Te Kaunihera o Te Hiiku o te Ika
AGENDA 
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Time: |
10:00 AM |
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Location: |
Conference Room - Te Ahu Cnr State Highway 1 and Mathews Avenue Kaitaia |
Membership:
Member Adele Gardner
Member Eddie Bellas
Member Krystal-Rose Taaffe
Member Trevor Beatson
Member Mike Te Wake
Member William (Bill) Subritzky
The Local Government Act 2002 states the role of a Community Board is to:
A. Represent, and act as an advocate for, the interests of its community.
B. Consider and report on all matters referred to it by the territorial authority, or any matter of interest or concern to the community board.
C. Maintain an overview of services provided by the territorial authority within the community.
D. Prepare an annual submission to the territorial authority for expenditure within the community.
E. Communicate with community organisations and special interest groups within the community.
F. Undertake any other responsibilities that are delegated to it by the territorial authority
Council Delegations to Community Boards - January 2013
The "civic amenities" referred to in these delegations include the following Council activities:
· Amenity lighting
· Cemeteries
· Drainage (does not include reticulated storm water systems)
· Footpaths/cycle ways and walkways.
· Public toilets
· Reserves
· Halls
· Swimming pools
· Town litter
· Town beautification and maintenance
· Street furniture including public information signage.
· Street/public Art.
· Trees on Council land
· Off road public car parks.
· Lindvart Park – a Kaikohe-Hokianga Community Board civic amenity.
Exclusions: From time to time Council may consider some activities and assets as having district wide significance and these will remain the responsibility of Council. These currently include: The roading network, Hundertwasser toilets, District Library Network, Baysport, the Kerikeri, Kaikohe & Kaitaia Airports, Hokianga Vehicle Ferry, i-Site network, Far North Community Centre, Kerikeri Domain, Kawakawa Heated Swimming Pool, Kaikohe Cemetery, Kerikeri Sports Complex, The Centre at Kerikeri, the Bay of Islands/Hokianga Cycle Trail.
Set local priorities for minor capital works in accordance with existing strategies,
1. Recommend local service levels and asset development priorities for civic amenities as part of the Annual Plan and Long Term Plan processes.
2. Reallocate capital budgets within the Annual Plan of up to 5% for any specific civic amenity, provided that the overall activity budgetary targets are met.
3. Make grants from the allocated Community Funds in accordance with policy 3209, and the SPARC/Sport Northland Rural Travel fund in accordance with the criteria set by the respective body, and, for the Bay of Islands-Whangaroa Community Board, the power to allocate the Hundertwasser Donations Account.
4. Provide comment to council staff on resource consent applications having significance within the Community, including the provision of land for reserves or other public purposes.
5. To hold, or participate in hearings, as the Council considers appropriate, in relation to submissions pertinent to their community made to plans and strategies including the Long Term Plan and Annual Plan, and if appropriate recommend decisions to the Council.
6. To hold hearings of submissions received as a result of Special Consultative Procedures carried out in respect of any matter other than an Annual or Long Term Plan, and make recommendations to the Council.
7. Where recommended by staff to appoint management committees for local reserves, cemeteries, halls, and community centers.
8. To allocate names for previously unnamed local roads, reserves and other community facilities, and recommend to Council name changes of previously named roads, reserves, and community facilities subject to consultation with the community.
9. To consider the provisions of new and reviewed reserve management plans for recommendation to the Council in accordance with the Reserves Act 1977, and hear or participate in the hearing of submissions thereto, as considered appropriate by the Council.
10. To provide recommendations to the Council in respect of applications for the use and/or lease of reserves not contemplated by an existing reserve management plan.
11. Prohibit the use of skateboards in specified locations within their communities, in accordance with Council’s Skating Bylaw 1998.
12. Recommend new bylaws or amendments to existing bylaws.
13. Prepare and review management plans for local cemeteries within budget parameters and in a manner consistent with Council Policy.
14. Exercise the following powers in respect of the Council bylaws within their community:
a) Control of Use of Public Spaces – Dispensations on signs
b) Mobile Shops and Hawkers – Recommend places where mobile shops and/or hawkers should not be permitted.
c) Parking and Traffic Control – Recommend parking restrictions, and areas where complying camping vehicles may park, and consider and grant dispensations in accordance with clause 2007.2
d) Public Places Liquor Control – Recommend times and places where the possession or drinking of alcohol should be prohibited.
e) Speed Limits – Recommend places and speed limits which should be imposed.
15. To appoint Community Board members to speak on behalf of their community in respect of submissions or petitions.
16. Specific to the Bay of Islands-Whangaroa Community Board – consider any recommendations of the Paihia Heritage Working Group and make appropriate recommendations to Council on the development of a draft Plan Change and a Section 32 analysis on heritage provisions for Paihia.
17. Specific to Te Hiku Community Board – the Kaitaia Drainage Area Committee, Waiharara and Kaikino Drainage Area Committee and Motutangi Drainage Area Committee.
18. To set schedule of meeting dates, times and venues, subject to the meetings not conflicting with meetings of the Council and satisfying the provisions of the Local Government Official information and Meetings Act 1987.
19. To review all proposed public art projects on a project-by project basis to ensure they comply with policy #5105 Art in Public Places, including approval of the aesthetic appearance, maintenance programme, insurance and appropriate location, and to agree to their installation.
20. In respect of applications from food establishments for permission to establish tables and chairs on a public place, i.e. Alfresco dining in accordance with Policy 3116, to consider and decide on any application which does not meet all criteria of the policy, and any application which staff recommend to be declined.
21. Subject to a report from the appropriate managers and the appropriate budgetary provision, to make decisions in respect of civic amenities including the levels of service, and the provision or removal of an amenity not provided for elsewhere in these delegations.
Terms of Reference
In fulfilling its role and giving effect to its delegations, Community Boards are expected to:
1. Comment on adverse performance to the Chief Executive in respect of service delivery.
2. Assist their communities in the development of structure plans, emergency management community response plans, and community development plans.
3. Assist their communities to set priorities for Pride of Place programmes.
4. Have special regard for the views of Māori.
5. Have special regard for the views of special interest groups, e.g. disabled, youth, aged, etc.
6. Actively participate in community consultation and advocacy and keep Council informed on local issues.
7. Seek and report to Council community feedback on current issues by:
a) Holding a Community forum prior to Board meetings
b) Varying the venues of Board meetings to enable access by members of the community
8. Monitor and make recommendations to Council to improve effectiveness of policy.
9. Appoint a member to receive Annual Plan\Long Term Council Community Plan submissions pertinent to the Board area, attend hearings within the Board area, and attend Council deliberations prior to the Plan adoption.
Protocols
In supporting Community Boards to fulfil their role, the Council will:
1. Provide appropriate management support for the Boards.
2. Organise and host regular workshops with the Community Boards l to assess the 'State of the Wards & District' to establish spending priorities.
3. Prior to decision-making, seek and include 'Community Board views' in Council reports in relation to:
a) the disposal and purchase of land
b) proposals to acquire or dispose of reserves
c) representation reviews
d) development of new maritime facilities
e) community development plans and structure plans
f) removal and protection of trees
g) local economic development initiatives
h) changes to the Resource Management Plan
4. Organise and host quarterly meetings between Boards, the CEO and senior management staff.
5. Prepare an induction/familiarisation process targeting new members in particular early in the term.
6. Support Board members to arrange meetings with local agencies and service clubs to place more emphasis on partnerships and raising profile of the Boards as community leaders.
7. Permit Board chairperson (or nominated member) speaking rights at Council meetings.
8. Help Boards to implement local community projects.
9. Arrange for Infrastructure and Asset Management Staff to meet with the Community Boards in September each year to agree the capital works for the forthcoming year for input into the Annual or Long Term Plan.
10. Provide information.
Far North District Council
Te Hiku Community Board Meeting
will be held in the Conference Room - Te Ahu, Cnr State Highway 1 and Mathews Avenue, Kaitaia on:
Tuesday 30 September 2025 at 10:00 AM
Te Paeroa Mahi / Order of Business
1 Karakia Tīmatanga / Opening Prayer
2 Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Conflicts of Interest
3 Te Wāhanga Tūmatanui / Public Forum
4 Ngā Tono Kōrero / Deputation
6 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes
6.1 Confirmation of Previous Minutes
7.1 Updated Placemaking Plan for Taipā
7.2 Land Drainage Bylaw - Analysis of Submissions and Adoption of Amended Bylaw
7.3 Kaitāia Drainage Area Committee - Land Drainage Works Update
7.4 Waiharara and Kaikino Drainage Area Committee - Land Drainage Works Update
7.5 Motutangi Drainage Area Committee - Land Drainage Works Update
7.7 Te Hiku Community Board Members Report
8 Ngā Pūrongo Taipitopito / Information Reports
8.1 Te Hiku Community Board August 2025 Open Resolution Report
9 Karakia Whakamutunga / Closing Prayer
10 Te Kapinga Hui / Meeting Close
1 Karakia Tīmatanga / Opening Prayer
2 Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Conflicts of Interest
Members need to stand aside from decision-making when a conflict arises between their role as a Member of the Community Board and any private or other external interest they might have. This note is provided as a reminder to Members to review the matters on the agenda and assess and identify where they may have a pecuniary or other conflict of interest, or where there may be a perception of a conflict of interest.
If a Member feels they do have a conflict of interest, they should publicly declare that at the start of the meeting or of the relevant item of business and refrain from participating in the discussion or voting on that item. If a Member thinks they may have a conflict of interest, they can seek advice from the Chief Executive Officer or the Manager - Democracy Services (preferably before the meeting).
It is noted that while members can seek advice the final decision as to whether a conflict exists rests with the member.
Elected Member - Register of Interests
3 Te Wāhanga Tūmatanui / Public Forum
4 Ngā Tono Kōrero / Deputation
No requests for deputations were received at the time of the Agenda going to print.
5 Ngā Kaikōrero / Speakers
6 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes
6.1 Confirmation of Previous Minutes
File Number: A5362489
Author: Natasha Rmandic, Democracy Advisor
Authoriser: Aisha Huriwai, Manager - Democracy Services
Take Pūrongo / Purpose of the Report
The minutes are attached to allow Te Hiku Community Board to confirm that the minutes are a true and correct record of the previous meetings.
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That Te Hiku Community Board confirm the minutes of the meeting held 02 September 2025 to be a true and correct record. |
1) TĀhuhu kŌrero / Background
Local Government Act 2002 Schedule 7 Section 28 states that a local authority must keep minutes of its proceedings. The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.
2) matapaki me NgĀ KŌwhiringa / Discussion and Options
The minutes of the meetings are attached.
The Te Hiku Community Board Standing Orders Section 27.3 states that no discussion may arise on the substance of the minutes at any succeeding meeting, except as to their correctness.
TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION
The reason for the recommendation is to confirm the minutes as a true and correct record of the previous meetings.
3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
There are no financial implications or the need for budgetary provision.
1. 2025-09-02
Te Hiku Community Board Minutes [A5341037] - A5341037 ⇩ 
Hōtaka Take Ōkawa / Compliance Schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
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He Take Ōkawa / Compliance Requirement |
Aromatawai Kaimahi / Staff Assessment |
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State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
This is a matter of low significance. |
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State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
This report complies with the Local Government Act 2002 Schedule 7 Section 28. |
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State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
It is the responsibility of each meeting to confirm their minutes therefore the views of another meeting are not relevant. |
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State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi. |
There are no implications on Māori in confirming minutes from a previous meeting. Any implications on Māori arising from matters included in meeting minutes should be considered as part of the relevant report. |
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Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
This report is asking for the minutes to be confirmed as true and correct record, any interests that affect other people should be considered as part of the individual reports. |
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State the financial implications and where budgetary provisions have been made to support this decision. |
There are no financial implications or the need for budgetary provision arising from this report. |
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Chief Financial Officer review. |
The Chief Financial Officer has not reviewed this report.
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7.1 Updated Placemaking Plan for Taipā
File Number: A5358034
Author: Jaye Michalick, Team Leader – Growth Planning & Placemaking
Authoriser: Roger Ackers, Group Manager - Planning & Policy
Take Pūrongo / Purpose of the Report
To submit an updated version of the 2024 Taipā Placemaking Plan, for adoption by Te Hiku Community Board.
WhakarĀpopoto matua / Executive Summary
· At the 22 October 2024 Te Hiku Community Board meeting, the 2024 Taipā Placemaking Plan (the Plan) was adopted via the following resolution: 2024/55 That Te Hiku Community Board adopts the 2024 Taipā Placemaking Plan subject to a variation that provides adequate parking spaces for trailers at Taipā Point and costings of items for stage 3.
· Staff have since obtained high-level cost estimates for the placemaking outcomes identified in the Plan and have obtained plans showing adequate parking spaces for trailers at Taipā Point.
· Refer to Report 7.1 of Te Hiku Community Board Meeting Agenda 22 October 2024, titled Taipā Placemaking, for further details relating to the development of the Taipā Placemaking Plan.
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That Te Hiku Community Board adopts the amended 2024 Taipā Placemaking Plan. |
1) TĀhuhu kŌrero / Background
The Plan was produced in response to requests from the community to address parking and drainage issues. At that time, staff identified the need to consider the required roading and drainage needs in a wider placemaking context, which would enable public feedback to be obtained on improvements to the road corridor and the adjoining public reserve land.
The Plan identifies a series of roading, stormwater and placemaking outcomes, which are categorised into three stages to reflect a priority of outcomes. However, Tourism Infrastructure Funding (TIF) was obtained in financial years 2023/24 and 2024/25 to complete some of the roading and stormwater outcomes at the Taipā Point (eastern) end of the Plan study area. The Plan includes a table of cost estimates for each of the outcomes that have not been installed. These cost estimates are high-level and based on 2025 NZ dollar values. The purpose of the cost estimates is to enable the Te Hiku Community Board to determine whether, or how, to allocate future placemaking or town beautification funds towards implementing outcomes in the Plan, or to recommend funding allocations in future annual- or long -term plans. More detailed cost estimates are recommended at such time as placemaking outcomes become a confirmed project.
The cost estimates included in the Plan do not include project initiation costs such as costs to obtain consents or archaeological authorisations, nor do the estimates include costs associated with cultural monitoring of physical construction.
2) matapaki me NgĀ KŌwhiringa / Discussion and Options
Option 1: Adopt the updated plan. Staff recommend this option, which enables the Community Board to bid for external funding opportunities, allocate funds delegated to the Community Board or recommending funds are allocated for these outcomes in future FNDC funding mechanisms.
Option 2: Adopted the updated plan and approve incorporating the Plan into the Te Hiku Strategic Plan 2023-2025. This would signal that the intent is for the Community Board to seek these projects being primarily funded through mechanisms such as the Long Term Plan. This option has not been recommended as it does not align with the original resolution for adoption of this plan. Cost estimates for stages 1 & 2 are $545,000 and Stage 3 is $2,029,575.
Option 3: Do not adopt the updated plan. Staff do not recommend this option as it means the version conditionally adopted in October 2024 remains the adopted version, and that version does not contain the information requested by the Community Board.
Option 4: Do not adopt the updated plan and request staff to make further changes: Staff do not recommend this option as it is not consistent with the resolution of 22 October 2024.
TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION
The Updated version of the 2024 Taipā Placemaking Plan incorporates the amendments requested by the Te Hiku Community Board via resolution 2024/55.
3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
The Plan has been completed using funds from the Growth Planning and Placemaking 2024/25 budget. This decision will not result in funding requirements. Costs provided in the amend Plan specify for stage 1 &2 - $545,000 and $2,029,575 for stage 3. However, the Plan is anticipated to be used by the Community Board to support future funding decisions for placemaking in Taipā.
1. Updated
2024 Taipā Placemaking Plan - A5358091 ⇩ 
Hōtaka Take Ōkawa / Compliance Schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
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He Take Ōkawa / Compliance Requirement |
Aromatawai Kaimahi / Staff Assessment |
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State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
The Plan is of low significance. Once the Community Board have adopted it, future implementation works are low significance as there is an established relationship with Matakairiri Hapū for cultural monitoring of physical works in the area. |
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State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
· Toi Mana 2024-2034 · Te Tai Tokerau Regional Accessibility Strategy 2024 · Parks and Reserves Policy 2022 · Art and Memorials in Public Places Policy 2017 · Accessibility Policy 2022 · Community Gardens Policy 2013 · Dog Management Bylaw 2018 · Parks and Reserves Policy 2022 · Far North District Plan |
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State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
The Plan does not have district wide relevance, and the views of the Board have been sought during the development of this plan. |
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State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi. |
A mandated representative of Hapū o Matakairiri has worked in partnership with staff to develop this placemaking plan and a Cultural Impact Assessment has been prepared to support the Plan. |
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Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
Council held a workshop with year nine students at Taipā Area School involving the students creating a street survey and presenting the findings (captured in Appendix C of the Plan). Residents at community meetings included retirees. A “have your say” survey online was distributed for residents and reserve users to comment and make suggestions which are captured in the Plan. |
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State the financial implications and where budgetary provisions have been made to support this decision. |
Costs associated with the Plan development are being funded by the Growth Planning and Placemaking team budget. The Board / Council will make decisions on which placemaking outcomes/projects they are willing to fund. No funds are currently committed nor are they obligated to fund this placemaking plan. If they were fully funded by Council Costs provided in the amend Plan specify for stage 1 & 2 - $545,000 and $2,029,575 for stage 3. |
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Chief Financial Officer review. |
The Chief Financial Officer has reviewed this report. |
7.2 Land Drainage Bylaw - Analysis of Submissions and Adoption of Amended Bylaw
File Number: A5326658
Author: Dan Bowmar, Policy Advisor
Authoriser: Roger Ackers, Group Manager - Planning & Policy
Take Pūrongo / Purpose of the Report
To seek approval for Te Hiku Community Board to recommend that Council adopt the amended Land Drainage Bylaw.
WhakarĀpopoto matua / Executive Summary
· There are four land drainage districts in the Far North, all situated in Te Hiku Ward: Kaitāia, Motutangi, Waiharara and Kaikino
· The Local Government Act 2002 gives Council the power to make bylaws to regulate the use and management of these drainage assets
· On 03 October 2019 (Resolution 2019/37 refers), the Land Drainage Bylaw 2019 was made, replacing the Land Drainage Bylaw 2009
· On 24 September 2024 (Resolution 2024/134 refers), the Land Drainage Bylaw 2019 was reviewed by Council under Section 158 of the Local Government Act 2002 and Council approved the Land Drainage Bylaw 2019 to continue with amendment
· Section 160 (3)(a) of the Local Government Act 2002 requires that Council consult with the public when amending a bylaw
· On 31 July 2025 (Resolution 2025/91 refers), Council approved the proposed Land Drainage Bylaw to be released for public consultation to meet the requirements of section 82 of the Local Government Act 2002
· The consultation was open for a period of four weeks, from 05 August to 02 September
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That Te Hiku Community Board a) recommend that Council approve the recommendations in the staff report in attachment 1 that: i. clause 9.1 is amended to improve certainty and clarity; b) adopt the amended Land Drainage Bylaw in attachment 3 and its schedule in attachment 4 under section 145 and section 146(b)(iv) of the Local Government Act 2002, Part 29 of the Local Government Act 1974, the Land Drainage Act 1908, and every other enabling power and authority. |
1) TĀhuhu kŌrero / Background
· There are four land drainage districts in the Far North, all situated in Te Hiku Ward: Kaitāia, Motutangi, Waiharara and Kaikino
· The Local Government Act 2002 gives Council the power to make bylaws to regulate the use and management of these drainage assets
· On 03 October 2019 (Resolution 2019/37 refers), the Land Drainage Bylaw 2019 was made, replacing the Land Drainage Bylaw 2009
· On 24 September 2024 (Resolution 2024/134 refers), the Land Drainage Bylaw 2019 was reviewed by Council under Section 158 of the Local Government Act 2002 and Council approved the Land Drainage Bylaw 2019 to continue with amendment
· Section 160 (3)(a) of the Local Government Act 2002 requires that Council consult with the public when amending a bylaw
· On 08 July 2025 (Resolution 2025/65 refers), Te Hiku Community Board recommended to Council to approve the draft proposal to be released for public consultation to meet the requirements of section 82 of the Local Government Act 2002
· On 31 July 2025 (Resolution 2025/91 refers), Council approved the proposed Land Drainage Bylaw to be released for public consultation to meet the requirements of section 82 of the Local Government Act 2002
· From 05 August to 02 September, the consultation was open for a period of four weeks.
· No verbal submissions were requested to be heard
· Te Hiku Community Board are being now being asked to recommend that Council adopt the amended Land Drainage Bylaw.
2) matapaki me NgĀ KŌwhiringa / Discussion and Options
Below is a summary of the submissions received. A full analysis of submissions is in attachment 1.
Support for the proposed Bylaw
Thirty-four written submissions were received online and via email:
· 22 submitters (65%) supported the proposed Bylaw – 10 gave full support (30%) while 12 supported the Bylaw in part (35%)
· 8 did not support the Bylaw (24%)
· 4 were unsure (12%)
Reasons for supporting the proposed bylaw in part or in full were:
· Support for the principles and values of the proposed Bylaw (expressed through Te Rūnanga o Te Rarawa’s submission).
· The proposed amendments provided clearer responsibilities, improved enforcement roles, and gave greater clarity for citizens and agents to help avoid disputes and misinterpretation (5 submissions).
· Proposed amendments reflect changes to legislation (2 submissions).
· Proposed amendments enhance Council’s ability to protect wetland and drainage areas (1 submission).
· The proposed Bylaw protects the productivity of rural land (1 submission).
· The draft Bylaw protects wetlands, drainage areas and rural land as flooding is becoming more frequent due to climate change, with the amendments being overdue. (3 submissions).
Concerns and queries:
1. General concerns regarding the amended Bylaw
· The current Bylaw is already sufficient (1 submission)
· The proposed Bylaw does not fairly reflect the realities of farming operations (1 submission)
· Drainage impacting on areas of natural wetlands (4 submissions)
2. Concerns about Council’s role
· Council’s role in implementing the amended Bylaw (11 submissions)
· Contractor oversight and maintenance standards (2 submissions)
· Timeliness and responsiveness of Council (1 submission)
· Transparency, practicality, and ratepayer confidence (1 submission)
· Accountability and use of targeted rates (1 submission)
· Lack of respect for Drainage Committees (2 submissions)
· Council action and inaction leading to flooding and blockage issues (5 submissions)
3. Māori and Treaty Matters
· Te Tiriti o Waitangi obligations and iwi engagement (3 submissions)
· Cultural practices and customary land use (1 submission)
· Support for the proposed Bylaw with conditions for implementation (expressed through Te Rūnanga o Te Rarawa’s submission)
· Equity and cost-sharing for Māori land blocks (1 submission)
4. Requests for clarification of the draft Bylaw
· Bylaw enforceability and legal clarity (3 submissions)
· Rating boundaries and equity (1 submission)
· FNDC processes for written approvals (1 submission)
Feedback on specific clauses in the Bylaw:
In addition to the general positive feedback and concerns summarised above, submitters commented or made suggestions on twelve of the clauses and also on the Schedules in the draft Bylaw. This feedback is analysed in Attachment 1. The analysis resulted in one recommendation by Council staff to amend a clause to improve certainty and clarity:
1. Amendment to Clause 9. Removal of Obstructions
· Clause 9.1 states “The Council may require the removal of any growth or other obstruction that is or is likely to obstruct the free flow of any water in any watercourse - and in default thereof Council may do the work required and recover the cost thereof from such owner or owners.”
· Staff recommend the following note be added to explain the circumstances under which a resource or building consent is required:
In addition to any consent required under this Bylaw, a resource consent under the Resource Management Act 1991 or a building consent under the Building Act 2004 may be necessary for any works undertaken under clauses 6 to 15 of this Bylaw. Further advice should be sought to any works involved any discharge to water, excavations or landfill or the construction of structures.
COMPLIANCE WITH SECTION 155 OF THE LOCAL GOVERNMENT ACT
1) Bylaw is the most appropriate way to address the problem
A bylaw is still the most appropriate way of addressing the problems of Land Drainage. Amendment to clause 9.1 of the Bylaw will make it more certain (clear).
2) Form of the Bylaw
If the recommended changes are agreed to, Council staff advise that the amended Land Drainage Bylaw in Attachment 3 is an appropriate form of bylaw for the purposes of section 155(2)(a) of the Local Government Act 2002.
3) Compliance with the New Zealand Bill of Rights Act 1990
As required by section 155(2)(b) of the Local Government Act 2002, before a local authority makes a bylaw, it must determine whether the proposed bylaw has any implications under the New Zealand Bill of Rights Act 1990.
Part 2 of the New Zealand Bill of Rights Act 1990 sets out civil and political rights that may only be subject to reasonable limits that can be demonstrably justified in a free and democratic society.
The rights or freedoms under the Bill of Rights Act potentially affected by the Bylaw are likely to be:
1. the rights to freedom of movement in relation to the restriction of access to the land drainage channels for people, vehicles and stock.
2. the right to be secure against unreasonable search or seizure, whether of the person, property, or correspondence or otherwise
Limitations on these rights must be no more than is reasonably necessary to achieve the purpose of the Bylaw. The Bylaw limits these rights only to the extent that they create a danger to health and safety or a nuisance to others or the public generally.
The proposed amended bylaw may give rise to implications for the right to be secure against unreasonable search or seizure, whether of the person, property, or correspondence or otherwise (section 21 of the New Zealand Bill of Rights Act 1990). This is because the bylaw gives the Council powers to enter private land to inspect parts of the drainage system. However, the bylaw provisions are fully within the scope of powers the Council already has under sections 171 to 174 of the Local Government Act 2002 and section 332 of the Resource Management Act 1991. Therefore, the bylaw provisions will be reasonable limits on the rights in the New Zealand Bill of Rights Act 1990.
Therefore, the Bylaw does not raise any implications under and is not inconsistent with the Bill of Rights because any limitations of rights are justified.
IMPLEMENTATION PLAN
Next steps will include:
· Continued implementation of land drainage asset inspection
· Continued implementation of land drainage asset maintenance
· Continued implementation of compliance management as required
· Research and planning into and creation of accurate schedules including:
o Maps illustrating the boundaries of Land Drainage Areas in the Far North District
o Maps illustrating the targeted rating areas in the Far North District
o Maps of each Land Drainage Compartment with accompanying tables which show the length of drainage in each land drainage compartment (e.g., Puckeys Outfall Compartment)
o Maps illustrating the flow of stormwater flowing into each drainage are in the Far North District
o Maps that illustrate the area of the Kaimaumau Reserve and other Outstanding natural Landscapes as identified by the Department of Conservation
· New schedules are to be adopted by Council resolution as they are developed by the Infrastructure team
· Continued development of the relationship between Council, through the Infrastructure Team and:
o The Land Drainage Board
o The Land Drainage Committees
o Iwi and hapu
o Landowners within drainage rated areas
o Department of Conservation
o Northern Regional Council
to ensure:
o Appropriate consultation on land drainage matters
o Appropriate cultural perspective on land drainage matters
o Appropriate respect be given to those that live the practical implications of land drainage in the Far North District
o Accuracy of mapping and data on land drainage assets
o Maintenance is being consistently and appropriately undertaken
o Council support community engagement and education around land drainage assets
o Enhanced interagency coordination of land drainage assets
o Monitoring and evaluation of environmental outcomes in the Far North District.
TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION
The amended Land Drainage Bylaw in Attachment 3 can be made, under sections 145 and 146 of the Local Government Act 2002 because, following the changes recommended in the report in Attachment 1:
· A bylaw is the most appropriate way to address the problem; and
· The bylaw is an appropriate form of bylaw; and
· The bylaw provisions are reasonable limits on the rights in the New Zealand Bill of Rights Act 1990.
3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
The operational costs for amending the bylaw are expected to be minimal (less than $1,000 plus staff time and resources) and will be met from existing operational budgets.
1. Analysis
of Submissions - Land Drainage Bylaw - September 2025 - A5351375 ⇩ 
2. Tracked
Changes for Land Drainage Bylaw - September 2025 - A5351371 ⇩
3. Final
Land Drainage Bylaw - September 2025 - A5351373 ⇩
4. Final
Schedule 1 Land Drainage Maps - Land Drainage Bylaw - September 2025 - A5351393
⇩ 
Hōtaka Take Ōkawa / Compliance Schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
|
He Take Ōkawa / Compliance Requirement |
Aromatawai Kaimahi / Staff Assessment |
|
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
In line with the Significance and Engagement Policy, the recommendation to continue the Land Drainage Bylaw with amendment will have little effect on the financial thresholds, ratepayers, specific demographics, or levels of service. The recommendation is consistent with existing plans and policies. Therefore, the level of significance is low. |
|
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
· Land Drainage Bylaw 2019 · Local Government Act 2002 · New Zealand Bill of Rights Act 1990 · Far North District Council – Te Pae Ata – Three-Year Long-Term Plan 2024-2027 (Section 7 – Wai Ua me Hapuwai Stormwater and Drainage) · Land Drainage Act 1908 · Interpretation Act 1999 · Legislation Act 2019 · Resource Management Act 1991 |
|
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
This issue has relevance within Te Hiku Ward. Engagement has been undertaken with Te Hiku Community Board to further understand the issues and problems relating to Land Drainage. On 08 July 2025 (Resolution 2025/65 refers), Te Hiku Community Board recommended to Council to approve the draft proposal to be released for public consultation to meet the requirements of section 82 of the Local Government Act 2002. |
|
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi. |
Engagement with iwi and hapū occurred through submissions from representatives of Te Wānanga o Te Rangi Aniwaniwa, Te Rūnanga o Te Rarawa and Te Hiku to ensure appropriate amendments are made to the Bylaw. Māori are kaitiaki of the land and are therefore an important voice in issues of Land Drainage. |
|
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
All interested parties were given an opportunity to share their views and preferences including: · Te Hiku Community Board · Land Drainage Board · Land Drainage Committees · affected landowners · Infrastructure and Compliance Group subject matter experts · Iwi and hapū. · Forest and Bird · DOC |
|
State the financial implications and where budgetary provisions have been made to support this decision. |
The operational costs for amending the Bylaw are expected to be minimal (less than $1,000 plus staff time and resources) and will be met from existing operational budgets. |
|
Chief Financial Officer review. |
The Chief Financial Officer has reviewed this report. |
7.3 Kaitāia Drainage Area Committee - Land Drainage Works Update
File Number: A5371733
Author: Tui Mokaraka, Customer Service Manager - Far North Waters
Authoriser: Scott Smith, Acting Head of Infrastructure
TAKE PŪRONGO / Purpose of the Report
WHAKARĀPOPOTO MATUA / Executive SummarY
· The Far North District Council continues to progress drainage area management through several key proposals:
· Management Plan Review: Draft management plans have been prepared and will be subject to committee consultation through hui to be scheduled for November 2025.
· Spray Programme 2025/2026: Updated spray schedules are being finalised with improved contract specifications and timeframes.
· Machine Cleaning Recommendations: Machine cleaning programmes are being developed based on a priority matrix taking into consideration drain condition assessments and committee input.
· Drone Survey: A drone survey pilot programme alongside the above recommendations is proposed to commence with the Motutangi Drainage Area to determine asset condition monitoring and maintenance planning. As well as confirming accurate GPS coordinate mapping.
· Bylaw Review: The Land Drainage Bylaw currently under review, potentially addressing current ambiguities and improving enforcement mechanisms.
· Operational Improvements: Enhanced mapping systems, clearer access protocols, and improved financial reporting processes are being developed for implementation.
|
That the Te Hiku Community Board receive the report Kaitāia Drainage Area Committee - Land Drainage Works Update. |
tĀHUHU KŌRERO / Background
1. Management Plan Draft Review
1.1 Current Status
A collective draft management plan has been completed using Kaikino as the example, incorporating:
· Updated operational standards and guidelines
· Revised maintenance schedules reflecting current practices
· Enhanced compliance requirements with Resource Management Act provisions through operational standards and guidelines.
· Clarifying asset definitions and responsibilities
1.2 Consultation Process
Committee Meeting Schedule: By November 2025
· Individual meetings with the committee chairs to review draft plans
· Opportunity for detailed feedback and amendments
· Integration of committee recommendations into final plans
1.3 Key Updates in Draft Plans
· Recommend aligning the management plan review cycle with the bylaw review schedule
· Improved coordination with Regional Council requirements
· Better environmental compliance measures
· Streamlined operational procedures
2. Spray Programme Update 2025/2026
2.1 Programme Overview
The spray programme for 2025/2026 will address identified gaps in coverage and timing
2.2 Key Improvements
· Contract Specifications: Clarified timing and reporting requirements
· Programme Timeline: Spring (September-October) and Autumn (March-April)
· Access Protocols: Coordination with landowners for access permissions
· Quality Assurance: Regular monitoring and condition reporting
2.3 Programme Status
· Contract specifications being finalised
· Landowner notifications to commence September 2025
· Budget allocations confirmed for all drainage areas
3. Machine Cleaning Recommendations 2025/2026
3.1 Priority Assessment
Following the August 2025 operational review, machine cleaning priorities will be established based on:
· Committee member input and site inspections
· Drain condition assessments
· Access considerations
3.2 Recommended Programme
High Priority:
· Areas with restricted flow capacity and significant vegetation mat development
Medium Priority:
· Drains not machine cleaned within a 10-year timeframe
· Drainage channel reshaping needs
Other Considerations
· Access track maintenance requirements
· Annual maintenance locations with moderate vegetation growth
3.3 Implementation Timeline
· Summer 2025/2026: Primary machine cleaning operations
· Early Autumn 2026: Follow-up maintenance and touch-up works
· Ongoing: Emergency response capability will be maintained
4. Drone Survey Pilot Programme
4.1 Strategic Initiative
A drone survey programme as per previously approved is being developed using the Motutangi Land Drainage Area as a pilot to modernise drainage asset management and improve maintenance planning accuracy.
4.2 Pilot Programme Details
Initial Focus: Motutangi Drainage Area
· Coverage: 10 drains, approximately 18,560m total length
· Technology: High definition 2D orthomosaic mapping with multispectral imaging capability
4.3 Proposed Deliverables
· 2D Orthomosaic Maps: High-resolution imagery for GIS integration
· Condition Assessment: Detailed drain condition reporting
· Vegetation Analysis: Invasive species identification and vegetation health mapping
· Access Planning: 10m corridor mapping for maintenance access
· 3D Modelling: Optional detailed topographical analysis
4.4 Investment and Benefits
Estimated Costs:
· Pilot programme: Estimate $1,800 - $3,000 per Day
Expected Benefits:
· Enhanced maintenance planning accuracy
· Reduced site inspection time and costs
· Improved dispute resolution through accurate documentation
· Future potential for drone-based spraying operations
· Integration with existing GIS mapping systems
4.5 Implementation Timeline
· September 2025: Contractor engagement
· October 2025: Survey execution, data collection, results analysis and reporting
· November 2025: Evaluation for expansion to other drainage areas
5. Operational Improvements
5.1 Mapping and Asset Management
Current Initiatives:
Simplification and integration of mapping systems with Council GIS platforms, coordination with infrastructure data, and development of user-friendly committee mapping resources.
5.2 Access and Compliance
Enhanced Protocols:
Clear landowner communication procedures, improved coordination for access permissions, and documentation of obstruction issues and resolutions.
Improvements Implemented:
Clearer budget reporting, eliminating carryover confusion and transparent reserve balance reporting.
MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps
6. Committee Coordination And Next Steps
6.1 Actions Required
Committee Members:
· Submit drain cleaning priority lists by 10th September 2025
· Participate in site inspections for machine cleaning prioritisation
· Prepare for November meeting attendance
Council Staff:
· Finalise spray programme with improved specifications
· Coordinate drone survey pilot implementation
PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision
7. Financial Implications
7.1 Budget Allocations 2025/2026
· Spray programmes: Budgets are confirmed
· Machine cleaning: Funds available across all areas
· Drone survey pilot: allocation recommended
· Management plan review: Within existing operational budgets
1. Kaitaia
Land Drainage Spray Machine Works Programme - A5384695 ⇩ 
7.4 Waiharara and Kaikino Drainage Area Committee - Land Drainage Works Update
File Number: A5371731
Author: Tui Mokaraka, Customer Service Manager - Far North Waters
Authoriser: Scott Smith, Acting Head of Infrastructure
TAKE PŪRONGO / Purpose of the Report
To provide the Land Drainage Area Committee with a progress report on works undertaken during 2024-2025 financial year and to provide outline of proposed works and costs for the 2025/2026 financial year, including management plan reviews, operational programmes, and improvements to drainage area management.
WHAKARĀPOPOTO MATUA / Executive SummarY
· The Far North District Council continues to progress drainage area management through several key proposals:
· Management Plan Review: Draft management plans have been prepared and will be subject to committee consultation through hui to be scheduled for November 2025.
· Spray Programme 2025/2026: Updated spray schedules are being finalised with improved contract specifications and timeframes.
· Machine Cleaning Recommendations: Machine cleaning programmes are being developed based on a priority matrix taking into consideration drain condition assessments and committee input.
· Drone Survey: A drone survey pilot programme alongside the above recommendations is proposed to commence with the Motutangi Drainage Area to determine asset condition monitoring and maintenance planning. As well as confirming accurate GPS coordinate mapping.
· Bylaw Review: The Land Drainage Bylaw currently under review, potentially addressing current ambiguities and improving enforcement mechanisms.
· Operational Improvements: Enhanced mapping systems, clearer access protocols, and improved financial reporting processes are being developed for implementation.
|
That the Te Hiku Community Board receive the report Waiharara and Kaikino Drainage Area Committee - Land Drainage Works Update.
|
tĀHUHU KŌRERO / Background
1. Management Plan Draft Review
1.1 Current Status
A collective draft management plan has been completed using Kaikino as the example, incorporating:
· Updated operational standards and guidelines
· Revised maintenance schedules reflecting current practices
· Enhanced compliance requirements with Resource Management Act provisions through operational standards and guidelines.
· Clarifying asset definitions and responsibilities
1.2 Consultation Process
Committee Meeting Schedule: By November 2025
· Individual meetings with the committee chairs to review draft plans
· Opportunity for detailed feedback and amendments
· Integration of committee recommendations into final plans
1.3 Key Updates in Draft Plans
· Recommend aligning the management plan review cycle with the bylaw review schedule
· Improved coordination with Regional Council requirements
· Better environmental compliance measures
· Streamlined operational procedures
2. Spray Programme Update 2025/2026
2.1 Programme Overview
The spray programme for 2025/2026 will address identified gaps in coverage and timing
2.2 Key Improvements
· Contract Specifications: Clarified timing and reporting requirements
· Programme Timeline: Spring (September-October) and Autumn (March-April)
· Access Protocols: Coordination with landowners for access permissions
· Quality Assurance: Regular monitoring and condition reporting
2.3 Programme Status
· Contract specifications being finalised
· Landowner notifications to commence September 2025
· Budget allocations confirmed for all drainage areas
3. Machine Cleaning Recommendations 2025/2026
3.1 Priority Assessment
Following the August 2025 operational review, machine cleaning priorities will be established based on:
· Committee member input and site inspections
· Drain condition assessments
· Access considerations
3.2 Recommended Programme
High Priority:
· Areas with restricted flow capacity and significant vegetation mat development
Medium Priority:
· Drains not machine cleaned within a 10-year timeframe
· Drainage channel reshaping needs
Other Considerations
· Access track maintenance requirements
· Annual maintenance locations with moderate vegetation growth
3.3 Implementation Timeline
· Summer 2025/2026: Primary machine cleaning operations
· Early Autumn 2026: Follow-up maintenance and touch-up works
· Ongoing: Emergency response capability will be maintained
4. Drone Survey Pilot Programme
4.1 Strategic Initiative
A drone survey programme as previously approved is being developed using the Motutangi Land Drainage Area as a pilot to modernise drainage asset management and improve maintenance planning accuracy.
4.2 Pilot Programme Details
Initial Focus: Motutangi Drainage Area
· Coverage: 10 drains, approximately 18,560m total length
· Technology: High definition 2D orthomosaic mapping with multispectral imaging capability
4.3 Proposed Deliverables
· 2D Orthomosaic Maps: High-resolution imagery for GIS integration
· Condition Assessment: Detailed drain condition reporting
· Vegetation Analysis: Invasive species identification and vegetation health mapping
· Access Planning: 10m corridor mapping for maintenance access
· 3D Modelling: Optional
detailed topographical analysis
4.4 Investment and Benefits
Estimated Costs:
· Pilot programme: Estimate $1,800 - $3,000 per Day
Expected Benefits:
· Enhanced maintenance planning accuracy
· Reduced site inspection time and costs
· Improved dispute resolution through accurate documentation
· Future potential for drone-based spraying operations
· Integration with existing GIS mapping systems
4.5 Implementation Timeline
· September 2025: Contractor engagement
· October 2025: Survey execution, data collection, results analysis and reporting
· November 2025: Evaluation for expansion to other drainage areas
5. Operational Improvements
5.1 Mapping and Asset Management
Current Initiatives:
· Simplification and integration of mapping systems with Council GIS platforms, coordination with infrastructure data, and development of user-friendly committee mapping resources.
5.2 Access and Compliance
Enhanced Protocols:
· Clear landowner communication procedures, improved coordination for access permissions, and documentation of obstruction issues and resolutions.
5.3 Financial Management
Improvements Implemented:
· Clearer budget
reporting, eliminating carryover confusion and transparent reserve balance
reporting.
MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps
6. Committee Coordination And Next Steps
6.1 Actions Required
Committee Members:
· Submit drain cleaning priority lists by 10th September 2025
· Participate in site inspections for machine cleaning prioritisation
· Prepare for November meeting attendance
Council Staff:
· Finalise spray programme with improved specifications
· Coordinate drone survey pilot implementation
PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision
7. Financial Implications
7.1 Budget Allocations 2025/2026
· Spray programmes: Budgets are confirmed
· Machine cleaning: Funds available across all areas
· Drone survey pilot: allocation recommended
· Management plan review: Within existing operational budgets
1. Waiharara
Land Drainage Spray Machine Cloean Works Programme 25-26 - A5384688 ⇩
2. Kaikino
Land Drainage Spray Machine Clean Works Programme 25 - 26 - A5384692 ⇩
7.5 Motutangi Drainage Area Committee - Land Drainage Works Update
File Number: A5371717
Author: Tui Mokaraka, Customer Service Manager - Far North Waters
Authoriser: Scott Smith, Acting Head of Infrastructure
TAKE PŪRONGO / Purpose of the Report
To provide the Motutangi Land Drainage Area Committee with a progress report on works undertaken during 2024-2025 financial year and to provide outline of proposed works and costs for the 2025/2026 financial year, including management plan reviews, operational programmes, and improvements to drainage area management.
WHAKARĀPOPOTO MATUA / Executive SummarY
· The Far North District Council continues to progress drainage area management through several key proposals:
· Management Plan Review: Draft management plans have been prepared and will be subject to committee consultation through hui to be scheduled for November 2025.
· Spray Programme 2025/2026: Updated spray schedules are being finalised with improved contract specifications and timeframes.
· Machine Cleaning Recommendations: Machine cleaning programmes are being developed based on a priority matrix taking into consideration drain condition assessments and committee input.
· Drone Survey: A drone survey pilot programme alongside the above recommendations is proposed to commence with the Motutangi Drainage Area to determine asset condition monitoring and maintenance planning. As well as confirming accurate GPS coordinate mapping.
· Bylaw Review: The Land Drainage Bylaw currently under review, potentially addressing current ambiguities and improving enforcement mechanisms.
· Operational Improvements: Enhanced mapping systems, clearer access protocols, and improved financial reporting processes are being developed for implementation.
|
That the Te Hiku Community Board receive the report Motutangi Drainage Area Committee - Land Drainage Works Update. |
tĀHUHU KŌRERO / Background
1. MANAGEMENT PLAN DRAFT REVIEW
1.1 Current Status
A collective draft management plan has been completed using Kaikino as the example, incorporating:
· Updated operational standards and guidelines
· Revised maintenance schedules reflecting current practices
· Enhanced compliance requirements with Resource Management Act provisions through operational standards and guidelines.
· Clarifying asset definitions and responsibilities
1.2 Consultation Process
Committee Meeting Schedule: By November 2025
· Individual meetings with the committee chairs to review draft plans
· Opportunity for detailed feedback and amendments
· Integration of committee recommendations into final plans
1.3 Key Updates in Draft Plans
· Recommend aligning the management plan review cycle with the bylaw review schedule
· Improved coordination with Regional Council requirements
· Better environmental compliance measures
· Streamlined operational procedures
2. SPRAY PROGRAMME UPDATE 2025/2026
2.1 Programme Overview
The spray programme for 2025/2026 will address identified gaps in coverage and timing
2.2 Key Improvements
· Contract Specifications: Clarified timing and reporting requirements
· Programme Timeline: Spring (September-October) and Autumn (March-April)
· Access Protocols: Coordination with landowners for access permissions
· Quality Assurance: Regular monitoring and condition reporting
2.3 Programme Status
· Contract specifications being finalised
· Landowner notifications to commence September 2025
· Budget allocations confirmed for all drainage area
3. MACHINE CLEANING RECOMMENDATIONS 2025/2026
3.1 Priority Assessment
Following the August 2025 operational review, machine cleaning priorities will be established based on:
· Committee member input and site inspections
· Drain condition assessments
· Access considerations
3.2 Recommended Programme
High Priority:
· Areas with restricted flow capacity and significant vegetation mat development
Medium Priority:
· Drains not machine cleaned within a 10-year timeframe
· Drainage channel reshaping needs
Other Considerations
· Access track maintenance requirements
· Annual maintenance locations with moderate vegetation growth
3.3 Implementation Timeline
· Summer 2025/2026: Primary machine cleaning operations
· Early Autumn 2026: Follow-up maintenance and touch-up works
· Ongoing: Emergency response capability will be maintained
4. DRONE SURVEY PILOT PROGRAMME
4.1 Strategic Initiative
A drone survey programme as previously approved is being developed using the Motutangi Land Drainage Area as a pilot to modernise drainage asset management and improve maintenance planning accuracy.
4.2 Pilot Programme Details
Initial Focus: Motutangi Drainage Area
· Coverage: 10 drains, approximately 18,560m total length
· Technology: High definition 2D orthomosaic mapping with multispectral imaging capability
4.3 Proposed Deliverables
· 2D Orthomosaic Maps: High-resolution imagery for GIS integration
· Condition Assessment: Detailed drain condition reporting
· Vegetation Analysis: Invasive species identification and vegetation health mapping
· Access Planning: 10m corridor mapping for maintenance access
· 3D Modelling: Optional
detailed topographical analysis
4.4 Investment and Benefits
Estimated Costs:
· Pilot programme: Estimate $1,800 - $3,000 per Day
Expected Benefits:
· Enhanced maintenance planning accuracy
· Reduced site inspection time and costs
· Improved dispute resolution through accurate documentation
· Future potential for drone-based spraying operations
· Integration with existing GIS mapping systems
4.5 Implementation Timeline
· September 2025: Contractor engagement
· October 2025: Survey execution, data collection, results analysis and reporting
· November 2025: Evaluation for expansion to other drainage areas
5. OPERATIONAL IMPROVEMENTS
5.1 Mapping and Asset Management
Current Initiatives:
· Simplification and integration of mapping systems with Council GIS platforms, coordination with infrastructure data, and development of user-friendly committee mapping resources.
5.2 Access and Compliance
Enhanced Protocols:
· Clear landowner communication procedures, improved coordination for access permissions, and documentation of obstruction issues and resolutions.
5.3 Financial Management
Improvements Implemented:
· Clearer budget reporting, eliminating carryover confusion and transparent reserve balance reporting.
MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps
6. COMMITTEE COORDINATION AND NEXT STEPS
6.1 Actions Required
Committee Members:
· Submit drain cleaning priority lists by 10th September 2025
· Participate in site inspections for machine cleaning prioritisation
· Prepare for November meeting attendance
Council Staff:
· Finalise spray programme with improved specifications
· Coordinate drone survey pilot implementation
The 2025/2026 programme advances drainage area management through strategic planning, technological innovation, and improved operational procedures, with committee support crucial for successful implementation and ongoing improvement.
PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision
7. FINANCIAL IMPLICATIONS
7.1 Budget Allocations 2025/2026
· Spray programmes: Budgets are confirmed
· Machine cleaning: Funds available across all areas
· Drone survey pilot: allocation recommended
· Management plan review: Within existing operational budgets
1. Motutangi
Land Drainage Spray Machine Works Programme - A5384688 ⇩
File Number: A5354750
Author: Kathryn Trewin, Funding Advisor
Authoriser: Aisha Huriwai, Manager - Democracy Services
Take Pūrongo / Purpose of the Report
This report summarises applications for the Local Community Grant funding to enable Te Hiku Community Board to determine which application/s will receive funding at this meeting.
WhakarĀpopoto matua / Executive Summary
· One new application has been received, requesting a total of $90,880
· The Community Board has an available total of $90,084 in Community Grant Funding for the 2025/26 financial year.
· The Community Board has an available total of $100,000 in Pride of Place Funding for the 2025/26 financial year.
|
a) That Te Hiku Community Board approve the sum of $5,000 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Te Tai Tokerau Māori Womens Welfare League for costs towards the hosting the 2025 annual conference. |
1) TĀhuhu kŌrero / Background
The applications have been checked by staff for completeness and complies with the conditions of the Community Grant Policy, Community Outcomes as stated in the Long-Term Plan (LTP) and all provisions listed on the application form.
2) matapaki me NgĀ KŌwhiringa / Discussion and Options
|
Applicant and Project |
Requested |
Recommend |
Comments |
|
a) Te Tai Tokerau Māori Womens Welfare League – hosting 2025 national conference |
$90,880 |
$5,000 |
The applicant is seeking funding towards hosting the 2025 national conference for the Māori Womens Welfare League at Te Kura Kaupapa Māori o Te Rangi Āniwaniwa. They are expecting 150 attendees, with approximately 2300 volunteers assisting over the 5 days of the conference. This meets community outcomes 1, 2, 3, 5 and 6 |
TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION
The applicant/s is required to complete a standard application form and provide supporting information.
For each application, the Board has three options.
Option 1 Authorise funding for the full amount requested
Option 2 Authorise partial funding
Option 3 Decline funding
Each application has been assessed and meets the criteria of the Community Grant Policy, Community Outcomes as listed in the LTP, and the conditions listed on the application form.
Each application must meet at least one community outcome from the Council’s Long Term Plan.
The six community outcomes are as follows:
1. A wisely managed and treasured environment that recognises the role of tangata whenua as kaitiaki;
2. We embrace and celebrate our unique culture and heritage and value it as a source of enduring pride.
3. Proud, vibrant communities;
4. Prosperous Communities supported by a sustainable economy;
5. Communities that are safe, connected and sustainable;
6. Communities that are prepared for the unexpected;
3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.
1. Te
Tai Tokerau Maori Womens Welfare League - A5354748 ⇩ 
Hōtaka Take Ōkawa / Compliance Schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
|
He Take Ōkawa / Compliance Requirement |
Aromatawai Kaimahi / Staff Assessment |
|
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
This is a matter of low significance. |
|
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
Community Board Funding Policy and Te Pae o Uta. |
|
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
This report does not have district-wide relevance. |
|
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi. |
No implications for Māori in relation to land and/or water. |
|
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
Considered in the application. |
|
State the financial implications and where budgetary provisions have been made to support this decision. |
Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy. |
|
Chief Financial Officer review. |
The Chief Financial Officer has not reviewed this report.
|
7.7 Te Hiku Community Board Members Report
File Number: A5383994
Author: Natasha Rmandic, Democracy Advisor
Authoriser: Aisha Huriwai, Manager - Democracy Services
Take Pūrongo / Purpose of the Report
The report provides feedback to the community on matters of interest or concern to the Community Board.
|
That Te Hiku Community Board note the report from Member Bainbridge. |
1) TĀhuhu kŌrero / Background
The Local Government Act 2002 Part 4 Section 52 states that the role of a Community Board is to represent, and act as an advocate for the interests of its community.
2) matapaki me NgĀ KŌwhiringa / Discussion and Options
Community Boards are required to consider and report on any matters of concern or interest to the Community Board, maintain an overview of services provided to the community and communicate with community organisations and special interest groups within the community.
The report from the Chairperson and members are attached.
Resource Consents are available on the Council’s website and when going through a public notification process will be emailed to community board members. Members have five days to send feedback in relation to a resource consent. Members will be expected to include these details in their member reports to provide transparency.
TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION
The reason for the recommendation is to provide information to the Community on the work that has been undertaken by the Chairperson and Members on its behalf.
3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
There are no financial implications or the need for budgetary provision as a result of this report.
1. S
Bainbridge - Member's Report - A5383970 ⇩
8 Ngā Pūrongo Taipitopito / Information Reports
8.1 Te Hiku Community Board August 2025 Open Resolution Report
File Number: A5377979
Author: Natasha Rmandic, Democracy Advisor
Authoriser: Aisha Huriwai, Manager - Democracy Services
TAKE PŪRONGO / Purpose of the Report
To provide Te Hiku Community Board with an overview of outstanding resolutions from decisions dated from 1 January 2021.
WHAKARĀPOPOTO MATUA / Executive SummarY
· Open resolutions are a mechanism to communicate progress against decisions/resolutions.
· Open resolutions are also in place for all formal elected member meetings.
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That Te Hiku Community Board receive the report Te Hiku Community Board September 2025 Open Resolution Report. |
tĀHUHU KŌRERO / Background
Any resolution or decision from a meeting is compiled on an open resolution status report to capture actions trigged by Board decisions. Staff provide updates on progress against tasks that are not yet completed.
MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps
Community Board coordinators assist in following up outstanding resolutions with staff where appropriate, and occasionally, may be in a position to provide a further verbal update at meetings following the printing of an agenda.
The outstanding tasks are often multi-facet projects that take longer to fully complete.
Where a decision differs to the recommendation of staff there may be unintended consequences or challenges that take longer for staff to work through.
PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision
There are no financial implications or need for budgetary provision in receiving this report.
1. Te
Hiku Community Board Open Resolutions Report - A5378333 ⇩
