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Ordinary Te Koukou Committee for Transport and Infrastructure Meeting Minutes |
19 August 2026 |
MINUTES
OF Far North District Council
Ordinary Te Koukou
Committee for Transport and Infrastructure Meeting
HELD AT THE Council
Chamber, Memorial Ave, Kaikohe
ON Wednesday, 19
August 2026 AT 10:00 am
PRESENT: Cr Felicity Foy, Cr Rachel Baucke, (Ex-officio Member) Kahika - Mayor Moko Tepania, Kohepū-Deputy Mayor Chicky Rudkin, Cr Ann Court, Cr Tāmati Rākena, Cr John Vujcich, Cr Arohanui Allen, External Advisor Vic Hensley
IN ATTENDANCE: Bay of Island – Whangaroa Community Board Chairperson Belinda Ward
STAFF PRESENT: Tanya Proctor (Head of Infrastructure), Charlie Billington (GM Corporate Services) , Jacine Warmington (GM Strategic Relationships), Guy Holroyd (CEO), Hilary Sumpter (GM Delivery and Operations), Emma Healy (Chief of Staff), Scott Smith (Manager-Waters), Michelle Rockell (Executive Projects Lead), Ken Lewis (Manager-Communications and Engagement), Matt Richardson (Transportation Network Manager), Mary Moore (Manager-Infrastructure Services), Aaron Taikato (GM Te Hono), Kim Hammond (Contracts Lead), Jodi Langbein (Contract Management Specialist), Margriet Veenstra (Manager-Property Information and Business Compliance), Shelley Wharton (Manager-Infrastructure Engineering), Simone Elsmore (Team Leader-Infrastructure Consenting), Ivan Ashby (Manager-Property and Facilities Management)
1 Karakia Timatanga / Opening Prayer
Cr Rachel Baucke commenced the meeting with a prayer at 10:05am.
2 Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Declarations of Interest
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Resolution 2026/39 Moved: Cr Felicity Foy Seconded: Cr Rachel Baucke That Te Koukou Committee for Transport and Infrastructure receive apology from Cr Hilda Halkyard-Harawira and grant leave of absence. |
3 Ngā Tono Kōrero / Deputation
No deputations.
4 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes
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4.1 Confirmation of Previous Minutes Agenda item 4.1 document number A5762181, pages 8 - 9 refers |
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Resolution 2026/40 Moved: Cr Rachel Baucke Seconded: Kohepū-Deputy Mayor Chicky Rudkin That Te Koukou Committee for Transport and Infrastructure confirm the minutes of the meeting held 15 July 2026 are true and correct. Note: Cr Vujcich abstained from voting as he was not present at the July meeting. |
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5.1 Kaitāia and Whatuwhiwhi Wastewater Desludging Update Agenda item 5.1 document number A5897418, pages 19 - 38 refers |
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Resolution 2026/41 Moved: Cr Felicity Foy Seconded: Cr John Vujcich That Te Koukou Committee for Transport and Infrastructure: a) Uplift Item 6.3 Kaitāia Wastewater Treatment Plant Desludging Programme Variation left to lie at the 15 July 2026 Te Koukou Committee meeting; and b) Endorse the prioritising of desludging Whatuwhiwhi wastewater treatment plant ponds following an open market procurement process. |
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5.2 Election of Deputy Chairperson Agenda item 5.2 document number A5901706, pages 39 - 44 refers |
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Resolution 2026/42 Moved: Cr Felicity Foy Seconded: Cr Ann Court That Te Koukou Committee for Transport and Infrastructure elect Cr Rachel Baucke as Deputy Chairperson for the remainder of the triennium (to October 2028), in accordance with Standing Orders. |
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5.3 Analysis of options for the future use of the current Kaikohe library building Agenda item 5.3 document number A5816779, pages 45 - 88 refers |
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Resolution 2026/43 Moved: Cr Felicity Foy Seconded: Cr Rachel Baucke
That Te Kokou Committee for Transport and Infrastructure leave this item to lie for the period of 3 months while staff explore other options. |
At 10:40am, Cr Tāmati Rākena left the meeting.
At 10:47am, Cr Tāmati Rākena returned to the meeting.
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5.4 Packaging of The Three Waters Programme of Works Agenda item 5.4 document number A5901095, pages 90 - 94 refers |
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Resolution 2026/44 Moved: Cr Felicity Foy Seconded: Cr John Vujcich That Te Koukou Committee for Transport and Infrastructure approves the package of works for $2,582,500 from the FY26/27 budget to Far North Waters in accordance with the Water Services Alliance Agreement to enable the delivery of Council’s Long Term Plan Capital programme. |
At 11:07am, Kohepū-Deputy Mayor Chicky Rudkin left the meeting.
At 11:10am, Kohepū-Deputy Mayor Chicky Rudkin returned to the meeting.
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5.5 Contract 7/26/044 - Commerce Street Stormwater Renewals - Risk Allowance Increase Approval Agenda item 5.5 document number A5878928, pages 95 - 100 refers |
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Resolution 2026/45 Moved: Cr John Vujcich Seconded: Cr Felicity Foy That Te Koukou Committee: a) Approve an increased contract value for Contract 7/26/044 – Commerce Street Stormwater Pipe Renewals of $260,000 (excluding GST), increasing the total approved risk value from $225,300 to $485,300 (excluding GST); b) Delegate authority to the Engineer to Contract to approve expenditure from the contract risk allowance, provided the total contract value remains within the approved budget and delegation limits. Secretarial note: Cr Court and Cr Rākena voted Against. |
At 11:27am, (Ex-officio Member) Kahika - Mayor Moko Tepania left the meeting.
At 11:30am, (Ex-officio Member) Kahika - Mayor Moko Tepania returned to the meeting.
At 11:39am, Kohepū-Deputy Mayor Chicky Rudkin left the meeting.
At 11:40am, Kohepū-Deputy Mayor Chicky Rudkin returned to the meeting.
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5.6 Water Services Financial Year 2027 Contract Value Agenda item 5.6 document number A5906987, pages 106 - 111 refers |
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Resolution 2026/46 Moved: Cr Felicity Foy Seconded: Cr John Vujcich That Te Koukou Committee receive this supplementary report and note the additional assurance and validation work undertaken since the FY27 Contract Value report was left to lie on the table. |
4 Ngā Pūrongo Taipitopito / Information Reports
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6.1 Infrastructure Consenting Status Agenda item 6.1 document number A5793028, pages 112 - 118 refers |
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Resolution 2026/47 Moved: Kohepū-Deputy Mayor Chicky Rudkin Seconded: Cr Rachel Baucke That Te Koukou Committee for Transport and Infrastructure receive the report Infrastructure Consenting Status. |
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6.2 Infrastructure - Capital Works Programme Update Agenda item 6.2 document number A5846898, pages 119 - 121 refers |
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Resolution 2026/48 Moved: Cr Felicity Foy Seconded: Cr Arohanui Allen That the Te Koukou Committee for Transport and Infrastructure receive the report Infrastructure - Capital Works Programme Update. |
At 1:28pm, Cr John Vujcich left the meeting.
At 1:31pm, Cr John Vujcich returned to the meeting.
At 1:32pm, (Ex-officio Member) Kahika - Mayor Moko Tepania left the meeting.
At 1:39pm, Kohepū-Deputy Mayor Chicky Rudkin left the meeting.
At 1:43pm, Kohepū-Deputy Mayor Chicky Rudkin returned to the meeting.
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Agenda item 6.3 document number A5852862, pages 129 - 132 refers |
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Resolution 2026/49 Moved: Cr Rachel Baucke Seconded: Cr Tāmati Rākena That Te Koukou Committee for Transport and Infrastructure receive the report Infrastructure Compliance. |
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6.4 Water Services Operations Monthly Report Agenda item 6.4 document number A5895094, pages 135 - 135 refers |
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Resolution 2026/50 Moved: Cr Felicity Foy Seconded: Cr Rachel Baucke That Te Koukou Committee for Transport and Infrastructure receive the report Water Services Operations Monthly Report. |
At 1:56pm, Kohepū-Deputy Mayor Chicky Rudkin left the meeting.
At 1:57pm, Kohepū-Deputy Mayor Chicky Rudkin returned to the meeting.
At 1:58pm, Cr Tāmati Rākena left the meeting.
At 2:00pm, Cr Tāmati Rākena returned to the meeting.
At 2:11pm, Cr Tāmati Rākena left the meeting.
At 2:28pm, Cr Tāmati Rākena returned to the meeting.
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6.7 Community Facilities Maintenance Services Contract, Citycare Property Limited - June 2026 Agenda item 6.7 document number A5877301, pages 147 - 154 refers |
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Resolution 2026/51 Moved: Cr Ann Court Seconded: Cr Tāmati Rākena That the Te Koukou Committee for Transport and Infrastructure receive the report Community Facilities Maintenance Services Contract, Citycare Property Limited - June 2026 |
At 2:42pm, Cr Arohanui Allen left the meeting.
At 2:50 pm, Cr Arohanui Allen returned to the meeting.
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6.5 Kaikohe IAF - progress update Agenda item 6.5 document number A5896015, pages 140 - 143 refers |
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Resolution 2026/52 Moved: Cr Tāmati Rākena Seconded: Kohepū-Deputy Mayor Chicky Rudkin That the Te Koukou Committee for Transport and Infrastructure receive the report Kaikohe IAF - progress update. |
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6.6 Kawakawa IAF - Progress Update Agenda item 6.6 document number A5896052, pages 144 - 146 refers |
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Resolution 2026/53 Moved: Cr Felicity Foy Seconded: Cr John Vujcich That the Te Koukou Committee for Transport and Infrastructure receive the report Kawakawa IAF - Progress Update. |
At 3:08pm, Cr Rachel Baucke left the meeting.
At 3:09pm, Cr John Vujcich left the meeting.
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6.8 Transportation - Operations and Road Safety Update Agenda item 6.8 document number A5898053, pages 155 - 158 refers |
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Resolution 2026/54 Moved: Kohepū-Deputy Mayor Chicky Rudkin Seconded: Cr Felicity Foy That Te Koukou Committee for Transport and Infrastructure receive the report Transportation - Operations and Road Safety Update. Note: External Advisor, Vic Hensley gave a verbal update on Transport Capital Works. |
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Resolution 2026/55 Moved: Cr Felicity Foy Seconded: Kohepū-Deputy Mayor Chicky Rudkin Carried |
The meeting closed at 3:24pm with karakia from Cr Tāmati Rākena.
The minutes of this meeting will be confirmed at the Ordinary Te Koukou Committee for Transport and Infrastructure Meeting held on 16 September 2026.
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CHAIRPERSON