Agenda of Te Hiku Community Board Meeting

Te Hiku Community Board Meeting Agenda

24 November 2025

The Local Government Act 2002 states the role of a Community Board is to:

A. Represent, and act as an advocate for, the interests of its community.

B. Consider and report on all matters referred to it by the territorial authority, or any matter of interest or concern to the community board.

C. Maintain an overview of services provided by the territorial authority within the community.

D. Prepare an annual submission to the territorial authority for expenditure within the community.

E. Communicate with community organisations and special interest groups within the community.

F. Undertake any other responsibilities that are delegated to it by the territorial authority

Council Delegations to Community Boards - January 2013

The "civic amenities" referred to in these delegations include the following Council activities:

· Amenity lighting

· Cemeteries

· Drainage (does not include reticulated storm water systems)

· Footpaths/cycle ways and walkways.

· Public toilets

· Reserves

· Halls

· Swimming pools

· Town litter

· Town beautification and maintenance

· Street furniture including public information signage.

· Street/public Art.

· Trees on Council land

· Off road public car parks.

· Lindvart Park – a Kaikohe-Hokianga Community Board civic amenity.

Exclusions: From time to time Council may consider some activities and assets as having district wide significance and these will remain the responsibility of Council. These currently include: The roading network, Hundertwasser toilets, District Library Network, Baysport, the Kerikeri, Kaikohe & Kaitaia Airports, Hokianga Vehicle Ferry, i-Site network, Far North Community Centre, Kerikeri Domain, Kawakawa Heated Swimming Pool, Kaikohe Cemetery, Kerikeri Sports Complex, The Centre at Kerikeri, the Bay of Islands/Hokianga Cycle Trail.

Set local priorities for minor capital works in accordance with existing strategies,

1. Recommend local service levels and asset development priorities for civic amenities as part of the Annual Plan and Long Term Plan processes.

2. Reallocate capital budgets within the Annual Plan of up to 5% for any specific civic amenity, provided that the overall activity budgetary targets are met.

3. Make grants from the allocated Community Funds in accordance with policy 3209, and the SPARC/Sport Northland Rural Travel fund in accordance with the criteria set by the respective body, and, for the Bay of Islands-Whangaroa Community Board, the power to allocate the Hundertwasser Donations Account.

4. Provide comment to council staff on resource consent applications having significance within the Community, including the provision of land for reserves or other public purposes.

5. To hold, or participate in hearings, as the Council considers appropriate, in relation to submissions pertinent to their community made to plans and strategies including the Long Term Plan and Annual Plan, and if appropriate recommend decisions to the Council.

6. To hold hearings of submissions received as a result of Special Consultative Procedures carried out in respect of any matter other than an Annual or Long Term Plan, and make recommendations to the Council.

7. Where recommended by staff to appoint management committees for local reserves, cemeteries, halls, and community centers.

8. To allocate names for previously unnamed local roads, reserves and other community facilities, and recommend to Council name changes of previously named roads, reserves, and community facilities subject to consultation with the community.

9. To consider the provisions of new and reviewed reserve management plans for recommendation to the Council in accordance with the Reserves Act 1977, and hear or participate in the hearing of submissions thereto, as considered appropriate by the Council.

10. To provide recommendations to the Council in respect of applications for the use and/or lease of reserves not contemplated by an existing reserve management plan.

11. Prohibit the use of skateboards in specified locations within their communities, in accordance with Council’s Skating Bylaw 1998.

12. Recommend new bylaws or amendments to existing bylaws.

13. Prepare and review management plans for local cemeteries within budget parameters and in a manner consistent with Council Policy.

14. Exercise the following powers in respect of the Council bylaws within their community:

a) Control of Use of Public Spaces – Dispensations on signs

b) Mobile Shops and Hawkers – Recommend places where mobile shops and/or hawkers should not be permitted.

c) Parking and Traffic Control – Recommend parking restrictions, and areas where complying camping vehicles may park, and consider and grant dispensations in accordance with clause 2007.2

d) Public Places Liquor Control – Recommend times and places where the possession or drinking of alcohol should be prohibited.

e) Speed Limits – Recommend places and speed limits which should be imposed.

15. To appoint Community Board members to speak on behalf of their community in respect of submissions or petitions.

16. Specific to the Bay of Islands-Whangaroa Community Board – consider any recommendations of the Paihia Heritage Working Group and make appropriate recommendations to Council on the development of a draft Plan Change and a Section 32 analysis on heritage provisions for Paihia.

17. Specific to Te Hiku Community Board – the Kaitaia Drainage Area Committee, Waiharara and Kaikino Drainage Area Committee and Motutangi Drainage Area Committee.

18. To set schedule of meeting dates, times and venues, subject to the meetings not conflicting with meetings of the Council and satisfying the provisions of the Local Government Official information and Meetings Act 1987.

19. To review all proposed public art projects on a project-by project basis to ensure they comply with policy #5105 Art in Public Places, including approval of the aesthetic appearance, maintenance programme, insurance and appropriate location, and to agree to their installation.

20. In respect of applications from food establishments for permission to establish tables and chairs on a public place, i.e. Alfresco dining in accordance with Policy 3116, to consider and decide on any application which does not meet all criteria of the policy, and any application which staff recommend to be declined.

21. Subject to a report from the appropriate managers and the appropriate budgetary provision, to make decisions in respect of civic amenities including the levels of service, and the provision or removal of an amenity not provided for elsewhere in these delegations.

Terms of Reference

In fulfilling its role and giving effect to its delegations, Community Boards are expected to:

1. Comment on adverse performance to the Chief Executive in respect of service delivery.

2. Assist their communities in the development of structure plans, emergency management community response plans, and community development plans.

3. Assist their communities to set priorities for Pride of Place programmes.

4. Have special regard for the views of Māori.

5. Have special regard for the views of special interest groups, e.g. disabled, youth, aged, etc.

6. Actively participate in community consultation and advocacy and keep Council informed on local issues.

7. Seek and report to Council community feedback on current issues by:

a) Holding a Community forum prior to Board meetings

b) Varying the venues of Board meetings to enable access by members of the community

8. Monitor and make recommendations to Council to improve effectiveness of policy.

9. Appoint a member to receive Annual Plan\Long Term Council Community Plan submissions pertinent to the Board area, attend hearings within the Board area, and attend Council deliberations prior to the Plan adoption.

Protocols

In supporting Community Boards to fulfil their role, the Council will:

1. Provide appropriate management support for the Boards.

2. Organise and host regular workshops with the Community Boards l to assess the 'State of the Wards & District' to establish spending priorities.

3. Prior to decision-making, seek and include 'Community Board views' in Council reports in relation to:

a) the disposal and purchase of land

b) proposals to acquire or dispose of reserves

c) representation reviews

d) development of new maritime facilities

e) community development plans and structure plans

f) removal and protection of trees

g) local economic development initiatives

h) changes to the Resource Management Plan

4. Organise and host quarterly meetings between Boards, the CEO and senior management staff.

5. Prepare an induction/familiarisation process targeting new members in particular early in the term.

6. Support Board members to arrange meetings with local agencies and service clubs to place more emphasis on partnerships and raising profile of the Boards as community leaders.

7. Permit Board chairperson (or nominated member) speaking rights at Council meetings.

8. Help Boards to implement local community projects.

9. Arrange for Infrastructure and Asset Management Staff to meet with the Community Boards in September each year to agree the capital works for the forthcoming year for input into the Annual or Long Term Plan.

10. Provide information.

Far North District Council

Te Hiku Community Board Meeting

will be held in the Conference Room - Te Ahu, Cnr State Highway 1 and Mathews Avenue, Kaitaia on:

Monday 24 November 2025 at 10:00 AM

Te Paeroa Mahi / Order of Business

1 Karakia Tīmatanga / Opening Prayer. 7

2 Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Conflicts of Interest 7

3 Te Wāhanga Tūmatanui / Public Forum.. 7

4 Ngā Tono Kōrero / Deputation. 7

5 Ngā Kaikōrero / Speakers. 7

6 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes. 8

6.1 Confirmation of Previous Minutes. 8

7 Ngā Pūrongo / Reports. 13

7.1 Te Hiku Community Board Strategic Plan 2022-2025. 13

7.2 Project Funding Reports. 20

7.3 Funding Applications. 38

8 Ngā Pūrongo Taipitopito / Information Reports. 116

8.1 Te Hiku Community Board August 2025 Open Resolution Report 116

9 Karakia Whakamutunga / Closing Prayer. 122

10 Te Kapinga Hui / Meeting Close. 122

Te Hiku Community Board Meeting Agenda

24 November 2025

6 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes

6.1 Confirmation of Previous Minutes

File Number: A5452806

Author: Natasha Rmandic, Democracy Advisor

Authoriser: Aisha Huriwai, Manager - Democracy Services

Take Pūrongo / Purpose of the Report

The minutes are attached to allow Te Hiku Community Board to confirm that the minutes are a true and correct record of the previous meetings.

tŪtohunga / Recommendation

That Te Hiku Community Board confirm the minutes of the meeting held 31 October 2025 to be a true and correct record.

1) TĀhuhu kŌrero / Background

Local Government Act 2002 Schedule 7 Section 28 states that a local authority must keep minutes of its proceedings. The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

The minutes of the meetings are attached.

The Te Hiku Community Board Standing Orders Section 27.3 states that no discussion may arise on the substance of the minutes at any succeeding meeting, except as to their correctness.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

The reason for the recommendation is to confirm the minutes as a true and correct record of the previous meetings.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision.

Āpitihanga / Attachments

1. 2025-10-31 Te Hiku Community Board Minutes

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	This report complies with the Local Government Act 2002 Schedule 7 Section 28.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	It is the responsibility of each meeting to confirm their minutes therefore the views of another meeting are not relevant.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	There are no implications on Māori in confirming minutes from a previous meeting. Any implications on Māori arising from matters included in meeting minutes should be considered as part of the relevant report.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	This report is asking for the minutes to be confirmed as true and correct record, any interests that affect other people should be considered as part of the individual reports.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications or the need for budgetary provision arising from this report.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Te Hiku Community Board Meeting Agenda

24 November 2025

7 Ngā Pūrongo / Reports

7.1 Te Hiku Community Board Strategic Plan 2022-2025

File Number: A5470280

Author: Beverly Mitchell, Community Board Coordinator

Authoriser: Aisha Huriwai, Manager - Democracy Services

Take Pūrongo / Purpose of the Report

To present Te Hiku Community Board with the current Strategic Plan.

WhakarĀpopoto matua / Executive Summary

· Te Hiku Community Board has developed a strategic plan.

· The plan captures Board and community aspirations.

· Plan content will continue to be socialised with the community.

· The plan is a single source of truth and will be used to feed projects into Council’s Long-Term and Annual Planning processes, as well as assisting the Board in their own decision-making and grant allocation.

The Board will have an opportunity to review and redevelop the Strategic Plan at upcoming workshops before the Strategic Plan is fed into the Long Term planning process and presented to Council

tŪtohunga / Recommendation

That Te Hiku Community Board notes the Te Hiku Community Board Strategic Plan 2022-2025.

1) TĀhuhu kŌrero / Background

Previous Te Hiku Community Board worked with staff to develop their strategic plan. This work was completed via workshops.

The plan provides a decision-making guide, as Board discussions/resolutions can be checked against the strategic objectives identified in the plan.

The document also includes community aspirations.

It was the previous Board’s intention that this plan be shared with the new Board and that Council be asked to consider its content when it develops the 2027-2037 Long Term Plan.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

While there is no legal requirement for a Community Board to have a strategic plan, there is immense value in any group or organisation taking the time to develop a strategic direction. Clearly articulating a vision allows the Board to be much more deliberate in its actions to achieving the vision. This focussed effort will help to effect long-term positive change in the Te Hiku Ward.

Staff will now start work with the new Board on re-developing the plan to help progress priority projects through the Long-Term/Annual Planning cycles.

Options

Option One: Note the Te Hiku Community Board Strategic Plan 2022-25

Option Two: Do not note the Te Hiku Community Board Strategic Plan 2022-25

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

Primary purpose of this document is to present aspirations of the communities in Te Hiku ward. These have been collected via direct feedback to Community Board members or via Community Plans.

Secondary aim is to provide a foundation document to guide incoming Te Hiku Community Board. With elections, representation may change but community aspirations endure long past an election cycle. It is hoped that this document can assist new board by learning from experience, save time gathering information and therefore speed up the delivery of these projects.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no immediate financial implications. Projects in the plan will be seeking funding via Council’s Long-Term/Annual Planning process, Community Board grant funding or other mechanisms.

Āpitihanga / Attachments

1. Te Hiku Strategic Plan 2022-2025

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	Low significance
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Connects to the following community outcomes; Proud vibrant communities Communities that are healthy, safe, connected and sustainable
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	Ward relevance, not District wide
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	Board members have considered implications for Māori in their plan and added principles that acknowledge and support better decision making in this space.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	All communities within the Te Hiku ward. This is a living document it will be updated regularly, so there is always an opportunity to contribute. Community consultation will be ongoing.
State the financial implications and where budgetary provisions have been made to support this decision.	No immediate financial implications.
Chief Financial Officer review.	CFO has not reviewed.

Te Hiku Community Board Meeting Agenda

24 November 2025

7.2 Project Funding Reports

File Number: A5450917

Author: Kathryn Trewin, Funding Advisor

Authoriser: Aisha Huriwai, Manager - Democracy Services

Take Pūrongo / Purpose of the Report

Recipients of funds from the Community Board’s Local Grant Fund must complete and submit a project report no later than two months after the completion of their project.

A copy of each report with information redacted for privacy is attached. A full copy (unredacted) of each report is provided in the confidential supplementary information circulated to the Board before the meeting.

tŪtohunga / Recommendation

That Te Hiku Community Board note the project reports received from:

a) Ahipara Aroha

b) Ahipara School

c) Far North Community Food Bank

d) Houhora Big Game and Sport Fishing Club

e) Kaitaia College

f) Reva Mendes

g) Waipapakauri JMB

1) TĀhuhu kŌrero / Background

Clause 15 of the Community Grant Policy states that: “At the completion of a project that received community funding, recipients are required to complete a Project Report. These reports must be received no later than two months after the completion of the project, or, if the activity is ongoing, within two months of the funding being spent. Recipients who do not complete this form are ineligible for Council funding for a period of five years.”

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Copies of the project reports are attached for the Board’s information. Should Board members have concerns or issues with these reports, these should be discussed at this part of the meeting.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

To receive the project reports from funding applicants in accordance with the Community Grant Policy.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no financial implications or budgetary requirements.

Āpitihanga / Attachments

1. Ahipara Aroha

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Community Board Funding Policy, Te Pae o Uta
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	It is the responsibility of each Community Board to confirm the funding that they allocated has been spent correctly.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	There are no implications on Māori in confirming the project reports. Any implications on Māori arising from matters included in project reports should be considered as part of the relevant report.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	This report is asking for the project reports to be approved, any interests that affect other people should be considered as part of the individual reports.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications or the need for budgetary provision.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Te Hiku Community Board Meeting Agenda

24 November 2025

7.3 Funding Applications

File Number: A5441185

Author: Kathryn Trewin, Funding Advisor

Authoriser: Aisha Huriwai, Manager - Democracy Services

Take Pūrongo / Purpose of the Report

This report summarises applications for the Local Community Grant funding to enable Te Hiku Community Board to determine which application/s will receive funding at this meeting.

WhakarĀpopoto matua / Executive Summary

· Seven new applications have been received, requesting a total of $87,917.

· The Community Board has an available total of $84,692.70 in Community Grant Funding for the 2025/26 financial year.

· The Community Board has an available total of $100,000 in Pride of Place Funding for the 2025/26 financial year.

· A project report from the Far North Community Food Bank was received where they indicated that they came in under budget. A recommendation to cover this outstanding funding amount is included below.

· Redacted copies of the application form for each applicant are attached, with the complete (unredacted) applications (including supporting information) provided on a confidential basis to the Board under separate cover. This is to ensure compliance with the Privacy Act 2020.

tŪtohunga / Recommendation

a) That Te Hiku Community Board approve the sum of $3.89 (plus GST if applicable) being the remaining balance of funds granted to the Far North Community Food Bank be retained by the applicant and applied towards projects undertaken by the applicant.

tŪtohunga / Recommendation

b) That Te Hiku Community Board approve the sum of $7,500 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Te Runanga o Te Rarawa as umbrella organisation for the Ahipara Takiwai for costs towards the Te Oneroa-a-Tohe Kaitiaki Patrol programme.

tŪtohunga / Recommendation

c) That Te Hiku Community Board approve the sum of $5,000 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Bald Angels Charitable Trust for costs towards 2025 Christmas kai packages in Te Hiku ward.

tŪtohunga / Recommendation

d) That Te Hiku Community Board approve the sum of $5,495 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Doubtless Bay Business Association for costs towards shuttles and waste management at the 2026 Mangonui Waterfront Festival.

tŪtohunga / Recommendation

e) That Te Hiku Community Board approve the sum of $5,000 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Life Education Charitable Trust for costs towards 2026 mobile classroom visits in Te Hiku ward.

tŪtohunga / Recommendation

f) That Te Hiku Community Board approve the sum of $4,500 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Naomi Avimeleki for costs towards the staging and sound system of 2025 Christmas Concert in the Sky event.

tŪtohunga / Recommendation

g) That Te Hiku Community Board approve the sum of $2,520 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to School Start First Impressions for costs towards school supplies for vulnerable Tamariki in Te Hiku ward.

tŪtohunga / Recommendation

h) That Te Hiku Community Board approve the sum of $5,000 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Te Whānau o Tūtūtarakiki for costs towards garden equipment, plants and a greenhouse.

1) TĀhuhu kŌrero / Background

The applications have been checked by staff for completeness and complies with the conditions of the Community Grant Policy, Community Outcomes as stated in the Long-Term Plan (LTP) and all provisions listed on the application form.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Applicant and Project	Requested	Recommend	Comments
a) Far North Community Foodbank	$3.89	$3.89	The applicant was granted $5,000 by the Board towards costs of updating the wiring and installing a generator (for Civil Defence Resilience) in May 2025.. The project came in $3.89 under budget. For transparency and to ensure that the funds are accounted for, it is recommended that the applicant be permitted to retain the $3.89 and apply them to their ongoing work, rather than return the funds to the Board. This meets community outcomes 3,5 and 6
b) Ahipara Takiwa – kaitiaki patrol costs	$10,000	$7,500	The applicant is seeking funding to continue community patrols on Te Oneroa-a-tohe, including community safety and environmental education. The Board previously granted the applicant $9,500 in December 2024. The funding requested is to cover fuel costs, signage and information printing costs. The applicant requested 60% of their total expected costs – the amount recommended meets the 50% threshold outlined in the Community Grant Policy 2024. This meets community outcomes 1, 2, 3, 5 and 6.
c) Bald Angels – Christmas kai packages	$5,000	$5,000	The applicant is seeking funding to provide Christmas kai packs to vulnerable families in Te Hiku ward. The Board previously granted the applicant $3,000 in October 2024 for the same project. This meets community outcomes 3 and 5.
d) Doubtless Bay Business Association – 2026 Mangonui Waterfront Festival	$36,897	$5,495	The Doubtless Bay Business Association is applying for funds to operate the 2026 Mangonui Waterfront Festival. This is the first time the applicant has applied for funding for this project (although applicants have previously been received from participants to help cover the costs of a youth stage and waste management.) The amount recommended covers the quoted costs for shuttles and waste management. This meets community outcomes 2, 3 and 5.
e) Life Education Trust – School Visits	$8,500	$5,000	The applicant is seeking funding to help cover the costs of school visits in Te Hiku ward between October 2025 and April 2026. The application was not received in time to be considered by the previous Board, but any funding granted to be used towards activities taking place from December 2025 onwards. The Board has previously granted funds to this applicant for refurbishment of the mobile classroom ($5,002 in 2020) and for classroom visits ($5,000 in 2022) This meets community outcomes 3 and 5
f) Naomi Avimeleki – Far North Christmas Concert in the Sky	$15,000	$4,500	The applicant is seeking funding to put on a Christmas event for the Far North community, based at the Kaitaia A&P Showgrounds. The funds she is requesting is for a stage, sound system and entertainment (bouncy castles and rides). The amount recommended would cover the costs of the stage and sound system. This meets community outcomes 3 and 5
g) School Start First Impressions – School supplies for vulnerable Tamariki	$2,520	$2,520	The applicant is a charity based in Auckland that is expanding its services into the Far North District. They have also applied to the other community boards in the district. The funds are to supply vulnerable Tamariki with supplies to start the new year. This meets community outcomes 3, 5 and 6
h) Te Whanāu o Tūtūtarakihi – multipurpose outdoor space	$10,000	$5,000	The applicant is seeking funding to establish a multi-purpose outdoor space for the school and wider community to encourage healthier lifestyles (including a sensory area) and providing education to Tamariki and whānau on how to best use natural resources. The amount recommended would cover the costs of the garden equipment and plant purchases, as well as a contribution towards a greenhouse. This meets community outcomes 1,2,3,5 and 6.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

The applicant/s is required to complete a standard application form and provide supporting information.

For each application, the Board has three options.

Option 1 Authorise funding for the full amount requested

Option 2 Authorise partial funding

Option 3 Decline funding

Each application has been assessed and meets the criteria of the Community Grant Policy, Community Outcomes as listed in the LTP, and the conditions listed on the application form.

Each application must meet at least one community outcome from the Council’s Long Term Plan.

The six community outcomes are as follows:

1. A wisely managed and treasured environment that recognises the role of tangata whenua as kaitiaki;

2. We embrace and celebrate our unique culture and heritage and value it as a source of enduring pride.

3. Proud, vibrant communities;

4. Prosperous Communities supported by a sustainable economy;

5. Communities that are safe, connected and sustainable;

6. Communities that are prepared for the unexpected;

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Attachments:

1. Ahipara Takiwa

2. Bald Angels

3. Doubtless Bay Business Association

4. Life Education Trust

5. Naomi Avimeleki

6. School Start First Impressions

7. Te Whānau o Tūtūtarakihi

Āpitihanga / Attachments

1. Ahipara Takiwa

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Community Board Funding Policy and Te Pae o Uta.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This report does not have district-wide relevance.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	No implications for Māori in relation to land and/or water.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	Considered in the application.
State the financial implications and where budgetary provisions have been made to support this decision.	Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Ahipara Takiwa	Tui	Qau-Qau Te Paa
Bald Angels	Callie	Peckham
Life Education Trust	Diane	Henderson
Naomi Avimeleki
Te Whanau o Tututarakiki	Rangimarie	Pomare
Doubtless Bay Business Association	Danielle	Moa