Minutes of Te Koukou Committee for Transport and Infrastructure Meeting - Wednesday, 16 September 2026

UNCONFIRMED

Ordinary Te Koukou Committee for Transport and Infrastructure Meeting Minutes

16 September 2026

MINUTES OF Far North District Council
Ordinary Te Koukou Committee for Transport and Infrastructure Meeting
HELD AT THE Council Chamber, Memorial Ave, Kaikohe
ON Wednesday, 16 September 2026 AT 10:03am

PRESENT: Deputy Chairperson Rachel Baucke, (Ex-officio Member) Kahika - Mayor Moko Tepania, Kohepū-Deputy Mayor Chicky Rudkin, Cr Ann Court, Cr Arohanui Allen, Cr Hilda Halkyard-Harawira, Cr John Vujcich

IN ATTENDANCE: Te Hiku Community Board Chairperson Bill Subritzky and Bay of Islands-Whangaroa Community Board Chairperson Belinda Ward, External Advisor Vic Hensley (online)

STAFF PRESENT: Tanya Proctor (Head of Infrastructure Transition), Jacine Warmington (GM Strategic Relationships), Charlie Billington (GM Corporate Services), Guy Holroyd (CEO), Roger Ackers (Head of Strategic Reform Initiatives), Kate Ivicheva (GM Policy and Planning), Aaron Taikato (Manuhautu Te Hono), Ema Healy (Chief of Staff), Matt Richardson (Transportation Network Manager), Mike Fox (Bridges Contract Manager), Tammy Wooster (Manager - Integrated Planning), Margriet Veenstra (Manager - Property Information & Business Compliance), Ivan Ashby (Manager - Property & Facilities Management), Gaynor Mueller (Waste Minimisation & Sustainability Specialist), Ken Lewis (Manager - Communications & Engagement), Cherie McQuilkin (Communications & Engagement Advisor), Ken MacDonald (CFO), Ruben Garcia (GM Community and Engagement), Jaye Michalick (Team Leader - Growth Planning & Placemaking)

1 Karakia Timatanga / Opening Prayer

Cr Hilda Halkyard-Harawira commenced the meeting with a prayer.

2 Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Declarations of Interest

2.1 Apology

Resolution 2026/42

Moved: Deputy Chairperson Rachel Baucke

That the apology received from Kahika – Mayor Moko Tepania, Kohepū – Deputy Mayor Chicky Rudkin, Chairperson Felicity Foy and Cr Tāmati Rākena be accepted and leave of absence granted.

3 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes

3.1 Confirmation of Previous Minutes

Agenda item 4.1 document number A5762187, pages 8 - 16 refers

Resolution 2026/43

Moved: Deputy Chairperson Rachel Baucke

Seconded: Cr John Vujcich

That Te Koukou Committee for Transport and Infrastructure confirm the minutes of the meeting held 19 August 2026 are true and correct.

4 Ngā Pūrongo / Reports

4.1 Analysis of Options for the Future Use of the Current Kaikohe Library Building

Agenda item 5.1 document number A5931443, pages 17 - 73 refers

tŪtohunga / Recommendation

That Te Koukou Committee for Transport and Infrastructure recommend that Council:

a) retain ownership of the current Kaikohe library building, located at 5 Raihara Street, Kaikohe,

b) direct the Chief Executive Officer to undertake an Expression of Interest (EOI) process for the lease of the current Kaikohe Library building at commercial market rent, with preference given to proposals that deliver a community benefit, and report the outcomes back to Council, and

c) that the weighting criteria of the EOI is reviewed and endorsed by the Kaikohe-Hokianga Community Board before commencing.

d) should no viable proposal be identified within six (6) months of the commencement of the EOI, direct the Chief Executive Officer to report to Te Koukou Committee for Transport and Infrastructure to consider demolition of the building, including approval of unbudgeted operational costs associated with demolition and reinstatement of the land.

Secretarial note: Lost due to lack of Mover and Seconder.

Resolution 2026/44

Moved: Cr John Vujcich

Seconded: Cr Ann Court

That Te Koukou Committee for Transport and Infrastructure leave this item to lie on the table until all members questions receive an answer.

4.2 Russell Speed Limit Changes

Agenda item 5.2 document number A5910154, pages 74 - 82 refers

Resolution 2026/45

Moved: Cr Ann Court

Seconded: Cr John Vujcich

That Te Koukou Committee for Transport and Infrastructure recommend:

That Council:

a) receive the report "Russell Speed Limit Changes” for consideration.

b) note that consultation on proposed speed limit changes within the Russell-Kororāreka catchment was undertaken in 2024 and that some originally proposed speed limits are no longer available under the Land Transport Rule: Setting of Speed Limits 2024.

c) approve the Ōkiato-Russell route and take the balance of proposed implementation to Bay of Islands, Whangaroa Community Board for consideration.

d) direct the Chief Executive to seek approval from the Director of Land Transport for any speed limit changes approved by Council.

e) delegate authority to the Chief Executive to approve any minor or technical amendments required through the Director approval process that do not materially change Council's decision.

4.3 Illegal dumping Surveillance Camera programme

Agenda item 5.3 document number A5940877, pages 83 - 93 refers

Resolution 2026/46

Moved: Cr John Vujcich

Seconded: Cr Ann Court

That the Te Koukou Committee for Transport and Infrastructure recommend that Council:

a) approve the continuation of the mobile surveillance camera programme for illegal dumping monitoring, site security, intelligence gathering, and enforcement activities across the Far North District.

b) approve funding for the ongoing operation of the existing five mobile surveillance camera towers.

c) approve funding for an additional three mobile surveillance camera towers, increasing Council's surveillance camera network from five to eight cameras.

d) approve funding for the relocation of surveillance camera towers to identified illegal dumping hotspots and Council facilities (transfer stations & community recycling centres).

e) support the continued collaboration between the Waste Team and Monitoring & Compliance teams to maximise programme outcomes.

At 11:17am, Cr Felicity Foy joined to the meeting.

4.4 Kaikohe Infrastructure Accelerated Fund Projects

Agenda item 5.4 document number A5957946, pages 94 - 100 refers

Resolution 2026/47

Moved: Cr John Vujcich

Seconded: Cr Hilda Halkyard-Harawira

That Te Koukou Committee for Transport and Infrastructure recommend that Council:

a) approve a variation to Contract 7/25/023 (Kaikohe IAF Wastewater Reticulation Upgrades) for additional wastewater reticulation upgrade works to meet the IAF project scope valued at $2,700,000, and

b) increase the total contract value to $ 14,011,276.00, and

c) delegate to the Chief Executive authority to execute this variation, and

d) the reallocation of LTP24/27 water and wastewater project budgets to support the completion of the IAF water and wastewater upgrades, being:

I. wastewater $1,198,500

II. water $600,000.

Secretarial note: Cr Court voted against.

At 11:28am meeting adjourned.

At 11:45am meeting reconvened.

At 11:45am, (Ex-officio Member) Kahika - Mayor Moko Tepania returned to the meeting.

At 11:46am, Kohepū-Deputy Mayor Chicky Rudkin returned to the meeting.

4.5 Russell Placemaking - Endorsement of Final Design for Cass Street and The Strand

Agenda item document number A5951491, pages 4 - 26 refers

Resolution 2026/48

Moved: Cr John Vujcich

Seconded: Cr Hilda Halkyard-Harawira

That the Te Koukou Committee for Transport and Infrastructure:

a) recommend that Council approves the final design plan for Cass Street and The Strand, per Attachment 1, with the following changes (as detailed in Section 2 of this report):

i. Shift proposed pedestrian safety bollards, provide additional signage, and install a cycle parking rack.

ii. Endorses grey-tinted concrete as the proposed construction material for the raised crossing entrance to Cass St (from York St).

4.6 Transportation - Dust Mitigation Programme 2026/27

Agenda item document number A5960730, pages 27 - 40 refers

Resolution 2026/49

Moved: Cr Ann Court

Seconded: (Ex-officio Member) Kahika - Mayor Moko Tepania

That Te Koukou Committee for Transport and Infrastructure:

a) Receive the report titled "Dust Mitigation Programme 2026/27";

b) Determine that the 2026/27 Dust Mitigation Programme be prioritised using:

o Option 2: Community Outcome Prioritisation (Community Facilities-focused);

c) Notes that any prioritisation approach adopted may result in some locations previously receiving treatment no longer qualifying;

d) Notes that any expansion of the programme beyond the approved budget will require a separate governance decision.

Secretarial note: That any residual funds may be used to start work on properties with DM score of 18+

5 Ngā Pūrongo Taipitopito / Information Reports

5.1 Community Facilities Maintenance Services Contract, Citycare Property Limited - July 2026

Agenda item 6.1 document number A5904083, pages 101 - 106 refers

Resolution 2026/50

Moved: (Ex-officio Member) Kahika - Mayor Moko Tepania

Seconded: Cr John Vujcich

That Te Koukou Committee for Transport and Infrastructure receive the report Community Facilities Maintenance Services Contract, Citycare Property Limited - July 2026.

5.2 Solid Waste Services Contract

Agenda item 6.2 document number A5940808, pages 107 - 114 refers

Resolution 2026/51

Moved: Cr John Vujcich

Seconded: Cr Hilda Halkyard-Harawira

That Te Koukou Committee for Transport and Infrastructure receive the report Solid Waste Services Contract.

5.3 Infrastructure Compliance

Agenda item 6.3 document number A5929967, pages 115 - 120 refers

Resolution 2026/52

Moved: (Ex-officio Member) Kahika - Mayor Moko Tepania

Seconded: Cr John Vujcich

That Te Koukou Committee for Transport and Infrastructure receive the report Infrastructure Compliance.

5.4 Water Services Operations Monthly Report

Agenda item 6.4 document number A5938672, pages 121 - 126 refers

Resolution 2026/53

Moved: (Ex-officio Member) Kahika - Mayor Moko Tepania

Seconded: Cr John Vujcich

That Te Koukou Committee for Transport and Infrastructure receive the report Water Services Operations Monthly Report.

5.5 Transportation - Operations and Road Safety Update

Agenda item 6.5 document number A5929996, pages 127 - 202 refers

Resolution 2026/54

Moved: Cr Ann Court

Seconded: Cr John Vujcich

That Te Koukou Committee for Transport and Infrastructure receive the report Transportation - Operations and Road Safety Update.

5.6 Transportation - Capital Works Update

Agenda item 6.6 document number A5947127, pages 203 - 210 refers

Resolution 2026/55

Moved: Cr Ann Court

Seconded: Cr John Vujcich

That Te Koukou Committee for Transport and Infrastructure receive the report Transportation - Capital Works Update.

5.7 Te Koukou Open Resolutions and Action Points Update July 2026

Agenda item 6.7 document number A5848891, pages 211 - 212 refers

Resolution 2026/56

Moved: Deputy Chairperson Rachel Baucke

Seconded: (Ex-officio Member) Kahika - Mayor Moko Tepania

That Te Koukou – Transport and Infrastructure Committee receive the report Te Koukou – Transport and Infrastructure Committee Open Resolution and Action Points Update 2026.

At 1:42pm meeting adjourned.

At 2:17pm meeting reconvened.

6 Te Wāhanga Tūmataiti / Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Resolution 2026/57

Moved: Cr Ann Court

Seconded: Kohepū-Deputy Mayor Chicky Rudkin

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
6.1 - Confirmation of Previous Minutes - Public Excluded	s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
6.2 - Kerikeri CBD Ring Road Designation (Notice of Requirement)	s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
6.3 - Sites for Electric Vehicle Charging Infrastructure	s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

7 Meeting Close

The meeting closed at 3:45pm with karakia from (Ex-officio Member) Kahika – Mayor Moko Tepania.

The minutes of this meeting will be confirmed at the Ordinary Te Koukou Committee for Transport and Infrastructure Meeting held on 12 October 2026.

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CHAIRPERSON