Minutes of Bay of Islands-Whangaroa Community Board Meeting

UNCONFIRMED

Bay of Islands-Whangaroa Community Board Meeting Minutes

12 March 2026

MINUTES OF
Bay of Islands-Whangaroa Community Board Meeting
HELD AT THE Turner Centre, 43 Cobham Road, Kerikeri
ON Thursday, 12 March 2026 AT 10:02 am

PRESENT: Chairperson Belinda Ward, Deputy Tyler Bamber, Member Dane Hawker, Member Jane Hindle, Councillor Arohanui Allen, Councillor Ann Court

IN ATTENDANCE: Kahika-Mayor Moko Tepania, Kohepu-Deputy Mayor Chicky Rudkin, Councillor Kelly Stratford

STAFF PRESENT: Kathryn Trewin (Funding Advisor), Lawrence Wharerau (Kaiarahi Kaupapa Māori), Aaron Taikato (Manuhautu Te Hono), Mark Inglis (Facilities Lead), Robin Rawson (Parks and Reserves Planner), Rachel Smith (Executive Officer), Myjanne Jensen (Communications Advisor), Trinity Lane (Finance and Customer Services Administrator). Stephen FitzHerbert (Community Board Coordinator), Kathryn Trewin (Funding Advisor), Hillary Sumpter (General Manager-Delivery and Operations)

1 Karakia Timatanga / Opening Prayer

At 10:02 am, Member Jane Hindle closed the meeting with a karakia.

2 Ngā Whakapāha Me Ngā Pānga Mema / Apologies and conflicts of Interest

2.1 Apologies

Resolution 2026/12

Moved: Chairperson Belinda Ward

Seconded: Deputy Tyler Bamber

That Bay of Islands-Whangaroa Community Board acknowledge apology from members Jo Alexander, Roddy Hapeta-Pihema and Korey Atama.

Carried

Deputy Chair Tyler Bamber declared a conflict of interest relating to funding applications 7.1a and 7.1c and will not be participating in the vote.

3 Ngā Tono Kōrero / Deputations

Kahika Moko Tepania

· Presentation on Mayoral and Council update

4 Te Wāhanga Tūmatanui / Public Forum

Nadia Lehmann for Rotary Paihia speaking in support of the recommendation for agenda item 7.5 approval of tourism frame for Paihia.

Martin O’Ughdealy spoke in relation to motor caravans and Russell community groups.

At 10:39 am, Councillor Ann Court joined the meeting.

3 Ngā Tono Kōrero / Deputations Continued

Vicky Froude spoke in relation to Russell Peninsula Habitat ecological restoration strategy.

At 11:13 am, Councillor Arohanui Allen left the meeting.

Attachments tabled at meeting

1 Kahika-Mayor Moko Tepania Community Board Deputation March-Document number A5642921 refers.

2 Better together a framework for councils and community boards-Document number A5642918 refers.

3 Vicky Fraude-Overview draft RLT Habitat Resotration Srategy 2026 - Document number A5642901 refers.

5 Ngā Kaikōrero / Speakers

· Jackie Sanders and Leslie Lucas representing Savour Northland spoke in relation to agenda item 7.7e

· Fiona Mohr representing Russell Centennial Trust in relation to agenda item 7.7b

· Rod Brown representing Vision Kerikeri in relation to 7.7d

· Gerry Paul and Hana-May (Turner Centre), and Rawi Pere, Danny Kaiawe, and Sophia Thomas (Ngāti Rehia Community Kapa Haka Group), spoke to agenda item 7.7c

At 11:29 am, Councillor Arohanui Allen returned to the meeting.

6 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes

6.1 Confirmation of Previous Minutes

Agenda item 6.1 document number A5590992, pages 8 - 15 refers.

Resolution 2026/13

Moved: Chairperson Belinda Ward

Seconded: Member Dane Hawker

That the Bay of Islands-Whangaroa Community Board confirm the minutes of the meeting held 12 February 2026 as a true and correct record.

Carried

7 Ngā Pūrongo / Reports

7.1 Making and Attesting of Declarations

Agenda item 7.1 document number A5607065, pages 16 - 17 refers.

The Bay of Island Whangaroa Community Board Chairperson Belinda Ward, witnessed the Attestation and Declaration of Council appointed member Cr Arohanui Allen

7.2 Reserves adjoining Simson Park Domain - Reserves Act Classification Recommendation

Agenda item 7.2 document number A5517271, pages 18 - 22 refers.

Resolution 2026/14

Moved: Deputy Chairperson Tyler Bamber

Seconded: Member Jane Hindle

That the Bay of Islands-Whangaroa Community Board:

a) receive the report Reserves Adjoining Simson Park Domain – Reserves Act Classification Recommendation; and

b) recommend that Council reclassifies the following lots as Recreation Reserves;

Lot 25 DP 51470

Lot 26 DP 51470

c) recommend that Council classifies the following lot as a Recreation Reserve;

Lot 35 DP 51470

Carried

7.3 New Road Name: 399 Puketotara Road, Waipapa.

Agenda item 7.3 document number A5598213, pages 23 - 29 refers.

Resolution 2026/15

Moved: Member Dane Hawker

Seconded: Deputy Tyler Bamber

That the Bay of Islands-Whangaroa Community Board name a private road “Te Mata Lane” that is located at 399 Puketotara Road, Waipapa.

Carried

7.4 Alfresco dining applications

Agenda item 7.4 document number A5598285, pages 30 - 34 refers.

Resolution 2026/16

Moved: Chairperson Belinda Ward

Seconded: Member Jane Hindle

That Bay of Islands-Whangaroa Community Board leave to lie the following alfresco dining applications, subject to Council’s standard terms and conditions:

a) Renewal applications:

1. ALF-104 – el Cafe, 2 Kings Road, Paihia

2. ALF-103 – Rocksalt Bar and Restaurant, Corner Kerikeri Road and Cobham Road, Kerikeri

3. ALF-102 – Spice Grill, 20 Leigh Street, Kaeo

4. ALF-96 – Burger Fiasko, 60 Kerikeri Road, Kerikeri (Renewal – Change of Ownership)

5. ALF-93 – Seaside Restaurant, 29 The Strand, Russell

6. ALF-83 – Konnie's Kafe' Limited, 39 Gillies Street, Kawakawa

7. ALF-65 – Kerikeri Lunchbox, 69 Kerikeri Road, Kerikeri

8. ALF-63 – Avo Sushi, Lot 3, Williams Road, Paihia

9. ALF-50 – Sushi Gallery, 2G/60 Kerikeri Road, Kerikeri

10. ALF-49 – Duke Of Marlborough Business Limited, 35 The Strand, Russell

11. ALF-48 – CC’s Cafe Cinema, 29 Hobson Avenue, Kerikeri

12. ALF-39 – The Gables Restaurant, 19 The Strand, Russell

13. ALF-37 – Jimmy Jacks Rib Shack, 9 Williams Road, Paihia

14. ALF-3 – Sharp Cafe, 88 Kerikeri Road, Kerikeri

15. ALFRES-7 – The Wave Kitchen and Bar, 78 Marsden Road, Paihia

16. ALFRES-5 – Butterfish Restaurant, 25 The Strand, Russell

17. ALFRES-4 – Cellini's Gelateria Icecream Ltd, 9/68 Marsden Road, Paihia

18. ALFRES-2 – Paihia Bakery, 39 Williams Road, Paihia

19. ALFRES-1 – Third Wheel Coffee Co, 78-94 Marsden Road, Paihia (Renewal – Change of Ownership)

Carried

7.4 Alfresco dining applications

Agenda item 7.4 document number A5598285, pages 30 - 34 refers.

Resolution 2026/17

Moved: Chairperson Belinda Ward

Seconded: Member Jane Hindle

That the Bay of Islands-Whangaroa Community Board approve following application:

b) New application:

· ALFRES-8 – Kawakawa Bakehouse Cafe & Roast, 68 Gillies Street, Kawakawa

Carried

7.5 Approval of Tourism Frame For Paihia

Agenda item 7.5 document number A5593096, pages 35 - 42 refers.

Resolution 2026/18

Moved: Member Jane Hindle

Seconded: Deputy Tyler Bamber

That the Bay of Islands-Whangaroa Community Board recommend that Council, approve the installation of a Tourist Photo Frame at Stockyard Point Scenic Reserve in the position indicated, subject to the applicant undertaking the works to Council specifications.

Carried

7.6 Project Funding Reports

Agenda item 7.6 document number A5587199, pages 43 – 63 refers.

Resolution 2026/19

Moved: Chairperson Belinda Ward

Seconded: Deputy Tyler Bamber

That the Bay of Islands-Whangaroa Community Board note the project reports received from:

a) Claire Gordon

b) Kawakawa Business Association

c) R Tucker Thompson

d) Savour Northland 2025

e) Vision Kerikeri

f) Whangaroa Health Services Trust

g) Whangaroa Museum

CARRIED

Secretarial Note: Members highlighted the importance of acknowledging the support received from the Bay of Islands–Whangaroa Community Board in future reporting and communications.

7.7a FUNDING APPLICATION

Agenda item 7.7 document number A5587274, pages 64 - 122 refers.

Resolution 2026/20

Moved: Chairperson Belinda Ward

Seconded: Member Jane Hindle

That the Bay of Islands-Whangaroa Community Board approve the sum of $616 (plus GST ifapplicable) be paid from the Board’s Community Grant Fund account to ArtsXL Trust for costs towards 2026 100 x 100 art exhibition.

CARRIED

Abstained: Deputy Chair Tyler Bamber and Ann Court

Note: Deputy Chair Tyler Bamber declared a conflict of interest and did not participate in the discussion or the vote.

7.7b funding application

Agenda item 7.7 document number A5587274, pages 64 - 122 refers.

Resolution 2026/21

Moved: Member Jane Hindle

Seconded: Member Dane Hawker

That the Bay of Islands-Whangaroa Community Board approve the sum of $4,315 (plus GST if applicable) be paid from the Board’s Pride of Place Fund account to Russell Centennial Trust Board for costs to provide updated signage at the Tamati Waka Nene reserve.

Carried

Abstained: Cr Ann Court

7.7c funding application

Agenda item 7.7 document number A5587274, pages 64 - 122 refers.

Resolution 2026/22

Moved: Chairperson Belinda Ward

Seconded: Member Dane Hawker

That the Bay of Islands-Whangaroa Community Board approve the sum of $5,000 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to The Centre for costs towards 2026 community kapa haka classes and concert.

Carried

Abstained: Deputy Chair Tyler Bamber and Cr Ann Court

Note: Deputy Chair Tyler Bamber declared a conflict of interest and did not participate in the discussion or the vote.

7.7d funding application

Agenda item 7.7 document number A5587274, pages 64 - 122 refers.

Resolution 2026/23

Moved: Member Dane Hawker

Seconded: Deputy Tyler Bamber

That the Bay of Islands-Whangaroa Community Board approve the sum of $3,450 (plus GST if applicable) be paid from the Board’s Pride of Place Fund account to Vision Kerikeri for costs towards restoration of the Wairoa stream.

Carried

Abstained: Cr Ann Court

7.7e funding application

Agenda item 7.7 document number A5587274, pages 64 - 122 refers.

Resolution 2026/24

Moved: Deputy Tyler Bamber

Seconded: Member Jane Hindle

That the Bay of Islands-Whangaroa Community Board approve the sum of $15,379 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Jacman Entertainment Ltd for costs towards 2026 Savour Northland.

Carried

Abstained: Cr Ann Court

7.7f funding application

Agenda item 7.7 document number A5587274, pages 64 - 122 refers.

Resolution 2026/25

Moved: Member Jane Hindle

Seconded: Deputy Tyler Bamber

Carried

Abstained: Cr Ann Court

7.8 Chairperson and Members Reports

Agenda item 7.8 document number A5605627, pages 123 - 135 refers.

Resolution 2026/26

Moved: Chairperson Belinda Ward

Seconded: Member Dane Hawker

That the Bay of Islands-Whangaroa Community Board note the February 2026 member reports from Chairperson Belinda Ward, Deputy Chairperson Tyler Bamber, Member Jane Hindle, Member Jo Alexander and Member Dane Hawker

Carried

8 Ngā Pūrongo Taipitopito / Information Reports

8.1 Bay of Islands-Whangaroa Community Board Open Resolution Report

Agenda item 8.1 document number A5590960, pages 136 - 142 refers.

Resolution 2026/27

Moved: Chairperson Belinda Ward

Seconded: Member Jane Hindle

That the Bay of Islands-Whangaroa Community Board receive the Bay of Islands-Whangaroa Community Board Open Resolution Report.

CARRIED

9 Te Wāhanga Tūmataiti / Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Resolution 2026/28

Moved: Chairperson Belinda Ward

Seconded: Deputy Tyler Bamber

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

9.1 - Confirmation of Previous Minutes - Public Excluded

s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

9.2 - Application for Memorial Plaque on Existing Park Bench

s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons

Carried

At the conclusion of the public excluded part of the meeting Bay of Island-Whangaroa Community Board confirmed the decisions contained in part of the meeting held with public excluded not be reinstated.

10 Karakia Whakamutunga / Closing Prayer

At 2:27 pm, Member Jane Hindle closed the meeting with a karakia.

11 Te Kapinga Hui / Meeting Close

The meeting closed at 2:27pm.

The minutes of this meeting will be confirmed at the Bay of Islands-Whangaroa Community Board Meeting held on 9 April 2026.

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CHAIRPERSON