MINUTES
OF Far North District Council
Te Koekoeā - CCO
Committee Meeting
HELD AT THE Council
Chamber, Memorial Ave, Kaikohe
ON Tuesday, 16
September 2025 AT 2:00 PM
PRESENT: Chairperson Mr
Graeme McGlinn; Deputy Chairperson Cr John Vujcich, Kahika - Mayor Moko
Tepania, Kōwhai - Deputy Mayor Kelly Stratford, Cr Ann Court, Cr Steve
McNally, Cr Hilda Halkyard-Harawira (online), Cr Felicity Foy
STAFF PRESENT: Nicola Smith (Acting Group Manager - Community
and Engagement), Tanya Proctor (Head of Infrastructure), Aisha Huriwai
(Manager – Democracy Services), Amber Wihongi-Alderton (Democracy
Advisor)
1 Karakia
Timatanga / Opening Prayer
It was noted that a karakia was performed with attendees earlier in
the day.
The Chair opened the meeting at 2:00 pm.
2 NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies
and Declarations of Interest
None.
3 NGĀ
KŌRERO A TE kahika / MAYORAL
ANNOUNCEMENTS
Due to the late circulation of the
agenda reports for this meeting we ask that the Committee pass a resolution for
the late inclusion of items in accordance with standing orders 9.12.
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LATE INCLUSION
OF ITEMS
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Resolution
2025/4
Moved: Kōwhai
- Deputy Mayor Kelly Stratford
Seconded: Cr John
Vujcich
That Te Koekoeā
- CCO Committee approves consideration of the tabled items:
4:1 Confirmation of
Previous Minutes
5.1 Activity Information
and Update
6.1 Confirmation of
Previous Minutes Public Excluded
6.2 Far North Holdings Ltd
– Statement of Intent
6.3 Far North Holdings Ltd
– Governance Items for Review
6.4 Far North Holdings Ltd
– Director Appointments
Reason for late inclusion:
To provide recommendations enabling Council to make timely
decisions on governance oversight and director appointments for Far North
Holdings Ltd, which are critical to effective operation of the
Council-Controlled Trading Organisation.
Abstained: Cr McNally
Abstained: Cr Court
Carried
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Secretarial Note: Cr Court abstained, noting insufficient
time to review agenda documents due to their late circulation.
4 Te
Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes
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4.1 Confirmation
of Previous Minutes
Agenda item 4.1 document number
A5346521, pages 7 - 8 refers.
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Resolution
2025/5
Moved: Mr
Graeme McGlinn
Seconded: Kahika
- Mayor Moko Tepania
That Te Koekoeā – CCO Committee
confirm the minutes of the previous meeting held 13 August 2025 are a true
and correct record.
Carried
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5 Ngā
Pūrongo / Reports
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5.1 Activity
Information and Update
Agenda item 5.1 document number
A5351441, pages 12 - 12 refers.
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Resolution 2025/6
Moved: Cr
John Vujcich
Seconded: Mr
Graeme McGlinn
That Te Koekoeā – CCO Committee receive the
Activity and Information Update report.
Carried
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6 te
wāhanga tūmataiti / Public Excluded
RESOLUTION TO
EXCLUDE THE PUBLIC
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Resolution
2025/7
Moved: Cr
John Vujcich
Seconded: Mr
Graeme McGlinn
That the public be excluded from the following parts of
the proceedings of this meeting.
The general subject matter of each matter to be
considered while the public is excluded, the reason for passing this
resolution in relation to each matter, and the specific grounds under section
48 of the Local Government Official Information and Meetings Act 1987 for the
passing of this resolution are as follows:
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General subject of each matter to be
considered
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Reason for passing this resolution in
relation to each matter
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Ground(s) under section 48 for the
passing of this resolution
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6.1 - Confirmation of Previous Minutes
Public Excluded
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s7(2)(a) - the withholding of the information is
necessary to protect the privacy of natural persons, including that of
deceased natural persons
s7(2)(h) - the withholding of the information is
necessary to enable Council to carry out, without prejudice or
disadvantage, commercial activities
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s48(1)(a)(i) - the public conduct of the relevant
part of the proceedings of the meeting would be likely to result in the
disclosure of information for which good reason for withholding would exist
under section 6 or section 7
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6.2 - Far North Holdings Ltd -
Statement of Intent
This item is tabled in public excluded to manage
commercially sensitive information that may arise in discussion or be
contained in some attachments. The report itself is prepared for public
release, together with the Statement of Intent and Letter of Expectation
documents.
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s7(2)(b)(ii) - the withholding of the information
is necessary to protect information where the making available of the
information would be likely unreasonably to prejudice the commercial
position of the person who supplied or who is the subject of the information
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s48(1)(a)(i) - the public conduct of the relevant
part of the proceedings of the meeting would be likely to result in the
disclosure of information for which good reason for withholding would exist
under section 6 or section 7
|
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6.3 - Far North Holdings Ltd -
Governance Items for Review
This item is tabled in public excluded to manage any
discussion involving personal privacy or commercially sensitive information.
It has been prepared with the intention of public release, with redactions
as appropriate.
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s7(2)(a) - the withholding of the information is
necessary to protect the privacy of natural persons, including that of
deceased natural persons
s7(2)(b)(ii) - the withholding of the information
is necessary to protect information where the making available of the
information would be likely unreasonably to prejudice the commercial
position of the person who supplied or who is the subject of the information
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s48(1)(a)(i) - the public conduct of the relevant
part of the proceedings of the meeting would be likely to result in the
disclosure of information for which good reason for withholding would exist
under section 6 or section 7
|
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6.4 - Far North Holdings Ltd -
Director Appointments
Sarah Petersen will join the Public Excluded
session for this item in the capacity of Far North Holdings Ltd Board Chair
and undertake duties in accordance with the ‘Appointments
and Remuneration of Directors for Council Organisations Policy
(2117)’.
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s7(2)(a) - the withholding of the information is
necessary to protect the privacy of natural persons, including that of
deceased natural persons
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s48(1)(a)(i) - the public conduct of the relevant
part of the proceedings of the meeting would be likely to result in the
disclosure of information for which good reason for withholding would exist
under section 6 or section 7
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And
that Far North Holdings Limited Chairperson – Sarah Petersen be
permitted to join the public excluded portion for item 6.4 Director
Appointments as a member of the interview panel.
Carried
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7 Meeting
Close
The meeting closed at 3.35 pm
The minutes of this meeting will be confirmed at the next
Te Koekoeā - CCO Committee Meeting.
...................................................
CHAIRPERSON