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Ordinary Te Kūkupa Committee for Strategy, Policy and Regulation Meeting Minutes |
12 August 2026 |
MINUTES
OF Far North District Council
Ordinary Te
Kūkupa Committee for Strategy, Policy and Regulation Meeting
HELD AT THE Council
Chamber, Memorial Ave, Kaikohe
ON Wednesday, 12
August 2026 AT 10:02 am
PRESENT: Chairperson Kelly Stratford, Deputy Chairperson Arohanui Allen (VC), Kohepu - Deputy Mayor Chicky Rudkin, Cr Rachel Baucke, Cr Felicity Foy (VC), Cr Hilda Halkyard-Harawira (VC), Cr Davina Smolders, (Ex-officio Member) Kahika - Mayor Moko Tepania
IN ATTENDANCE: Cr Ann Court (VC), Cr John Vujcich (VC)
STAFF PRESENT:Kate Ivicheva (Group Manager Planning & Policy), Guy Holroyd (Chief Executive Officer), Hillary Sumpter (Group Manager Delivery and Operations), Aaron Taikato (Group Manager Te Hono), Emma Healy (Chief of Staff), Briar Macken (Manager – Strategy & Policy), Virginia Smith (Policy Advisor), Esther Powell (Manager - Climate Action & Resilience), Aya Morris (Net Zero & Sustainability Programme Lead), Dan Bowmar (Policy Advisor), Shayne Storey (Team Leader - Policy & Bylaws), Imrie Dunn (Democracy Advisor)
1 Karakia Timatanga / Opening Prayer
At 10:02 am, Chairperson Kelly Stratford opened the meeting with a karakia.
2 Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Declarations of Interest t
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Resolution 2026/31 Moved: Chairperson Kelly Stratford Seconded: Kohepu - Deputy Mayor Chicky Rudkin That the apology received from Cr Davina Smolders be accepted and leave of absence granted. |
3 Ngā Tono Kōrero / Deputation
There were no deputations.
4 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes
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4.1 Confirmation of Previous Minutes Agenda item 4.1 document number A5886149, pages 14 - 20 refers. |
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Resolution 2026/32 Moved: Chairperson Kelly Stratford Seconded: Kohepu - Deputy Mayor Chicky Rudkin That Te Kūkupa Committee for Strategy, Policy and Regulation confirm the minutes of the meeting held 8 July 2026 are true and correct. |
At 10:05 am, Cr Rachel Baucke joined the meeting.
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5.1 Appointment of Deputy Chairperson for Te Kūkupa Committee Agenda item 5.1 document number A5865133, pages 21 - 27 refers. |
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Resolution 2026/33 Moved: Chairperson Kelly Stratford Seconded: Kohepu - Deputy Mayor Chicky Rudkin That Te Kūkupa Committee for Strategy, Policy and Regulation: a) appoint Cr Arohanui Allen as Deputy Chairperson; and b) update the Terms of Reference to reflect the appointment |
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5.2 Kaupapa Here Hiranga me te Hononga / Significance and Engagement Policy 2024 Review Agenda item 5.2 document number A5855963, pages 28 - 51 refers. |
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Resolution 2026/34 Moved: Chairperson Kelly Stratford Seconded: (Ex-officio Member) Kahika - Mayor Moko Tepania That Te Kūkupa Committee for Strategy, Policy and Regulation recommend that Council: a) agree the Kaupapa Here Hiranga me te Hononga / Significance and Engagement Policy has been reviewed; and b) agree the Kaupapa Here Hiranga me te Hononga / Significance and Engagement Policy should continue with amendment |
Secretarial Note:
· Members discussed the policy thresholds, triggers and the need for consistent application.
· The Committee noted that engagement costs would need to be considered where unplanned matters trigger the policy.
· A workshop was supported to allow further consideration before a draft policy returns to elected members.
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5.3 Proposed Strategic Parking Policy - Te Rautaki Tūnga Waka o Te Hiku o te Ika - Right Space, Right Place. Agenda item 5.3 document number A5445322, pages 52 - 93 refers. |
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Resolution 2026/35 Moved: Chairperson Kelly Stratford Seconded: (Ex-officio Member) Kahika - Mayor Moko Tepania That Te Kūkupa recommends that Council adopts Te Rautaki Tūnga Waka o Te Kaunihera o Te Hiku o Te Ika - Right Space, Right Place Strategic Parking Policy (attachment 1) |
Secretarial Note: Members acknowledged the development of the Strategic Parking Policy and the engagement undertaken with Community Boards and elected members.
At 10:35 am, Cr Hilda Halkyard-Harawira joined the meeting.
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5.4 Vehicle Crossings Bylaw Review Agenda item 5.4 document number A5819230, pages 94 - 116 refers. |
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Resolution 2026/36 Moved: Chairperson Kelly Stratford Seconded: Kohepu - Deputy Mayor Chicky Rudkin That Te Kūkupa Committee for Strategy, Policy and Regulation recommend That Council: a) agree, under section 155(1) of the Local Government Act 2002, that a Bylaw is the most appropriate way of addressing problems related to Vehicle Crossings b) agree, under section 155(2) of the Local Government Act 2002, that the current Vehicle Crossings Bylaw is not the most appropriate form because: i) it is not consistent with relevant legislation, codes and guides ii) it is not certain c) agree, the Vehicle Crossings Bylaw should continue with an amendment to: i) ensure consistency with relevant codes/guides ii) improve certainty d) agree, to progress amalgamating the vehicle crossing bylaw provisions into the Road Use Bylaw e) note, under section 155(2) of the Local Government Act 2002, a full analysis of any implications regarding the Vehicle Crossings Bylaw under the New Zealand Bill of Rights Act 1990 cannot be completed until the amendments to the bylaw have been drafted f) note, a full analysis of any inconsistencies regarding the Vehicle Crossings Bylaw under the Regulatory Standards Act 2025 cannot be completed until the amendments to the bylaw have been drafted. |
Secretarial Note: The Committee noted that the bylaw review will provide further opportunity to clarify responsibilities for vehicle crossings, driveways and associated culverts, including where Council or contractor works may affect private infrastructure. Members supported clear drafting on landowner responsibilities, alignment with engineering standards, climate change resilience, and a communications approach to help residents understand their obligations.
6 Ngā Pūrongo Taipitopito / Information Reports
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6.1 Corporate Greenhouse Gas Emissions Inventory for 2024-2025 Agenda item 6.1 document number A5861246, pages 117 - 121 refers. |
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Resolution 2026/37 Moved: Chairperson Kelly Stratford Seconded: Kohepu - Deputy Mayor Chicky Rudkin That Te Kūkupa Committee for Strategy, Policy and Regulation receive the report Corporate Greenhouse Gas Emissions Inventory for 2024-2025. |
Secretarial Note:
· Members discussed alignment of Council’s emissions targets with Government requirements, science-aligned targets and sustainable lending criteria.
· Questions were raised about infrastructure-related emissions, including the impact of recent severe weather events.
· The Committee discussed future emissions reporting expectations for Council-controlled organisations, including potential implications for Northland Waters.
· Further information was requested on programme costs, benefits and implementation planning to support transparent reporting to elected members and the public.
7 Ngā Kōrero a Te Heamana / Chairperson Announcements
Chairperson Kelly Stratford acknowledged Te Pātukurea – Kerikeri-Waipapa Spatial Plan and noted its recent recognition in the local government sector, including coverage of the award-winning spatial plan in Local Government Magazine.
8 Meeting Close
The meeting closed at 11:01 am.
The minutes of this meeting will be confirmed at the Ordinary Te Kūkupa Committee for Strategy, Policy and Regulation Meeting held on 9 September 2026.
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CHAIRPERSON