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Extraordinary Council Meeting Minutes |
7 October 2025 |
MINUTES
OF Far North District Council
Extraordinary Council
Meeting
HELD AT THE Council
Chamber, Memorial Ave, Kaikohe
ON Tuesday, 7 October
2025 AT 9.00am
PRESENT: Kahika - Mayor Moko Tepania, Kōwhai – Deputy Mayor Kelly Stratford (online, then in-person) , Cr Felicity Foy, Cr Hilda Halkyard-Harawira (online, then in-person), Cr Steve McNally, Cr Tāmati Rākena, Cr John Vujcich, Cr Ann Court (online), Cr Penetaui Kleskovic (online), Cr Mate Radich (online)
IN ATTENDANCE Rachel Baucke (Te Hiku Community Board Member); Te Kahu o Taonui Representatives: Pita Tipene (online), Kiri Sloane-Hobson (online) and Phil Grimshaw; Kawiti Waetford (Kaiwhakawhiti Kōrero – Interpreter)
STAFF PRESENT: Emma Healy (Acting Chief Executive), Guy Holroyd (Chief Executive) (online), Jacine Warmington (GM - Strategic Relationships), Charlie Billington (GM – Corporate Services), Ruben Garcia (Acting GM – Delivery & Operations), Nicola Smith (Acting GM – Communications & Engagement), Tanya Proctor (Head of Infrastructure), Roger Ackers (GM – Policy & Planning), Ken Lewis (Manager – Communications & Engagement), Stephen FitzHerbert (Community Board Coordinator), Briar Macken (Manager – Strategy & Policy), Virginia Smith (Policy Advisor), Tammy Wooster (Manager – Integrated Planning), Scott Smith (Manager – Waters), (Llani Harding (Pouhautu – Te Hono), Piripi Rākena (Kaiarahi Kaupapa Maori – Te Hono), Lawrence Wharerau (Kaiarahi Kaupapa Maori – Te Hono), Sophie Radovanovich (Whenua Maori Engagement Officer – Te Hono), Jude Campbell (Principal Advisor – Te Hono), Deena-Marie Hemara (Kaiarahi Kaupapa Maori – Te Hono), Juvarn Gray-Nikora (Cadet – Te Hono), Aisha Huriwai (Manager – Democracy Services), Amber Wihongi-Alderton (Democracy Advisor)
1 Karakia Timatanga / Opening Prayer
Kahika - Mayor Moko Tepania commenced the meeting with a prayer at 9:03 am.
2 NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and Declarations of Interest
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Resolution 2025/133 Moved: Kahika-Mayor Moko Tepania Seconded: Cr Tāmati Rākena That the apology received from Community Board Chairs Belinda Ward, Adele Gardner and Chicky Rudkin be accepted and noted that Rachel Baucke is in attendance for Te Hiku Community Board. |
3 NGĀ KŌRERO A TE kahika / MAYORAL ANNOUNCEMENTS
· The earlier start time was acknowledged, with the explanation that it allowed the Chief Executive to attend part of the meeting online. An error on the agenda’s front page showing the incorrect start time was also noted, and Democracy Services apologised for the confusion.
· Emma Healy attending as Acting Chief Executive. Guy Holyroyd would attend online for part of the meeting.
4 ngā tono kōrero / Deputation
· Fiona King regarding item 6.1 Land Drainage Bylaw - Analysis of Submissions and Adoption of Amended Bylaw.
· Tracey Dalton regarding item 7.1 Te Pae o Uta – Annual Review.
At 9:09 am Kōwhai – Deputy Mayor Kelly Stratford joined the meeting in person.
5 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes
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5.1 Confirmation of Previous Minutes Agenda item 5.1 document number A5394236, pages 6 - 19 refers |
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Resolution 2025/134 Moved: Kōwhai - Deputy Mayor Kelly Stratford Seconded: Cr John Vujcich That Council confirm the minutes of the Council meeting held 25 September 2025 as a true and correct record with the following omissions added: a) Apologies received from Kōwhai - Deputy Mayor Kelly Stratford for lateness. b) Mayoral Announcement that due to the size of the agenda, the following items were moved to an Extraordinary Council meeting: · Deputation from Fiona King · Land Drainage Bylaw · Development Contributions |
At 9:27 am Chief Executive Guy Holroyd left the meeting.
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6.1 Land Drainage Bylaw - Analysis of Submissions and Adoption of Amended Bylaw Agenda item 6.1 document number A5391007, pages 20 – 81 refers |
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Resolution 2025/135 Moved: Kahika - Mayor Moko Tepania Seconded: Cr John Vujcich That Council: a) Leave the report Land Drainage Bylaw – Analysis of Submission and Adoption of Amended Bylaw item to lie until after the Proposed District Plan deliberations to enable the new Council to decide if they wish to have the maps and rules in the district plan for land drainage. b) Request the Chief Executive explore the inclusion of land drainage areas and rules via the District Plan. c) Request the Chief Executive explore the opportunity of Northland Regional Council taking over the management of land drainage and report back to Council by March 2026. Abstained: Cr Foy |
At 10:03 am Cr Halkyard-Harawira joined the meeting in person.
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6.2 Utu Whakawhanake Development Contributions Policy - Analysis of Submissions - Adoption of Policy Agenda item 6.2 document number A5347004, pages 82 – 219 refers |
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Moved: Kahika - Mayor Moko Tepania Seconded: Kōwhai – Deputy Mayor Kelly Stratford That Council: a) Approves the recommendations in the Utu Whakawhanake Development Contributions Policy 2025 Submissions Analysis Report in Attachment 1 that recommends: i) Replace the text in Part F, Clause 32.3 to clearly articulate that the exemption for Māori land is land status based. ii) Amend Part G, Clause 34.4 to clarify that exemptions for housing developments on Māori land support the principals of Te Ture Whenua Maori Act 1993. iii) Include wording to Part H, Clause 40.3.c to provide certainty and increase transparency about collected development contributions. iv) Delaying the commencement of the Utu Whakawhanake Development Contributions Policy 2025 to 1 July 2026 in response to submissions and this analysis. b) Adopts the Utu Whakawhanake Development Contributions Policy 2025 in Attachment 2 to this report. c) Resolves to delay the commencement date of the Utu Whakawhanake Development Contributions Policy 2025 to 1 July 2026. d) Authorises the Chief Executive to make any necessary minor drafting or presentation amendments to the Utu Whakawhanake Development Contributions Policy 2025 to correct errors or omissions, or to reflect the decisions made by the Council prior to final publication and public release. e) Requests the Chief Executive explore including parks and reserves, libraries, sportsfields and public toilets in the Utu Whakawhanake Development Contributions Policy and report back to Council in June 2026 on options. AMENDMENT Moved: Cr Felicity Foy Seconded: Cr Hilda Halkyard-Harawira c) Resolves to delay the commencement date of the Utu Whakawhanake Development Contributions Policy 2025 to May 2026. CARRIED
substantive motion Resolution 2025/136 Moved: Kahika - Mayor Moko Tepania Seconded: Kōwhai – Deputy Mayor Kelly Stratford That Council: a) Approves the recommendations in the Utu Whakawhanake Development Contributions Policy 2025 Submissions Analysis Report in Attachment 1 that recommends: i) Replace the text in Part F, Clause 32.3 to clearly articulate that the exemption for Māori land is land status based. ii) Amend Part G, Clause 34.4 to clarify that exemptions for housing developments on Māori land support the principals of Te Ture Whenua Maori Act 1993. iii) Include wording to Part H, Clause 40.3.c to provide certainty and increase transparency about collected development contributions. iv) Delaying the commencement of the Utu Whakawhanake Development Contributions Policy 2025 to 1 July 2026 in response to submissions and this analysis. b) Adopts the Utu Whakawhanake Development Contributions Policy 2025 in Attachment 2 to this report. c) Resolves to delay the commencement date of the Utu Whakawhanake Development Contributions Policy 2025 to May 2026. d) Authorises the Chief Executive to make any necessary minor drafting or presentation amendments to the Utu Whakawhanake Development Contributions Policy 2025 to correct errors or omissions, or to reflect the decisions made by the Council prior to final publication and public release. f) Requests the Chief Executive explore including parks and reserves, libraries, sportsfields and public toilets in the Utu Whakawhanake Development Contributions Policy and report back to Council in June 2026 on options.
Against: Cr McNally |
At 10:40 am the meeting was adjourned.
At 10:50 am the meeting resumed.
7 Ngā Pūrongo Taipitopito / Information Reports
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7.1 Te Pae O Uta - Annual Review Agenda item 7.1 document number A5389582, pages 219 - 221 refers |
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Resolution 2025/137 Moved: Kahika - Mayor Moko Tepania Seconded: Cr John Vujcich That Council: a) receive the report “Te Kaunihera o Te Hiku o te Ika – Key Performance Report: Ka tae ki Te Pae o Uta”. b) receive the Pou Herenga Tai Twin Coast Cycle Trail Trust six Te Pae o Uta goals. c) release the full Te Pae o Uta Key Performance Report following the 2025 election period. Abstained: Cr Court |
At 11:11 am Kahika – Mayor Moko Tepania left the meeting.
At 11.11 am Kōwhai – Deputy Mayor Kelly Stratford assumed the positon of Chair.
At 11.13 am Kahika – Mayor Moko Tepania rejoined the meeting and resumed positon of Chair.
Kahika – Mayor Moko closed the meeting with acknowledgements to Cr Mate Radich and staff, followed by the closing karakia.
The meeting closed at 11.35pm.
The minutes of this meeting will be confirmed at next Council Meeting.
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CHAIRPERSON