Te Kaunihera o Te Hiiku o te Ika
AGENDA
Friday, 28 November 2025
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Time: |
10:00 AM |
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Location: |
Council Chamber Memorial Avenue Kaikohe |
Membership:
Chairperson Jessie McVeagh
Deputy Chairperson Scarlet Mokaraka
Member Eddie Court
Member Doug Te Wake
Member Denis Orme
Member Kelly Van Gaalen
Member John Vujcich
Member Arohanui Allen
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28 November 2025 |
The Local Government Act 2002 states the role of a Community Board is to:-
A. Represent, and act as an advocate for, the interests of its community.
B. Consider and report on all matters referred to it by the territorial authority, or any matter of interest or concern to the community board.
C. Maintain an overview of services provided by the territorial authority within the community.
D. Prepare an annual submission to the territorial authority for expenditure within the community.
E. Communicate with community organisations and special interest groups within the community.
F. Undertake any other responsibilities that are delegated to it by the territorial authority
Council Delegations to Community Boards - January 2013
The "civic amenities" referred to in these delegations include the following Council activities:
· Amenity lighting
· Cemeteries
· Drainage (does not include reticulated storm water systems)
· Footpaths/cycle ways and walkways.
· Public toilets
· Reserves
· Halls
· Swimming pools
· Town litter
· Town beautification and maintenance
· Street furniture including public information signage.
· Street/public Art.
· Trees on Council land
· Off road public car parks.
· Lindvart Park – a Kaikohe-Hokianga Community Board civic amenity.
Exclusions: From time to time Council may consider some activities and assets as having district wide significance and these will remain the responsibility of Council. These currently include: The roading network, Hundertwasser toilets, District Library Network, Baysport, the Kerikeri, Kaikohe & Kaitaia Airports, Hokianga Vehicle Ferry, i-Site network, Far North Community Centre, Kerikeri Domain, Kawakawa Heated Swimming Pool, Kaikohe Cemetery, Kerikeri Sports Complex, The Centre at Kerikeri, the Bay of Islands/Hokianga Cycle Trail.
Set local priorities for minor capital works in accordance with existing strategies,
1. Recommend local service levels and asset development priorities for civic amenities as part of the Annual Plan and Long Term Plan processes.
2. Reallocate capital budgets within the Annual Plan of up to 5% for any specific civic amenity, provided that the overall activity budgetary targets are met.
3. Make grants from the allocated Community Funds in accordance with policy 3209, and the SPARC/Sport Northland Rural Travel fund in accordance with the criteria set by the respective body, and, for the Bay of Islands-Whangaroa Community Board, the power to allocate the Hundertwasser Donations Account.
4. Provide comment to council staff on resource consent applications having significance within the Community, including the provision of land for reserves or other public purposes.
5. To hold, or participate in hearings, as the Council considers appropriate, in relation to submissions pertinent to their community made to plans and strategies including the Long Term Plan and Annual Plan, and if appropriate recommend decisions to the Council.
6. To hold hearings of submissions received as a result of Special Consultative Procedures carried out in respect of any matter other than an Annual or Long Term Plan, and make recommendations to the Council.
7. Where recommended by staff to appoint management committees for local reserves, cemeteries, halls, and community centers.
8. To allocate names for previously unnamed local roads, reserves and other community facilities, and recommend to Council name changes of previously named roads, reserves, and community facilities subject to consultation with the community.
9. To consider the provisions of new and reviewed reserve management plans for recommendation to the Council in accordance with the Reserves Act 1977, and hear or participate in the hearing of submissions thereto, as considered appropriate by the Council.
10. To provide recommendations to the Council in respect of applications for the use and/or lease of reserves not contemplated by an existing reserve management plan.
11. Prohibit the use of skateboards in specified locations within their communities, in accordance with Council’s Skating Bylaw 1998.
12. Recommend new bylaws or amendments to existing bylaws.
13. Prepare and review management plans for local cemeteries within budget parameters and in a manner consistent with Council Policy.
14. Exercise the following powers in respect of the Council bylaws within their community:
a) Control of Use of Public Spaces – Dispensations on signs
b) Mobile Shops and Hawkers – Recommend places where mobile shops and/or hawkers should not be permitted.
c) Parking and Traffic Control – Recommend parking restrictions, and areas where complying camping vehicles may park, and consider and grant dispensations in accordance with clause 2007.2
d) Public Places Liquor Control – Recommend times and places where the possession or drinking of alcohol should be prohibited.
e) Speed Limits – Recommend places and speed limits which should be imposed.
15. To appoint Community Board members to speak on behalf of their community in respect of submissions or petitions.
16. Specific to the Bay of Islands-Whangaroa Community Board – consider any recommendations of the Paihia Heritage Working Group and make appropriate recommendations to Council on the development of a draft Plan Change and a Section 32 analysis on heritage provisions for Paihia.
17. To set schedule of meeting dates, times and venues, subject to the meetings not conflicting with meetings of the Council and satisfying the provisions of the Local Government Official information and Meetings Act 1987.
18. To review all proposed public art projects on a project-by project basis to ensure they comply with policy #5105 Art in Public Places, including approval of the aesthetic appearance, maintenance programme, insurance and appropriate location, and to agree to their installation.
19. In respect of applications from food establishments for permission to establish tables and chairs on a public place, i.e. Alfresco dining in accordance with Policy 3116, to consider and decide on any application which does not meet all criteria of the policy, and any application which staff recommend to be declined.
20. Subject to a report from the appropriate managers and the appropriate budgetary provision, to make decisions in respect of civic amenities including the levels of service, and the provision or removal of an amenity not provided for elsewhere in these delegations.
Terms of Reference
In fulfilling its role and giving effect to its delegations, Community Boards are expected to:
1. Comment on adverse performance to the Chief Executive in respect of service delivery.
2. Assist their communities in the development of structure plans, emergency management community response plans, and community development plans.
3. Assist their communities to set priorities for Pride of Place programmes.
4. Have special regard for the views of Māori.
5. Have special regard for the views of special interest groups, e.g. disabled, youth, aged, etc.
6. Actively participate in community consultation and advocacy and keep Council informed on local issues.
7. Seek and report to Council community feedback on current issues by:
a) Holding a Community forum prior to Board meetings
b) Varying the venues of Board meetings to enable access by members of the community
8. Monitor and make recommendations to Council to improve effectiveness of policy.
9. Appoint a member to receive Annual Plan\Long Term Council Community Plan submissions pertinent to the Board area, attend hearings within the Board area, and attend Council deliberations prior to the Plan adoption.
Protocols
In supporting Community Boards to fulfil their role, the Council will:
1. Provide appropriate management support for the Boards.
2. Organise and host regular workshops with the Community Boards l to assess the 'State of the Wards & District' to establish spending priorities.
3. Prior to decision-making, seek and include 'Community Board views' in Council reports in relation to:
a) the disposal and purchase of land
b) proposals to acquire or dispose of reserves
c) representation reviews
d) development of new maritime facilities
e) community development plans and structure plans
f) removal and protection of trees
g) local economic development initiatives
h) changes to the Resource Management Plan
4. Organise and host quarterly meetings between Boards, the CEO and senior management staff.
5. Prepare an induction/familiarisation process targeting new members in particular early in the term.
6. Support Board members to arrange meetings with local agencies and service clubs to place more emphasis on partnerships and raising profile of the Boards as community leaders.
7. Permit Board chairperson (or nominated member) speaking rights at Council meetings.
8. Help Boards to implement local community projects.
9. Arrange for Infrastructure and Asset Management Staff to meet with the Community Boards in September each year to agree the capital works for the forthcoming year for input into the Annual or Long Term Plan.
10. Provide information.
Far North District Council
Kaikohe-Hokianga Community Board Meeting
will be held in the Council Chamber, Memorial Avenue, Kaikohe on:
Friday 28 November 2025 at 10:00 AM
Te Paeroa Mahi / Order of Business
1 Karakia Tīmatanga / Opening Prayer
2 Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Conflicts of Interest
3 Te Wāhanga Tūmatanui / Public Forum
4 Ngā Tono Kōrero / Deputation
6 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes
6.1 Confirmation of Previous Minutes
7.1 New Road Name: 15 Guy Road, Kaikohe
7.2 Kaikohe-Hokianga Community Board Strategic Plan 2023-2025
8 Ngā Pūrongo Taipitopito / Information Reports
8.1 Open Resolutions and Actions Update - November 2025
9 Karakia Whakamutunga / Closing Prayer
10 Te Kapinga Hui / Meeting Close
1 Karakia Tīmatanga / Opening Prayer
2 Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Conflicts of Interest
Members need to stand aside from decision-making when a conflict arises between their role as a Member of the Community Board and any private or other external interest they might have. This note is provided as a reminder to Members to review the matters on the agenda and assess and identify where they may have a pecuniary or other conflict of interest, or where there may be a perception of a conflict of interest.
If a Member feels they do have a conflict of interest, they should publicly declare that at the start of the meeting or of the relevant item of business and refrain from participating in the discussion or voting on that item. If a Member thinks they may have a conflict of interest, they can seek advice from the Chief Executive Officer or the Manager - Democracy Services (preferably before the meeting).
It is noted that while members can seek advice the final decision as to whether a conflict exists rests with the member.
Elected Member - Register of Interests
3 Te Wāhanga Tūmatanui / Public Forum
To be determined on the day.
4 Ngā Tono Kōrero / Deputation
Mr Willie Maihi – Proposal for Kaikohe Māori Village.
5 Ngā Kaikōrero / Speakers
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Bald Angels |
Callie |
Peckham |
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$5,000 |
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Kaikohe Polocross |
Pip |
Jobe |
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$3,650 |
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Pawarenga United Marae Sports Day Committee |
Rebecca |
Tuhura |
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$10,000 |
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28 November 2025 |
6 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes
6.1 Confirmation of Previous Minutes
File Number: A5463606
Author: Marlema Baker, Democracy Advisor
Authoriser: Aisha Huriwai, Manager - Democracy Services
Take Pūrongo / Purpose of the Report
The minutes are attached to allow the Kaikohe-Hokianga Community Board to confirm that the minutes are a true and correct record of the previous meetings.
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That the Kaikohe-Hokianga Community Board confirm the minutes of the inaugural meeting held 31 October 2025 to be a true and correct record. |
1) TĀhuhu kŌrero / Background
Local Government Act 2002 Schedule 7 Section 28 states that a local authority must keep minutes of its proceedings. The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.
2) matapaki me NgĀ KŌwhiringa / Discussion and Options
The minutes of the meetings are attached.
The Kaikohe-Hokianga Board Standing Orders Section 27.3 states that no discussion may arise on the substance of the minutes at any succeeding meeting, except as to their correctness.
TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION
The reason for the recommendation is to confirm the minutes as a true and correct record of the previous meetings.
3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
There are no financial implications or the need for budgetary provision.
1. KHCB Minutes - 31 October 2025
Hōtaka Take Ōkawa / Compliance Schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
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He Take Ōkawa / Compliance Requirement |
Aromatawai Kaimahi / Staff Assessment |
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State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
This is a matter of low significance. |
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State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
This report complies with the Local Government Act 2002 Schedule 7 Section 28. |
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State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
It is the responsibility of each meeting to confirm their minutes therefore the views of another meeting are not relevant. |
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State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi. |
There are no implications on Māori in confirming minutes from a previous meeting. Any implications on Māori arising from matters included in meeting minutes should be considered as part of the relevant report. |
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Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
This report is asking for the minutes to be confirmed as true and correct record, any interests that affect other people should be considered as part of the individual reports. |
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State the financial implications and where budgetary provisions have been made to support this decision. |
There are no financial implications or the need for budgetary provision arising from this report. |
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Chief Financial Officer review. |
The Chief Financial Officer has not reviewed this report. |
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28 November 2025 |
7 Ngā Pūrongo / Reports
7.1 New Road Name: 15 Guy Road, Kaikohe
File Number: A5391632
Author: Trinity Lane, Finance and Customer Services Administrator
Authoriser: Margriet Veenstra, Transportation Business Manager
Take Pūrongo / Purpose of the Report
That Kaikohe-Hokianga Community Board name the private road located at 15 Guy Road, Kaikohe.
WhakarĀpopoto matua / Executive Summary
· A road naming application was received on the 28th of August 2025
· Community Boards have the delegated authority to allocate names for previously unnamed private roads, reserves, and other community facilities
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That Kaikohe-Hokianga Community Board name a private road “Puanga Lane” that is located at 15 Guy Road, Kaikohe. |
1) TĀhuhu kŌrero / Background
Steven Sanson on behalf of Te Hau Ora O Ngāpuhi Limited, submitted a road naming application on the 28th of August 2025 to name a private road located at 15 Guy Road, Kaikohe.
This development will create five new lots alongside an established dwelling. As per a condition within their resource consent, the applicant shall provide evidence that a preferred road name for access to Lot 7 has been supplied to the Community Board for approval.
The applicant proposed “Puanga Lane” as “Puanga” is the brightest star in the Orion constellation. It is the star that heralds in the new year and is celebrated in the North and other places in the country where Matariki is not visible. The significance of this choice is to celebrate the new housing development and its bright lights, just as the brightest star in the Orion Constellation lights up the Lane. Hence “Puanga Lane” lighting up the way.
The proposed road name was sent to Land Information New Zealand for approval. Land Information New Zealand confirmed the proposed road name is acceptable for use and can be approved as per the Addressing Standards 2011.
Ngāpuhi Kaumātua, Hone and Fred Sadler proposed the road name provided. No further consultation was required.
2) matapaki me NgĀ KŌwhiringa / Discussion and Options
The proposed road name is Puanga Lane.
TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION
The road name recommended in this report are not duplicates of any other road names in the district, therefore meeting the criteria set down in the Council’s Road Naming and Property Numbering Policy and the Australian/New Zealand Addressing Standard - AS/NZS 4819.2011.
3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
There will be no financial implications to Council relating to the installation of the road name signs (blue on white background name blade). The cost of the road signage and installation will be met by the applicant.
1. Map
- A5391620 ⇩ 
2. Iwi
feedback - A5391619 ⇩
Hōtaka Take Ōkawa / Compliance Schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
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He Take Ōkawa / Compliance Requirement |
Aromatawai Kaimahi / Staff Assessment |
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State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
This is the naming of a private road and is of low significance. |
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State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
Road Naming and Property Numbering Policy #2125 and Australia/New Zealand Urban and Rural Addressing Standards 4819.2011. |
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State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
No district wide relevance and the Community Board have the delegated authority to approve road names. |
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State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi. |
Iwi proposed the road name for this development. |
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Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
This is a new subdivision; there are currently no homeowners. |
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State the financial implications and where budgetary provisions have been made to support this decision. |
There will be no financial implications to Council relating to the installation of the road name signs (blue on white background name blade). The cost of the road signage and installation will be met by the applicant. |
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Chief Financial Officer review. |
The Chief Financial Officer as not reviewed this report.
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28 November 2025 |
7.2 Kaikohe-Hokianga Community Board Strategic Plan 2023-2025
File Number: A5450359
Author: Melissa Wood, Community Board Coordinator
Authoriser: Aisha Huriwai, Manager - Democracy Services
Take Pūrongo / Purpose of the Report
To present the Kaikohe-Hokianga Community Board with the current Strategic Plan.
WHAKARĀPOPOTO MATUA / EXECUTIVE SUMMARY
· The Kaikohe-Hokianga Community Board has developed a strategic plan.
· The plan captures Board and community aspirations.
· Plan content will continue to be socialised with the community.
· The plan is a single source of truth and will be used to feed projects into Council’s Long-Term and Annual Planning processes, as well as assisting the Board in their own decision-making and grant allocation.
· The Board will have an opportunity to review and redevelop the Strategic Plan at upcoming workshops before the Strategic Plan is fed into the Long Term planning process and presented to Council
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That the Kaikohe-Hokianga Community Board notes the Kaikohe-Hokianga Community Board Strategic Plan 2023-2025. |
TĀhuhu kŌrero / Background
The previous Kaikohe-Hokianga Community Board worked with staff to develop their strategic plan. This work was completed via workshops.
The plan provides a decision-making guide, as Board discussions/resolutions can be checked against the strategic objectives identified in the plan.
The document also includes community aspirations.
It was the previous Board’s intention that this plan be shared with the new Board and that Council be asked to consider its content when it develops the 2027-2037 Long Term Plan.
matapaki me NgĀ KŌwhiringa / Discussion and Options
While there is no legal requirement for a Community Board to have a strategic plan, there is immense value in any group or organisation taking the time to develop a strategic direction. Clearly articulating a vision allows the Board to be much more deliberate in its actions to achieving the vision. This focussed effort will help to effect long-term positive change in the Kaikohe-Hokianga Ward.
Staff will now start work with the new Board on re-developing the plan to help progress priority projects through the Long-Term/Annual Planning cycles.
Options
Option One: Note the Kaikohe-Hokianga Community Board Strategic Plan 2023-25
Option Two: Do not note the Kaikohe-Hokianga Community Board Strategic Plan 2023-25
Take Tūtohunga / Reason for the recommendation
The primary purpose of this document is to present the aspirations of the communities in the Kaikohe-Hokianga ward. These have been collected via direct feedback to Community Board members or via Community Plans.
A secondary aim is to provide a foundation document to guide the incoming Kaikohe-Hokianga Community Board. With elections, representation may change but community aspirations endure long past an election cycle. It is hoped that this document can assist the new board by learning from experience, save on time gathering information and therefore speed up the delivery of these projects.
PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
There are no immediate financial implications. Projects in the plan will be seeking funding via Council’s Long-Term/Annual Planning process, Community Board grant funding or other mechanisms.
1. KHCB Strategic Plan 23/25_reviewed Aug 2025
Hōtaka Take Ōkawa / Compliance Schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
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He Take Ōkawa / Compliance Requirement |
Aromatawai Kaimahi / Staff Assessment |
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State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
Low significance |
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State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
Connects to the following community outcomes; Proud vibrant communities Communities that are healthy, safe, connected and sustainable |
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State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
Ward relevance, not District wide |
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State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi. |
Board members have considered implications for Māori in their plan and added principles that acknowledge and support better decision making in this space. |
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Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
All communities within the Te Hiku ward. This is a living document it will be updated regularly, so there is always an opportunity to contribute. Community consultation will be ongoing. |
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State the financial implications and where budgetary provisions have been made to support this decision. |
No immediate financial implications. |
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Chief Financial Officer review. |
CFO has not reviewed. |
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28 November 2025 |
7.3 Funding Applications
File Number: A5462259
Author: Kathryn Trewin, Funding Advisor
Authoriser: Aisha Huriwai, Manager - Democracy Services
Take Pūrongo / Purpose of the Report
This report summarises the applications received for the Local Community Grant funding to enable the Kaikohe-Hokianga Community Board to determine which applications will receive funding at the meeting.
WhakarĀpopoto matua / Executive Summary
· Five new applications have been received requesting a total of $22,703.
· The Board has $32,029 to allocate for the Community Board Fund in the 2025/2026 financial year.
· The Board has $95,273 to allocate for the Placemaking Fund in the 2025/2026 financial year.
· Redacted copies of the application form for each applicant are attached, with the complete (unredacted) applications (including supporting information) provided on a confidential basis to the Board under separate cover. This is to ensure compliance with the Privacy Act 2020.
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a) That the Kaikohe-Hokianga Community Board approve the sum of $5,000 (plus GST if applicable) be paid from the Boards Community Grant Fund account to Bald Angels Charitable Trust for costs towards Christmas Kai boxes for 2025.
tŪtohunga / Recommendation b) That the Kaikohe-Hokianga Community Board approve the sum of $2,520 (plus GST if applicable) be paid from the Boards Community Grant Fund account to School Start First Impressions for costs towards school starter packs for tamariki.
tŪtohunga / Recommendation c) That the Kaikohe-Hokianga Community Board approve the sum of $3,500 (plus GST if applicable) be paid from the Boards Community Grant Fund Account to the Manaki Tinana Trust towards costs of repairing the community gym roof.
tŪtohunga / Recommendation d) That the Kaikohe-Hokianga Community Board approve the sum of $1,500 (plus GST if applicable) be paid from the Boards Community Grant Fund Account to the Claire Gordon toward the costs of the Māngungu day photographic exhibition.
tŪtohunga / Recommendation e) That the Kaikohe-Hokianga Community Board approve the sum of $2,500 (plus GST if applicable) be paid from the Boards Community Grant Fund Account to Pawarenga United Marae Sports Tournament toward the costs of equipment hire.
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1) TĀhuhu kŌrero / Background
Each application has been checked by staff for completeness and complies with the conditions of the Community Grant Policy, Community Outcomes as stated in the Long-Term Plan (LTP) and all provisions listed on the application form.
Each application must meet at least one community outcome from the Council’s LTP. The six community outcomes are as follows:
1. A wisely managed and treasured environment that recognises the role of tangata whenua as kaitiaki;
2. We embrace and celebrate our unique culture and heritage and value it as a source of enduring pride.
3. Proud, vibrant communities;
4. Prosperous Communities supported by a sustainable economy;
5. Communities that are safe, connected and sustainable;
6. Communities that are prepared for the unexpected;
matapaki me NgĀ KŌwhiringa / Discussion and Options
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Requested |
Recommend |
Comments |
|
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a) Bald Angels – Christmas Kai 2025 |
$5,000 |
$5,000 |
The applicants have submitted applications to all three community boards, seeking funding for putting together Christmas food boxes for families in need in each of the wards. This is the second year they have requested funding – in 2024, the Board granted them $3,000 towards this project. This meets community outcomes 3, 5, 6 |
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b) School Start First Impressions – school starter packs |
$2,520 |
$2,520 |
The applicant is a charity based in Auckland that is expanding its services into the Far North District. They have also applied to the other community boards in the district. The funds are to supply vulnerable Tamariki with supplies to start the new year. This meets community outcomes 3, 5, 6 |
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c) Northland Polocross Club – Hosting 2026 National Polocross Champs |
$3,650 |
$3,500 |
The applicant is hosting the 2026 National Polocross Championship in February 2026. They are seeking funds towards the costs of venue and equipment hire costs. The Board previously granted them $2,500 in December 2023 for the 2024 event. This meets community outcomes 2, 3 and 5 |
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d) Claire Gordon – Māngungu Photography Exhibition |
$1,533 |
$1,500 |
The applicant is seeking funding to frame and display photographs taken at the 2025 Te Tiriti signing commemoration and display them for the 2026 commemoration. This meets community outcomes 2, 3 and 5 |
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e) Pawarenga United Marae Sports Day |
$10,000 |
$2,500 |
The applicant is seeking funding towards the costs of hosting the annual Pawarenga United Marae Sports Day on New Years Eve. The costs they have requested the Board to cover include kai (which is generally not funded by the Board), bouncy castle hire and portaloo hire. The amount recommended would cover the cost of the portaloo hire and a contribution towards the bouncy castle. This meets community outcomes 1, 2, 3 and 5. |
TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION
The applicants are required to complete a standard application form and provide supporting information.
For each application the Board has three options.
Option 1 Authorise funding for the full amount requested.
Option 2 Authorise partial funding.
Option 3 Decline funding.
Each application has been assessed and meets the criteria of the Community Grant Policy, Community Outcomes as listed in the LTP and the conditions listed on the application form.
3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
Budgetary Provisions have been made and the grant is allocated in accordance with the Community Grant Policy.
1. Bald Angels
2. From School Start First Impressions
3. Kaikohe Polocrosse Club
4. Claire Gordon
5. Pawarenga United Marae Sports Day
HŌTAKA TAKE ŌKAWA / COMPLIANCE SCHEDULE:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
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He Take Ōkawa / Compliance Requirement |
Aromatawai Kaimahi / Staff Assessment |
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State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
This is a matter of low significance. |
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State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
Community Grant Policy and Te Pae o Uta. |
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State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
This report does not have district-wide relevance. Community Boards hold the delegation to approve Community Grant Funds. |
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State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi. |
There are no implications for Māori in relation to land and/or water. |
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Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
Considered in each of the individual applications. |
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State the financial implications and where budgetary provisions have been made to support this decision. |
Budgetary provision has been made and the grant is allocated in accordance with the Community Grant Policy. |
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Chief Financial Officer review. |
The Chief Financial Officer has not reviewed this report.
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28 November 2025 |
8 Ngā Pūrongo Taipitopito / Information Reports
8.1 Open Resolutions and Actions Update - November 2025
File Number: A5471070
Author: Marlema Baker, Democracy Advisor
Authoriser: Aisha Huriwai, Manager - Democracy Services
TAKE PŪRONGO / Purpose of the Report
To provide the Kaikohe-Hokianga Community Board with an overview of outstanding open resolutions and actions for Kaikohe-Hokianga Community Board.
WHAKARĀPOPOTO MATUA / Executive SummarY
· Open resolutions are a mechanism to communicate progress against decisions/resolutions.
· Open resolutions are also in place for all formal elected member meetings.
· This report introduces the inclusion of ‘action points’ in this reporting going forward.
· Action points are a mechanism to capture actions that are not part of a formal decision/resolution but require follow up or confirmation from staff.
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That the Kaikohe-Hokianga Community Board receive the Open Resolution Report for November 2025. |
tĀHUHU KŌRERO / Background
Any resolution or decision from a meeting is compiled on an open resolution status report, to capture actions trigged by Board decisions. Staff provide updates on progress against tasks that are not yet completed.
Since some reports received by this Board are informational, they do not generate open resolution items. However, a need has been identified to record and track action points arising from information reports or meeting discussions.
There are currently no action point open items recorded. Moving forward, these will be captured and reported at Board meetings.
MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps
Managers will assist in recording and following up outstanding open resolutions or actions points with their staff.
Community Board Coordinators will assist where appropriate, and occasionally, may be in a position to provide a further verbal update at meetings, following the printing of an agenda. Democracy Services staff will support the process by generating reports.
PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision
There are no financial implications or need for budgetary provision in receiving this report.
1. KHCB Open Resolutions and Actions November 2025
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Kaikohe-Hokianga Community Board Meeting Agenda |
28 November 2025 |
9 Karakia Whakamutunga / Closing Prayer
