UNCONFIRMED

Te Koekoeā Committee for Council Controlled Organisations Meeting Minutes

21 April 2026

MINUTES OF Far North District Council
Te Koekoeā Committee for Council Controlled Organisations Meeting
HELD AT THE Council Chamber, Memorial Ave, Kaikohe
ON Tuesday, 21 April 2026 AT 10:00 am

PRESENT:              Chairperson John Vujcich, Deputy Chairperson Gordon Shaw, Cr Rachel Baucke, Cr Ann Court, Cr Davina Smolders, Cr Felicity Foy (Virtually), Cr Kelly Stratford, (Ex-officio Member) Kahika - Mayor Moko Tepania

IN ATTENDANCE: Kohepu Deputy Mayor Chicky Rudkin, Cr Hilda Halkyard-Harawira (Virtually)

STAFF PRESENT: Guy Holroyd (Chief Executive Officer), Ken Macdonald (Chief Financial Officer), Roger Ackers (Head of Strategic Reform Initiatives), Charie Billington (Group Manager Corporate Services), Hilary Sumpter (Group Manager Delivery and Operations), Rhonda-May Whiu (Democracy Advisor), Amber Wihongi-Alderton (Executive Assistant to Group Manager Corporate Services), Rachel Smith (Executive Officer), Ken Lewis (Manager Communications & Engagement), Emma Healy (Chief of Staff), Michelle Rockell (Executive Projects Lead), Imrie Dunn (Democracy Advisor)

1            Karakia Timatanga / Opening Prayer

Cr Kelly Stratford opened the meeting with a karakia.

2            Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Declarations of Interest t

Nil

3            Ngā Tono Kōrero / Deputation

There were no deputations.

4            Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes

4.1         Confirmation of Previous Minutes

Agenda item 4.1 document number A5652239, pages 8 - 9 refers

Resolution  2026/5

Moved:       Cr Kelly Stratford

Seconded:  Chairperson John Vujcich

That Te Koekoeā Committee for Council Controlled Organisations confirm the minutes of the meeting held 24 February 2026 are true and correct.

Abstained:  Cr Kelly Stratford

Carried

At 10:14 am, (Ex-officio Member) Kahika - Mayor Moko Tepania left the meeting.

At 10:15 am, (Ex-officio Member) Kahika - Mayor Moko Tepania returned to the meeting.

5            Ngā Pūrongo / Reports

5.1         Northland Inc Draft Statement of Intent

Agenda item 5.1 document number A5689532, pages 12 - 17 refers

Resolution  2026/6

Moved:       Chairperson John Vujcich

Seconded:  (Ex-officio Member) Kahika - Mayor Moko Tepania

That Te Koekoeā Committee for Council Controlled Organisations:

a)      Receives the Draft Northland Inc Statement of Intent 2026/27–2028/29

b)      Notes the outcomes of the Far North District Council elected member workshop held on 14 April 2026

c)      Recommends that Council approve the Far North District Council shareholder feedback outlined in this report for submission to the Joint Regional Economic Development Committee via the draft letter found in attachment two and

d)      Notes that the final Statement of Intent will be adopted by Northland Inc by 30 June 2026, following consideration of collective shareholder feedback.

Carried

6            Te Wāhanga Tūmataiti / Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Resolution  2026/7

Moved:       Chairperson John Vujcich

Seconded:  Cr Ann Court

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
6.1 - Confirmation of Previous Minutes - Public Excluded	s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
6.2 - Far North Holdings Limited Board Appointments	s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
6.3 - Far North Holdings Limited Draft Statement of Intent	s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Carried

 At the conclusion of the public excluded session, Te Koekoeā Committee for Council Controlled Organisations confirmed the information and decisions contained in the part of the meeting held with the public excluded not be reinstated in public meeting and release of the Far North Holdings Limited’s Letter of Expectations will be released after the statement of intent has been approved.

7            Karakia Whakamutunga / Closing Prayer

Cr Kelly Stratford closed the meeting with a karakia

8            Meeting Close

The meeting closed at 2.42 pm.

The minutes of this meeting will be confirmed at the Te Koekoeā Committee for Council Controlled Organisations Meeting held on 16 June 2026.

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CHAIRPERSON