AGENDA
Tuesday, 16 December 2025
|
Time:
|
11:00 am
|
|
Location:
|
Conference Room - Te Ahu
Cnr State Highway 1 and Mathews Avenue
Kaitaia
|
Membership:
Chairperson William (Bill)
Subritzky - Chairperson
Deputy Chairperson Trevor Beatson
Member Adele Gardner
Member Mike Te Wake
Member Krystal-Rose Taaffe
Member Eddie Bellas
Member Hilda Halkyard-Harawira
Member Rachel Baucke
The Local Government Act 2002 states the role of a
Community Board is to:
A.
Represent, and act as an advocate for,
the interests of its community.
B.
Consider and report on all matters
referred to it by the territorial authority, or any matter of interest or
concern to the community board.
C.
Maintain an overview of services
provided by the territorial authority within the community.
D.
Prepare an annual submission to the
territorial authority for expenditure within the community.
E.
Communicate with community
organisations and special interest groups within the community.
F.
Undertake any other responsibilities
that are delegated to it by the territorial authority
Council Delegations to Community Boards - January 2013
The
"civic amenities" referred to in these delegations include the
following Council activities:
·
Amenity lighting
·
Cemeteries
·
Drainage (does not include reticulated
storm water systems)
·
Footpaths/cycle ways and walkways.
·
Public toilets
·
Reserves
·
Halls
·
Swimming pools
·
Town litter
·
Town beautification and maintenance
·
Street furniture including public
information signage.
·
Street/public Art.
·
Trees on Council land
·
Off road public car parks.
·
Lindvart Park – a
Kaikohe-Hokianga Community Board civic amenity.
Exclusions:
From time to time Council may
consider some activities and assets as having district wide significance and
these will remain the responsibility of Council. These currently include: The
roading network, Hundertwasser toilets, District Library Network, Baysport, the
Kerikeri, Kaikohe & Kaitaia Airports, Hokianga Vehicle Ferry, i-Site
network, Far North Community Centre, Kerikeri Domain, Kawakawa Heated Swimming
Pool, Kaikohe Cemetery, Kerikeri Sports Complex, The Centre at Kerikeri, the
Bay of Islands/Hokianga Cycle Trail.
Set
local priorities for minor capital works in accordance with existing
strategies,
1.
Recommend local service levels and
asset development priorities for civic amenities as part of the Annual Plan and
Long Term Plan processes.
2.
Reallocate capital budgets within the
Annual Plan of up to 5% for any specific civic amenity, provided that the
overall activity budgetary targets are met.
3.
Make grants from the allocated
Community Funds in accordance with policy 3209, and the SPARC/Sport Northland
Rural Travel fund in accordance with the criteria set by the respective body,
and, for the Bay of Islands-Whangaroa Community Board, the power to allocate
the Hundertwasser Donations Account.
4.
Provide comment to council staff on
resource consent applications having significance within the Community,
including the provision of land for reserves or other public purposes.
5.
To hold, or participate in hearings, as
the Council considers appropriate, in relation to submissions pertinent to
their community made to plans and strategies including the Long Term Plan and
Annual Plan, and if appropriate recommend decisions to the Council.
6.
To hold hearings of submissions
received as a result of Special Consultative Procedures carried out in respect
of any matter other than an Annual or Long Term Plan, and make recommendations
to the Council.
7.
Where recommended by staff to appoint
management committees for local reserves, cemeteries, halls, and community
centers.
8.
To allocate names for previously
unnamed local roads, reserves and other community facilities, and recommend to
Council name changes of previously named roads, reserves, and community
facilities subject to consultation with the community.
9.
To consider the provisions of new and
reviewed reserve management plans for recommendation to the Council in
accordance with the Reserves Act 1977, and hear or participate in the hearing
of submissions thereto, as considered appropriate by the Council.
10.
To provide recommendations to the
Council in respect of applications for the use and/or lease of reserves not
contemplated by an existing reserve management plan.
11.
Prohibit the use of skateboards in
specified locations within their communities, in accordance with
Council’s Skating Bylaw 1998.
12.
Recommend new bylaws or amendments to
existing bylaws.
13.
Prepare and review management plans for
local cemeteries within budget parameters and in a manner consistent with
Council Policy.
14.
Exercise the following powers in
respect of the Council bylaws within their community:
a)
Control of Use of Public Spaces –
Dispensations on signs
b)
Mobile Shops and Hawkers –
Recommend places where mobile shops and/or hawkers should not be permitted.
c)
Parking and Traffic Control –
Recommend parking restrictions, and areas where complying camping vehicles may
park, and consider and grant dispensations in accordance with clause 2007.2
d)
Public Places Liquor Control –
Recommend times and places where the possession or drinking of alcohol should
be prohibited.
e)
Speed Limits – Recommend places
and speed limits which should be imposed.
15.
To appoint Community Board members to
speak on behalf of their community in respect of submissions or petitions.
16.
Specific to the Bay of
Islands-Whangaroa Community Board – consider any recommendations of the
Paihia Heritage Working Group and make appropriate recommendations to Council
on the development of a draft Plan Change and a Section 32 analysis on heritage
provisions for Paihia.
17.
Specific to Te Hiku Community Board
– the Kaitaia Drainage Area Committee, Waiharara and Kaikino Drainage
Area Committee and Motutangi Drainage Area Committee.
18.
To set schedule of meeting dates, times
and venues, subject to the meetings not conflicting with meetings of the
Council and satisfying the provisions of the Local Government Official
information and Meetings Act 1987.
19.
To review all proposed public art
projects on a project-by project basis to ensure they comply with policy #5105
Art in Public Places, including approval of the aesthetic appearance,
maintenance programme, insurance and appropriate location, and to agree to
their installation.
20.
In respect of applications from food
establishments for permission to establish tables and chairs on a public place,
i.e. Alfresco dining in accordance with Policy 3116, to consider and decide on
any application which does not meet all criteria of the policy, and any
application which staff recommend to be declined.
21.
Subject to a report from the
appropriate managers and the appropriate budgetary provision, to make decisions
in respect of civic amenities including the levels of service, and the
provision or removal of an amenity not provided for elsewhere in these delegations.
Terms of Reference
In
fulfilling its role and giving effect to its delegations, Community Boards are
expected to:
1.
Comment on adverse performance to the
Chief Executive in respect of service delivery.
2.
Assist their communities in the
development of structure plans, emergency management community response plans,
and community development plans.
3.
Assist their communities to set
priorities for Pride of Place programmes.
4.
Have special regard for the views of Māori.
5.
Have special regard for the views of
special interest groups, e.g. disabled, youth, aged, etc.
6.
Actively participate in community
consultation and advocacy and keep Council informed on local issues.
7.
Seek and report to Council community
feedback on current issues by:
a)
Holding a Community forum prior to
Board meetings
b)
Varying the venues of Board meetings to
enable access by members of the community
8.
Monitor and make recommendations to
Council to improve effectiveness of policy.
9.
Appoint a member to receive Annual
Plan\Long Term Council Community Plan submissions pertinent to the Board area,
attend hearings within the Board area, and attend Council deliberations prior
to the Plan adoption.
Protocols
In
supporting Community Boards to fulfil their role, the Council will:
1.
Provide appropriate management support
for the Boards.
2.
Organise and host regular workshops
with the Community Boards l to assess the 'State of the Wards & District'
to establish spending priorities.
3.
Prior to decision-making, seek and
include 'Community Board views' in Council reports in relation to:
a)
the disposal and purchase of land
b)
proposals to acquire or dispose of
reserves
c)
representation reviews
d)
development of new maritime facilities
e)
community development plans and
structure plans
f)
removal and protection of trees
g)
local economic development initiatives
h)
changes to the Resource Management Plan
4.
Organise and host quarterly meetings
between Boards, the CEO and senior management staff.
5.
Prepare an induction/familiarisation
process targeting new members in particular early in the term.
6.
Support Board members to arrange
meetings with local agencies and service clubs to place more emphasis on
partnerships and raising profile of the Boards as community leaders.
7.
Permit Board chairperson (or nominated
member) speaking rights at Council meetings.
8.
Help Boards to implement local
community projects.
9.
Arrange for Infrastructure and Asset
Management Staff to meet with the Community Boards in September each year to
agree the capital works for the forthcoming year for input into the Annual or
Long Term Plan.
10.
Provide information.
Far North District Council
Te Hiku Community Board Meeting
will be held in the Conference Room - Te Ahu, Cnr
State Highway 1 and Mathews Avenue, Kaitaia on:
Tuesday 16 December 2025 at 11:00
am
Te Paeroa Mahi / Order
of Business
1 Karakia
Tīmatanga / Opening Prayer. 7
2 Ngā
Whakapāha Me Ngā Pānga Mema / Apologies and Conflicts of
Interest 7
3 Te
Wāhanga Tūmatanui / Public Forum.. 7
4 Ngā
Tono Kōrero / Deputation. 7
5 Ngā
Kaikōrero / Speakers. 7
6 Te
Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes. 8
6.1 Confirmation
of Previous Minutes. 8
7 Ngā
Pūrongo / Reports. 16
7.1 Appointments
to Management Committees. 16
7.2 Te
Hiku Community Board Calendar of Meetings 2026. 19
7.3 Te
Hiku Community Board Strategic Plan 2023-2025. 22
7.4 Approval
of Memorial Seat for Stanley Julian at Taipa Beachfront 47
7.5 Funding
Applications. 55
8 Ngā
Pūrongo Taipitopito / Information Reports. 90
8.1 Chairperson
and Members Reports. 90
8.2 THCB
Open Resolutions Report 100
9 Karakia
Whakamutunga / Closing Prayer. 105
10 Te Kapinga Hui /
Meeting Close. 105
1 Karakia
Tīmatanga / Opening Prayer
2 Ngā Whakapāha Me Ngā Pānga Mema / Apologies
and Conflicts of Interest
Members need to
stand aside from decision-making when a conflict arises between their role as a
Member of the Community Board and any private or other external interest they
might have. This note is provided as a reminder to Members to review the
matters on the agenda and assess and identify where they may have a pecuniary
or other conflict of interest, or where there may be a perception of a conflict
of interest.
If a Member
feels they do have a conflict of interest, they should publicly declare that at
the start of the meeting or of the relevant item of business and refrain from
participating in the discussion or voting on that item. If a Member thinks they
may have a conflict of interest, they can seek advice from the Chief Executive
Officer or the Manager - Democracy Services (preferably before the meeting).
It is noted
that while members can seek advice the final decision as to whether a conflict
exists rests with the member.
Elected
Member - Register of Interests
3 Te
Wāhanga Tūmatanui / Public Forum
To be confirmed on the day
4 Ngā Tono Kōrero / Deputation
No requests for deputations were received at the time of the
Agenda going to print.
5 Ngā
Kaikōrero / Speakers
|
Life Education Trust
|
Diane Henderson
|
|
School Start First Impressions
|
Jessica Timmins
|
6 Te
Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes
6.1 Confirmation
of Previous Minutes
File
Number: A5497596
Author: Natasha
Rmandic, Democracy Advisor
Authoriser: Aisha
Huriwai, Manager - Democracy Services
Take Pūrongo / Purpose of the Report
The minutes are attached to allow Te Hiku Community Board to
confirm that the minutes are a true and correct record of the previous
meetings.
|
tŪtohunga
/ Recommendation
That Te Hiku Community Board confirm the minutes of the
meeting held 24 November 2025 to be a true and correct record.
|
1) TĀhuhu kŌrero / Background
Local Government Act 2002 Schedule 7 Section 28 states that
a local authority must keep minutes of its proceedings. The minutes of these
proceedings duly entered and authenticated as prescribed by a local authority
are prima facie evidence of those meetings.
2) matapaki me NgĀ KŌwhiringa /
Discussion and Options
The minutes of the meetings are
attached.
The Te Hiku Community Board
Standing Orders Section 27.3 states that no discussion may arise on the
substance of the minutes at any succeeding meeting, except as to their
correctness.
TAKE TŪTOHUNGA
/ REASON FOR THE RECOMMENDATION
The reason for the recommendation is to confirm the minutes
as a true and correct record of the previous meetings.
3) PĀnga PŪtea me ngĀ
wĀhanga tahua / Financial Implications and Budgetary Provision
There are no financial implications or the need for
budgetary provision.
Āpitihanga / Attachments
1. THCB
Minutes 24-11-2025 - A5471966 ⇩ 
Hōtaka Take Ōkawa / Compliance Schedule:
Full consideration has been given to the provisions of the
Local Government Act 2002 S77 in relation to decision making, in particular:
1. A
Local authority must, in the course of the decision-making process,
a) Seek
to identify all reasonably practicable options for the achievement of the
objective of a decision; and
b) Assess
the options in terms of their advantages and disadvantages; and
c) If
any of the options identified under paragraph (a) involves a significant
decision in relation to land or a body of water, take into account the
relationship of Māori and their culture and traditions with their
ancestral land, water sites, waahi tapu, valued flora and fauna and other
taonga.
2. This
section is subject to Section 79 - Compliance with procedures in relation to
decisions.
|
He Take Ōkawa /
Compliance Requirement
|
Aromatawai Kaimahi /
Staff Assessment
|
|
State the level of significance (high or low) of the
issue or proposal as determined by the Council’s
Significance and Engagement Policy
|
This is a matter of low significance.
|
|
State the relevant Council policies (external or
internal), legislation, and/or community outcomes (as stated in the LTP) that
relate to this decision.
|
This report complies with the Local Government Act 2002
Schedule 7 Section 28.
|
|
State whether this issue or proposal has a District wide
relevance and, if not, the ways in which the appropriate Community
Board’s views have been sought.
|
It is the responsibility of each meeting to confirm
their minutes therefore the views of another meeting are not relevant.
|
|
State the
possible implications for Māori and how Māori have been provided
with an opportunity to contribute to decision making if this decision is
significant and relates to land and/or any body of water.
State the
possible implications and how this report aligns with Te Tiriti o Waitangi /
The Treaty of Waitangi.
|
There are no implications on Māori in confirming
minutes from a previous meeting. Any implications on Māori arising from
matters included in meeting minutes should be considered as part of the
relevant report.
|
|
Identify persons likely to be affected by or have an
interest in the matter, and how you have given consideration to their views
or preferences (for example – youth, the aged and those with
disabilities).
|
This report is asking for the minutes to be confirmed as
true and correct record, any interests that affect other people should be
considered as part of the individual reports.
|
|
State the financial implications and where budgetary
provisions have been made to support this decision.
|
There are no financial implications or the need for
budgetary provision arising from this report.
|
|
Chief Financial Officer review.
|
The Chief Financial Officer has not reviewed this
report.
|
7 Ngā
Pūrongo / Reports
7.1 Appointments
to Management Committees
File
Number: A5490548
Author: Natasha
Rmandic, Democracy Advisor
Authoriser: Aisha
Huriwai, Manager - Democracy Services
Purpose of the Report
The purpose of the report is to facilitate the appointment
of Board representatives to management committees in Te Hiku Ward.
|
Recommendation
That Te Hiku Community Board make appointments
to Management Committees as detailed below:
|
1) Background
The Te Hiku Community Board is entitled to appoint a
representative to the management committees of each of the following community
assets / organisations:
|
Community Halls
|
|
|
Araiawa Hall (Raio Hall)
|
|
|
Awanui Community Centre / Sports Complex
|
|
|
Kaingaroa Community Hall
|
|
|
Karikari Hall
|
|
|
Lake Ohia Community Hall
|
|
|
Mangonui Hall
|
|
|
Oruru Community Hall (Swamp Palace)
|
|
|
Committee managed local cemeteries:
|
|
|
Fairburn Cemetery
|
|
|
Houhora Cemetery
|
|
|
Mangonui Cemetery
|
|
|
Oruaiti Cemetery
|
|
|
Peria Cemetery
|
|
|
Takahue Cemetery
|
|
|
Waihara Cemetery
|
|
|
Waipapakauri Cemetery
|
|
|
Other:
|
|
|
Te Ahu Museum
|
|
|
Te Hiku Sports Hub
|
|
|
Awanui River Liaison Committee
|
|
2) Discussion and Options
Board appointees would be expected
to keep the Board updated of issues of relevance and to communicate the
Board’s and Council’s views to the management committee when
necessary.
The Community Halls Policy states
that each Community Board has responsibility for community buildings that
provide a space for social interaction, (i.e. Council owned halls), and
delegated authority to oversee the halls’ operation. The hall committees
are required to have a minimum of 5 members. In addition, a Community Board
Member will be appointed to the committee to provide a liaison and advisory
role, but shall not hold an office on the Committee.
There are 15 committee managed
local cemeteries across the District. These committees are responsible for all
aspects of operation and maintenance. The Community Board’s role is to
oversee the operation of cemeteries within the Policy guidelines by:
· monitoring
the need for future facilities and their likely location
· liaising
with representatives of local cemetery committees to ensure compliance with
Council policy
· monitoring
the effectiveness of maintenance, in conjunction with staff
· recommending
to Council on decisions related to capital expenditure
Te Ahu Museum Trust deed states
that a Community Board representative is to sit on their Trust. The Te Hiku
Sports Hub comes under the Parks and Reserves Community Board delegations.
Northland Regional Council administers the Awanui River Liaison Committee and
have requested an FNDC representative be part of the committee.
The Community Board will need to
hold a close relationship with Kaitaia People’s Centre and Kaitaia
Business Association. Rather than appointing a member to those spaces though,
staff will work with them to attend regular meetings to provide the whole board
with updates.+
In the new calendar year the Board
will need to consider further appointments alongside the establishment of the
Te Hiku Drainage District Committees. A report will come to the Boards February
meeting to enable this.
Reason
for the recommendation
To provide a list of management
committees to which Board representatives can be appointed.
3) Financial Implications and Budgetary
Provision
There are no financial implications or budgetary provision
requirements as a result of this report.
Attachments
Nil
Compliance schedule:
Full consideration has been given to the provisions of the
Local Government Act 2002 S77 in relation to decision making, in particular:
1. A
Local authority must, in the course of the decision-making process,
a) Seek
to identify all reasonably practicable options for the achievement of the
objective of a decision; and
b) Assess
the options in terms of their advantages and disadvantages; and
c) If
any of the options identified under paragraph (a) involves a significant
decision in relation to land or a body of water, take into account the
relationship of Māori and their culture and traditions with their
ancestral land, water sites, waahi tapu, valued flora and fauna and other
taonga.
2. This
section is subject to Section 79 - Compliance with procedures in relation to
decisions.
|
Compliance
requirement
|
Staff
assessment
|
|
State the level of significance
(high or low) of the issue or proposal as determined by the Council’s
Significance and Engagement Policy
|
This is a matter of low
significance.
|
|
State the relevant Council
policies (external or internal), legislation, and/or community outcomes (as
stated in the LTP) that relate to this decision.
|
Community Halls Policy;
Cemeteries Policy
|
|
State whether this issue or
proposal has a District wide relevance and, if not, the ways in which the
appropriate Community Board’s views have been sought.
|
This report is providing
opportunity for the Community Board to make appointments that will enable
them to continue to provide input and oversight for the triennium.
|
|
State the possible implications for Māori
and how Māori have been provided with an opportunity to contribute to
decision making if this decision is significant and relates to land and/or
any body of water.
|
Not applicable.
|
|
Identify persons likely to be
affected by or have an interest in the matter, and how you have given
consideration to their views or preferences (for example – youth, the
aged and those with disabilities.
|
Not applicable.
|
|
State the financial implications
and where budgetary provisions have been made to support this decision.
|
There are no financial
implications or budgetary provisions required as a result of this report.
|
|
Chief Financial Officer review.
|
The Chief Financial Officer has
not reviewed this report.
|
7.2 Te
Hiku Community Board Calendar of Meetings 2026
File
Number: A5490608
Author: Natasha
Rmandic, Democracy Advisor
Authoriser: Aisha
Huriwai, Manager - Democracy Services
Purpose of the Report
To propose the scheduled dates for the Te Hiku Community
Board meetings for the 2026 calendar.
Executive Summary
· Continuation of four-weekly meeting cycle
· Community Board meetings frequency to follow 2025 pattern.
|
Recommendation
That the Te Hiku Community Board:
a) adopt
the following meeting dates for 2026 at venues to be determined by the Board:
· Monday 9
February 2026
· Tuesday 10
March 2026
· Tuesday 7
April 2026
· Monday 4 May
2026
· Tuesday 2
June 2026
· Monday 29
June 2026
· Monday 3
August 2026
· Monday 31
August 2026
· Monday 28
September 2026
· Tuesday 27
October 2026
· Monday 24
November 2026
b) delegate
the authority to amend the schedule of Community Board meetings, to the
Community Board Coordinator in agreement with the Chairperson.
|
1) Background
The Local Government Act (LGA) requires a local authority
(Board) to hold meetings that are necessary for the good government of its
region or district. The Local Government Official Information and Meetings Act
(LGOIMA) promotes the open and public transaction of business at meetings.
Neither the LGOIMA or the LGA requires a Board to schedule meetings a year in
advance it is considered good practise throughout New Zealand.
The Council and Committee meeting schedule for 2026 is
scheduled to be adopted 11 December 2025, it is understood that their intent is
to schedule meetings on a four-weekly cycle.
We understand the preference of the Board is to convene
meetings on a Tuesday. Staff have tried to enable this approach as much as
possible, however to avoid conflicts with other meetings, this report does
recommend the majority of meetings are held on a Monday. At the end of every
year, Council sets the formal meeting calendar for the coming year.
2) Discussion and Options
In the previous triennium the Board’s meetings were
scheduled on a 4-weekly cycle. The recommendation is to continue with this
cycle. To effectively facilitate good government as required by the LGA, it is
recommended that the Community Board meeting schedule align with the schedule
of Council and Committee meetings. At the time of writing this report
Council’s calendar had been drafted, but not yet adopted.
In keeping with
the Board’s role to advocate on behalf of its community, and considering
the large geographical area of its community, the Board should consider holding
meetings throughout the community. Members need to however also be mindful of logistical
challenges that can arise from holding meetings at locations that are not
Council owned and operated, and consideration should also be given to venue
amenities and the likely prevailing weather conditions for the time of year.
Consideration
should also be given to enable opportunity for community engagement with the
Boards meetings. While the meetings are advertised in newspapers through public
notices, and by staff on social media, public attendees to meetings often
comment that community members were not aware meetings were being held in their
vicinity. FNDC Communications Team can assist with this at the request of the
Member, if required. Members play a role in advocating for their constituents
to ensure that they are not only aware of the Boards meetings and activities
but encouraged to engage.
Reason
for the recommendation
To schedule the formal meetings of the Te Hiku Community
Board, for 2026 to ensure all Board Members are available for relevant
meetings, and to ensure timely reporting to Committees and Council for those
items referred to them by the Board.
3) Financial Implications and Budgetary
Provision
There is a cost the Far North District Council in supporting
Community Boards. These costs are covered within the operational budgets, set
more than a year in advance, and based on prior year expenditure. Community
Boards are ultimately funded through ratepayer income.
Attachments
Nil
Compliance schedule:
Full consideration has been given to the provisions of the
Local Government Act 2002 S77 in relation to decision making, in particular:
1. A
Local authority must, in the course of the decision-making process,
a) Seek
to identify all reasonably practicable options for the achievement of the
objective of a decision; and
b) Assess
the options in terms of their advantages and disadvantages; and
c) If
any of the options identified under paragraph (a) involves a significant
decision in relation to land or a body of water, take into account the
relationship of Māori and their culture and traditions with their
ancestral land, water sites, waahi tapu, valued flora and fauna and other
taonga.
2. This
section is subject to Section 79 - Compliance with procedures in relation to
decisions.
|
Compliance
requirement
|
Staff
assessment
|
|
State the level of significance
(high or low) of the issue or proposal as determined by the Council’s
Significance and Engagement Policy
|
This is of low significance.
|
|
State the relevant Council
policies (external or internal), legislation, and/or community outcomes (as
stated in the LTP) that relate to this decision.
|
The Local Government Act and
Local Government Official Information and Meetings Act are the legislative
tools that govern meetings.
|
|
State whether this issue or
proposal has a District wide relevance and, if not, the ways in which the
appropriate Community Board’s views have been sought.
|
This is a Community Board report.
|
|
State the possible implications for Māori
and how Māori have been provided with an opportunity to contribute to
decision making if this decision is significant and relates to land and/or
any body of water.
|
N/A
|
|
Identify persons likely to be
affected by or have an interest in the matter, and how you have given
consideration to their views or preferences.
|
This is a Community Board report
|
|
State the financial implications
and where budgetary provisions have been made to support this decision.
|
Financial costs of holding
Community Board meetings is budgeted for, based on the proposed dates, with
additional provision for extraordinary meetings or workshops.
|
|
Chief Financial Officer review.
|
The CFO has not reviewed this
report.
|
7.3 Te
Hiku Community Board Strategic Plan 2023-2025
File
Number: A5490658
Author: Beverly
Mitchell, Community Board Coordinator
Authoriser: Aisha
Huriwai, Manager - Democracy Services
Take Pūrongo / Purpose of the Report
To
present Te Hiku Community Board with the current Strategic Plan.
WhakarĀpopoto matua / Executive Summary
· Te Hiku Community Board has developed a strategic plan.
· The plan captures Board and community aspirations.
· Plan content will continue to be socialised with the community.
· The plan is a single source of truth and will be used to feed
projects into Council’s Long-Term and Annual Planning processes, as well
as assisting the Board in their own decision-making and grant allocation.
The Board will have an opportunity to review and redevelop the Strategic Plan
at upcoming workshops before the Strategic Plan is fed into the Long Term
planning process and presented to Council.
|
tŪtohunga
/ Recommendation
That Te Hiku Community Board notes the Te Hiku Community Board Strategic Plan 2023-2025.
|
1) TĀhuhu kŌrero / Background
The previous Te Hiku Community
Board worked with staff to develop their strategic plan. This work was
completed via workshops.
The plan provides a
decision-making guide, as Board discussions/resolutions can be checked against
the strategic objectives identified in the plan.
The document also includes
community aspirations.
It was the previous Board’s
intention that this plan be shared with the new Board and that Council be asked
to consider its content when it develops the 2027-2037 Long Term Plan.
2) matapaki me NgĀ KŌwhiringa /
Discussion and Options
While there is no
legal requirement for a Community Board to have a strategic plan, there is
immense value in any group or organisation taking the time to develop a
strategic direction. Clearly articulating a vision allows the Board to be much
more deliberate in its actions to achieving the vision. This focussed effort
will help to effect long-term positive change in the Te Hiku Ward.
Staff will now
start work with the new Board on re-developing the plan to help progress
priority projects through the Long-Term/Annual Planning cycles.
Options
Option One: Note the Te Hiku Community Board
Strategic Plan 2023-25
Option Two: Do not note
the Te Hiku
Community Board Strategic Plan 2023-25
TAKE TŪTOHUNGA
/ REASON FOR THE RECOMMENDATION
Primary purpose of this document
is to present aspirations of the communities in Te Hiku ward. These have been
collected via direct feedback to Community Board members or via Community
Plans.
Secondary aim is to provide a
foundation document to guide incoming Te Hiku Community Board. With elections,
representation may change but community aspirations endure long past an
election cycle. It is hoped that this document can assist new board by learning
from experience, save time gathering information and therefore speed up the
delivery of these projects.
3) PĀnga PŪtea me ngĀ
wĀhanga tahua / Financial Implications and Budgetary Provision
There are no immediate financial
implications. Projects in the plan will be seeking funding via Council’s
Long-Term/Annual Planning process, Community Board grant funding or other
mechanisms.
Āpitihanga
/ Attachments
1. THCB
Strategic Plan 2023 to 2025 - A5490716 ⇩ 
Hōtaka Take Ōkawa / Compliance Schedule:
Full consideration has been given to the provisions of the
Local Government Act 2002 S77 in relation to decision making, in particular:
1. A
Local authority must, in the course of the decision-making process,
a) Seek
to identify all reasonably practicable options for the achievement of the
objective of a decision; and
b) Assess
the options in terms of their advantages and disadvantages; and
c) If
any of the options identified under paragraph (a) involves a significant
decision in relation to land or a body of water, take into account the
relationship of Māori and their culture and traditions with their
ancestral land, water sites, waahi tapu, valued flora and fauna and other
taonga.
2. This
section is subject to Section 79 - Compliance with procedures in relation to
decisions.
|
He Take Ōkawa /
Compliance Requirement
|
Aromatawai Kaimahi /
Staff Assessment
|
|
State the level of significance (high or low) of the
issue or proposal as determined by the Council’s
Significance and Engagement Policy
|
Low significance
|
|
State the relevant Council policies (external or
internal), legislation, and/or community outcomes (as stated in the LTP) that
relate to this decision.
|
Connects to the following
community outcomes;
Proud vibrant communities
Communities that are healthy, safe, connected and
sustainable
|
|
State whether this issue or proposal has a District wide
relevance and, if not, the ways in which the appropriate Community
Board’s views have been sought.
|
Ward relevance, not District wide
|
|
State the
possible implications for Māori and how Māori have been provided
with an opportunity to contribute to decision making if this decision is
significant and relates to land and/or any body of water.
State the
possible implications and how this report aligns with Te Tiriti o Waitangi /
The Treaty of Waitangi.
|
Board members have considered implications for
Māori in their plan and added principles that acknowledge and support
better decision making in this space.
|
|
Identify persons likely to be affected by or have an
interest in the matter, and how you have given consideration to their views
or preferences (for example – youth, the aged and those with
disabilities).
|
All communities within the Te Hiku ward. This is a
living document it will be updated regularly, so there is always an
opportunity to contribute. Community consultation will be ongoing.
|
|
State the financial implications and where budgetary
provisions have been made to support this decision.
|
No immediate financial implications.
|
|
Chief Financial Officer review.
|
CFO has not reviewed.
|
7.4 Approval
of Memorial Seat for Stanley Julian at Taipa Beachfront
File
Number: A5495856
Author: Mark
Inglis, Facilties Lead - Technical Operations
Authoriser: Ruben
Garcia, Acting Group Manager – Delivery and Operations
Take Pūrongo / Purpose of the Report
To seek to approve a memorial seat for Stanley Julian at
Taipa beachfront.
WhakarĀpopoto matua / Executive Summary
· This report considers the implications of approving a memorial seat
requested for Stanely Julian on the Taipa beachfront.
· The report addresses the issues of compliance with Far North
District Council policy, affected parties, risks and mitigations, implications
for Māori and estimated costs to Council.
· The proposal is consistent with the 2017 Arts and Memorials in
Public Places policy.
· The impact on affected parties is likely to be minimal and the
impact on parties interested in the application is likely to be positive.
· The proposal holds no implications for Māori.
· Since the purchase and installation of the memorial seat would be
borne by the applicant, and ongoing maintenance costs of low value, the
financial implications of this proposal are minor.
· The report recommends approval of the application, subject to the
applicant constructing and installing a three-seater bench seat to
Council’s specification.
|
tŪtohunga
/ Recommendation
That the Te Hiku Community Board approve the
installation of a memorial seat for Stanley Julian on the Taipa beachfront.
|
1) TĀhuhu kŌrero / Background
The family of Stanley Julian has applied to the Board to
install a memorial seat on the beachfront at Taipa Beach. Stanley was a
respected member of the Taipa community who had lived in Taipa for over 50
years. He passed away earlier this year. The seat is a gift he would have
wished to donate and share with fellow beach users. The application is included
as Attachment A to this agenda report.
The family requests that the seat be located on the
foreshore in the position indicated on the photograph below in red. The seat is
located opposite the end of Mamaru Road on the road reserve.
The seat will be shaded by a pohutukawa tree but will not be
close enough to interfere with its roots. There are no underground cables in
the vicinity. The Roading Team has checked the proposal, and notes the
placement of the seat will not interfere with any road users or pedestrians.
The seat will be a simple bench design with no back, 1500mm
long x 300mm wide x 100mm thick of macrocarpa, or similar, with rounded corners
for safety, fixed onto two legs and concreted into the ground. There will be a
small plaque attached of durable metal. The family will be donating and
installing the bench-seat, to FNDC specifications.
2) matapaki me NgĀ KŌwhiringa /
Discussion and Options
In considering this request, the following issues need to be
addressed
· Far North
District Council Policy – Council has current policy entitled -
“Art and Memorials in Public Places 2017”, which is included in
this agenda report as Attachment B. The relevant elements of the policy are
considered below:
o Contribution to
community wellbeing - one of the objectives of the policy is to recognise
members of the community who have contributed to the wellbeing of the people
within their area or the district. The proposal meets this objective.
o Community involvement
– the policy states that there should be community involvement in
decision-making about any proposed memorial. Given that the scale of this
proposal is minor, it would be unnecessary to undertake a community
consultation on the matter.
o Contribution to the
identity of the area – the design of the proposed seat is consistent
with the beachfront character of the area.
o Durable, easy to
maintain and of good quality materials – the proposed seat is of
similar durability and materials as the existing seats in the area.
o Comply with standards
relating to design and colour – any approval would be subject to
providing a compatible seat, consistent with those already in place.
o Enhance the public
space – the additional seat and style of the unit would enhance the
park by providing improved public amenity.
o Become Council
property – the seat would become a Council asset.
· Affected and
Interested Parties – family and supporters of Stanley Julian will be
affirmed by the support from Council to allow installation of the memorial
seat. It is unlikely that the loss of the vacant section of the park would
impact on members of the community. The seat will provide additional amenity
for those with reduced mobility and is unlikely to become a barrier to people
with disabilities.
· Risks and
Mitigations – there is a risk of damage to the seat through graffiti or
physical force. This would create addition work and cost for the FNDC District
Facilities Team. Any damage would be funded through existing operational
expenditure for Parks and Recreation. At the end of the life cycle of the
asset, Council will also need to consider replacement or removal of the asset,
which would become an additional cost. The current replacement cost is
approximately $1,000.00 (excl. gst) including installation.
· Implications
for Māori – there are no implications from this proposal which would
differentially affect Māori.
TAKE TŪTOHUNGA
/ REASON FOR THE RECOMMENDATION
Since the proposal for a memorial seat is consistent with
Council policy and the associated risks are relatively minor, it is recommended
that the proposal be approved. The seat will provide a permanent memorial to
Stanley Julian, will improve the amenity value of the park and be visually
consistent with the other public fixtures in the area.
3) PĀnga PŪtea me ngĀ
wĀhanga tahua / Financial Implications and Budgetary Provision
The cost of the seat, and its installation, will be borne by
the applicant, so there is no initial cost to Council for the asset.
Operational expenditure for repairs and maintenance is estimated at no more
than $200/annum over the 20-year lifecycle of the seat.
Āpitihanga
/ Attachments
1. Attachment
B FNDC Policy_Art-and-Memorials-in-Public-Places-2017 - A5325479 ⇩
2. Attachment
A - Application for memorial seat for Stanley Julian - A5504241 ⇩
Hōtaka Take Ōkawa / Compliance Schedule:
Full consideration has been given to the provisions of the
Local Government Act 2002 S77 in relation to decision making, in particular:
1. A
Local authority must, in the course of the decision-making process,
a) Seek
to identify all reasonably practicable options for the achievement of the
objective of a decision; and
b) Assess
the options in terms of their advantages and disadvantages; and
c) If
any of the options identified under paragraph (a) involves a significant
decision in relation to land or a body of water, take into account the
relationship of Māori and their culture and traditions with their
ancestral land, water sites, waahi tapu, valued flora and fauna and other
taonga.
2. This
section is subject to Section 79 - Compliance with procedures in relation to
decisions.
|
He Take Ōkawa /
Compliance Requirement
|
Aromatawai Kaimahi /
Staff Assessment
|
|
State the level of significance (high or low) of the
issue or proposal as determined by the Council’s
Significance and Engagement Policy
|
The establishment of a memorial seat for a notable member
of the community is of significance, however since the value of the seat is
modest, and proposed location uncontentious, the relative level of
significance is low.
|
|
State the relevant Council policies (external or
internal), legislation, and/or community outcomes (as stated in the LTP) that
relate to this decision.
|
This proposal is consistent with the principles and
objectives of the following policy:
https://www.fndc.govt.nz/__data/assets/pdf_file/0022/18094/Art-and-Memorials-in-Public-Places-2017..pdf
|
|
State whether this issue or proposal has a District wide
relevance and, if not, the ways in which the appropriate Community
Board’s views have been sought.
|
Community Boards are delegated to approve the
installation of works of art and memorials within their ward or subdivision.
|
|
State the
possible implications for Māori and how Māori have been provided
with an opportunity to contribute to decision making if this decision is
significant and relates to land and/or any body of water.
State the
possible implications and how this report aligns with Te Tiriti o Waitangi /
The Treaty of Waitangi.
|
There are no implications for iwi or hapu related to
this proposal.
|
|
Identify persons likely to be affected by or have an
interest in the matter, and how you have given consideration to their views
or preferences (for example – youth, the aged and those with
disabilities).
|
The proposal recommends approval of the request from
those interested in the establishment of a memorial seat, which is unlikely
to cause concern or create barriers to other affected parties.
|
|
State the financial implications and where budgetary
provisions have been made to support this decision.
|
Since the purchase and installation of the memorial seat
is borne by the applicant and ongoing maintenance costs are likely to be low,
the financial implications of this proposal are minor.
|
|
Chief Financial Officer review.
|
|
7.5 Funding
Applications
File
Number: A5494497
Author: Kathryn
Trewin, Funding Advisor
Authoriser: Aisha
Huriwai, Manager - Democracy Services
Take Pūrongo / Purpose of the Report
This report summarises applications for the Local Community
Grant funding to enable Te Hiku Community Board to determine which
application/s will receive funding at this meeting.
WhakarĀpopoto matua / Executive Summary
· One new application has been received, as well as two applications
carried over from the previous meeting requesting a total of $13,021.
· The Community Board has an available total of $63,449.70 in
Community Grant Funding for the 2025/26 financial year.
· The Community Board has an available total of $95,000 in Pride of
Place Funding for the 2025/26 financial year.
|
tŪtohunga
/ Recommendation
a) That
Te Hiku Community Board approve the sum of $2,001 (plus
GST if applicable) be paid from the Board’s Community Grant Fund
account to Kaitaia Agricultural and Pastoral Association for costs
towards the 2026 Kaitaia A&P Show.
|
|
tŪtohunga / Recommendation
b) That
Te Hiku Community Board approve the sum of $5,000
(plus GST if applicable) be paid from the Board’s Community Grant Fund
account to Life Education Charitable Trust for costs towards 2026
mobile classroom visits in Te Hiku ward.
|
|
tŪtohunga / Recommendation
c) That
Te Hiku Community Board approve the sum of $2,520
(plus GST if applicable) be paid from the Board’s Community Grant Fund
account to School Start First Impressions for costs towards school
supplies for vulnerable Tamariki in Te Hiku ward.
|
1) TĀhuhu kŌrero / Background
The applications have been checked by staff for completeness
and complies with the conditions of the Community Grant Policy, Community
Outcomes as stated in the Long-Term Plan (LTP) and all provisions listed on the
application form.
2) matapaki me NgĀ KŌwhiringa /
Discussion and Options
|
Applicant and Project
|
Requested
|
Recommend
|
Comments
|
|
a) Kaitaia A&P Association – 2026
Show
|
$2,001
|
$2,001
|
The applicant is seeking funding towards costs for the
2026 Kaitaia A&P Show. The total cost for the event is just over
$28,000 and they have asked for $2,001. They have requested funding to
cover the cost of the sound system and the prize ribbons. Previously,
there has been some discussion about whether the Board will fund prizes
(which the ribbons come under), so they have also provided quotes for the
pony rides (which are provided free) and the printing of the show booklets,
if the Board would prefer to fund these instead.
This meets community outcomes 1, 3, and 5
|
|
b) Life Education Trust – School
Visits
|
$8,500
|
$5,000
|
The applicant is seeking funding to help cover the costs
of school visits in Te Hiku ward between October 2025 and April 2026.
The application was not received in time to be considered by the previous
Board, but any funding granted to be used towards activities taking place
from December 2025 onwards.
The Board has previously granted funds to this applicant
for refurbishment of the mobile classroom ($5,002 in 2020) and for classroom
visits ($5,000 in 2022)
This meets community outcomes 3 and 5
|
|
c) School Start First Impressions –
School supplies for vulnerable Tamariki
|
$2,520
|
$2,520
|
The applicant is a charity based in Auckland that is
expanding its services into the Far North District. They have
also applied to the other community boards in the district. The funds
are to supply vulnerable Tamariki with supplies to start the new year.
This meets community outcomes 3, 5 and 6
|
TAKE TŪTOHUNGA
/ REASON FOR THE RECOMMENDATION
The applicant/s is required to complete a standard
application form and provide supporting information.
For each
application, the Board has three options.
Option 1 Authorise
funding for the full amount requested
Option 2 Authorise
partial funding
Option 3 Decline
funding
Each
application has been assessed and meets the criteria of the Community Grant
Policy, Community Outcomes as listed in the LTP, and the conditions listed on
the application form.
Each
application must meet at least one community outcome from the Council’s
Long Term Plan.
The six
community outcomes are as follows:
1. A
wisely managed and treasured environment that recognises the role of tangata
whenua as kaitiaki;
2. We
embrace and celebrate our unique culture and heritage and value it as a source
of enduring pride.
3. Proud,
vibrant communities;
4. Prosperous
Communities supported by a sustainable economy;
5. Communities
that are safe, connected and sustainable;
6. Communities
that are prepared for the unexpected;
3) PĀnga PŪtea me ngĀ
wĀhanga tahua / Financial Implications and Budgetary Provision
Budgetary Provision has been made and the grant is allocated
in accordance with the Community Grant Policy.
Āpitihanga
/ Attachments
1. Kaitaia
A and P Association - A5494489 ⇩ 
2. School
Start First - A5450912 ⇩
3. Life
Education Trust - A5450913 ⇩
Hōtaka Take Ōkawa / Compliance Schedule:
Full consideration has been given to the provisions of the
Local Government Act 2002 S77 in relation to decision making, in particular:
1. A
Local authority must, in the course of the decision-making process,
a) Seek
to identify all reasonably practicable options for the achievement of the
objective of a decision; and
b) Assess
the options in terms of their advantages and disadvantages; and
c) If
any of the options identified under paragraph (a) involves a significant
decision in relation to land or a body of water, take into account the
relationship of Māori and their culture and traditions with their
ancestral land, water sites, waahi tapu, valued flora and fauna and other
taonga.
2. This
section is subject to Section 79 - Compliance with procedures in relation to
decisions.
|
He Take Ōkawa /
Compliance Requirement
|
Aromatawai Kaimahi /
Staff Assessment
|
|
State the level of significance (high or low) of the
issue or proposal as determined by the Council’s
Significance and Engagement Policy
|
This is a matter of low significance.Type here
|
|
State the relevant Council policies (external or
internal), legislation, and/or community outcomes (as stated in the LTP) that
relate to this decision.
|
Community Board Funding Policy and Te Pae o Uta.
|
|
State whether this issue or proposal has a District wide
relevance and, if not, the ways in which the appropriate Community
Board’s views have been sought.
|
This report does not have district-wide relevance.
|
|
State the
possible implications for Māori and how Māori have been provided
with an opportunity to contribute to decision making if this decision is
significant and relates to land and/or any body of water.
State the
possible implications and how this report aligns with Te Tiriti o Waitangi /
The Treaty of Waitangi.
|
No implications for Māori in relation to land
and/or water.
|
|
Identify persons likely to be affected by or have an
interest in the matter, and how you have given consideration to their views
or preferences (for example – youth, the aged and those with
disabilities).
|
Considered in the application.
|
|
State the financial implications and where budgetary
provisions have been made to support this decision.
|
Budgetary Provision has been made and the grant is
allocated in accordance with the Community Grant Policy.
|
|
Chief Financial Officer review.
|
The Chief Financial Officer has not reviewed this
report.
|
8 Ngā
Pūrongo Taipitopito / Information Reports
8.1 Chairperson
and Members Reports
File
Number: A5490444
Author: Beverly
Mitchell, Community Board Coordinator
Authoriser: Aisha
Huriwai, Manager - Democracy Services
TE TAKE PŪRONGO / Purpose of the Report
The report provides feedback to the community on matters of
interest or concern to the Community Board.
|
NGĀ
TŪTOHUNGA / Recommendation
That Te Hiku
Community Board note the December 2025 member reports from Chairperson Bill
Subritizky, Members: Adele Gardner, Krystal-Rose Taaffe, Mike Te Wake, and
Trevor Beaston and Eddie Bellas.
|
TE tĀHUHU KŌRERO / Background
The Local Government Act 2002 Part
4 Section 52 states that the role of a Community Board is to represent, and act
as an advocate for the interests of its community.
TE MATAPAKI ME NGĀ KŌWHIRINGA /
Discussion and Next Steps
Community Boards are required to
consider and report on any matters of concern or interest to the Community
Board, maintain an overview of services provided to the community and
communicate with community organisations and special interest groups within the
community.
The reports from the Chairperson
and Members provide information to community on these requirements. They
also provide Request for Service (RFS) information on issues of interest or
concern to the Community Board, providing a reference for further enquiry on
the progress of the matters raised. The report from the Chairperson and members
are attached.
Resource Consents have been emailed
to community board members. Members have five days to send feedback in relation
to a resource consent. Members will be expected to include these details in
their member reports going forward.
REASON FOR THE RECOMMENDATION
The reason for the recommendation
is to provide information to the Community on the work that has been undertaken
by the Chairperson and Members on its behalf.
NGĀ PĀNGA PŪTEA ME NGĀ WĀHANGA
TAHUA / Financial Implications and Budgetary Provision
There are no financial implications
or the need for budgetary provision as a result of this report.
ngĀ
Āpitihanga / Attachments
1. 2025-12-16
Chaiperson B Subritzky report - A5494383 ⇩ 
2. 2025-12-16
A Gardner member report - A5494287 ⇩
3. 2025-12-16
K Taaffe member report - A5491203 ⇩ 
4. 2025-12-16
M Te Wake member report - A5494277 ⇩
5. 2025-12-16
T Beatson member report - A5492172 ⇩
6. 2025-12-16
E Bellas member report - A5494791 ⇩
8.2 THCB
Open Resolutions Report
File
Number: A5499285
Author: Natasha
Rmandic, Democracy Advisor
Authoriser: Aisha
Huriwai, Manager - Democracy Services
TAKE PŪRONGO / Purpose of the Report
To provide Te Hiku
Community Board with an overview of outstanding resolutions from decisions
dated from 1 January 2021.
WHAKARĀPOPOTO MATUA / Executive SummarY
· Open resolutions are a mechanism to communicate progress against
decisions/resolutions.
· Open resolutions are also in place for all formal elected member
meetings.
|
TŪTOHUNGA
/ Recommendation
That the Te Hiku Community Board receive the report
THCB Open Resolutions Report.
|
tĀHUHU KŌRERO / Background
Any resolution or decision from a meeting is compiled on an
open resolution status report to capture actions trigged by Board decisions.
Staff provide updates on progress against tasks that are not yet completed.
MATAPAKI ME NGĀ KŌWHIRINGA /
Discussion and Next Steps
Community Board coordinators assist in following up
outstanding resolutions with staff where appropriate, and occasionally, may be
in a position to provide a further verbal update at meetings following the
printing of an agenda.
The outstanding tasks are often multi-facet projects that
take longer to fully complete.
Where a decision differs to the recommendation of staff
there may be unintended consequences or challenges that take longer for staff
to work through.
PĀNGA PŪTEA ME NGĀ WĀHANGA
TAHUA / Financial Implications and Budgetary Provision
There are no financial
implications or need for budgetary provision in receiving this report.
Āpitihanga
/ Attachments
1. Open
Res 16-12-25. - A5503725 ⇩
