Minutes of Bay of Islands-Whangaroa Community Board Meeting

Bay of Islands-Whangaroa Community Board Meeting Minutes

9 April 2026

MINUTES OF
Bay of Islands-Whangaroa Community Board Meeting
HELD AT THE Turner Centre, 43 Cobham Road, Kerikeri
ON Thursday, 9 April 2026 AT 10:12 am

PRESENT: Chairperson Belinda Ward, Deputy Tyler Bamber, Member Jo Alexander, Member Korey Atama, Member Roddy Hapati-Pihema, Member Dane Hawker, Member Jane Hindle, Councillor Arohanui Allen, Councillor Ann Court

IN ATTENDANCE: Kahika Mayor Moko Tepania

STAFF PRESENT: Giles Dodson (Senior Strategic Planner – Growth Planning and Placemaking), Hilary Sumpter (Group Manager – Delivery and Operations), Tammy Wooster (Acting Group Manager- Planning and Policy), Tayarni McGee-Rivington (Project Manager - Infrastructure Delivery).

1 Karakia Timatanga / Opening Prayer

At 10:12 am, Member Korey Atama opened the meeting with a karakia.

2 Ngā Whakapāha Me Ngā Pānga Mema / Apologies and conflicts of Interest

Nil

3 Ngā Tono Kōrero / Deputations

Tony Davies representing Taupō Bay Community regarding removal of public assets.

Attachments tabled at meeting

1 Taupō Bay Reserve removal of Public Assets Document number A5674539 refers.

Secretarial Note: The Chair advised that a report relating to the Taupō Bay Steps Encroachment was to be considered as a Major Item Not on the Agenda. The item was not included due to the public meeting with the Taupō Bay community being held after the agenda closing deadline, with outcomes informing the report. The matter could not be delayed due to ongoing concerns regarding public safety, beach access, environmental impacts, and the need for timely governance direction.

Suspension of Standing Orders

Resolution 2026/29

Moved: Chairperson Belinda Ward

Seconded: Deputy Tyler Bamber

That the Bay of Islands-Whangaroa Community Board suspend Standing Order 20.2 Time limits on speakers.

Carried

Resumption of Standing Orders

Resolution 2026/30

Moved: Chairperson Belinda Ward

Seconded: Member Jane Hindle

That the Bay of Islands-Whangaroa Community Board resume Standing Order 20.2 Time limits on speakers.

Carried

4 Ngā Kaikōrero / Speakers

Shirley May representing agenda item 7.4b Funding Application for Bay of Island Rock Festival.

5 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes

5.1 Confirmation of Previous Minutes

Agenda item 6.1 document number A5634917, pages 8 - 18 refers.

Resolution 2026/31

Moved: Chairperson Belinda Ward

Seconded: Member Jane Hindle

That the Bay of Islands-Whangaroa Community Board confirm the minutes of the meeting held 12 March 2026 as a true and correct record.

Carried

6 Ngā Pūrongo / Reports

6.1 Amenity Lighting

Agenda item 7.2 document number A5585708, pages 44 - 52 refers.

Resolution 2026/32

Moved: Member Dane Hawker

Seconded: Deputy Tyler Bamber

That the Bay of Islands – Whangaroa Community Board

a) approve the installation of amenity lighting at Windsor Landing as identified in the Bay of Islands – Whangaroa Community Board 25/28 strategic plan, and

b) recommend Landing Road near the car park entrance for further investigation to become the third amenity lighting location.

Carried

6.2 Kerikeri Urban Design Framework and Design Guide Project

Agenda item 7.1 document number A5606428, pages 19 - 43 refers.

Resolution 2026/33

Moved: Member Jo Alexander

Seconded: Member Dane Hawker

That the Bay of Islands-Whangaroa Community Board receives this report, and:

a) endorse the recommendation to Te Kūkupa Committee for Strategy Policy and Regulation to narrow the focus of the Kerikeri-Waipapa Urban Design Framework project to Kerikeri alone.

Carried

Abstained: Cr Ann Court

At 11:59 am, meeting adjourned and resumed at 12:16 pm.

At 12:34 pm, Cr Arohanui Allen left the meeting and returned at 12:37 pm.

6.3 Winter 2026 Rural Travel Funding Applications

Agenda item 7.3 document number A5642757, pages 53 - 56 refers.

Resolution 2026/34

Moved: Deputy Tyler Bamber

Seconded: Member Roddy Hapati-Pihema

That Bay of Islands-Whangaroa Community Board allocates Rural Travel Grant funding in accordance with the recommendations received from Sport Northland as follows:

a) Bay of Islands Gymnastics $126

b) Kerikeri Football Club $1,639

c) Kerikeri High School $163

d) Moerewa Tigers Rugby League Club $882

e) Otiria Rugby Football and Sports Club $170

f) Russell Football Club $170

g) The Bubz Netball $189

h) Whangaroa College $655

TOTAL $3,994

Carried

Abstained: Cr Ann Court

At 12:48 pm, Councillor Ann Court left the meeting and returned at 12:51 pm.

6.4a Funding Applications

Agenda item 7.4 document number A5651163, pages 57 - 82 refers.

Resolution 2026/35

Moved: Member Jane Hindle

Seconded: Deputy Tyler Bamber

That the Bay of Islands-Whangaroa Community Board leave to lie the report Funding Application for Pest control to request pending quote and further information.

Carried

Abstained: Cr Ann Court

6.4b Funding Applications

Agenda item 7.4 document number A5651163, pages 57 - 82 refers.

Resolution 2026/36

Moved: Member Jo Alexander

Seconded: Member Dane Hawker

That the Bay of Islands-Whangaroa Community Board approve the sum of $3,560 (plus GST if applicable) be paid from the Board’s Community Grant fund account Bay of Islands Country Rock Festival for costs towards 2026 festival.

Carried

Abstained: Cr Ann Court

At 1:04 pm, Member Korey Atama left the meeting and returned at 1:08 pm.

6.5 Chairperson and Members Reports

Agenda item 7.5 document number A5634931, pages 83 - 92 refers.

Resolution 2026/37

Moved: Chairperson Belinda Ward

Seconded: Deputy Tyler Bamber

That the Bay of Islands-Whangaroa Community Board note the March 2026 member reports from Chair Belinda Ward, Deputy Chair Tyler Bamber, Member Jo Alexander, Member Dane Hawker and Member Jane Hindle.

Carried

Secretarial Note: The Community Board Coordinator is to follow up on requests for service (RFS) identified in Member Tyler Bamber’s report relating to Waipapa Hall, including the urgent request concerning Opua Town Hall, and to provide an update on outstanding RFS dated between 16 October 2023 and 1 April 2022. It was noted that six RFS raised by Member Jane Hindle remain unresolved. These matters are to be considered as part of a Combined Community Board workshop discussion.

7 Ngā Pūrongo Taipitopito / Information Reports

7.1 Alfresco dining applications

Agenda item 8.1 document number A5637940, pages 93 - 102 refers.

Resolution 2026/38

Moved: Chairperson Belinda Ward

Seconded: Member Jane Hindle

That the Bay of Island-Whangaroa Community Board:

a) uplift the following Alfresco Dining Applications;

RESOLUTION 2026/39

Moved: Chairperson Belinda Ward

Seconded: Member Jane Hindle

That the Bay of Island-Whangaroa Community Board:

b) approve the following alfresco dining applications, subject to Council’s standard terms and conditions:

i) Renewal applications:

1. ALF-103 – Rocksalt Bar and Restaurant, Corner Kerikeri Road and Cobham Road, Kerikeri

2. ALF-102 – Spice Grill, 20 Leigh Street, Kaeo

3. ALF-96 – Burger Fiasko, 60 Kerikeri Road, Kerikeri (Renewal – Change of Ownership)

4. ALF-93 – Seaside Restaurant, 29 The Strand, Russell

5. ALF-65 – Kerikeri Lunchbox, 69 Kerikeri Road, Kerikeri

6. ALF-50 – Sushi Gallery, 2G/60 Kerikeri Road, Kerikeri

7. ALFRES-7 – The Wave Kitchen and Bar, 78 Marsden Road, Paihia

8. ALFRES-5 – Butterfish Restaurant, 25 The Strand, Russell

9. ALFRES-4 – Cellini's Gelateria Ice cream Ltd, 9/68 Marsden Road, Paihia

10. ALFRES-2 – Paihia Bakery, 39 Williams Road, Paihia

11. ALFRES-1 – Third Wheel Coffee Co, 78-94 Marsden Road, Paihia (Renewal – Change of Ownership)

Carried

At 1:24 pm, Councillor Arohanui Allen left the meeting and returned at 1:29 pm.

7.2 Bay of Islands-Whangaroa Community Board Open Resolution Report

Agenda item 8.2 document number A5634933, pages 103 - 111 refers.

Resolution 2026/40

Moved: Deputy Tyler Bamber

Seconded: Member Dane Hawker

That the Bay of Islands-Whangaroa Community Board receive the Bay of Islands-Whangaroa Community Board Open Resolution Report.

Carried

8.1 Major Item Not On The Agenda

Resolution 2026/41

Moved: Chairperson Belinda Ward

Seconded: Member Jane Hindle

That the Bay of Islands-Whangaroa Community Board:

a) resolve to consider the item not on the agenda Taupō Bay Steps Encroachment, and

b) note the item was not on the agenda because the public meeting with the Taupō Bay community to discuss next steps was held on 31 March 2026, after the agenda closing deadline; and

c) note the report cannot be delayed because there are ongoing concerns regarding public safety, access to Taupō Bay beach, and impacts on the dune environment, and there is a clear request from the community for timely governance direction.

Carried

Attachments tabled at meeting

1 Major Item not on the Agenda- Taupō Bay Steps Encroachment Objective number A5672741 refers

8.2 Resolution to Exclude the Public

Resolution 2026/42

Moved: Chairperson Belinda Ward

Seconded: Member Jo Alexander

That the public be excluded from the following parts of the proceedings of this meeting. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

Major Item Not on the Agenda- Taupō Bay Steps Encroachment

s7(2)(f)(i) - free and frank expression of opinions by or between or to members or officers or employees of any local authority

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Carried

Secretarial Note: No resolutions or decisions were made during the Public Excluded portion of the meeting. The discussion was for information only.

8.3 Major Item Not On The Agenda- Taupō Steps Encroachment

Resolution 2026/43

Moved: Chairperson Belinda Ward

Seconded: Member Korey Atama

That the Bay of Islands-Whangaroa Community Board:

a) approve the establishment of a working group to address public accessibility to Taupō Bay beach in a manner that is safe, compliant, and environmentally responsible,

b) working party group should comprise of one community representative, one marae representative, one commercial operator representative, one NRC staff member, two Far North District Council staff members, Bay of Islands-Whangaroa Community Board subdivision member, Bay of Islands-Whangaroa Community Board Maori Ward Councillor and Bay of Islands-Whangaroa Community Board Chair ex-officio, and

c) request the Working party group to report back to the Bay of Islands-Whangaroa Community Board with the proposed Terms of Reference by June 2026 Community Board meeting.

Carried

Note: Bay of Islands-Whangaroa Community Board members will do a site visit of Taupō Bay Reserve prior to the June meeting.

9 Karakia Whakamutunga / Closing Prayer

At 3:12 pm, Member Korey Atama closed the meeting with a karakia.

10 Te Kapinga Hui / Meeting Close

The meeting closed at 3:12 pm.

The minutes of this meeting will be confirmed at the Bay of Islands-Whangaroa Community Board Meeting held on 7 May 2026.

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CHAIRPERSON