UNCONFIRMED

Te Koekoeā Committee for Council Controlled Organisations Meeting Minutes

16 June 2026

MINUTES OF Far North District Council
Te Koekoeā Committee for Council Controlled Organisations Meeting
HELD AT THE Council Chamber, Memorial Ave, Kaikohe
ON Tuesday, 16 June 2026 AT 10:00am

PRESENT:              Chairperson John Vujcich, Deputy Chairperson Gordon Shaw, Cr Rachel Baucke, Cr Ann Court (online), Cr Felicity Foy (online), Cr Kelly Stratford (online).

IN ATTENDANCE: Kohepu Chicky Rudkin, Cr Arohanui Allen (online).

STAFF PRESENT: Charlie Billington (Group Manager – Corporate Services), Guy Holroyd (Chief Executive Officer), Rachel Smith (Executive Officer – Mayors Office), Kate Ivacheva (Group Manager – Planning & Policy), Ken MacDonald (Chief Financial Officer), Marysa Maheno (Democracy Advisor).

1            Karakia Timatanga / Opening Prayer

Cr Kelly Stratford commenced the meeting at 10:00AM with a karakia.

2            Ngā Tono Kōrero / Deputation

Tracy Dalton and Adrienne Tari presented to the board on behalf of Pou Herenga Tai Trust.

3            Ngā Kōrero a Te Kahika / Mayoral Announcements

Chair John Vujcich noted that the supplementary agenda item will be considered as a minor item not on the agenda and will be discussed but no resolution shall be passed.

4            Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Declarations of Interest t

Chair John Vujcich noted the apologies from Kahika Moko Tepania and Cr Davina Smolders. Also noted the online attendance from Crs Ann Court, Felicity Foy and Kelly Stratford.

5            Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes

5.1         Confirmation of Previous Minutes

Agenda item 4.1 document number A5789869, pages 8 - 9 refers

Resolution  2026/5

Moved:       Cr Rachel Baucke

Seconded:  Cr Kelly Stratford

That Te Koekoeā Committee for Council Controlled Organisations confirm the minutes of the meeting held 21 April 2026 are true and correct.

Carried

6            Ngā Pūrongo / Reports

6.1         Northland Waters Limited - Standing Approach to Shareholders' Representative Appointments

Agenda item 5.1 document number A5671618, pages 13 - 58 refers

Resolution  2026/6

Moved:       Cr Kelly Stratford

Seconded:  Chairperson John Vujcich

That Te Koekoeā recommend to Council that Council make no additional restriction on future FNDC appointments to the Northland Waters Limited Shareholders’ Representative Group beyond the requirements of the Shareholders’ Agreement, under which at least one representative is an elected member and the second representative may be a non-elected person, and that Council retain discretion to appoint elected members to all positions in any appointment round.

In Favour:       Chairperson John Vujcich, Deputy Chair Gordon Shaw, and Crs Ann Court, Felicity Foy and Kelly Stratford

Against:           Cr Rachel Baucke

carried 5/1

7            Ngā Pūrongo Taipitopito / Information Reports

7.1         Pou Herenga Tai - Twin Coast Cycle Trail - Half Year Report

Agenda item 6.1 document number A5812956, pages 59 - 59 refers

Resolution  2026/7

Moved:       Cr Rachel Baucke

Seconded:  Cr Kelly Stratford

That the Te Koekoeā Committee for Council Controlled Organisations receive the report Pou Herenga Tai - Twin Coast Cycle Trail - Half Year Report.

Carried

The committee received the supplementary agenda item 6.2. The item was discussed but no recommendation was resolved.

8            Te Wāhanga Tūmataiti / Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Resolution  2026/8

Moved:       Chairperson John Vujcich

Seconded:  Cr Rachel Baucke

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
7.1 - Confirmation of Previous Minutes - Public Excluded	s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
7.2 - Far North Holdings Limited - CCO Performance Report	s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
7.3 - Far North Holdings Limited - Board Appointments	s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Carried

2            Karakia Whakamutunga / Closing Prayer

3            Meeting Close

The meeting closed at12:37PM.

The minutes of this meeting will be confirmed at the Te Koekoeā Committee for Council Controlled Organisations Meeting held on 18 August 2026.

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CHAIRPERSON