Minutes of Te Miromiro Committee for Assurance, Risk and Finance Meeting

UNCONFIRMED

Te Miromiro Committee for Assurance, Risk and Finance Meeting Minutes

11 August 2026

MINUTES OF Far North District Council
Te Miromiro Committee for Assurance, Risk and Finance Meeting
HELD AT THE Council Chamber, Memorial Ave, Kaikohe
ON Tuesday, 11 August 2026 AT 10:00am

PRESENT: Chairperson Graeme McGlinn, Deputy Chairperson John Vujcich, Cr Rachel Baucke, Cr Felicity Foy, Cr Hilda Halkyard-Harawira, Cr Davina Smolders, (Ex-officio Member) Kahika - Mayor Moko Tepania, Independent Member Graham Naylor (online).

STAFF PRESENT: Guy Holroyd (Chief Executive Officer), Ken Macdonald (Chief Financial Officer), Jacine Warmington (Group Manager – Strategic Relationships), Emma Healy (Chief of Staff), Kate Ivicheva (Group Manager – Policy & Planning), Hilary Sumpter (Group Manager – Delivery & Operations), Rachel Smith (Executive Officer), Aaron Taikato (Manuhautu Te Hono – Group Manager Te Hono), Joshna Panday (Risk & Assurance Officer), Michelle Sharp (Team Leader – Business Compliance), Briar Macken (Manager – Strategy & Policy), Ken Lewis (Manager – Communications & Engagement), Marysa Maheno (Democracy Advisor).

1 Karakia Timatanga / Opening Prayer

Kahika-Mayor Moko Tepania commenced the meeting with karakia.

2 Ngā Kōrero a Te heamana / chairperson Announcements

Chair Graeme McGlinn noted the online attendance from Independent Member Graham Naylor and Cr Felicity Foy.

3 Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Declarations of Interest t

Apology

Resolution 2026/12

Moved: Cr Davina Smolders

Seconded: Deputy Chairperson John Vujcich

That the apology for lateness received from Cr Rachel Baucke be accepted.

Carried

4 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes

4.1 Confirmation of Previous Minutes

Agenda item 4.1 document number A5891789, pages 8 - 14 refers

Resolution 2026/13

Moved: Deputy Chairperson John Vujcich

Seconded: Cr Davina Smolders

That Te Miromiro Committee for Assurance, Risk and Finance confirm the minutes of the meeting held 12 May 2026 are true and correct.

Carried

5 Ngā Pūrongo Taipitopito / Information Reports

5.1 Health, Safety and Wellbeing Report

Agenda item 5.1 document number A5872063, pages 15 - 20 refers

resolution 2026/14

Moved: Deputy Chairperson John Vujcich

Seconded: Independent Member Graham Naylor

That Te Miromiro Committee for Assurance, Risk and Finance receive the report Health, Safety and Wellbeing Report.

Against: Cr Davina Smolders

carried 7/1

5.2 Public and Operational Policy Work Programme Overview

Agenda item 5.2 document number A5845967, pages 21 - 34 refers

Resolution 2026/15

Moved: Chairperson Graeme McGlinn

Seconded: Deputy Chairperson John Vujcich

That Te Miromiro Committee for Assurance, Risk and Finance receive the report Public and Operational Policy Work Programme Overview.

Carried

5.3 Chief of Staff Q4 Report 2025/26 (April - June)

Agenda item 5.3 document number A5880332, pages 35 - 48 refers

Resolution 2026/16

Moved: Deputy Chairperson John Vujcich

Seconded: (Ex-officio Member) Kahika - Mayor Moko Tepania

That Te Miromiro Committee for Assurance, Risk and Finance receive the report Chief of Staff Q4 Report 2025/26 (April - June).

Carried

5.4 Mayoral Discretionary Fund - Quarterly Update

Agenda item 5.4 document number A5868157, pages 49 - 52 refers

Resolution 2026/17

Moved: Cr Hilda Halkyard-Harawira

Seconded: Deputy Chairperson John Vujcich

That Te Miromiro Committee for Assurance, Risk and Finance receive the report Mayoral Discretionary Fund - Quarterly Update.

Carried

5.5 Revenue Recovery Report as at 30 June 2026

Agenda item 5.5 document number A5870246, pages 53 - 54 refers

Resolution 2026/18

Moved: Cr Davina Smolders

Seconded: Deputy Chairperson John Vujcich

That Te Miromiro Committee for Assurance, Risk and Finance receive the report Revenue Recovery Report as at 30 June 2026.

Carried

5.6 Financial report for the period ending 31 May 2026

Agenda item 5.6 document number A5878744, pages 61 - 61 refers

Resolution 2026/19

Moved: Deputy Chairperson John Vujcich

Seconded: Independent Member Graham Naylor

That Te Miromiro Committee for Assurance Risk and Finance receive the Far North District Council Financial Report for the period ending 31 May 2026.

Carried

MOTION

Resolution 2026/20

Moved: Chairperson Graeme McGlinn

Seconded: Independent Member Graham Naylor

That Te Miromiro Committee for Assurance, Risk and Finance note the verbal update provided by the Chief Financial Officer that the Accounting Policies are stable with the exception of 3-waters.

Abstained: Cr Davina Smolders

Carried

5.7 Valuations Update

Agenda item 5.7 document number A5878772, pages 77 - 79 refers

Resolution 2026/21

Moved: Cr Davina Smolders

Seconded: Deputy Chairperson John Vujcich

That Te Miromiro Committee for Assurance, Risk and Finance receive the report Valuations Update.

Carried

5.8 Year End Planning Update

Agenda item 5.8 document number A5878789, pages 80 - 85 refers

Resolution 2026/22

Moved: Deputy Chairperson John Vujcich

Seconded: Independent Member Graham Naylor

That Te Miromiro Committee for Assurance, Risk and Finance receive the report Year End Planning Update.

Carried

5.9 Long Term Plan Update

Agenda item 5.9 document number A5878800, pages 102 - 105 refers

Resolution 2026/23

Moved: Deputy Chairperson John Vujcich

Seconded: Cr Davina Smolders

That Te Miromiro Committee for Assurance, Risk and Finance receive the report Long Term Plan Update.

Carried

6 Te Wāhanga Tūmataiti / Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Resolution 2026/24

Moved: (Ex-officio Member) Kahika - Mayor Moko Tepania

Seconded: Deputy Chairperson John Vujcich

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
6.1 - Confirmation of Previous Minutes - Public Excluded	s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
6.2 - Infrastructure Compliance	s7(2)(c)(i) - the withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information, or information from the same source, and it is in the public interest that such information should continue to be supplied s7(2)(f)(i) - free and frank expression of opinions by or between or to members or officers or employees of any local authority s7(2)(g) - the withholding of the information is necessary to maintain legal professional privilege	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
6.3 - Procurement Activity Update 1 April - 30 June 2026	s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
6.4 - Risk Management Update	s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
6.5 - Insurance Renewals Update	s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
6.6 - Contingent Liabilities - Litigation and Emerging Claims	s7(2)(g) - the withholding of the information is necessary to maintain legal professional privilege	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Carried

7 Karakia Whakamutunga / Closing Prayer

Kahika-Mayor Moko Tepania closed the meeting with karakia.

8 Meeting Close

The meeting closed at 2:37pm.

The minutes of this meeting will be confirmed at the Te Miromiro Committee for Assurance, Risk and Finance Meeting held on 3 November 2026.

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CHAIRPERSON