UNCONFIRMED

Ordinary Te Koukou - Transport and Infrastructure Committee  Meeting Minutes

20 May 2025

MINUTES OF Far North District Council
Ordinary Te Koukou - Transport and Infrastructure Committee  Meeting
HELD AT THE Council Chamber, Memorial Ave, Kaikohe
ON Tuesday, 20 May 2025 AT 10:01 AM

PRESENT:              Kahika Moko Tepania, Cr Steve McNally, Cr Felicity Foy, Cr Ann Court, Cr Hilda Halkyard-Harawira, Cr Babe Kapa, Cr Penetaui Kleskovic (online), Cr Mate Radich (online), Cr John Vujcich.

IN ATTENDANCE: Adele Gardner (Te Hiku Community Board Chair), Chicky Rudkin (Kaikohe-Hokianga Community Board Chair), Belinda Ward (Bay of Islands-Whangaroa  Community Board Chair).

STAFF PRESENT: Guy Holroyd (Chief Executive), Tanya Proctor (Head of Infrastructure), Nicola Smith (Acting Group Manager – Communications & Engagement), Ken Lewis (Manager – Communications & Engagement), Roger Ackers (Group Manager – Planning & Policy), Jacine Warmington (Group Manager – Strategic Relationships), Emma Healy (Chief of Staff), Margriet Veenstra (Acting Group Manager – Corporate Services), Michelle Sharp (Team Leader – Business Compliance), Mary Moore (Manager – Infrastructure Services), Elizabeth Stacey (Team Leader – Capital Works & Renewals), Apikali Rokobigi (Maintenance Lead), Aisha Huriwai (Manager – Democracy Services), Marlema Baker (Democracy Advisor).

STAFF ONLINE:     Aaron Reilly (Operations Specialist – Lighting & Transport), Llani Harding (Pouhautu – Te Hono), Marysa Maheno (Democracy Advisor), Kim Hammond (Community Board Coordinator).

1            Karakia Timatanga / Opening Prayer

Kahika-Mayor Moko Tepania commenced the meeting with a prayer.

2            NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and Declarations of Interest

2.1         Apologies and Declarations of Interest

Resolution  2025/36

Moved:       Kahika Moko Tepania

Seconded:  Cr John Vujcich

That Te Koukou – Transport and Infrastructure Committee receive the apologies from Kōwhai-Deputy Mayor Kelly Stratford and Cr Tāmati Rākena and a leave of absence be granted.

Carried

10:03 AM Crs Halkyard-Harawira, Foy, and McNally and Chair Gardner arrived.

3            Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes

3.1         Confirmation of Previous Minutes

Agenda item 4.1 document number A5044432, pages 10 - 18 refers

Resolution  2025/37

Moved:       Kahika Moko Tepania

Seconded:  Cr John Vujcich

That Te Koukou – Transport and Infrastructure Committee confirm the minutes of the meeting held 23 April 2025 are true and correct.

Cr Kapa was an apology for this meeting. Remove him from any voting in the previous minutes

Carried

4            Ngā Pūrongo / Reports

4.1         Water and Transport Portfolio Member Reports

Agenda item 5.1 document number A5132230, pages 19 - 19 refers

Resolution  2025/38

Moved:       Kahika Moko Tepania

Seconded:  Cr John Vujcich

That Te Koukou – Transport and Infrastructure Committee:

a) note the verbal March 2025 reports from Members Ann Court and Steve McNally as Transport Portfolio holders and

b) note the verbal March 2025 reports from Members Penetaui Kleskovic and Mate Radich as Water Portfolio holders.

Carried

10:26 AM – Cr Kleskovic joined the meeting (online).

5            Ngā Pūrongo Taipitopito / Information Reports

5.1         Te Koukou Outstanding Resolutions and Actions Update May 2025

Agenda item 6.1 document number A5044475, pages 20 - 25 refers

Resolution  2025/39

Moved:       Cr John Vujcich

Seconded:  Kahika Moko Tepania

That Te Koukou – Transport and Infrastructure Committee receive:

a) Te Koukou – Transport and Infrastructure Committee Open Resolution Update May 2025, and

b) Te Koukou – Transport and Infrastructure Committee Action Point Update.

Carried

5.2         Infrastructure Working Group Updates

Agenda item 6.2 document number A5165153, pages 26 - 32 refers

Resolution  2025/40

Moved:       Kahika Moko Tepania

Seconded:  Cr John Vujcich

That Te Koukou - Transport and Infrastructure Committee receive the report Infrastructure Working Group Updates.

Carried

5.3         Infrastructure Compliance

Agenda item 6.3 document number A5165166, pages 33 - 46 refers

Resolution  2025/41

Moved:       Cr Steve McNally

Seconded:  Cr Babe Kapa

That Te Koukou - Transport and Infrastructure Committee receive the report Infrastructure Compliance .

Carried

5.4         Capital Programme Delivery Update

Agenda item 6.4 document number A5167349, pages 47 - 58 refers

Resolution  2025/42

Moved:       Cr Steve McNally

Seconded:  Kahika Moko Tepania

That Te Koukou - Transport and Infrastructure Committee receive the report Capital Programme Delivery Update.

Carried

5.5         Transport - Capital Works Programme Update

Agenda item 6.5 document number A5169569, pages 59 - 70 refers

Resolution  2025/43

Moved:       Cr Steve McNally

Seconded:  Kahika Moko Tepania

That Te Koukou - Transport and Infrastructure Committee receive the report Transport - Capital Works Programme Update.

Carried

At 11:25 AM the meeting adjourned.

The meeting resumed at 11:40 AM.

5.6         FNDC Speed Limits Subject to Reversal - 2024 Speed Limit Rule

Agenda item 6.6 document number A5169577, pages 69 - 75 refers

Resolution  2025/44

Moved:       Kahika Moko Tepania

Seconded:  Cr Penetaui Kleskovic

That Te Koukou - Transport and Infrastructure Committee receive the report Far North District Council (FNDC) Speed Limits Subject to Reversal - 2024 Speed Limit Rule.

Against:           Cr Ann Court

Carried

5.7         Transportation - Hokianga Ferry Service Contract March 2025 Update

Agenda item 6.7 document number A5170187, pages 76 - 78 refers

Resolution  2025/45

Moved:       Cr John Vujcich

Seconded:  Kahika Moko Tepania

That Te Koukou - Transport and Infrastructure Committee receive the report Transportation - Hokianga Ferry Service Contract March 2025 Update.

Carried

5.8         FNDC Transportation Maintenance and Renewals Activity Update March 2025

Agenda item 6.8 document number A5171940, pages 79 - 124 refers

Resolution  2025/46

Moved:       Cr Steve McNally

Seconded:  Cr Hilda Halkyard-Harawira

That Te Koukou - Transport and Infrastructure Committee receive the report Far North District Council (FNDC) Transportation Maintenance and Renewals Activity Update March 2025.

Carried

5.9         Road Safety & Traffic Engineering Report

Agenda item 6.9 document number A5175190, pages 125 – 131 refers

Resolution  2025/47

Moved:       Cr John Vujcich

Seconded:  Kahika Moko Tepania

That Te Koukou - Transport and Infrastructure Committee receive the report Road Safety & Traffic Engineering Report.

Carried

5.10       FNDC Transport Procurement Strategy 2025-2027

Agenda item 6.10 document number A5175513, pages 132 - 161 refers

Resolution  2025/48

Moved:       Cr Felicity Foy

Seconded:  Cr Steve McNally

That Te Koukou - Transport and Infrastructure Committee receive the report Far North District Council (FNDC) Transport Procurement Strategy 2025-2027.

Carried

12:38 PM Cr McNally left the meeting and returned at 12:40 PM.

5.11       North Hokianga Roading Working Group Meeting Minutes

Agenda item 6.11 document number A5195928, pages 162 - 170 refers

Resolution  2025/49

Moved:       Cr John Vujcich

Seconded:  Kahika Moko Tepania

That Te Koukou - Transport and Infrastructure Committee receive the report North Hokianga Roading Working Group Meeting Minutes and note the signed Terms of Reference.

Carried

6            te wāhanga tūmataiti / Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Resolution  2025/50

Moved:       Kahika Moko Tepania

Seconded:  Cr John Vujcich

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
7.1 - Confirmation of Previous Minutes - Public Excluded	s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
7.2 - Lighting Maintenance and Renewals Contract 7/21/185 - Separable Portion 3	s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Carried

CONFIRMATION OF INFORMATION AND DECISIONS TO BE RELEASED IN PUBLIC

At the conclusion of the public excluded discussion Te Koukou - Transport and Infrastructure Committee confirms the information and decisions contained in the part of the meeting held with public excluded be restated in public meeting as follows.

· Item 7.2 Lighting Maintenance And Renewals Contract 7/21/185 - Separable Portion be released in public once the contract is signed.

9            Karakia Whakamutunga / Closing Prayer

Kahika – Mayor Moko Tepania closed the meeting with a karakia.

10          Meeting Close

The meeting closed at 12:53 PM.

The minutes of this meeting will be confirmed at the Ordinary Te Koukou - Transport and Infrastructure Committee  Meeting held on 17 June 2025.

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CHAIRPERSON