28 March 2019 |
MINUTES
OF Far North District Council
Audit, Risk, and
Finance Committee Meeting
HELD AT THE Council
Chamber, Memorial Avenue, Kaikohe
ON Thursday, 28 March
2019 AT 12:45
pm
PRESENT: Cr John Vujcich, Mayor John Carter (HWTM), Cr Tania McInnes (Deputy Mayor), Cr Ann Court, Cr Felicity Foy, Cr Colin (Toss) Kitchen, Cr Sally Macauley, Cr Kelly Stratford, Member Bruce Robertson, Member Adele Gardner, Member Mike Edmonds, Member Terry Greening
IN ATTENDANCE: Cr Dave Hookway
STAFF PRESENT: Shaun Clarke - Chief Executive Officer, Janice Smith - General Manager Corporate Services (Acting), Jaime Dyhrberg - Executive Officer, Matt Bell - Manager Risk and Improvement, George Swanepoel - In-House Counsel, Glenn Rainham - Manager Alliances, Roger Ackers - Manager Strategy Development
The Chairperson noted Cr Hookway’s participation in the meeting without voting rights - Standing Orders 12.1 refers.
1 Apologies and Declarations of Interest
There were no apologies
There were no deputations
3 Confirmation of Previous Minutes
3.1 Confirmation of Previous Minutes Agenda item 3.1 document number A2339435, pages 12 - 13 refers |
Committee Resolution 2019/1 Moved: Cr Ann Court Seconded: Cr Colin (Toss) Kitchen That the Audit, Risk, and Finance Committee confirm that the minutes of the meeting of the Committee held 29 November 2018 are a true and correct record. |
4 Strategic Planning and Policy Group
4.1 Draft Far North Holdings Limited Statement of Intent 2019-2022 Agenda item 4.1 document number A2395737, pages 19 - 21 refers |
Moved: Cr John Vujcich Seconded: Cr Felicity Foy That the Audit, Risk, and Finance Committee recommend Council confirm the Far North Holdings Statement of Intent 2019-2022. Moved: Cr Tania McInnes Seconded: Cr Ann Court That the Audit, Risk, and Finance Committee receive the Draft Far North Holdings Statement of Intent 2019-2022 Carried The amendment became the substantive motion Committee Resolution 2019/2 Moved: Cr John Vujcich Seconded: Cr Felicity Foy That the Audit, Risk, and Finance Committee recommend Council receive the Draft Far North Holdings Statement of Intent 2019-2022.
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At 1:34 pm, Mayor John Carter left the meeting. At 1:40 pm, Mayor John Carter returned to the meeting.
At 1:45 pm, Mayor John Carter left the meeting. At 2:02 pm Mayor Carter returned to the meeting
5.1 Amendments to Rating Relief Policies Agenda item 5.1 document number A2386461, pages 36 - 40 refers Councillor Court withdrew from the table at 2:18 pm |
Committee Resolution 2019/3 Moved: Cr John Vujcich Seconded: Cr Kelly Stratford That the Audit, Risk, and Finance Committee recommend to Council that the following amendments to the Rating Relief Polices are approved prior to consultation: i) The Transitional Farmland policy is re-instated ii) The Treaty Settlement Lands policy is amended to include settlements approved prior to 1 July 2018 iii) The Common Use Properties policy is amended to include commercial enterprises and residential properties iv) The Landlocked Land policy is amended to refer Maori land issues to the Maori Land Court for decision v) The Land Subject to Protection for Outstanding Natural Landscape, Cultural, Historic or Ecological Purposes policy is amended to include covenants approved under the Heritage New Zealand Pouhere Taonga Act 2014 (or Historic Places Act 1993) vi) The Residential Rates for Senior Citizens policy is amended to provide clarity for conditions 1 and 4 to allow staff to apply the conditions fairly to all applicants. Councillor Court abstained from voting |
At 2:13 pm, Mayor John Carter left the meeting.
Councillor Court returned to the table at 2:21 pm
5.2 Level of Service Quarter 2 Performance Report Agenda item 5.2 document number A2393244, pages 68 - 68 refers |
Committee Resolution 2019/4 Moved: Cr Kelly Stratford Seconded: Member Bruce Robertson That the Audit, Risk, and Finance Committee receive the report “Level of Service Quarter 2 Performance Report”. |
At 2:27 pm, Cr Tania McInnes left the meeting. At 2:30 pm, Cr Tania McInnes returned to the meeting.
At 2:34 pm, Mayor John Carter returned to the meeting.
5.3 Long Term Asset Funding Update Agenda item 5.3 document number A2395588, pages 94 - 95 refers |
Committee Resolution 2019/5 Moved: Cr Kelly Stratford Seconded: Cr Felicity Foy That the Audit, Risk, and Finance Committee receive the report “Long Term Asset Funding Update”. |
Agenda item 5.4 document number A2395747, pages 98 - 99 refers |
Committee Resolution 2019/6 Moved: Cr Kelly Stratford Seconded: Cr Colin (Toss) Kitchen That the Audit, Risk, and Finance Committee receive the report “Revenue Recovery Report”. |
5.5 Council Financial Report February 2019 Agenda item 5.5 document number A2403234, pages 104 - 104 refers |
Committee Resolution 2019/7 Moved: Cr Tania McInnes Seconded: Cr Colin (Toss) Kitchen That the Audit, Risk, and Finance Committee receive the report “Council Financial Report February 2019”. |
At 2:48 pm, Mayor John Carter left the meeting.
RESOLUTION TO EXCLUDE THE PUBLIC
Committee Resolution 2019/8 Moved: Cr Felicity Foy Seconded: Cr John Vujcich That the public be excluded from the following parts of the proceedings of this meeting. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
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Committee Resolution 2019/9 Moved: Cr John Vujcich Seconded: Cr Colin (Toss) Kitchen That the Audit, Risk, and Finance Committee confirms that the a) following information and decisions contained in the part of the meeting held with the public excluded are to be restated in public meeting: i) 6.4 Blues-Chiefs Preseason Game Review - Excluding the appendix attachment b) remainder of information and decisions contained in the part of the meeting held with the public excluded are not to be restated in public meeting |
The Meeting closed at 3:20 pm.
The minutes of this meeting were confirmed at the Audit, Risk, and Finance Committee Meeting held on 30 May 2019.
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CHAIRPERSON