AGENDA
Friday, 19 December 2025
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Time: |
10:00 AM |
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Location: |
Council Chamber Memorial Avenue Kaikohe |
Membership:
Chairperson Jessie McVeagh - Chairperson
Member Eddie Court
Member Doug Te Wake
Deputy Chairperson Scarlet Mokaraka
Member Denis Orme
Member Kelly Van Gaalen
Member John Vujcich
Member Arohanui Allen
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19 December 2025 |
The Local Government Act 2002 states the role of a Community Board is to:-
A. Represent, and act as an advocate for, the interests of its community.
B. Consider and report on all matters referred to it by the territorial authority, or any matter of interest or concern to the community board.
C. Maintain an overview of services provided by the territorial authority within the community.
D. Prepare an annual submission to the territorial authority for expenditure within the community.
E. Communicate with community organisations and special interest groups within the community.
F. Undertake any other responsibilities that are delegated to it by the territorial authority
Council Delegations to Community Boards - January 2013
The "civic amenities" referred to in these delegations include the following Council activities:
· Amenity lighting
· Cemeteries
· Drainage (does not include reticulated storm water systems)
· Footpaths/cycle ways and walkways.
· Public toilets
· Reserves
· Halls
· Swimming pools
· Town litter
· Town beautification and maintenance
· Street furniture including public information signage.
· Street/public Art.
· Trees on Council land
· Off road public car parks.
· Lindvart Park – a Kaikohe-Hokianga Community Board civic amenity.
Exclusions: From time to time Council may consider some activities and assets as having district wide significance and these will remain the responsibility of Council. These currently include: The roading network, Hundertwasser toilets, District Library Network, Baysport, the Kerikeri, Kaikohe & Kaitaia Airports, Hokianga Vehicle Ferry, i-Site network, Far North Community Centre, Kerikeri Domain, Kawakawa Heated Swimming Pool, Kaikohe Cemetery, Kerikeri Sports Complex, The Centre at Kerikeri, the Bay of Islands/Hokianga Cycle Trail.
Set local priorities for minor capital works in accordance with existing strategies,
1. Recommend local service levels and asset development priorities for civic amenities as part of the Annual Plan and Long Term Plan processes.
2. Reallocate capital budgets within the Annual Plan of up to 5% for any specific civic amenity, provided that the overall activity budgetary targets are met.
3. Make grants from the allocated Community Funds in accordance with policy 3209, and the SPARC/Sport Northland Rural Travel fund in accordance with the criteria set by the respective body, and, for the Bay of Islands-Whangaroa Community Board, the power to allocate the Hundertwasser Donations Account.
4. Provide comment to council staff on resource consent applications having significance within the Community, including the provision of land for reserves or other public purposes.
5. To hold, or participate in hearings, as the Council considers appropriate, in relation to submissions pertinent to their community made to plans and strategies including the Long Term Plan and Annual Plan, and if appropriate recommend decisions to the Council.
6. To hold hearings of submissions received as a result of Special Consultative Procedures carried out in respect of any matter other than an Annual or Long Term Plan, and make recommendations to the Council.
7. Where recommended by staff to appoint management committees for local reserves, cemeteries, halls, and community centers.
8. To allocate names for previously unnamed local roads, reserves and other community facilities, and recommend to Council name changes of previously named roads, reserves, and community facilities subject to consultation with the community.
9. To consider the provisions of new and reviewed reserve management plans for recommendation to the Council in accordance with the Reserves Act 1977, and hear or participate in the hearing of submissions thereto, as considered appropriate by the Council.
10. To provide recommendations to the Council in respect of applications for the use and/or lease of reserves not contemplated by an existing reserve management plan.
11. Prohibit the use of skateboards in specified locations within their communities, in accordance with Council’s Skating Bylaw 1998.
12. Recommend new bylaws or amendments to existing bylaws.
13. Prepare and review management plans for local cemeteries within budget parameters and in a manner consistent with Council Policy.
14. Exercise the following powers in respect of the Council bylaws within their community:
a) Control of Use of Public Spaces – Dispensations on signs
b) Mobile Shops and Hawkers – Recommend places where mobile shops and/or hawkers should not be permitted.
c) Parking and Traffic Control – Recommend parking restrictions, and areas where complying camping vehicles may park, and consider and grant dispensations in accordance with clause 2007.2
d) Public Places Liquor Control – Recommend times and places where the possession or drinking of alcohol should be prohibited.
e) Speed Limits – Recommend places and speed limits which should be imposed.
15. To appoint Community Board members to speak on behalf of their community in respect of submissions or petitions.
16. Specific to the Bay of Islands-Whangaroa Community Board – consider any recommendations of the Paihia Heritage Working Group and make appropriate recommendations to Council on the development of a draft Plan Change and a Section 32 analysis on heritage provisions for Paihia.
17. To set schedule of meeting dates, times and venues, subject to the meetings not conflicting with meetings of the Council and satisfying the provisions of the Local Government Official information and Meetings Act 1987.
18. To review all proposed public art projects on a project-by project basis to ensure they comply with policy #5105 Art in Public Places, including approval of the aesthetic appearance, maintenance programme, insurance and appropriate location, and to agree to their installation.
19. In respect of applications from food establishments for permission to establish tables and chairs on a public place, i.e. Alfresco dining in accordance with Policy 3116, to consider and decide on any application which does not meet all criteria of the policy, and any application which staff recommend to be declined.
20. Subject to a report from the appropriate managers and the appropriate budgetary provision, to make decisions in respect of civic amenities including the levels of service, and the provision or removal of an amenity not provided for elsewhere in these delegations.
Terms of Reference
In fulfilling its role and giving effect to its delegations, Community Boards are expected to:
1. Comment on adverse performance to the Chief Executive in respect of service delivery.
2. Assist their communities in the development of structure plans, emergency management community response plans, and community development plans.
3. Assist their communities to set priorities for Pride of Place programmes.
4. Have special regard for the views of Māori.
5. Have special regard for the views of special interest groups, e.g. disabled, youth, aged, etc.
6. Actively participate in community consultation and advocacy and keep Council informed on local issues.
7. Seek and report to Council community feedback on current issues by:
a) Holding a Community forum prior to Board meetings
b) Varying the venues of Board meetings to enable access by members of the community
8. Monitor and make recommendations to Council to improve effectiveness of policy.
9. Appoint a member to receive Annual Plan\Long Term Council Community Plan submissions pertinent to the Board area, attend hearings within the Board area, and attend Council deliberations prior to the Plan adoption.
Protocols
In supporting Community Boards to fulfil their role, the Council will:
1. Provide appropriate management support for the Boards.
2. Organise and host regular workshops with the Community Boards l to assess the 'State of the Wards & District' to establish spending priorities.
3. Prior to decision-making, seek and include 'Community Board views' in Council reports in relation to:
a) the disposal and purchase of land
b) proposals to acquire or dispose of reserves
c) representation reviews
d) development of new maritime facilities
e) community development plans and structure plans
f) removal and protection of trees
g) local economic development initiatives
h) changes to the Resource Management Plan
4. Organise and host quarterly meetings between Boards, the CEO and senior management staff.
5. Prepare an induction/familiarisation process targeting new members in particular early in the term.
6. Support Board members to arrange meetings with local agencies and service clubs to place more emphasis on partnerships and raising profile of the Boards as community leaders.
7. Permit Board chairperson (or nominated member) speaking rights at Council meetings.
8. Help Boards to implement local community projects.
9. Arrange for Infrastructure and Asset Management Staff to meet with the Community Boards in September each year to agree the capital works for the forthcoming year for input into the Annual or Long Term Plan.
10. Provide information.
Far North District Council
Kaikohe-Hokianga Community Board Meeting
will be held in the Council Chamber, Memorial Avenue, Kaikohe on:
Friday 19 December 2025 at 10:00 AM
Te Paeroa Mahi / Order of Business
1 Karakia Tīmatanga / Opening Prayer
2 Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Conflicts of Interest
3 Te Wāhanga Tūmatanui / Public Forum
4 Ngā Tono Kōrero / Deputation
6 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes
6.1 Confirmation of Previous Minutes
7.1 Setting of Kaikohe-Hokianga Community Board Meeting Schedule for 2026
7.4 Kaikohe-Hokianga Community Board Appointments to Management Committees
8 Ngā Pūrongo Taipitopito / Information Reports
8.1 Hokianga Ferry Liaison Group Meeting 12th September 2025
9 Karakia Whakamutunga / Closing Prayer
10 Te Kapinga Hui / Meeting Close
1 Karakia Tīmatanga / Opening Prayer
2 Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Conflicts of Interest
Members need to stand aside from decision-making when a conflict arises between their role as a Member of the Community Board and any private or other external interest they might have. This note is provided as a reminder to Members to review the matters on the agenda and assess and identify where they may have a pecuniary or other conflict of interest, or where there may be a perception of a conflict of interest.
If a Member feels they do have a conflict of interest, they should publicly declare that at the start of the meeting or of the relevant item of business and refrain from participating in the discussion or voting on that item. If a Member thinks they may have a conflict of interest, they can seek advice from the Chief Executive Officer or the Manager - Democracy Services (preferably before the meeting).
It is noted that while members can seek advice the final decision as to whether a conflict exists rests with the member.
Elected Member - Register of Interests
3 Te Wāhanga Tūmatanui / Public Forum
To be confirmed on the day.
4 Ngā Tono Kōrero / Deputation
No requests for deputations were received at the time of the Agenda going to print.
5 Ngā Kaikōrero / Speakers
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School Start First Impressions |
Jessica Timmins (online) |
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19 December 2025 |
6 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes
6.1 Confirmation of Previous Minutes
File Number: A5504523
Author: Marlema Baker, Democracy Advisor
Authoriser: Aisha Huriwai, Manager - Democracy Services
Take Pūrongo / Purpose of the Report
The minutes are attached to allow the Kaikohe-Hokianga Community Board to confirm that the minutes are a true and correct record of the previous meetings.
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That the Kaikohe-Hokianga Community Board confirm the minutes of the inaugural meeting held 28 November 2025 to be a true and correct record. |
1) TĀhuhu kŌrero / Background
Local Government Act 2002 Schedule 7 Section 28 states that a local authority must keep minutes of its proceedings. The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.
2) matapaki me NgĀ KŌwhiringa / Discussion and Options
The minutes of the meetings are attached.
The Kaikohe-Hokianga Board Standing Orders Section 27.3 states that no discussion may arise on the substance of the minutes at any succeeding meeting, except as to their correctness.
TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION
The reason for the recommendation is to confirm the minutes as a true and correct record of the previous meetings.
3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
There are no financial implications or the need for budgetary provision.
1. KHCB
Minutes 28 November 2025 - A5475204 ⇩ 
Hōtaka Take Ōkawa / Compliance Schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
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He Take Ōkawa / Compliance Requirement |
Aromatawai Kaimahi / Staff Assessment |
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State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
This is a matter of low significance. |
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State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
This report complies with the Local Government Act 2002 Schedule 7 Section 28. |
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State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
It is the responsibility of each meeting to confirm their minutes therefore the views of another meeting are not relevant. |
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State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi. |
There are no implications on Māori in confirming minutes from a previous meeting. Any implications on Māori arising from matters included in meeting minutes should be considered as part of the relevant report. |
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Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
This report is asking for the minutes to be confirmed as true and correct record, any interests that affect other people should be considered as part of the individual reports. |
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State the financial implications and where budgetary provisions have been made to support this decision. |
There are no financial implications or the need for budgetary provision arising from this report. |
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Chief Financial Officer review. |
The Chief Financial Officer has not reviewed this report. |
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19 December 2025 |
7 Ngā Pūrongo / Reports
7.1 Setting of Kaikohe-Hokianga Community Board Meeting Schedule for 2026
File Number: A5492943
Author: Marlema Baker, Democracy Advisor
Authoriser: Aisha Huriwai, Manager - Democracy Services
Take Pūrongo / Purpose of the Report
To allow the Community Board to set their meeting dates for the 2023 calendar year.
WhakarĀpopoto matua / Executive Summary
· Each Community Board is responsible for setting their own meeting dates.
· This report recommends that the Kaikohe-Hokianga Community Board meet 4-weekly.
· Previously the Kaikohe-Hokianga Community Board held meetings on Fridays or Wednesdays.
· On 11 December 2025 Council adopted its formal meeting calendar with the following meeting dates for the Board
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That the Kaikohe-Hokianga Community Board:: a) adopt the following meeting dates for the 2026 calendar year · 11 February · 11 March · 8 April · 6 May · 3 June · 1 July · 5 August · 2 September · 30 October · 25 November b) delegate the authority to amend the schedule of Community Board meetings, to the Community Board Coordinator in agreement with the Chairperson. |
1) TĀhuhu kŌrero / Background
The Local Government Act (LGA) requires a local authority (Board) to hold meetings that are necessary for the good government of its region or district. The Local Government Official Information and Meetings Act (LGOIMA) promotes the open and public transaction of business at meetings. Neither the LGOIMA or the LGA requires a Board to schedule meetings a year in advance it is considered good practice throughout New Zealand.
Council reserve 28 October of each year, as a non-Council meeting day, in recognition of the signing of He Whakaputanga o te Rangatiratanga o Nu Tireni – Declaration of Independence of the United Tribes of New Zealand, as the National day set aside to observe New Zealand Wars.
At the end of every year, Council sets the formal meeting calendar for the coming year. The draft Formal Meeting Calendar 2026 (attached) is tabled for adoption by Council on 11 December[1]. Community Boards remain responsible for establishing their own meeting schedules.
2) matapaki me NgĀ KŌwhiringa / Discussion and Options
In the previous triennium, the Kaikohe-Hokianga Community Board met on a four‑weekly cycle. It is recommended this cycle continue, aligning with Council and Committee schedules to avoid conflicts and support effective governance.
Meetings require administrative support, and the proposed cycle will ensure timely reporting and decision‑making. Consideration should also be given to fostering community engagement, with members encouraging constituents to attend and participate.
It is recommended that the Kaikohe-Hokianga Community Board adopt the proposed meeting dates outlined in the draft Formal Meeting Calendar 2026 OR suggest an alternative weekday and dates.
Reason for the recommendation
To schedule the formal meetings of the Kaikohe-Hokianga Community Board, for 2026 to ensure all Board Members are available for relevant meetings, and to ensure timely reporting to Committees and Council for those items referred to them by the Board.
3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
To adopt a schedule of Kaikohe-Hokianga Community Board meetings for the 2026 calendar year.
1. Draft
Council Formal Meeting Schedule - A5491246 ⇩ 
Hōtaka Take Ōkawa / Compliance Schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
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He Take Ōkawa / Compliance Requirement |
Aromatawai Kaimahi / Staff Assessment |
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State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
This is of low significance. |
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State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
The Local Government Act and Local Government Official Information and Meetings Act are the legislative tools that govern meetings. |
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State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
This is a Community Board report. |
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State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi. |
N/A |
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Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
This is a Community Board report. |
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State the financial implications and where budgetary provisions have been made to support this decision. |
Financial costs of holding Community Board meetings is budgeted for, based on the proposed dates, with additional provision for extraordinary meetings or workshops. |
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Chief Financial Officer review. |
The CFO has not reviewed this report. |
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19 December 2025 |
7.2 Kaikohe-Hokianga Community Board Capital project priorities for Long Term Plan (2027/37) alignment.
File Number: A5499031
Author: Melissa Wood, Community Board Coordinator
Authoriser: Aisha Huriwai, Manager - Democracy Services
Take Pūrongo / Purpose of the Report
To present to the Kaikohe-Hokianga Community Board their current key strategic priorities for inclusion in the planning process for Council’s 2027-37 Long Term Plan (LTP).
WhakarĀpopoto matua / Executive Summary
· The previous KHCB successfully developed the 2023–2025 Strategic Plan.
· The incoming Board formally acknowledged this plan at its meeting on 28 November 2025.
· Work on reviewing and developing the 2025–2028 Strategic Plan is currently underway.
· The Board has expedited the identification of key capital expenditure priorities to align with the LTP 2027–2037 planning process.
· Further development and refinement of the Strategic Plan will continue in early 2026
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That the Kaikohe-Hokianga Community Board endorse and confirm the following capital project priorities for inclusion in their 2025–2028 Strategic Plan and for progression through Council’s 2027/37 Long Term Plan process: a) Upgrade of Mangamuka public toilet facility b) Provision of a public toilet facility in Waimamaku (or suitable alternative option) c) Pump Track in Kaikohe incorporating walking, cycling network and passive recreation d) Pump track in Rawene including walking and cycling networks, traditional fishponds, and Maara Hupara e) Playground development in Okaihau f) Horeke sports activities facility and playground g) Reed Park (Kaikohe), nature play and Maara Hupara h) Kaikohe Library Lane art and creative hub i) Outdoor stage in Memorial Park, Kaikohe j) Lindvart Park (Kaikohe) walking and cycling tracks, dog park, motorhome amenities and parking |
1) TĀhuhu kŌrero / Background
Community Board Strategic Planning and Alignment with Council Processes
Community Board Strategic Plans are dynamic, living documents that capture local community needs and aspirations. They serve as a key instrument for identifying priorities for community services and assets, feeding directly into Council’s Long-Term Planning processes and work programmes.
The Kaikohe-Hokianga Community Board Strategic Plan 2023–2025 was developed by the previous Board with support from FNDC staff. The current Board has acknowledged this plan and is actively reviewing it while developing the 2025–2028 Strategic Plan.
Priorities outlined in the Strategic Plan reflect Board members’ engagement with their communities and draw on local community development plans. These priorities guide the identification of top capital projects for consideration in Council’s Long-Term Plan (LTP) budgets.
Council has recently introduced a new approach to planning and prioritising projects for the upcoming 2027–2037 Long-Term Plan (LTP). This approach leverages the established Project Portfolio Management (PPM) system to shape and prioritise every project in the LTP. The goal is to build strong foundations for smarter, proactive, and informed long-term planning - enabling early identification of the best project ideas and supporting sound decision-making well ahead of time.
Every proposed project will be supported by clear justification and assessed against criteria that align with our priorities:
· Delivering projects that matter most to our communities
· Evaluating organisational readiness to deliver
· Analysing financial and rating impacts, including timing of expenditure, to help optimise cash flow and debt management throughout the project lifecycle
Proposed project lists will be shared with Council from March.
2) matapaki me NgĀ KŌwhiringa / Discussion and Options
Development of the full Strategic Plan is underway, and a draft list of priorities has been prepared. The top ten identified priorities are:
· Upgrade of Mangamuka public toilet facility
· Provision of a public toilet facility in Waimamaku (or suitable alternative option)
· Pump Track in Kaikohe incorporating walking, cycling network & passive recreation
· Pump track in Rawene including walking and cycling networks, traditional fishponds, and Maara Hupara
· Playground development in Okaihau
· Horeke sports activities facility and playground
· Reed Park (Kaikohe) nature play and Maara Hupara
· Kaikohe Library Lane art and creative hub
· Outdoor stage in Memorial Park, Kaikohe
· Lindvart Park (Kaikohe) walking and cycling tracks, dog park, motorhome amenities and parking
Note: This is not an exhaustive list of all draft priorities.
Formal ratification of these priorities will strengthen the justification for associated business cases. However, this does not preclude future review or amendment of priorities if required. Staff will seek additional information from Board members to support the development of detailed business cases.
Option 1: Confirm these as the top priorities for inclusion in the proposed projects list
Option 2: Do not confirm these as the top priorities for inclusion in the proposed project list
Option 3: Review and confirm the top priorities with any minor amendments to the list noted
TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION
To confirm the Kaikohe-Hokianga Community Board’s priority projects for consideration through Council’s Long Term Plan prioritisation process.
3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
There are no immediate financial implications. Projects in the plan will be costed as part of the business cases and will be seeking funding via Council’s Long-Term Planning processes, Community Board grant funding or other mechanisms.
Nil
Hōtaka Take Ōkawa / Compliance Schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
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He Take Ōkawa / Compliance Requirement |
Aromatawai Kaimahi / Staff Assessment |
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State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
Low significance. The proposal relates to confirming Community Board priorities for inclusion in the Long Term Plan (LTP) process. It does not involve changes to Council services at this stage or any immediate financial commitment. |
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State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
Long Term Plan (LTP) 2027–2037 framework Community Outcomes: Vibrant, healthy, and resilient communities; Improved infrastructure and services; Strong partnerships with iwi and hapū. |
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State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
This proposal is not District-wide; it is specific to the Kaikohe-Hokianga ward. The priorities have been identified through engagement by Community Board members with their local communities and through review of existing community development plans. |
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State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi. |
Several proposed projects incorporate kaupapa Māori elements (e.g., Maara Hupara, traditional fishponds) and support cultural expression. The Board’s approach aligns with Te Tiriti principles by fostering partnership and participation. Individual Board Member contributions reflect their engagement with local hapu. Further engagement with iwi and hapu would take place during any project planning stages. |
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Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
Priorities reflect feedback gathered through community engagement and Board member consultation. Projects such as playgrounds, pump tracks, and public amenities consider accessibility and inclusivity. |
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State the financial implications and where budgetary provisions have been made to support this decision. |
Costing will occur during business case development, with funding sought through Council’s LTP process, Community Board grants, or other mechanisms. |
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Chief Financial Officer review. |
Not applicable at this stage; CFO review will occur during LTP prioritisation and budgeting. |
7.3 Kaikohe-Hokianga Community Board Appointments to Management Committees
File Number: A5504510
Author: Marlema Baker, Democracy Advisor
Authoriser: Aisha Huriwai, Manager - Democracy Services
Take Pūrongo / Purpose of the Report
The purpose of the report is to facilitate the appointment of Board representatives to management committees in the Kaikohe-Hokianga Ward.
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That the Kaikohe-Hokianga Community Board make the following appointments to Management Committees as detailed below: a) appoints Member xxx to Rāwene Community Hall. b) appoints Member xxx to Ōkaihau Community Hall. c) appoints Member xxx to South Hokianga War Memorial Hall (Opononi). d) appoints Member xxx to Taheke Community Centre. e) appoints Member xxx to Kohukohu Community Hall. f) appoints Member xxx to Horeke Community Hall. g) appoints Member xxx to Kaikohe Senior Citizens Hall. h) appoints Member xxx to Lindvart Park and Pavilion. i) appoints Member xxx to Broadwood Cemetery. j) appoints Member xxx to Mangunu Cemetery. k) appoints Member xxx to Ōrira (Umawera) Cemetery. l) appoints Member xxx to Waiotemārama Cemetery. m) appoints Member xxx and xxx to Hokianga Harbour Ferry Liaison Group. n) appoints Member xxx to Kaikohe Historical & Mechanical Trust (Pioneer Village). |
1) TĀhuhu kŌrero / Background
The Kaikohe-Hokianga Community Board is entitled to appoint a representative to the management committees of each of the following community assets / organisations
Halls
· Rawene Community Hall
· Okaihau Community Hall
· South Hokianga War Memorial Hall (Opononi)
· Taheke Community Centre
· Kohukohu Community Hall
· Horeke Community Hall
· Kaikohe Senior Citizens Hall
· Lindvart Park and Pavilion
Cemeteries
· Broadwood Cemetery
· Mangunu Cemetery
· Orira (Umawera) Cemetery
· Waiotemarama Cemetery
Other
· Hokianga Harbour Ferry Liaison Group – 2 appointees required
· Kaikohe Historical and Mechanical Trust (Pioneer Village)
2) matapaki me NgĀ KŌwhiringa / Discussion and Options
Board appointees would be expected to keep the Board updated of issues of relevance and to communicate the Board’s and Council’s views to the management committee when necessary.
Halls
The Community Halls Policy states that each Community Board has responsibility for community buildings that provide a space for social interaction, (i.e. Council owned halls), and delegated authority to oversee the halls’ operation. The hall committees are required to have a minimum of 5 members. In addition, a Community Board Member will be appointed to the committee to provide a liaison and advisory role but shall not hold an office on the Committee.
Cemeteries
There are 15 committee-managed local cemeteries across the District. These committees are responsible for all aspects of operation and maintenance. The Community Board’s role is to oversee the operation of cemeteries within the Policy guidelines by:
· monitoring the need for future facilities and their likely location
· liaising with representatives of local cemetery committees to ensure compliance with Council policy
· monitoring the effectiveness of maintenance, in conjunction with staff
· recommending to Council on decisions related to capital expenditure
Other
Hokianga Harbour Ferry Liaison Group (HFLG)
· The Hokianga Ferry Liaison Group is made up of stakeholders who represent key community interests in the Hokianga Ferry service. Northland Transportation Alliance (NTA) and FNDC staff facilitate the meetings, provide information and administrative support to the Group.
· Northland Ferries (the operator) also attend to provide information on operational matters.
Kaikohe Historical and Mechanical Trust (Pioneer Village)
· Council has a vested interest in the Kaikohe Historical and Mechanical Trust as it is Council-owned land and provides an annual operating grant.
TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION
To provide a list of management committees to which Board representatives can be appointed.
3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
There are no financial implications or budgetary provision requirements as a result of this report.
Nil
Hōtaka Take Ōkawa / Compliance Schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
|
He Take Ōkawa / Compliance Requirement |
Aromatawai Kaimahi / Staff Assessment |
|
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
This is a matter of low significance. |
|
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
Long Term Plan (LTP) 2027–2037 framework Community Outcomes: Vibrant, healthy, and resilient communities; Improved infrastructure and services; Strong partnerships with iwi and hapū. |
|
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
This proposal is not District-wide; it is specific to the Kaikohe-Hokianga ward. The priorities have been identified through engagement by Community Board members with their local communities and through review of existing community development plans. |
|
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi. |
The Board’s approach aligns with Te Tiriti principles by fostering partnership and participation. |
|
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
The people of the of North and South Hokianga and all visitors who use the Ferry. |
|
State the financial implications and where budgetary provisions have been made to support this decision. |
The are not financial implications in the receiving of this report |
|
Chief Financial Officer review. |
The CFO has not reviewed this report |
File Number: A5452023
Author: Kathryn Trewin, Funding Advisor
Authoriser: Aisha Huriwai, Manager - Democracy Services
Take Pūrongo / Purpose of the Report
This report summarises the applications received for the Local Community Grant funding to enable the Kaikohe-Hokianga Community Board to determine which applications will receive funding at the meeting.
WhakarĀpopoto matua / Executive Summary
· One application that was left to lie at the November meeting has been received, requesting a total of $2,520.
· The Board has $19,029 to allocate for the Community Board Fund in the 2025/2026 financial year.
· The Board has $95,273 to allocate for the Pride of Place Fund in the 2025/2026 financial year.
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a) That the Kaikohe-Hokianga Community Board approve the sum of $xxx (plus GST if applicable) be paid from the Boards Community Grant Fund Account to School Start First Impressions towards the costs for school starter packs for tamariki. |
1) TĀhuhu kŌrero / Background
Each application has been checked by staff for completeness and complies with the conditions of the Community Grant Policy, Community Outcomes as stated in the Long-Term Plan (LTP) and all provisions listed on the application form.
Each application must meet at least one community outcome from the Council’s LTP. The six community outcomes are as follows:
1. A wisely managed and treasured environment that recognises the role of tangata whenua as kaitiaki;
2. We embrace and celebrate our unique culture and heritage and value it as a source of enduring pride.
3. Proud, vibrant communities;
4. Prosperous Communities supported by a sustainable economy;
5. Communities that are safe, connected and sustainable;
6. Communities that are prepared for the unexpected;
matapaki me NgĀ KŌwhiringa / Discussion and Options
|
Requested |
Recommend |
Comments |
|
|
School Start First Impressions – school starter packs |
$2,520 |
$1,000 |
The applicant is a charity based in Auckland that is expanding its services into the Far North District. They have also applied to the other community boards in the district. The funds are to supply vulnerable Tamariki with supplies to start the new year. The Bay of Islands-Whangaroa Community Board declined their application. This meets community outcomes 3, 5, 6 |
TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION
The applicants are required to complete a standard application form and provide supporting information.
For each application the Board has three options.
Option 1 Authorise funding for the full amount requested.
Option 2 Authorise partial funding.
Option 3 Decline funding.
Each application has been assessed and meets the criteria of the Community Grant Policy, Community Outcomes as listed in the LTP and the conditions listed on the application form.
3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
Budgetary Provisions have been made and the grant is allocated in accordance with the Community Grant Policy.
1. School
Start First Impressions - A5462418 ⇩ 
HŌTAKA TAKE ŌKAWA / COMPLIANCE SCHEDULE:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
|
He Take Ōkawa / Compliance Requirement |
Aromatawai Kaimahi / Staff Assessment |
|
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
This is a matter of low significance. |
|
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
Community Grant Policy and Te Pae o Uta. |
|
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
This report does not have district-wide relevance. Community Boards hold the delegation to approve Community Grant Funds. |
|
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi. |
There are no implications for Māori in relation to land and/or water. |
|
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
Considered in each of the individual applications. |
|
State the financial implications and where budgetary provisions have been made to support this decision. |
Budgetary provision has been made and the grant is allocated in accordance with the Community Grant Policy. |
|
Chief Financial Officer review. |
The Chief Financial Officer has not reviewed this report.
|
|
19 December 2025 |
8 Ngā Pūrongo Taipitopito / Information Reports
8.1 Hokianga Ferry Liaison Group Meeting 12th September 2025
File Number: A5468469
Author: Aaron Reilly, Operations Specialist Lighting & Transport
Authoriser: Margriet Veenstra, Transportation Business Manager
TAKE PŪRONGO / Purpose of the Report
The purpose of the information report is to inform the Kaikohe – Hokianga Community Board of the meeting that was held with the Hokianga Ferry Liaison Group 12th September 2025 and provide a copy of the minutes to the Board.
WHAKARĀPOPOTO MATUA / Executive SummarY
The Hokianga Ferry Liaison Group (HFLG) met on 12th September 2025 in the Rawene and Districts Community Development (RAD) Centre in Rawene. A copy of the minutes is attached.
The next HFLG meeting is scheduled for the 5th of December 2025 in Rawene.
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That the Kaikohe-Hokianga Community Board receive the report Hokianga Ferry Liaison Group Meeting 12th September 2025.
|
tĀHUHU KŌRERO / Background
The Hokianga Ferry Liaison Group (HFLG) is made up of stakeholders who represent key community interests in the Hokianga Ferry service. FNDC staff facilitate and attend the meetings to provide information and administrative support to the Group. Northland Ferries (the operator) also attend.
The HFLG meet on a quarterly basis, or on request by mutual agreement.
A copy of the draft meeting minutes held on 12th September 2025 is attached (refer attachment 1).
MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps
The HFLG meeting is scheduled for the 5th of December 2025 and will be held in Rawene and Districts Community Development Centre.
A copy of the minutes will be provided to the Kaikohe-Hokianga Community Board meeting, together with a covering Information Report.
The Group expressed concern that there is presently no Transport Planning function within the FNDC Transportation department, noting that the investment case has been commenced but remains incomplete. The Group noted that this potentially impacts key stakeholders’ ability to plan for the long term economic and social development and delivery of key services such as health services and Tourism. Aaron advised the Group that Council had received professional advice that the life of current vessel could be extended by approximately 10 to 15 years, subject to a deck repair being completed. Planning related to the deck repair is presently underway.
PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision
There are no financial implications or budgetary provisions associated with this information report.
1. Attachment
1 - Hokianga Ferry Liaison Group - Draft Meeting Minutes for 12th September
2025 - A5485360 ⇩
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Kaikohe-Hokianga Community Board Meeting Agenda |
19 December 2025 |
9 Karakia Whakamutunga / Closing Prayer
