Minutes of Bay of Islands-Whangaroa Community Board Meeting

UNCONFIRMED

Bay of Islands-Whangaroa Community Board Meeting Minutes

11 June 2025

MINUTES OF
Bay of Islands-Whangaroa Community Board Meeting
HELD AT THE Turner Centre, 43 Cobham Road, Kerikeri
ON Wednesday, 11 June 2025 AT 10:00 AM

PRESENT: Chairperson Belinda Ward, Deputy Chairperson Lane Ayr, Councillor Ann Court, Member Bruce Mills, Member Amy Slack, Member Roddy Hapati-Pihema, Member Jane Hindle, Member Tyler Bamber

STAFF PRESENT: Kim Hammond (Community Board Coordinator), Kathryn Trewin (Funding Advisor), Roger Ackers (Group Manager – Planning and Policy), Emma Manning (Senior Strategic Planner), Trinity Lane (Finance and Customer Services Administrator)(online), Ryan Bath (Infrastructure Support Officer), Jonnina Jackson (Customer Service Administrator).

1 Karakia Timatanga / Opening Prayer

Member Bamber commenced the meeting with a karakia at 10:09 AM.

2 NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest

Apology

Resolution 2025/56

Moved: Chairperson Belinda Ward

Seconded: Deputy Chairperson Lane Ayr

That the Bay of Islands-Whangaroa Community Board notes:

· the apology from Cr Babe Kapa;

· the apology for lateness from Cr Ann Court;

· the declaration of interest from member Tyler Bamber in relation to item 7.7d; and

· the declaration of interest from member Jane Hindle in relation to the funding application for the R. Tucker Thompson.

Carried

3 Ngā Tono KŌrero / Deputations

· John Tetley and Wade Rousell spoke to the board about the Kerikeri Men’s Shed.

4 ngā kaikōrero / Speakers

· Vania Hamlin spoke regarding item 7.7c.

· Teresa Morrison spoke regarding item 7.7a.

· Margaret Wikaire spoke regarding item 7.7g.

· Catherine Langford spoke regarding the funding application for R Tucker Thomspon.

Chairperson Belinda Ward noted that all information for the funding application for R. Tucker Thompson was received and included in the agenda however there was no recommendation for the application in the agenda. The funding application will still be considered later in the meeting.

Cr Court joined the meeting at 11:12 AM.

· Anne Gates spoke regarding item 7.7h.

The meeting adjourned at 11:31 AM and resumed at 11:50 AM.

· Marcus Powell spoke regarding item 7.7e.

5 Ngā Tono KŌrero / Deputations

· Manuela Gmeur-Hornell spoke to supplementary agenda items The Strand Kororāreka Russell Traffic Trial and Kororāreka Russell Placemaking Plan.

Attachments tabled at meeting

1 Deputation Presentation - Manuela Gmuer-Hornell - A5238656

6 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes

6.1 Confirmation of Previous Minutes

Agenda item 6.1 document number A5044379, pages 8 - 11 refers

Resolution 2025/57

Moved: Chairperson Belinda Ward

Seconded: Member Bruce Mills

That Bay of Islands-Whangaroa Community Board confirm the minutes of the meeting held on 15 May 2025 are a true and correct record.

Carried

7 Ngā Pūrongo Tāpiri / supplementary Reports

7.1 The Strand, Kororāreka Russell Traffic Trial

Supplementary Agenda item 7.1 document number A5145928, pages 4 - 31 refers

Resolution 2025/58

Moved: Member Jane Hindle

Seconded: Councillor Ann Court

That the Bay of Islands-Whangaroa Community Board:

a) Recommend that Council, as the Road Controlling Authority under the Land Transport Rule: Streets Layout 2023 (Rule) change:

I. from mid-block Cass Street to the boat ramp at the northern end of The Strand to a shared space,

II. the southern end of The Strand to pedestrian priority with access for essential vehicles,

III. the layout of Cass Street to make the trial permanent;

b) Recommend that the features installed temporarily in Cass Street during the trial be retained in its current form until an updated design is created by Roading Working Group and Council’s Transport group, consistent with the objectives of the Kororāreka Russell Historic Township Overlay and presented to the community for feedback;

c) The planters and barrel adjacent to Russell Fresh to be moved back to improve access and egress from the disability park opposite, with clear signage delimiting the loading zone area; and

d) Incorporate the above recommendations into the Bay of Islands-Whangaroa Community Board Strategic Plan to be considered for inclusion in the Long-Term Plan.

Carried

7.2 Kororāreka Russell Placemaking Plan

Supplementary Agenda item 7.2 document number A5145940, pages 32 - 38 refers

Resolution 2025/59

Moved: Member Jane Hindle

Seconded: Member Bruce Mills

That the Community Board:

1. Endorse the Kororāreka Russell Placemaking Plan and incorporate its initiatives into the Community Board Strategic Plan,

2. Confirm that funding granted under Resolutions 2022/09 and 2022/56 can be used towards the implementation of the initiatives in the Kororāreka Russell Placemaking Plan, and

3. Approve the remaining funding be paid to Far North Holdings Limited for the implementation of the Kororāreka Russell Placemaking Plan at the direction of the Community Board or their nominated representative.

Carried

8 Ngā Pūrongo / Reports

8.1 New Road Name: 243 Rāwhiti Road, Rāwhiti.

Agenda item 7.1 document number A5155419, pages 12 - 31 refers

Resolution 2025/60

Moved: Deputy Chairperson Lane Ayr

Seconded: Member Jane Hindle

That Bay of Islands-Whangaroa Community Board name a private road “Kaingahoa Drive” that is located at 243 Rāwhiti Road, Rāwhiti.

Carried

8.2 New Road Name: 4 King Street, Kerikeri

Agenda item 7.2 document number A5191383, pages 32 - 35 refers

Resolution 2025/61

Moved: Member Tyler Bamber

Seconded: Deputy Chairperson Lane Ayr

That the Bay of Islands-Whangaroa Community Board name a Right-of-Way “Te Oranga Lane” that is located at 4 King Street, Kerikeri.

Carried

8.3 Road Rename: Pateretere Place, Kāeo

Agenda item 7.3 document number A5191754, pages 36 - 42 refers

Resolution 2025/62

Moved: Member Jane Hindle

Seconded: Member Bruce Mills

That Bay of Islands-Whangaroa Community Board, pursuant to Council’s Road Naming Policy, recommend that Council approve to rename a private road “Roto Place” that is currently addressed at Pateretere Place, Kāeo.

Carried

8.4 New Road Name: 4801 State Highway 1, Waiomio

Agenda item 7.4 document number A5195078, pages 43 - 46 refers

Resolution 2025/63

Moved: Member Roddy Hapati-Pihema

Seconded: Member Jane Hindle

That the Bay of Islands-Whangaroa Community Board name a Right-of-Way “Waiomio Downs Lane” that is located at 4801 State Highway 1, Waiomio.

Carried

8.5 Chairperson and Members Report

Agenda item 7.5 document number A5198547, pages 47 - 54 refers

Resolution 2025/64

Moved: Member Amy Slack

Seconded: Member Tyler Bamber

That the Bay of Islands-Whangaroa Community Board note the reports from Chairperson Belinda Ward and Member Jane Hindle.

Carried

The meeting adjourned at 1:05 PM and resumed at 2:55 PM.

7.6 Project Funding Reports

Agenda item 7.6 document number A5208673, pages 55 - 56 refers

Resolution 2025/65

Moved: Deputy Chairperson Lane Ayr

Seconded: Member Tyler Bamber

That Bay of Islands-Whangaroa Community Board note the project reports received from:

a) ArtsXL – 100 x 100

b) Bald Angels – Christmas Kai Project

c) Kawakawa Bowling Club – Shelters

d) Kawakawa Christmas 2024

Carried

RESOLUTION TO EXCLUDE THE PUBLIC

Resolution 2025/66

Moved: Member Belinda Ward

Seconded: Member Amy Slack

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
7.7 – Funding Applications	s7(2)(f)(i) - free and frank expression of opinions by or between or to members or officers or employees of any local authority	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Carried

Confirmation of Decisions to be released in Public

Resolution 2025/67

Moved: Member Belinda Ward

Seconded: Member Tyler Bamber

At the conclusion of the public excluded portion of the meeting the Bay of Islands-Whangaroa Community Board confirmed the following decisions be restated for public:

a) $4,000 (plus GST if applicable) be paid from the Boards Community Grant Fund Account to R. Tucker Thompson Youth Sailing Trust for the costs towards 2 rangatahi to attend.

Member Jane Hindle left the table and did not participate in the debate or voting of this item.

b) $6,500 (plus GST if applicable) be paid from the Boards Community Fund account to Kerikeri Theatre Company for costs towards the production of The Little Mermaid.

c) $1,548 (plus GST if applicable) be paid from the Boards Community Fund account to Whangaroa Health Services Trust for costs towards a community garden and nutritionist.

d) decline the funding application from Hospice Mid-North for costs towards venue hire for the Battle of the Ballroom 2025.

e) $7,000 (plus GST if applicable) be paid from the Boards Community Fund account to The Centre for costs towards running Brew of Islands 2025.

Member Tyler Bamber left the table and did not participate in the debate or voting of this item.

f) $10,000 (plus GST if applicable) be paid from the Boards Community Fund account to Within Nature Charitable Trust for costs towards mentoring environmental restoration and education.

g) leave to lie the application from Our Kerikeri Charitable Trust for costs towards running Christmas 2025 festival to the new financial year when it can be considered with other Christmas applications.

h) leave to lie the application from Kawakawa Hundertwasser Memorial Park Charitable Trust for costs towards purchasing and installing shadesails, until the details of ongoing maintenance and ownership/responsibility are confirmed by relevant parties; and

i) leave to lie the application from Totara North Hall Committee for costs towards upgrading and installing a new hall kitchen, until the details of ongoing maintenance and ownership/responsibility are confirmed by relevant parties.

Carried

Member Amy Slack left the meeting at 3:38 PM.

8 Ngā Pūrongo Taipitopito / Information Reports

8.1 Bay of Islands-Whangaroa Community Board Open Resolution Report

Agenda item 8.1 document number A5044363, pages 185 - 185 refers

Resolution 2025/77

Moved: Member Jane Hindle

Seconded: Member Bruce Mills

That Bay of Islands-Whangaroa Community Board receive the Bay of Islands-Whangaroa Community Board June Open Resolution Report.

Carried

9 tE kAPINGA hUI / Meeting Close

The meeting closed at 3:47 PM with a karakia by Member Roddy Hapati-Pihema.

The minutes of this meeting will be confirmed at the Bay of Islands-Whangaroa Community Board Meeting held on 10 July 2025.

...................................................

CHAIRPERSON