Minutes of Ordinary Council Meeting - Thursday, December 11, 2025

CONFIRMED

Ordinary Council Meeting Minutes

11 December 2025

MINUTES OF Far North District Council
Ordinary Council Meeting
HELD AT THE Council Chamber, Memorial Ave, Kaikohe
ON Thursday, 11 December 2025 AT 10:05 AM

PRESENT: Kahika - Mayor Moko Tepania, Kohepu – Deputy Mayor Cr Chicky Rudkin, Cr Arohanui Allen, Cr Rachel Baucke, Cr Ann Court, Cr Felicity Foy, Cr Hilda Halkyard-Harawira, Cr Kelly Stratford, Cr Davina Smolders, Cr Tāmati Rākena, Cr John Vujcich

IN ATTENDANCE: Chair Jessie McVeagh (Kaikohe-Hokianga Community Board), Chair Bill Subritzky (Te Hiku Community Board), Chair Belinda Ward (Bay of Islands-Whangaroa Community Board), Kawiti Waetford (Kaiwhakawhiti Reo Language Interpreter)

STAFF PRESENT: Nicola Griffin (Senior Communications & Engagement Advisor), Rebecca Rowsell (Senior Solicitor), Jacine Warmington (GM – Strategic Relationships), Briar Macken (Manager – Strategy & Policy), Virginia Smith (Policy Advisor), Shelly Wharton (Manager – Infrastructure Engineering), Roger Ackers (GM – Policy & Planning), Ken Macdonald (Chief Financial Officer), Lawrence Wharerau (Acting Pouhautu – Te Hono), Ken Lewis (Manager – Communications & Engagement), Margriet Veenstra (Transportation Business Manager), Aisha Huriwai (Manager – Democracy Services), Marlema Baker (Te Kuaka Coordinator)

1 Karakia Timatanga / Opening Prayer

Kahika - Mayor Moko Tepania commenced the meeting with the Council karakia/prayer.

2 Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Declarations of Interest

Apology

Resolution 2025/131

Moved: Kahika - Mayor Moko Tepania

Seconded: Cr Chicky Rudkin

That an apology be received from Cr Foy for lateness.

Carried

Note:

Additional apologies were received from Senior Leadership Team and Managers: Charlie Billington, Emma Healy, Nicola Smith and Carla Ditchfield. Ruben Garcia attending online.

3 Ngā Kōrero a Te Kahika / Mayoral Announcements

· Maramataka –Tangaroa-a-roto

· Acknowledges the peruperu packhouse whanau in Ngāwhā who are harvesting peruperu now.

· Elected Member Reports – These will be tabled at the new Governance and Operational monthly briefing meetings which will be livestreamed. Thank you to Deputy Mayor Rudkin, Crs Stratford, Halkyard-Harawira and Allen for providing a report. Each month the elected member reports will be uploaded to the Council website.

Note: Democracy Services will distribute the report template via Friday Notices.

· Christmas Events: thanks to the Communications team for putting together a list:

o Te Hiku

§ Far North Christmas in the Sky at the AMP Showgrounds

§ Te Hāpua Santa Parade and Whanau Day.

o Bay of Islands-Whangaroa

§ Kerikeri/Waipapa - Mitre 10 Community Christmas event

§ Moerewa Christmas in the Park – Simpson Park Domain

§ Tōtara North Christmas Market

§ Christmas Skate Night - Bay Sport Waipapa

o Kaikohe-Hokianga

§ Christmas in Awarua

§ Ōkaihau Christmas Parade – Ōkaihau Rugby Grounds

§ Christmas Dinner at the Sands in Ōmāpere

o Acknowledgement from the Mayor to all Elected Members and staff for a happy Christmas.

· Acknowledging Russell/Kororāreka Cemetery opening of Phase 1 and thank you to Elected Members who attended.

· Reminder – Council closed from 12pm on the 24^th December 2025 to the 5^th January 2026. The call-centre will be operating during the closure.

4 Ngā Tono Kōrero / Deputation

· Yvonne Repia-Mutu Chair of Ngā Uri Whakatupu o Hokianga and Mori Rapana – Māngungu Commemorations 2026.

o Requests funding support and traffic management planning as well as dust suppressant.

o In 2025 there were significant health & safety risks that need to be mitigated.

o Longterm aspiration is to see the roads fixed/sealed.

· Missy Rivers – Stoney Creek Settlement Road - Paekauri (Tabled Document: A5509360)

o Proposes a joint management.

o FNDC, MPI, DoC and NRC have been to the site and marked the kauri locations.

o No issue with the roads being closed off.

o Emergency Services would just require gate keys for each end.

o Controlled Area Notice is needed.

· Robert Adams – Housing for the Elderly verbal submission. (online)

· Josh Kirby (KBA Chair) – 11 Matthews Ave Petition received by Kahika Moko Tepania (Tabled Document: A5509358)

o Acknowledges the passing of Mr Monty Knight

o Acknowledges Mayor and Elected Members (returning and new)

o Respectfully request that Mayor Moko Tepania and Elected Members of the Far North District Council:

1. Rescind the motion authorising the demolition of the former Warehouse building located on Matthews Avenue, Kaitaia.

2. Pause all actions relating to this demolition, including the engagement or contracting of any demolition services.

3. Defer further decisions regarding the future use or development of the site until after the new Council is formally established following the 2025 local body elections.

4. Undertake open and transparent public consultation with the wider community before any decisions are made on the future of this site, allowing residents, businesses, and stakeholders the opportunity to provide feedback and ideas.

Meeting adjourned at 11:03 am and resumed at 11:18 am.

Cr Foy arrived at 10:16 am.

5 He Pānui Whakamōtini / Notice of Motion

5.1 Notice of Motion - Approval of Central Government Submissions

Agenda item 5.1 document number A5482537, pages 6 - 8 refers.

Motion

Moved: Cr Davina Smolders

Seconded: Cr Ann Court

That the Far North District Council adopt the following policy and procedural requirement:

Any submission, representation, or formal position statement made to central government, its ministries, agencies, or parliamentary select committees in the name of the Far North District Council must be approved by the full Council prior to being lodged, unless a specific delegation has been expressly resolved by Council for that particular submission.

In Favour: Cr Davina Smolders

Against: Kahika - Mayor Moko Tepania, Kohepu – Deputy Mayor Chicky Rudkin, Arohanui Allen, Rachel Baucke, Ann Court, Felicity Foy, Hilda Halkyard-Harawira, Kelly Stratford, Tāmati Rākena and John Vujcich

lost 1/10

NOTE:

· GM Policy & Planning to bring the current process back to Council (by 3 March 2026) along with a formal process for all select committee submissions to the Mayor.

· Current delegated authority sits with the Mayor and CE.

· All select committee submissions will come to Council (via extraordinary meeting) in the interim until a process is confirmed.

7.8 Response to Notice of Motion for the Sealing of Marae & Kōhanga Reo Roads

Supplementary agenda item 7.8 document number A5483419, pages 21 - 62 refers.

Resolution 2025/132

Moved: Kahika - Mayor Moko Tepania

Seconded: Cr Hilda Halkyard-Harawira

That Council:

a) Endorse the strategic approach of the Unsealed Roads Strategy for unsealed roads:

i. Agree to include the identified Marae and Kōhanga Reo sites in the prioritised programme for road sealing and dust mitigation

ii. Direct the Chief Executive to continue working closely with Waka Kotahi NZTA to secure funding for dust mitigation at high-risk sites, including those affecting Marae and Kōhanga Reo, and to report back on the outcome of these funding discussions.

iii. Direct the Chief Executive to finalise the Unsealed Roads Strategy and present the updated dust risk findings and Draft Dust Control Policy for Council approval by mid-2026.

iv. Direct the Chief Executive to incorporate budgetary requirements into the next Annual Plan and LTP.

Abstained: Cr Davina Smolders

Carried

5.2 Notice of Motion - Sealing of Marae and Kōhanga Reo

Supplementary agenda item 5.2 document number A5312369, pages 5 - 13 refers.

The Mover of this Notice of Motion was satisfied with the staff response provided in item 7.8 Response to Notice of Motion for the Sealing of Marae & Kōhanga Reo Roads (document number A5483419, pages 21 - 62 of the Supplementary Agenda) and hereby rescinds this Notice of Motion.

5.3 Notice of Motion - Review of Mana Whakahono ā Rohe Agreement and Memorandums of Understanding

Supplementary agenda item 5.2 document number A5497095, pages 14 - 20 refers.

Motion

Moved: Cr Davina Smolders

That the Far North District Council:

1. Notes concerns that the Ngāpuhi Mana Whakahono a Rohe (MWaR) and the Te Rarawa and Ngāti Rēhia Memoranda of Understanding (MOU) may give rise to potential breaches of the Resource Management Act 1991, the Local Government Act 2002, the Regulatory Standards Act 2025, and the Far North District Council Significance and Engagement Policy.

2. Initiates a review of the Ngāpuhi MWaR and the Te Rarawa and Ngāti Rēhia MOUs to identify and report on any such potential breaches or areas of non-compliance, including but not limited to issues of significance, consultation, transfer of powers, fettering of discretion, property rights, equality before the law, transparency of costs, and long term financial obligations.

3. Directs the Chief Executive to report back to Council with the findings of that review and clear options for addressing any identified breaches or risks, including any amendments, reconsideration or other remedial actions that may be required.

FAILED – LACK OF SECONDER

12:21 pm meeting adjourned and returned at 12:28 pm.

6 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes

6.1 Confirmation of Previous Minutes

Agenda item 6.1 document number A5481976, pages 9 - 20 refers.

Resolution 2025/133

Moved: Kahika - Mayor Moko Tepania

Seconded: Cr John Vujcich

That Council confirm the minutes of the meeting held 26 November 2025 as a true and correct record.

Carried

7 Ngā Pūrongo / Reports

7.1 Revenue and Financing Policy Amendment

Agenda item 7.1 document number A5448566, pages 21 - 79 refers.

Resolution 2025/134

Moved: Kahika - Mayor Moko Tepania

Seconded: Cr Kelly Stratford

That Council:

a) Endorse the proposed amendments to the Revenue and Finance Policy found in Attachment 2.

b) Adopt the Proposal in Attachment 4 to be released for public consultation to meet the requirements of section 82 of the Local Government Act 2002.

c) Approves the period for making written submissions on the proposal will be a minimum of 4 weeks.

d) Delegates authority to the Mayor to decide on the date of any oral presentation/s of submissions.

e) Authorises the Chief Executive to make any necessary minor drafting or presentation amendments to the attached supporting documents to correct errors or omissions, or to reflect the decisions made by the Council prior to final publication and public release.

Amendment

Moved: Cr Felicity Foy

f) ~~Consult in the first quarter of 2026 to change the revenue and financing policy tomorrow to address the land drainage/stormwater rate.~~

g) To undertake public notification about an option to move to capital based rating and also to change the UAGC to review it and also a change to consider introducing a commercial rates policy for all commercial accommodation.

h) ~~To consult to review our target rates to change/review the roading targeted rate~~.

FAILED – LACK OF SECONDER

Against: Cr Davina Smolders

Abstained: Crs Arohanui Allen and Rachel Baucke

Carried

NOTE:

Staff to provide a workshop or briefing on the Development Contributions Policy including its history and background.

12:54 pm Cr Halkyard-Harawira left the meeting and joined online at 1:30 pm.

8.1 Community Board Minutes

Agenda item 8.1 document number A5488428, pages 224 - 241 refers.

Resolution 2025/135

Moved: Kahika - Mayor Moko Tepania

Seconded: Cr John Vujcich

That Council note the minutes from the following Community Board meetings:

a) Te Hiku Community Board Meeting held 24 November 2025;

b) Bay of Islands-Whangaroa Community Board Meeting 27 November 2025;

c) Kaikohe-Hokianga Community Board Meeting held on 28 November 2025.

Carried

Secretarial Notes:

Chair Bill Subritzky – Te Hiku Community Board

· Inquired about rules regarding use of Council and Community Board logos and how they are presented on event posters.

Staff Note: follow-up on discussion around FNDC branding in relation to events that involve alcohol and alcohol sales.

· 11 Matthews Ave, Kaitāia – this was not a transparent process in the Boards view.

· Highlighted lack of training and/or a handover from previous elected members during induction

Staff Note: GM – Strategic Relationships and Manager – Democracy Services to follow-up

Chair Belinda Ward

· Would like Council to consider increasing the Community Board funding budgets through the Annual Plan & Long Term Plan process as there is increased strain on social sectors in communities.

· Hopes that Community Boards don’t have to reiterate requesting discretionary funding moving forward.

· Would like Council to reintroduce Events & Marketing Manager position and budget.

· Acknowledges staff for getting pertinent reports into Community Board agendas.

Chair Jessie McVeagh

· Acknowledged everyone who attended the Kaikohe-Hokianga Ward Tour

· Acknowledged the Christmas events in each ward.

· Requested support on inducting new members.

· Working on the Community Board’s strategic priorities.

· More Housing/Social Housing needed.

· Homelessness – people living in cars.

· Pressure on wastewater and drinking water.

· Māngungu – one of Hokianga’s biggest events.

· Acknowledged Council staff and Crs appointed to the Board.

Meeting adjourned 1:30 pm and resumed 2:10 pm.

7.4 Setting of Remuneration for Councillors for the 2025-2028 Triennium

Agenda item 7.4 document number A5449112, pages 129 - 131 refers.

MOTION

Moved: Cr Rachel Baucke

Seconded: Cr Ann Court

That Council adopt a structure that allocates additional roles with a percentage weighting for additional remuneration as follows:

a) Deputy Mayor 15%

b) Committee Chair 15%

c) Portfolio Holders 7%

d) Community Board Appointment 5%

This would then equate to:

*COUNCILLOR*	*TOTAL LOADING %*	*NOTES*
Rudkin (Deputy Mayor)	44%	15% Deputy Mayor +
		15% Chair + 14% for two portfolios (single disclosed figure)
Rākena	15%	Committee Chair
Vujcich	27%	Committee Chair + Portfolio + Community Board
Foy	22%	Committee Chair + Portfolio
Stratford	22%	Committee Chair + Portfolio
Baucke	19%	Two portfolios + Community Board
Court	19%	Two portfolios + Community Board (Local Water Done Well emerging workload)
Allen	12%	Portfolio + Community Board
Halkyard-Harawira	5%	Community Board
Smolders	0%	Base only

In Favour: Crs Rachel Baucke and Davina Smolders

Against: Kahika - Mayor Moko Tepania, Crs Arohanui Allen, Ann Court, Felicity Foy, Hilda Halkyard-Harawira, Kelly Stratford, Tāmati Rākena and John Vujcich

Abstained: Kohepu – Deputy Mayor Chicky Rudkin

lost 2/8

MOTION

Moved: Kahika - Mayor Moko Tepania

Seconded: Cr Kelly Stratford

That the Council submit the following levels of remuneration to the Remuneration Authority for approval:

Deputy Mayor (1) $160,007

Committee Chairpersons (4) $110,005

Councillor Base Salary (5) $ 85,700

Amendment

Moved: Cr Davina Smolders / Cr Baucke

That the Council submit the following levels of remuneration to the Remuneration Authority for approval:

Deputy Mayor (1) $140,000

Committee Chairpersons (4) $110,000

Councillor Base Salary (5) $ 89,705.40

In Favour: Cr Davina Smolders

Against: Kahika - Mayor Moko Tepania, Arohanui Allen, Rachel Baucke, Felicity Foy, Hilda Halkyard-Harawira, Kelly Stratford, Tāmati Rākena and John Vujcich

Abstained: Kohepu – Deputy Mayor Chicky Rudkin and Cr Ann Court

lost 1/8

The debate returned to the motion prior to the amendment.

Resolution 2025/136

Moved: Kahika - Mayor Moko Tepania

Seconded: Cr Kelly Stratford

That the Council submit the following levels of remuneration to the Remuneration Authority for approval:

Deputy Mayor (1) $160,007

Committee Chairpersons (4) $110,005

Councillor Base Salary (5) $ 85,700

Against: Cr Davina Smolders

Abstained: Kohepu – Deputy Mayor Chicky Rudkin and Cr Rachel Baucke

Carried

2:37 pm Cr Halkyard-Harawira (online) left the meeting and returned 2:42 pm.

7.2 Adoption of Committee Terms of Reference

Agenda item 7.2 document number A5449114, pages 80 - 105 refers.

MOTION

Moved: Kahika - Mayor Moko Tepania

Seconded: Cr Kelly Stratford

That;

a) Council adopt the attached Terms of References for the following Committees:

1. Te Kuaka Committee for Māori Strategic Relationships

2. Te Miromiro Committee for Assurance, Risk and Finance

3. Te Koekoeā Committee for Council Controlled Organisations

4. Te Koukou Committee for Transport and Infrastructure

5. Te Huia Committee for Chief Executive Performance

6. Te Kūkupa Committee for Strategy, Policy and Regulation

7. Te Pīpīwharauroa Committee for External Appointments

b) in Te Kūkupa Terms of Reference, the words “Resource Management Act functions” will be changed to “Resource Management Reform matters”.

c) the CE (or his appointed delegate) work with each of the Chairpersons to make minor and/or technical amendments and/or corrections to finalise their relevant Committee Terms of Reference.

d) the following notes and updates are included:

- In the Te Koekoeā Terms of Reference (agenda page 93 – Membership section) replace Mr Graeme McGlinn’s name with “appointed member”.

- Cr Halkyard-Harawira be appointed to Te Kūkupa Committee for Strategy, Policy and Regulation.

- Make the following correction (on page 102 Te Kūkupa Committee for Strategy, Policy and Regulation Terms of Reference) which to state: section 42(3)(a) and remove the following text: “(unless specifically delegated by Council)”.

Amendment

Moved: Cr Davina Smolders

That the Far North District Council amend the Terms of Reference for Te Kuaka, Te Miromiro, Te Koukou, Te Huia, Te Kūkupa, Te Koekoeā and Te Pīpīwharauroa to incorporate the governance controls proposed by Councillor Davina Smolders in the agenda table on pages 82 to 85, including but not limited to:

1. Explicit advisory status for Te Kuaka

2. Embedding affordability and rating impact criteria

3. Strengthened financial and capital oversight functions

4. Transparent external appointment processes

5. Mandatory performance and accountability measures for CCOs and the Chief Executive.

FAILED LACK OF SECONDER

Amendment

Moved: Cr Tāmati Rākena

Seconded: Cr Arohanui Allen

the following additions from Cr Rākena be included in the Terms of Reference for Te Kuaka Committee for Strategic Māori Relationships:

Pg. 82

- Proposed amendment – Te Kuaka Committee provides recommendations to full Council.

- Rational - Strengthens Council’s relationship with iwi and hapū by promoting effective partnership models, improving engagement practices, and championing shared decision-making.

- Staff response – add - …”add value to relationships with Māori”

Pg. 89

- ADD - Oversee Te Pae o Uta

- ADD – Continues with the development and implementation of Te Kuaka - Te Pae ki Tawhiti 2040 Strategic Intent.

- ADD – All committee members to have full speaking and voting rights.

- Point 1 - Build and sustain genuine, high-trust relationships based on He Whakaputanga and Te Tiriti o Waitangi.

- Point 4 – Develop and approve frameworks for partnership, engagement, monitoring and reporting.

- Point 7 – Provide direction to the governing body on relationship strategies and opportunities.

- Point 10 – direct to Council, as appropriate, in conducting and maintaining effective, good faith working relationships with te Iwi Māori (e.g Iwi Hapū Environmental Management Plans).

In Favour: Kahika - Mayor Moko Tepania, Kohepu – Deputy Mayor Chicky Rudkin, Crs Arohanui Allen, Felicity Foy, Hilda Halkyard-Harawira, Tāmati Rākena, Kelly Stratford and John Vujcich

Against: Cr Davina Smolders

Abstained: Crs Rachel Baucke and Ann Court

carried 8/1

The amendment became the substantive motion:

Resolution 2025/137

Moved: Kahika - Mayor Moko Tepania

Seconded: Cr Kelly Stratford

That;

a) Council adopt the attached Terms of References for the following Committees:

1. Te Kuaka Committee for Māori Strategic Relationships

2. Te Miromiro Committee for Assurance, Risk and Finance

3. Te Koekoeā Committee for Council Controlled Organisations

4. Te Koukou Committee for Transport and Infrastructure

5. Te Huia Committee for Chief Executive Performance

6. Te Kūkupa Committee for Strategy, Policy and Regulation

7. Te Pīpīwharauroa Committee for External Appointments

b) in Te Kūkupa Terms of Reference, the words “Resource Management Act functions” will be changed to “Resource Management Reform matters”.

c) the CE (or his appointed delegate) work with each of the Chairpersons to make minor and/or technical amendments and/or corrections to finalise their relevant Committee Terms of Reference.

d) the following notes and updates are included:

- In the Te Koekoeā Terms of Reference (agenda page 93 – Membership section) replace Mr Graeme McGlinn’s name with “appointed member”.

- Cr Halkyard-Harawira be appointed to Te Kūkupa Committee for Strategy, Policy and Regulation.

e) the following additions from Cr Rākena be included in the Terms of Reference for Te Kuaka Committee for Strategic Māori Relationships:

Pg. 82

- Proposed amendment – Te Kuaka Committee provides recommendations to full Council.

- Rational - Strengthens Council’s relationship with iwi and hapū by promoting effective partnership models, improving engagement practices, and championing shared decision-making.

- Staff response – add - …”add value to relationships with Māori”

Pg. 89

- ADD - Oversee Te Pae o Uta

- ADD – Continues with the development and implementation of Te Kuaka - Te Pae ki Tawhiti 2040 Strategic Intent.

- ADD – All committee members to have full speaking and voting rights.

- Point 1 - Build and sustain genuine, high-trust relationships based on He Whakaputanga and Te Tiriti o Waitangi.

- Point 4 – Develop and approve frameworks for partnership, engagement, monitoring and reporting.

- Point 7 – Provide direction to the governing body on relationship strategies and opportunities.

- Point 10 – direct to Council, as appropriate, in conducting and maintaining effective, good faith working relationships with te Iwi Māori (e.g Iwi Hapū Environmental Management Plans).

Against: Cr Davina Smolders

Abstained: Crs Rachel Baucke and Ann Court

Carried

7.3 Establishment of Portfolios and Adoption of Terms of Reference

Agenda item 7.3 document number A5486045, pages 106 - 128 refers.

Resolution 2025/138

Moved: Kahika - Mayor Moko Tepania

Seconded: Cr Chicky Rudkin

That Council adopt the attached terms of references and establish:

a) Community Trust, Participation and Engagement Portfolio

b) Youth Education and Leadership Pathways Portfolio

c) Housing Delivery & Partnerships Portfolio

d) Affordability & Value for Communities Portfolio and

e) Transport Portfolio with Terms of Reference to be provided in March 2026.

Against: Cr Davina Smolders

Carried

7.5 Adoption of Formal Meeting Calendar for 2026

Agenda item 7.5 document number A5485579, pages 132 - 136 refers.

Resolution 2025/139

Moved: Cr Felicity Foy

Seconded: Kahika - Mayor Moko Tepania

That Council adopt the 2026 formal meeting schedule with the following additions for Monthly Operational Briefings (MOBs):

- 19 March

- 16 April

- 21 May

- 11 June (ability to switch to 18 June which is an existing reserve date)

- 9 July

- 13 August

- 10 September

- 8 October

- 24 November

- 10 December

And

- that a workshop or formal meeting be held in Te Hiku in the 2026 Calendar year.

- add the 9^th & 10^th February Waimate signing, 12^thFebruary Māngungu signing and 28^th April Te Hiku signing of Te Tiriti o Waitangi to the Council calendar.

- remove National Council dates from the calendar

- add a Council meeting on 1^st April 2026

Carried

Meeting Duration

Resolution 2025/140

Moved: Kahika - Mayor Moko Tepania

Seconded: Cr John Vujcich

That Council agrees that the meeting continue beyond the six hour duration in Standing Order 4.2 - Meeting Duration, to discuss the remaining items left on the agenda.

Carried

Cr Smolders has declared a perceived conflict of interest for Item 7.6 and left the table.

7.6 Analysis of Public Consultation and Decision on the Housing for the Elderly Rent Setting Options

Agenda item 7.6 document number A5461364, pages 137 - 151 refers.

Resolution 2025/141

Moved: Kahika - Mayor Moko Tepania

Seconded: Cr Kelly Stratford

That Council:

a) adopt the following changes to the Housing for the Elderly Policies and Information 2010:

i) that the rent settings be changed from being based on annual Consumer Price Index fluctuations to market rates across all units, and apply a cap so that a maximum weekly rent payable by a tenant will be the lesser of the amount calculated as;

1) 60% market rate, or

2) 30% NZ Superannuation (net, after tax at the ‘M’ rate) plus the maximum amount of accommodation supplement applicable to the unit area as defined by Work and Income.

ii) couples to pay an additional $20 per week across all units on top of the maximum payable rent.

iii) annual rent reviews to occur yearly on 1 July as follows:

o market valuation rent reviews to occur every 2 years, with the next being for the year 2027/2028.

o apply CPI adjustment to rents in alternate years.

iv) implementation of 2 yearly reviews of the rent settings to ensure these continue to be fit for purpose and report the findings to Council.

b) approve that the changes to the Housing for the Elderly Policies and Information 2010 be implemented using the market rent figures in the valuations obtained December 2023:

i) from 12 December 2025 for new tenants.

ii) from 1 April 2026 for existing tenants, subject to any requirements under the Residential Tenancies Act 1986

c) approve the changes in the Housing for the Elderly Policies and Information 2010 as set out in Attachment D and authorise the Group Manager Delivery & Operations to make any necessary minor drafting or presentation amendments to correct errors or omissions, or to reflect the decisions made by Council.

Abstained: Crs Arohanui Allen, Rachel Baucke, Tāmati Rākena and John Vujcich.

Carried

Cr Rakena left the room at 4:03 pm and returned at 4:05 pm

7.7 Appointment of Non-Elected Members (Appointed Members) to Committees of Council Policy Review and Adoption of Amended Policy

Agenda item 7.7 document number A5464469, pages 211 - 223 refers.

Resolution 2025/142

Moved: Cr Kelly Stratford

Seconded: Kahika - Mayor Moko Tepania

That Council:

a) agree the Appointment of Non-Elected (Appointed Members) to Committees of Council Policy has been reviewed.

b) adopt the amended Non-Elected (Appointed Members) to Committees of Council Policy as in Attachment 1.

Against: Cr Davina Smolders