Assurance, Risk and Finance Committee Meeting Minutes Confirmed |
16 March 2022 |
MINUTES OF Far North District Council
Assurance, Risk and
Finance Committee Meeting
HELD AT THE Virtually
via Microsoft Teams
ON Wednesday, 16 March
2022 AT 1:00
pm
PRESENT: Chairperson John Vujcich, Member Bruce Robertson, Mayor John Carter (HWTM), Deputy Mayor Ann Court, Cr Mate Radich, Cr Rachel Smith, Cr Kelly Stratford, Cr Moko Tepania, Member Mike Edmonds, Member Adele Gardner
STAFF PRESENT: Shaun Clarke (Chief Executive Officer), William J Taylor, MBE (General Manager Corporate Services), Dean Myburgh (General Manager District Services), Andy Finch (General Manager Infrastructure and Asset Management), Darren Edwards (General Manager Strategic Planning and Policy)
1 Karakia TimatAnga – Opening Prayer
Chair John Vujcich commenced the meeting and Cr Rachel Smith opened with a karakia.
2 Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Declarations of Interest
Resolution 2022/1 Moved: Cr Rachel Smith Seconded: Member Bruce Robertson That an apology be received from Mayor John Carter and a leave of absence be granted. In Favour: Deputy Mayor Court, Crs John Vujcich, Mate Radich, Rachel Smith, Kelly Stratford, Moko Tepania, Members Bruce Robertson, Mike Edmonds and Adele Gardner Against: Nil |
3 Ngā Tono Kōrero / Deputation
There were no deputations.
4 Confirmation of Previous Minutes
4.1 Confirmation of Previous Minutes Agenda item 4.1 document number A3612443, pages 14 - 17 refers |
Resolution 2022/2 Moved: Chairperson John Vujcich Seconded: Member Adele Gardner That the Assurance, Risk and Finance Committee confirms the minutes of the Assurance, Risk and Finance Committee meeting held 2 February 2022 as a true and correct record. In Favour: Deputy Mayor Court, Crs John Vujcich, Mate Radich, Rachel Smith, Kelly Stratford, Moko Tepania, Members Bruce Robertson, Mike Edmonds and Adele Gardner Against: Nil |
5.1 Elected Members Sensitive Expenditure Agenda item 5.1 document number A3580285, pages 18 - 19 refers |
Resolution 2022/3 Moved: Member Bruce Robertson Seconded: Cr Kelly Stratford That the Assurance, Risk and Finance Committee receive the report Elected Members Sensitive Expenditure for the period ending 31 December 2021. In Favour: Deputy Mayor Court, Crs John Vujcich, Mate Radich, Rachel Smith, Kelly Stratford, Moko Tepania, Members Bruce Robertson, Mike Edmonds and Adele Gardner Against: Nil |
5.2 People and Capability Quarterly Update: 1 October - 31 December 2021 Agenda item 5.2 document number A3600993, pages 20 - 25 refers |
Resolution 2022/4 Moved: Cr Mate Radich Seconded: Chairperson John Vujcich That the Assurance, Risk and Finance Committee receive the report People and Capability Quarterly Update: 1 October - 31 December 2021. In Favour: Deputy Mayor Court, Crs John Vujcich, Mate Radich, Rachel Smith, Kelly Stratford, Moko Tepania, Members Bruce Robertson, Mike Edmonds and Adele Gardner Against: Nil |
5.3 Risk progress report for programme of externally funded projects. Agenda item 5.3 document number A3602959, pages 26 - 32 refers |
Resolution 2022/5 Moved: Cr Rachel Smith Seconded: Cr Moko Tepania That the Assurance, Risk and Finance Committee receive the report Risk progress report for programme of externally funded projects.. In Favour: Deputy Mayor Court, Crs John Vujcich, Mate Radich, Rachel Smith, Kelly Stratford, Moko Tepania, Members Bruce Robertson, Mike Edmonds and Adele Gardner Against: Nil |
5.4 March 2022 Risk Management Report Agenda item 5.4 document number A3605379, pages 33 - 54 refers |
Resolution 2022/6 Moved: Member Bruce Robertson Seconded: Cr Kelly Stratford That the Assurance, Risk and Finance Committee receive the report March 2022 Risk Management Report. In Favour: Deputy Mayor Court, Crs John Vujcich, Mate Radich, Rachel Smith, Kelly Stratford, Moko Tepania, Members Bruce Robertson, Mike Edmonds and Adele Gardner Against: Nil |
5.5 Council Financial Report for the Period Ending 31 January 2022 Agenda item 5.5 document number A3607406, pages 55 - 78 refers |
Resolution 2022/7 Moved: Cr Mate Radich Seconded: Cr Rachel Smith That the Assurance, Risk and Finance Committee receive the report Council Financial Report for the Period Ending 31 January 2022. In Favour: Deputy Mayor Court, Crs John Vujcich, Mate Radich, Rachel Smith, Kelly Stratford, Moko Tepania, Members Bruce Robertson, Mike Edmonds and Adele Gardner Against: Nil |
5.6 Far North Holdings Ltd - Half Year Financial Report 2021/22 Agenda item 5.6 document number A3613506, pages 79 - 87 refers |
Resolution 2022/8 Moved: Cr Rachel Smith Seconded: Cr Kelly Stratford That the Assurance, Risk and Finance Committee receive the report Far North Holdings Ltd - Half Year Financial Report 2021/22. In Favour: Deputy Mayor Court, Crs John Vujcich, Mate Radich, Rachel Smith, Kelly Stratford, Moko Tepania, Members Bruce Robertson, Mike Edmonds and Adele Gardner Against: Nil |
5.7 Level of Service KPI Quarter 2 Performance Report for 2021-2022 Agenda item 5.7 document number A3613719, pages 88 - 109 refers |
Resolution 2022/9 Moved: Cr Rachel Smith Seconded: Cr Kelly Stratford That the Assurance, Risk and Finance Committee receive the Level of Service KPI Quarter 2 Performance Report for 2021-2022. In Favour: Deputy Mayor Court, Crs John Vujcich, Mate Radich, Rachel Smith, Kelly Stratford, Moko Tepania, Members Bruce Robertson, Mike Edmonds and Adele Gardner Against: Nil |
5.8 Assurance, Risk and Finance Committee Action Sheet Update March 2022 Agenda item 5.8 document number A3618375, pages 110 - 110 refers |
Resolution 2022/10 Moved: Cr Rachel Smith Seconded: Member Adele Gardner That the Assurance, Risk and Finance Committee receive the report Action Sheet Update March 2022. In Favour: Deputy Mayor Court, Crs John Vujcich, Mate Radich, Rachel Smith, Kelly Stratford, Moko Tepania, Members Bruce Robertson, Mike Edmonds and Adele Gardner Against: Nil Notes: Program Darwin to be included to next Action Sheet 27 April 2022 |
6 Te Wāhanga Tūmatati / Public Excluded
RESOLUTION TO EXCLUDE THE PUBLIC
Resolution 2022/11 Moved: Chairperson John Vujcich Seconded: Member Bruce Robertson That the public be excluded from the following parts of the proceedings of this meeting. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
In Favour: Crs John Vujcich, Bruce Robertson, Ann Court, Mate Radich, Rachel Smith, Kelly Stratford, Moko Tepania, Mike Edmonds and Adele Gardner Against: Nil |
The meeting was adjourned from 2:38 pm to 2:45 pm.
Member Edmonds left the meeting at 2:45pm
Confirmation of Information and Decisions to be released in Public |
Resolution 2022/11 Moved: Chairperson John Vujcich Seconded: Member Bruce Robertson That the Assurance, Risk and Finance Committee confirms the information and decisions contained in the part of the meeting held with public excluded not be restated in public meeting as follows: · 6.2 Technology Update Report · 6.3 FNDC Current Legal Action Potential Liability Claims Report In Favour: Deputy Mayor Court, Crs John Vujcich, Mate Radich, Rachel Smith, Kelly Stratford, Moko Tepania, Members Bruce Robertson, Mike Edmonds and Adele Gardner Against: Nil |
7 Karakia Whakamutunga – Closing Prayer
Cr Kelly Stratford closed the meeting with a karakia.
8 tE kAPINGA hUI / Meeting Close
The meeting closed at 3:27 pm.
The minutes of this meeting will be confirmed at the Assurance, Risk and Finance Committee Meeting held on 27 April 2022.
...................................................
CHAIRPERSON