.

 

The Koha form should be given to the Finance Department at least three days before the koha is needed.  Finance will process the form and make payment to the bank account specified.

 

If the payment is to be in cash then a petty cash request form (obtainable from the Finance Team) should be completed at least 2 days prior to the payment being required and then the cash can be collected directly from the bank by the relevant staff member and handed to the Group’s General Manager.

 

 


Audit, Risk, and Finance Committee Meeting Agenda

26 September 2019

 

5          Corporate Services Group

5.1         Restricting water supply options

File Number:           A2618783

Author:                    Janice Smith, Chief Financial Officer

Authoriser:              William J Taylor MBE, General Manager - Corporate Services

 

Purpose of the Report

To provide the Audit, Risk, and Finance Committee with information to allow the Committee to make recommendations to the incoming Council/Committee on the possible use of water restrictors where water accounts are not paid or leaks are not remedied.

Executive Summary

·        The Revenue Recovery report to the Audit, Risk, and Finance Committee in July identified an arrears value relating to the supply of water.

·        The Committee asked staff to investigate options in relation to the possible restriction of supply on accounts where there was persistent non payment.

·        The Committee outlined a desire to consider any options and recommend a course of action for a future Committee/Council to follow.

 

Recommendation

That the Audit, Risk, and Finance Committee recommend to an incoming Council/Committee:

a)      That staff develop a procedure outlining the steps to be taken to identify water accounts that are either in arrears or failing to respond to leak advice notices, that should be subject to restriction of water supply.

a)      That once the procedure has been approved, pursue the installation of water restriction measures where water accounts meet the criteria set in the procedure.

 

 

1) Background

At the July Audit, Risk, and Finance Committee members indicated that they would like to have information brought back to them outlining what action could be taken where water arrears were accumulated over a period of time or leaks were not attended to.

2) Discussion and Options

Research has been undertaken in relation to the legal position of restricting water supply. Extracts from the relevant Acts and Council’s Bylaw are attached for reference.

The Health Act 1956 allows water supply to be restricted but it can’t be withdrawn. This means that the rate of flow to the household is reduced.

The current arrears levels relating to water accounts are as follows:

 

Total arrears

Arrears older than 1 year

% older than 1 Year

General Title

$505,452

$306,385

61%

Maori Freehold Land

$175,069

$136,945

78%

 

Any procedure that is established will focus on accounts that are older than 1 year and will be applied to the oldest accounts first.

In order to reduce supply, a physical restrictor is required to be installed on the water line. This is a washer placed within the meter. It requires FNDC, DHB and security staff to be present when this is fitted. Due to the staff and other agency time required to install each restrictor it would be sensible to try and apply any procedure on a location basis.

Staff have discussed the restriction of water with other Councils and some (Wellington Water for example) do apply this tool to assist in the recovery of outstanding charges as well as focusing the customers attention on leaks.

 

Reason for the recommendation

The Audit, Risk, and Finance Committee requested that water restriction be investigated.

3) Financial Implications and Budgetary Provision

There would be a time requirement for FNDC, DHB and other staff to fit the restrictors to the meters and to remove them again once payment has been received, or the leak remedied.

Attachments

1.      Legislation in relation to water restriction - A2649001  


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.      A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)       If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.      This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

Low

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Legislation is attached to the report

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

No specific community board impacts

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

As this deals with arrears on water accounts on Maori Freehold Land there may be some impact on specific households if the proposal is approved.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities.

The procedure will identify what would need to be done if any of the customers likely to be affected had specific medical requirements

State the financial implications and where budgetary provisions have been made to support this decision.

No specific costs identified at this point

Chief Financial Officer review.

The Chief Financial Officer has prepared this report

 

 


Local Government Act 2002

Health Act 1956

 

 

Council Water Supply Bylaw

 


Audit, Risk, and Finance Committee Meeting Agenda

26 September 2019

 

6          Information Reports

6.1         Risk Management Report

File Number:           A2645775

Author:                    Tanya Reid, Business Improvement Specialist

Authoriser:              William J Taylor MBE, General Manager - Corporate Services

 

Purpose of the Report

To provide the organisations top 12 risk dashboard risk progress reports and group risk up-date. No decision required.

Executive Summary

·    Risk progress updates are provided for six of the top 12 risk treatments plans.

·    Part one of a two part deep dive workshop has been completed for ARF005 affordability risk.

·    Progress has also been made on group risk.

Recommendation

That the Audit, Risk, and Finance Committee receive the report “Risk Management Report”.

 

 

Background

The Risk and Improvement team facilitated the development of treatment plans for the organisations top 12 risks.

Nine of 12 risk progress reports and treatment plans were provided at the 25 July meeting. The remaining three risk progress reports and treatment plans (ARF001, ARF008 and ARF009) are now complete.

Regular reporting on all top 12 risks has commenced.

Deep dive workshops are being undertaken for each of the top 12 risks. The ARF001 Climate Change workshop has been completed. At the ARF Committees request, the ARF005 Affordability risk was identified as the focus of the next deep dive workshop.

By resolution at the 25 July the Audit, Risk & Finance Committee recommended that Council adopt the 2019 Risk Management Policy.

The Risk and Improvement team will facilitate the development of group risk dashboards.

Discussion and Next Steps

Six risk progress reports, with treatment plans, are attached. All top 12 organisational risk treatment plans are identified.

The ARF005 Affordability deep dive workshop has been split into two parts, with the first part held 22 August, the second part to be scheduled. At the end of this workshop members will agree the next risk “deep dive.”

The 2019 Risk Management Policy was adopted by Council 29 August. A workshop will be scheduled for the new triennium to cover the Risk Management Framework.

Group risk development workshops have been scheduled.

Financial Implications and Budgetary Provision

At this stage no additional budgetary provision has been identified for the treatment plans.

Attachments

1.      Risk Management Report Attachment 1 - ARF001 Climate Change - A2645527

2.      Risk Management Report Attachment 2 - ARF003 Health Safety and Wellbeing Vulnerabilities - A2645525

3.      Risk Management Report Attachment 3 - ARF006 Projects Priorities Delivery Delays - A2658282

4.      Risk Management Report Attachment 4 - ARF008 Civil Defence - A2645804

5.      Risk Management Report Attachment 5 - ARF009 Customer Service Delivery - A2647458

6.      Risk Management Report Attachment 6 - ARF012 Contract Management - A2645807  

 


Audit, Risk, and Finance Committee Meeting Agenda

26 September 2019

 

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Audit, Risk, and Finance Committee Meeting Agenda

26 September 2019

 

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Audit, Risk, and Finance Committee Meeting Agenda

26 September 2019

 

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Audit, Risk, and Finance Committee Meeting Agenda

26 September 2019

 

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Audit, Risk, and Finance Committee Meeting Agenda

26 September 2019

 

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Audit, Risk, and Finance Committee Meeting Agenda

26 September 2019

 

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6.2         Internal Audit and Assurance

File Number:           A2642680

Author:                    Lisa Huria, Audit and Assurance Specialist

Authoriser:              William J Taylor MBE, General Manager - Corporate Services

 

Purpose of the Report

To provide the Audit, Risk, and Finance Committee with an update on work completed within the FNDC Assurance Programme 2019.

Executive Summary

·    The Audit, Risk and Finance Committee approved the FNDC Assurance Programme 2019 at its March 2019 meeting.

·    This report provides an update on work completed within the FNDC Assurance Programme 2019, and the current status of internal and external audit recommendations.

Recommendation

That the Audit, Risk, and Finance Committee receive the report Internal Audit and Assurance.

 

 

Background

At the Audit, Risk, and Finance Committee March 2019 meeting, the Committee approved the FNDC Assurance Programme 2019.

This programme consisted of a number of areas requiring assurance such as TechnologyOne User Access, Conflicts of Interest Management, Duplicate Payment Controls and the development and implementation of a Legislative Compliance Framework.

At the Audit, Risk, and Finance Committee July 2019 meeting, the Committee requested a clear timeframe for the development and implementation of a Legislative Compliance Framework.

Discussion and Next Steps

TechnologyOne User Access – Annual Review

As per Audit New Zealand recommendation, an annual review of user access within the TechnologyOne system is scheduled to take place in September 2019. This is to ensure delegated financial authorities are loaded accurately.

Conflicts of Interest – Annual Review

As per Audit New Zealand recommendation, an annual review of conflicts of interest management is scheduled to take place in September 2019. This is to ensure conflicts of interest are being captured, and that management plans are developed and implemented.

Duplicate Payments Controls

As per Audit New Zealand recommendation, controls and reporting have been put in place to identify and rectify any duplicate payments.

Legislative Compliance Framework

A Legislative Compliance Framework is an essential part of managing risk in any organisation. It enables Council to carry out its statutory functions and duties by establishing and maintaining a system for monitoring and reporting on compliance with legislation.

The Legislative Compliance Framework will be implemented in a phased approach:

Step

Description

Timeframe

Step 1

Planning and design of framework

September 2019

Step 2

Develop system

October - December 2019

Step 3

Identify legislative requirements

October - December 2019

Step 4

Assign responsibilities

October - December 2019

Step 5

Provide training

January - April 2020

Step 6

Implement and integrate into processes

January - April 2020

Step 7

Compliance reporting

January - April 2020

Audit Recommendations

Good progress has been made implementing recommendations from previous internal and external audits. There are plans in place to complete the recommendations that are currently underway.

Audit Name

Recommendations Completed

Recommendations Underway

Internal Audit - Financial Controls 2017

17

0

External Audit - KPMG - Procurement 2017

28

6

External Audit - Audit NZ - Annual Management Report - Interim 2017

14

4

External Audit - Audit NZ - Annual Management Report - Final 2017

11

0

Internal Audit - Information Security 2018

12

3

Internal Audit - Contract Management Review 2018

2

2

External Audit - Audit NZ - Annual Management Report - Final 2018

4

1

Financial Implications and Budgetary Provision

This report is for information only.

Attachments

Nil

  


7          Public Excluded  

RESOLUTION TO EXCLUDE THE PUBLIC

Recommendation

a) That the public be excluded from the following parts of the proceedings of this meeting.

b) That Irwin Wilson from Far North Holdings Ltd be permitted to remain at this meeting for item 7.2 Far North Holdings Ltd Annual Report for the year ended 30 June 2019 after the public has been excluded, because of his knowledge of the matters to be discussed. This knowledge will be of assistance to the Committee.

c) That Trevor Rusling from Audit New Zealand be permitted to remain at this meeting for item 7.2 Far North Holdings Ltd Annual Report for the year ended 30 June 2019 after the public has been excluded, because of his knowledge of the matters to be discussed. This knowledge will be of assistance to the Committee.

d) The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

7.1 - Confirmation of Previous Minutes (Public Excluded)

s7(2)(g) - the withholding of the information is necessary to maintain legal professional privilege

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

7.2 - Far North Holdings Ltd Annual Report for the year ended 30 June 2019

s7(2)(c)(ii) - the withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely otherwise to damage the public interest

s7(2)(f)(i) - free and frank expression of opinions by or between or to members or officers or employees of any local authority

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

7.3 - Draft Annual Report for the year ended 30 June 2019

s7(2)(c)(ii) - the withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely otherwise to damage the public interest

s7(2)(f)(i) - free and frank expression of opinions by or between or to members or officers or employees of any local authority

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

7.4 - Pre-funding of approved debt

s7(2)(c)(i) - the withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information, or information from the same source, and it is in the public interest that such information should continue to be supplied

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

7.5 - FNDC Current Legal Action Potential Liability Claims

s7(2)(g) - the withholding of the information is necessary to maintain legal professional privilege

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

7.6 Supplementary Agenda  Te Pu o Te Wheke - Risk Assessment

s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

 

 

 

   


8          Meeting Close