Minutes of Te Koukou Committee for Transport and Infrastructure Meeting

UNCONFIRMED

Ordinary Te Koukou Committee for Transport and Infrastructure Meeting Minutes

20 May 2026

MINUTES OF Far North District Council
Ordinary Te Koukou Committee for Transport and Infrastructure Meeting
HELD AT THE Council Chamber, Memorial Ave, Kaikohe
ON Wednesday, 20 May 2026 AT 10:00 am

PRESENT: Interim Chairperson Rachel Baucke, Kohepū-Deputy Mayor Chicky Rudkin, Cr Ann Court, Cr Hilda Halkyard-Harawira, Cr Tāmati Rākena, Cr Arohanui Allen

IN ATTENDANCE: Belinda Ward (BOIW CB Chairperson), Jessie McVeagh (KHO CB Chairperson)

STAFF PRESENT: Tanya Proctor (Head of Infrastructure), Charlie Billington (GM Corporate Services), Hilary Sumpter (GM Delivery & Operations), Kate Ivicheva (GM Planning and Policy), Matt Richardson (Manager - Infrastructure Delivery), Shelley Wharton (Manager - Infrastructure Engineering), Nicola Griffin (Senior Communications & Engagement Advisor), Emma Healy (Chief of Staff), Ruben Garcia (Group Manager - Community and Engagement), Jacine Warmington (Group Manager - Strategic Relationships), Guy Hollroyd (CEO), Aisha Huriwai (Democracy Services Manager), Margriet Veenstra (Manager - Property Information & Business Compliance), Scott Eunson (Senior Project Manager), Natasha Rmandic(Democracy Advisor).

1 Karakia Timatanga / Opening Prayer

Meeting has started at 10.30am.

Meeting was adjourned at 10.34am and reconveened at 11.00am.

2 Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Declarations of Interest

2.1 apology

Resolution 2026/11

Moved: Cr Tāmati Rākena

Seconded: Kohepū-Deputy Mayor Chicky Rudkin

That Te Koukou Committee for Transport and Infrastructure acknowledge apology from Chairperson Foy and Kahika – Mayor Tepania

Carried

2.2 interim chairperson appointment

Resolution 2026/12

Moved: Cr Ann Court

Seconded: Kohepū-Deputy Mayor Chicky Rudkin

That Te Koukou Committee for Transport and Infrastructure Appoints Cr Rachel Baucke as Interim Chairperson in line with section 13 of Standing Orders and .

Carried

3 Ngā Tono Kōrero / Deputation

Ngati Kawa – Support for Agenda item 5.1

4 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes

4.1 Confirmation of Previous Minutes

Agenda item 4.1 document number A5762145, pages 8 – 16 refers

Resolution 2026/13

Moved: Kohepū-Deputy Mayor Chicky Rudkin

Seconded: Cr Arohanui Allen

That Te Koukou Committee for Transport and Infrastructure confirm the minutes of the meeting held 22 April 2026 are true and correct.

Carried

5 Ngā Pūrongo / Reports

5.1 Waitangi-Paihia-Opua Water Treatment Plant - Land Easement Assessment

Agenda item 5.1 document number A5673694, pages 17 - 27 refers

Resolution 2026/14

Moved: Cr Hilda Halkyard-Harawira

Seconded: Cr Ann Court

That Te Koukou Committee:

a) Adopt the Waitangi national Trust (WNT) land, being Lot 3, Haruru Falls Road, Haruru, as the preferred permanent site for the Waitangi-Paihia-Opua Water Treatment Plant, having regard to its flood resilience, proximity to existing infrastructure, and alignment with key stakeholder and partner outcomes; and

b) Authorise the Chief Executive (or delegate) to:

i) Commence formal negotiations with the Waitangi National Trust Board to secure the appropriate lease and/or easement arrangements over Lot 3, Haruru Falls Road for water supply purposes; and

ii) Initiate the statutory designation process by preparing and lodging a Notice of Requirement under the Resource Management Act 1991 to designate the site for water supply infrastructure, thereby securing long-term land use certainty as a public works within the District Plan.

Amendment:

c) Request details of the lease be brought back to Te Koukou Committee for Transport and Infrastructure for information.

This amendment has become Substantive Motion.

Resolution 2026/15

Moved: Interim Chairperson Rachel Baucke

Seconded: Cr Tāmati Rākena

That Te Koukou Committee:

b) Authorise the Chief Executive (or delegate) to:

i) Commence formal negotiations with the Waitangi National Trust Board to secure the appropriate lease and/or easement arrangements over Lot 3, Haruru Falls Road for water supply purposes; and

c) Request details of the lease be brought back to Te Koukou Committee for Transport and Infrastructure for information.

Carried

6 Ngā Pūrongo Taipitopito / Information Reports

6.1 Delivery and Operations and Planning and Policy Verbal Updates

Resolution 2026/16

Moved: Cr Tāmati Rākena

Seconded: Cr Arohanui Allen

That Te Koukou Committee for Transport and Infrastructure:

· note the verbal May 2026 update on CityCare contract; and

· note the verbal May 2026 update on work plan for the Kerikeri CBD transport.

Carried

6.2 Infrastructure - Capital Works Update

Agenda item 6.2 document number A5748152, pages 29 - 31 refers

Resolution 2026/17

Moved: Cr Ann Court

Seconded: Kohepū-Deputy Mayor Chicky Rudkin

That Te Koukou Committee for Transport and Infrastructure receive the report Infrastructure - Capital Works Update.

Carried

6.3 Kaikohe Infrastructure Acceleration Fund update

Agenda item 6.3 document number A5759568, pages 36 - 39 refers

Resolution 2026/18

Moved: Cr Tāmati Rākena

Seconded: Cr Hilda Halkyard-Harawira

That the Te Koukou Committee for Transport and Infrastructure receive the report Kaikohe Infrastructure Acceleration Fund update.

Carried

6.4 Infrastructure Compliance

Agenda item 6.4 document number A5760949, pages 40 - 42 refers

Resolution 2026/19

Moved: Cr Ann Court

Seconded: Cr Hilda Halkyard-Harawira

That Te Koukou Committee for Transport and Infrastructure receive the report Infrastructure Compliance.

Carried

Note: Plan to rectify abatement notices to be presented by staff at the next Te Koukou Transport and Infrastructure meeting.

6.5 Transportation - Operational Update

Agenda item 6.5 document number A5737229, pages 45 - 107 refers

Resolution 2026/20

Moved: Cr Hilda Halkyard-Harawira

Seconded: Kohepū-Deputy Mayor Chicky Rudkin

That Te Koukou Committee for Transport and Infrastructure receive the Transportation - Operational Update.

Carried

6.6 Transportation - Road Safety Update

Agenda item 6.6 document number A5737244, pages 108 - 109 refers

Resolution 2026/21

Moved: Cr Hilda Halkyard-Harawira

Seconded: Cr Arohanui Allen

That Te Koukou Committee for Transport and Infrastructure receive the report Transportation - Road Safety Update.

Carried

Meeting was adjourned at 12.30pm and reconvened at 12.50pm.

7 Te Wāhanga Tūmataiti / Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Resolution 2026/22

Moved: Kohepū-Deputy Mayor Chicky Rudkin

Seconded: Cr Hilda Halkyard-Harawira

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

7.1 - Confirmation of Previous Minutes - Public Excluded

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

7.2 - SCADA Upgrade - Telemetry Upgrade stage 1 delegation

s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

Carried

7.1 Confirmation of Previous Minutes - Public Excluded

Agenda item 7.1 document number A5762313, pages 7 - 9 refers

Resolution 2026/23

Moved: Kohepū-Deputy Mayor Chicky Rudkin

Seconded: Cr Tāmati Rākena

That Te Koukou Committee for Transport and Infrastructure confirm the Public Excluded minutes of Te Koukou Committee for Transport and Infrastructure meeting held 22 April 2026 are a true and correct record.

Carried

7.2 SCADA Upgrade - Telemetry Upgrade stage 1 delegation

Agenda item 7.2 document number A5764614, pages 13 - 15 refers

Resolution 2026/24

Moved: Cr Ann Court

Seconded: Cr Arohanui Allen

That Te Koukou:

Delegate authority to execute the Stage 1 contract and associated documents to Council’s Chief Executive Officer or nominee, including:

i) Award letter;

ii) Contract and any associated schedules/appendices.

Carried

The meeting closed at 1.10pm.

The minutes of this meeting will be confirmed at the Ordinary Te Koukou Committee for Transport and Infrastructure Meeting held on 17 June 2026.

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CHAIRPERSON