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Bay of Islands-Whangaroa Community Board Meeting Minutes |
4 June 2026 |
MINUTES
OF
Bay of
Islands-Whangaroa Community Board Meeting
HELD AT THE Turner
Centre, 43 Cobham Road, Kerikeri
ON Thursday, 4 June
2026 AT 10:11
am
PRESENT: Chairperson Belinda Ward, Deputy Chairperson Tyler Bamber, Member Jo Alexander, Member Korey Atama, Member Dane Hawker, Member Jane Hindle, Councillor Arohanui Allen, Councillor Ann Court.
IN ATTENDANCE: Cr Davina Smolders, Cr Kelly Stratford (VC).
STAFF PRESENT: Robin Rawson (Parks and Reserves Planner), Hillary Sumpter (Group Manager – Delivery and Operations) Jaye Michalick (Team Leader - Growth Planning & Placemaking VC), Tayarni McGee-Rivington (Project Manager), Trinity Lane (Finance and Customer Services Administrator, VC) Lawrence Wharerau (Kaiarahi Kaupapa Māori), Stephen FitzHerbert (Community Board Coordinator), Kathryn Trewin (Funding Advisor), Aisha Huriwai (Manager- Democracy Services), Imrie Dunn (Democracy Advisor).
1 Karakia Timatanga / Opening Prayer
At 10:11 am, Chairperson Belinda Ward opened the meeting and Member Korey Atama followed with a karakia.
2 Ngā Whakapāha Me Ngā Pānga Mema / Apologies and conflicts of Interest
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Resolution 2026/16 Moved: Chairperson Belinda Ward Seconded: Member Jane Hindle That the apology received from Member Roddy Hapati-Pihema be accepted and leave of absence granted. Note: Deputy Chairperson Tyler Bamber declared a conflict of interest for agenda items 7.5j, 7.5k,7.5l – Funding Application and Member Jane Hindle declared a conflict of interest for agenda item 7.5e - Funding Application. |
3 Te Wāhanga Tūmatanui / Public Forum
Nil
4 Ngā Tono Kōrero / Deputations
There were no Deputations.
· Lamorna Ahitapu-Rogers representing Ngāti Kuta ki Rāwhiti Charitable Trust agenda item 7.5g refers.
· Stephanie Godsiff representing Business Bay of Island agenda item 7.5a refers.
· Sophia Beaton representing Te Rūnanga o Whaingaroa agenda item 7.5i refers.
· Jackie Sanders representing Jacman Entertainment Limited agenda item 7.5c refers.
· Hayden Small representing Kerikeri Scout Group agenda item 7.5d refers
· Michael Stephens representing Kororareka/Community Wharf Kaitiaki Trust agenda item 7.5e refers
· Moana Kiff representing Matauri Bay Marae agenda item 7.5f refers.
· Rhonda Kite representing ONZM – Screen Northland Ltd agenda item 7.5h refers
· Kerrie Spicer representing SPCA agenda item 7.5m refers.
· Hannah Horner representing Kerikeri River Track agenda item 7.5b refers
· Gerry Paul representing The Centre agenda item 7.5j, 7.5k, and 7.5l refers.
At 11:52 am, meeting was adjourned and resumed at 12:19 pm.
6 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes
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6.1 Confirmation of Previous Minutes Agenda item 6.1 document number A5776249, pages 8 - 14 refers. |
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Resolution 2026/17 Moved: Member Jo Alexander Seconded: Member Korey Atama That the Bay of Islands-Whangaroa Community Board confirm the minutes of the meeting held 7 May 2026 as a true and correct record. |
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Agenda item 7.1 document number A5771997, pages 15 - 20 refers. |
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Resolution 2026/18 Moved: Chairperson Belinda Ward Seconded: Deputy Chairperson Tyler Bamber That the Bay of Islands – Whangaroa Community Board a) Approves the installation of two amenity lights at Windsor Landing; and b) Approves the installation of one amenity light at the Whare Waka on Landing Road. |
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7.2 New Road Name: 29 Koropewa Road, Waipapa Agenda item 7.2 document number A5761544, pages 21 - 27 refers. |
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Resolution 2026/19 Moved: Deputy Chairperson Tyler Bamber Seconded: Member Jane Hindle That Bay of Islands-Whangaroa Community Board name a private road “Makaira Lane” that is located at 29 Koropewa Road, Waipapa. |
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7.3 Bay of Islands-Whangaroa Community Board Funding - Community Guidance Agenda item 7.3 document number A5783669, pages 29 - 32 refers. |
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Resolution 2026/20 Moved: Chairperson Belinda Ward Seconded: Member Jo Alexander That Bay of Islands-Whangaroa Community Board adopt the “Community Guidance for funding from Bay of Islands-Whangaroa Community Board” to provide a guidance to applicants from their community seeking funding from Bay of Islands-Whangaroa Community Board. |
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7.4 Request for allocation of funding for Simson Park Domain Agenda item 7.4 document number A5779828, pages 34 - 40 refers. |
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Resolution 2026/21 Moved: Member Jane Hindle Seconded: Member Jo Alexander That the Bay of Islands-Whangaroa Community Board allocate $12,770 funding from their Placemaking (Pride of Place) Fund to support tree removal and replanting at Simson Park Domain in accordance with the Simson Park Domain Plan included in this report and attached costings: a) Removal of 3 Phoenix palms near Leaity Street frontage $5,640 + GST b) Planting trees along boundaries and future walkways $7,130 + GST |
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Agenda item 7.5a document number A5784813, pages 42 - 76 refers. |
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Resolution 2026/22 Moved: Deputy Chairperson Tyler Bamber Seconded: Member Jane Hindle That the Bay of Islands-Whangaroa Community Board approve the sum of $3,000 (plus GST if applicable) be paid from the Board’s Grant Fund account to Business Bay of Islands for costs towards replacement Flagtrax system flags in Paihia. Abstained: Cr Ann Court |
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7.5b Funding Applications Agenda item 7.5b document number A5784813, pages 42 - 76 refers. |
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Resolution 2026/23 Moved: Member Dane Hawker Seconded: Member Jo Alexander That the Bay of Islands-Whangaroa Community Board approve the sum of $8,004 (plus GST if applicable) be paid from the Board’s Grant Fund account to Hannah Horner for costs towards accessible gates on the Kerikeri River Walkway. Abstained: Cr Ann Court
Note: Funding Applicant Hannah Horner was happy for funds to go to Te Hautū Kerikeri Restoration programme. |
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7.5c Funding Applications Agenda item 7.5c document number A5784813, pages 42 - 76 refers. |
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Resolution 2026/24 Moved: Member Korey Atama Seconded: Member Jane Hindle That the Bay of Islands-Whangaroa Community Board approve the sum of $12,500 (plus GST if applicable) be paid from the Board’s Grant Fund account to Jacman Entertainment Ltd for costs towards Matariki Pēwhairangi Festival of Culture.
Abstained: Deputy Chairperson Tyler Bamber and Cr Ann Court
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7.5d Funding Applications Agenda item 7.5d document number A5784813, pages 42 - 76 refers. |
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Resolution 2026/25 Moved: Member Dane Hawker Seconded: Member Jo Alexander That the Bay of Islands-Whangaroa Community Board approve the sum of $13,460 (plus GST if applicable) be paid from the Board’s Grant Fund account to Kerikeri Scout Group for costs towards replacement of the Scout den roof. Abstained: Cr Ann Court
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7.5e Funding Applications Agenda item 7.5e document number A5784813, pages 42 - 76 refers. |
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Resolution 2026/26 Moved: Member Jo Alexander Seconded: Deputy Chairperson Tyler Bamber That the Bay of Islands-Whangaroa Community Board approve the sum of $15,000 (plus GST if applicable) be paid from the Board’s Grant Fund account to Kororareka/Russell Community Wharf Kaitiaki Trust for costs towards beach access erosion mitigation.
Abstained: Cr Ann Court
Note: Member Jane Hindle declared a conflict of interest and left the table, she did not participate in the discussion or vote. |
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7.5f Funding Applications Agenda item 7.5f document number A5784813, pages 42 - 76 refers. |
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Resolution 2026/27 Moved: Chairperson Belinda Ward Seconded: Deputy Chairperson Tyler Bamber That the Bay of Islands-Whangaroa Community Board approve the sum of $3,440 (plus GST if applicable) be paid from the Board’s Grant Fund account to Matauri Bay Marae for costs towards St John attendance at the Piri Mokena tournament 2026. Abstained: Cr Ann Court
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7.5g Funding Applications Agenda item 7.5g document number A5784813, pages 42 - 76 refers. |
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Resolution 2026/28 Moved: Chairperson Belinda Ward Seconded: Member Jane Hindle That the Bay of Islands-Whangaroa Community Board approve the sum of $6,000 (plus GST if applicable) be paid from the Board’s Grant Fund account to Ngati Kuta Ki Te Rawhiti Charitable Trust for costs towards marquee hire and printing at Te Rāwhiti Puanga Matariki Celebration 2026. Abstained: Cr Ann Court
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7.5h Funding Applications Agenda item 7.5h document number A5784813, pages 42 - 76 refers. |
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Resolution 2026/29 Moved: Member Jo Alexander Seconded: Member Jane Hindle That the Bay of Islands-Whangaroa Community Board approve the sum of $3,000 (plus GST if applicable) be paid from the Board’s Grant Fund account to Screen Northland Ltd for costs towards Bay of Islands-Whangaroa ward regional screen development support Abstained: Cr Ann Court
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7.5i Funding Applications Agenda item 7.5i document number A5784813, pages 42 - 76 refers. |
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Resolution 2026/30 Moved: Member Korey Atama Seconded: Member Dane Hawker That the Bay of Islands-Whangaroa Community Board approve the sum of $4,645 (plus GST if applicable) be paid from the Board’s Grant Fund account to Te Rūnanga O Whaingaroa for costs towards Puanga ki Whangaroa 2026. Abstained: Cr Ann Court
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Note: Deputy Chairperson Tyler Bamber declared a conflict of interest for agenda items 7.5j, 7.5k, 7.5l and at 1:30 pm left the table did not participate in the discussion or the vote.
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7.5j Funding Applications Agenda item 7.5j document number A5784813, pages 42 - 76 refers. |
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Resolution 2026/31 Moved: Chairperson Belinda Ward Seconded: Member Jo Alexander That the Bay of Islands-Whangaroa Community Board approve the sum of $5,000 (plus GST if applicable) be paid from the Board’s Grant Fund account to The Turner Centre for costs towards Kitchen Chaos School Holiday Show & Workshop. Abstained: Cr Ann Court |
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7.5k Funding Applications Agenda item 7.5l document number A5784813, pages 42 - 76 refers. |
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Moved: Member Jane Hindle Seconded: Member Jo Alexander That the Bay of Islands-Whangaroa Community Board approve the sum of $5,706 (plus GST if applicable) be paid from the Board’s Grant Fund account to The Turner Centre for costs towards TAAKE KURI : The Dog Tax Rebellion. Abstained: Chairperson Belinda Ward and Cr Ann Court carried |
At 1:36 pm, Deputy Chairperson Tyler Bamber returned to the table.
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7.5l Funding Applications Agenda item 7.5m document number A5784813, pages 42 - 76 refers. |
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Moved: Member Jo Alexander Seconded: Deputy Chairperson Tyler Bamber m) That the Bay of Islands-Whangaroa Community Board approve the sum of $3,250 (plus GST if applicable) be paid from the Board’s Grant Fund account to The Royal New Zealand Society for the Prevention of Cruelty to Animals Incorporated (SPCA) for costs towards a replacement shipping container for storage. Against: Chairperson Belinda Ward, Deputy Chairperson Tyler Bamber, Jo Alexander, Korey Atama, Dane Hawker, Jane Hindle, Crs Arohanui Allen and Ann Court lost 0/8 |
At 1:39 pm, Deputy Chairperson Tyler Bamber left the table and did not participate in discussion or vote.
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7.5m Funding Applications Agenda item 7.5k document number A5784813, pages 42 - 76 refers. |
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Moved: Chairperson Belinda Ward Seconded: Member Dane Hawker k) That
the Bay of Islands-Whangaroa Community Board approve the sum of Altered at later stage during the meeting under S/O 23.5 |
Secretarial Note: The funding amount was altered later in the meeting under Standing Orders 23.5 due to a miscalculation of the remaining funds. Refer to minute item 7.9.
At 1:46 pm, Member Jo Alexander left the meeting. At 1:47 pm, Member Jo Alexander returned to the meeting.
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7.6 Project Funding Reports Agenda item 7.6 document number A5785227, pages 77 - 136 refers. |
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Resolution 2026/34 Moved: Chairperson Belinda Ward Seconded: Member Jane Hindle That the Bay of Islands-Whangaroa Community Board note the project reports received from: a) Bald Angels b) Bay of Islands Creative Charitable Trust (KOAST) c) Bay of Islands Jazz and Blues Festival d) Bay of Islands Sailing Week e) Business Bay of Islands – Paihia Christmas f) Cruzn the Bays g) Friends of Northland Dance h) Hine Te Aparangi i) Kerikeri Street Party j) Kaeo Bowling Club k) Ngā Tangariki o Ngāti Hine – Ruapekapeka 180th l) Okaihau and Districts Schools 150th m) Russell Boating Club n) Te Mana o Ngapuhi Kowhao Rau o) The Centre – Diwali p) The Centre – Tangihanga q) Totara North Hall – Kitchen Upgrade
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Secretarial Note: The board discussed its disappointment that some successful funding applicants do not acknowledge the board’s support. Discussion also covered whether applicants should be required to provide proof of acknowledgement and how this could be captured for future reporting.
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7.7 Chairperson and Members Reports Agenda item 7.7 document number A5790535, pages 137 - 149 refers. |
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Resolution 2026/35 Moved: Chairperson Belinda Ward Seconded: Member Jane Hindle That the Bay of Islands-Whangaroa Community Board note the May 2026 member reports from Chair Belinda Ward, Deputy Chairperson Tyler Bamber and Members Jo Alexander, Dane Hawker, Jane Hindle and Roddy Pihema. |
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7.8 Kororāreka-Russell Placemaking - engagement and funding for permanent changes to Cass Street and The Strand Supplementary Agenda item 7.8 document number A5758025, pages 6 - 20 refers. |
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Resolution 2026/36 Moved: Member Jane Hindle Seconded: Member Jo Alexander That the Bay of Islands-Whangaroa Community Board: a) Approves the final draft design plan for Cass Street and The Strand (Attachment 1) is taken out for engagement. b) Approves spending $14,150.08 of the remaining Placemaking Fund and $42,157 of the 2024/2025 Eastern Town Beautification Fund, both currently allocated for placemaking in Kororāreka-Russell, to implement the final design for Cass Street and The Strand. c) Allocates $57,500 of the current Eastern Town Beautification Fund to implement the final design for Cass Street and The Strand. d) Recommends to Council the Carry Forward of Eastern Town Beautification funds referred to in b) and c) above to the next financial year. |
At 2:26 pm meeting adjourned, and resumed at 3:06 pm.
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7.9 Revocation or Alteration of Resolution at same meeting |
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Resolution 2026/37 Moved: Chairperson Belinda Ward Seconded: Member Dane Hawker That the Bay of Islands-Whangaroa Community Board under Standing Order 23.5 alter the amount for item 7.5k funding application from $3,350 to $6,854 with the new amount presented by staff.
Moved: Chairperson Belinda Ward Seconded: Member Dane Hawker That the Bay of Islands-Whangaroa Community Board approve the sum of $6,854 (plus GST if applicable) from The Turner Centre for costs towards Mardi Gras 2027.
Note: The revised remaining funding amount was presented to the board as new information, and all members present resolved to approve the amended resolution. |
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7.9 Taupō Bay Steps - Terms of Reference Supplementary Agenda item 7.9 document number A5775268, pages 22 - 28 refers. |
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Resolution 2026/39 Moved: Chairperson Belinda Ward Seconded: Member Jo Alexander That the Bay of Islands-Whangaroa Community Board adopt the Terms of Reference for the Taupō Bay Steps Encroachment Working Group Note: Under Rules and Procedures, remove Standing Orders from the Terms of Reference. Retain the Elected Member Code of Conduct. |
Secretarial Note: The board discussed what would be required for representatives to be formally entered into the system, along with one additional staff member and representatives from NRC and DOC. Further discussion is to take place at the first Working Party meeting.
8 Ngā Pūrongo Taipitopito / Information Reports
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8.1 Bay of Islands-Whangaroa Community Board Open Resolution Report Agenda item 8.1 document number A5776257, pages 151 - 151 refers |
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Resolution 2026/40 Moved: Deputy Chairperson Tyler Bamber Seconded: Member Dane Hawker That the Bay of Islands-Whangaroa Community Board receive the Bay of Islands-Whangaroa Community Board Open Resolution Report. Note: To cease and desist works for Resolution 2025/129. |
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8.2 Meeting Duration |
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Resolution 2026/41 Moved: Chairperson Belinda Ward Seconded: Member Dane Hawker That the Bay of Islands-Whangaroa Community Board agrees that the meeting continue beyond the six hour duration in Standing Order 4.2 - Meeting Duration, to discuss the remaining items left on the agenda. |
9 Te Wāhanga Tūmataiti / Public Excluded
RESOLUTION TO EXCLUDE THE PUBLIC
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Resolution 2026/42 Moved: Chairperson Belinda Ward Seconded: Member Jane Hindle That the public be excluded from the following parts of the proceedings of this meeting. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
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CONFIRMATION OF INFORMATION AND DECISIONS TO BE RELEASED IN PUBLIC
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The the Bay of Islands-Whangaroa Community Board resolved that the information and decisions contained in the part of the meeting held with public excluded remain in public excluded. |
10 Karakia Whakamutunga / Closing Prayer
At 4:46 pm, Chairperson Belinda Ward closed the meeting.
11 Te Kapinga Hui / Meeting Close
The meeting closed at 4:46 pm.
The minutes of this meeting will be confirmed at the Bay of Islands-Whangaroa Community Board Meeting held on 2 July 2026.
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CHAIRPERSON