Supplementary Reports Agenda of Kaikohe-Hokianga Community Board Meeting

Kaikohe-Hokianga Community Board Meeting Agenda

19 December 2025

Te Paeroa Mahi / Order of Business

7 Ngā Pūrongo / Reports. 5

7.4b Funding Applications - He Rua Poka Rokiroki Manatōpu. 5

Kaikohe-Hokianga Community Board Meeting Agenda

19 December 2025

7 Ngā Pūrongo / Reports

7.4 Funding Applications - He Rua Poka Rokiroki Manatōpu

File Number: A5507664

Author: Kathryn Trewin, Funding Advisor

Authoriser: Aisha Huriwai, Manager - Democracy Services

Take Pūrongo / Purpose of the Report

This report presents a late application received for the Local Community Grant funding for consideration.

WhakarĀpopoto matua / Executive Summary

· One late application has been received for an event taking place in February 2026, requesting a total of $3,000.

· While the Board have not set its 2026 meeting dates, even a January decision doesn’t provide the applicant with any certainty or time to make other arrangements.

· The Board has $19,029 to allocate for the Community Board Fund in the 2025/2026 financial year.

· The Board has $95,273 to allocate for the Pride of Place Fund in the 2025/2026 financial year.

tŪtohunga / Recommendation

b) That the Kaikohe-Hokianga Community Board approve the sum of $xxx (plus GST if applicable) be paid from the Boards Community Grant Fund Account to He Rua Poka Rokiroki Manatōpu towards the costs for Te Kaupare: Pro-Rehabilitation Family Day.

1) TĀhuhu kŌrero / Background

Each application has been checked by staff for completeness and complies with the conditions of the Community Grant Policy, Community Outcomes as stated in the Long-Term Plan (LTP) and all provisions listed on the application form.

Each application must meet at least one community outcome from the Council’s LTP. The six community outcomes are as follows:

1. A wisely managed and treasured environment that recognises the role of tangata whenua as kaitiaki;

2. We embrace and celebrate our unique culture and heritage and value it as a source of enduring pride.

3. Proud, vibrant communities;

4. Prosperous Communities supported by a sustainable economy;

5. Communities that are safe, connected and sustainable;

6. Communities that are prepared for the unexpected;

matapaki me NgĀ KŌwhiringa / Discussion and Options

Applicant and Project	Requested	Recommend	Comments
He Rua Poka Rokiroki Manatōpu – Te Kaupare: Pro-Rehabilitation Day	$3,000	$2,000	The applicant is seeking funding to hold a whanau day in Taheke on 21 February 2026 supporting rehabilitation and highlighting the risks around the use of methamphetamine, drugs and alcohol. The amount recommended would cover the hire costs for the portaloos, marquee and St Johns. This meets community outcomes 2, 3 and 5

Applicant and Project

Requested

Recommend

Comments

He Rua Poka Rokiroki Manatōpu – Te Kaupare: Pro-Rehabilitation Day

$3,000

$2,000

The applicant is seeking funding to hold a whanau day in Taheke on 21 February 2026 supporting rehabilitation and highlighting the risks around the use of methamphetamine, drugs and alcohol.

The amount recommended would cover the hire costs for the portaloos, marquee and St Johns.

This meets community outcomes 2, 3 and 5

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

The applicants are required to complete a standard application form and provide supporting information.

For each application the Board has three options.

Option 1 Authorise funding for the full amount requested.

Option 2 Authorise partial funding.

Option 3 Decline funding.

Each application has been assessed and meets the criteria of the Community Grant Policy, Community Outcomes as listed in the LTP and the conditions listed on the application form.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

Budgetary Provisions have been made and the grant is allocated in accordance with the Community Grant Policy.

Āpitihanga / Attachments

1. He Rua Poka Rokiroki Manatōpu - A5507639 ⇩

HŌTAKA TAKE ŌKAWA / COMPLIANCE SCHEDULE:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Community Grant Policy, Te Pae o Uta and the Community Outcomes as listed in the discussion and options.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This report does not have district-wide relevance. Community Boards hold the delegation to approve Community Grant Funds.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	There are no implications for Māori in relation to land and/or water.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	Considered in each of the individual applications.
State the financial implications and where budgetary provisions have been made to support this decision.	Budgetary provision has been made and the grant is allocated in accordance with the Community Grant Policy.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.