Minutes of Te Hiku Community Board Meeting - Tuesday, 13 May 2025

UNCONFIRMED

Te Hiku Community Board Meeting Minutes

13 May 2025

MINUTES OF
Te Hiku Community Board Meeting
HELD AT THE Conference Room - Te Ahu, Cnr State Highway 1 and Mathews Avenue, Kaitāia
ON Tuesday, 13 May 2025 AT 10:07 AM

PRESENT: Chairperson Adele Gardner, Deputy Chairperson John Stewart, Councillor Felicity Foy, Member Darren Axe, Member Sheryl Bainbridge, Member William (Bill) Subritzky, Member Rachel Baucke

STAFF PRESENT: Beverly Mitchell (Community Board Coordinator), Marysa Maheno (Democracy Advisor), Kathryn Trewin (Funding Advisor)(online), Jeanette England (District Facilities Design Officer)(online).

1 Karakia Timatanga / Opening Prayer

Member Baucke commenced the meeting with a karakia at 10:07AM

2 ngā kaikōrero / Speakers

· Andrea Panther spoke on behalf of Ahipara Aroha and Ahipara School for items 7.3a, 7.3c and 7.3d.

· Angela Phillips spoke on behalf of Kaitāia Business Association for items 7.3i and 7.3j.

· Michele Morris, Ruben Taipari and Poppy Yates spoke on behalf of Ahipara Coastal Patrol for item 7.3b.

· Okena Simon spoke on behalf of Aupouri Ngāti Kahu Te Rarawa Trust for item 7.3e.

· Mike Corrigan spoke on behalf of Far North Community Foodbank Trust for item 7.3f.

· Dena-Maree Hemara spoke on behalf of He Kura for item 7.3h.

· Ngaire Tauhara-White spoke on behalf of Kaitāia College for item 7.3k.

· Tony Murray spoke on behalf of Te Paatu ki Kauhanga Trust for item 7.3m.

· Lee Hakaraia spoke on behalf of Waiora Marae for item 7.3n.

The meeting adjourned at 11:28 AM and resumed at 11:45 AM.

3 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes

3.1 Confirmation of Previous Minutes

Agenda item 6.1 document number A5045149, pages 8 - 9 refers

Resolution 2025/39

Moved: Member Darren Axe

Seconded: Member William (Bill) Subritzky

That Te Hiku Community Board confirm the minutes of the meeting held 15 April 2025 to be a true and correct record.

4 Ngā Pūrongo / Reports

4.1 Proposed Annual Plan 2025/26 budgets for Waiharara, Kaikino, Kaitaia and Motutangi Drainage Areas

Agenda item 7.4 document number A5175078, pages 209 - 212 refers

Resolution 2025/40

Moved: Chairperson Adele Gardner

Seconded: Deputy Chairperson John Stewart

That Te Hiku Community Board approve the proposed expenditure budgets to be included in the Annual Plan 2025/26 for each drainage area.

4.2 Amenity Lighting for 2024/25

Agenda item 7.1 document number A5093676, pages 16 - 21 refers

Resolution 2025/41

Moved: Member William (Bill) Subritzky

Seconded: Member Darren Axe

That Te Hiku Community Board approve:

a) The installation of an amenity light at Allen Bell Drive, Kaitāia.

b) The ongoing operational expenditure of $1,500 per annum.

4.3 Project Funding Reports

Agenda item 7.2 document number A5169601, pages 22 - 23 refers

Resolution 2025/42

Moved: Chairperson Adele Gardner

Seconded: Member Darren Axe

That Te Hiku Community Board note the project reports received from:

a) Ahipara Aroha

b) Doubtless Bay Fishing Club

c) Far North Cricket

d) Te Hiku Sports Hub Inc

4.4a Funding Applications

Agenda item 7.3 document number A5169603, pages 34 - 40 refers

Resolution 2025/43

Moved: Member Sheryl Bainbridge

Seconded: Member Darren Axe

a) That Te Hiku Community Board approve the sum of $5,000 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Ahipara Aroha for costs towards providing Matariki 2025 community event.

4.4b Funding Applications

Resolution 2025/44

Moved: Member Sheryl Bainbridge

Seconded: Deputy Chairperson John Stewart

b) That Te Hiku Community Board approve the sum of $5,000 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Ahipara Coastal Patrol for costs towards vehicle mobilisation for 2024/25.

4.4c Funding Applications

Resolution 2025/45

Moved: Chairperson Adele Gardner

Seconded: Member Rachel Baucke

c) That Te Hiku Community Board approve the sum of $6,600 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Ahipara School for costs towards schools attending Strike Percussive show at Te Ahu.

4.4d Funding Applications

Resolution 2025/46

Moved: Deputy Chairperson John Stewart

Seconded: Member William (Bill) Subritzky

d) That Te Hiku Community Board approve the sum of $8,490.00 (plus GST if applicable) be paid from the Board’s Pride of Place Fund account to Ahipara School for costs towards a 6-way swing purchase.

4.4f Funding Applications

Resolution 2025/47

Moved: Deputy Chairperson John Stewart

Seconded: Member Darren Axe

f) That Te Hiku Community Board approve the sum of $5,000 (plus GST if applicable) be paid from the Board’s Pride of Place Fund account to Far North Community Food Bank for costs towards Civil Defence Resilience (generator purchase and installation).

4.4g Funding Applications

Resolution 2025/48

Moved: Member Sheryl Bainbridge

Seconded: Deputy Chairperson John Stewart

g) That Te Hiku Community Board approve the sum of $567 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Girl Guides Association of New Zealand for costs towards venue hire and First Aid training.

4.4h Funding Applications

Resolution 2025/49

Moved: Member Rachel Baucke

Seconded: Councillor Felicity Foy

h) That Te Hiku Community Board approve the sum of $4,500 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to He Kura for costs towards purchase of equipment.

Deputy Chair John Stewart declared a conflict of interest for items 4.4i and 4.4j.

4.4i Funding Applications

Resolution 2025/50

Moved: Councillor Felicity Foy

Seconded: Member William (Bill) Subritzky

i) That Te Hiku Community Board approve the sum of $700 (plus GST if applicable) be paid from the Board’s Pride of Place Fund account to Kaitaia Business Association for costs towards repairs to the community book exchange.

Abstained: Cr John Stewart

4.4j Funding Applications

Resolution 2025/51

Moved: Councillor Felicity Foy

Seconded: Member Darren Axe

j) That Te Hiku Community Board approve the sum of $5,096 (plus GST if applicable) be paid from the Board’s Pride of Place Grant Fund account to Kaitaia Business Association for costs towards upgrades to the Kaitaia CCTV network.

Abstained: Cr John Stewart

4.4k Funding Applications

Resolution 2025/52

Moved: Member Rachel Baucke

Seconded: Deputy Chairperson John Stewart

k) That Te Hiku Community Board approve the sum of $3,944 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Kaitaia College for costs towards the hireage of Te Ahu for hosting the 2025 Manu Kōrero Speech Competition.

4.4l Funding Applications

Resolution 2025/53

Moved: Councillor Felicity Foy

Seconded: Member Rachel Baucke

l) That Te Hiku Community Board approve the sum of $510 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Kaitaia Knights Chess Club for costs towards hall hire for the 2025 tournament.

4.4m Funding Applications

Resolution 2025/54

Moved: Chairperson Adele Gardner

Seconded: Councillor Felicity Foy

m) That Te Hiku Community Board approve the sum of $3,000 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Te Paatu ki Kauhanga Trust for costs towards hireage of marquee, table and chairs for hosting Puanga-nui-o-te-rangi 2025.

4.4n Funding Applications

Resolution 2025/55

Moved: Councillor Felicity Foy

Seconded: Deputy Chairperson John Stewart

n) That Te Hiku Community Board approve the sum of $5,000 (plus GST if applicable) be paid from the Board’s Pride of Place Fund account to Wai Ora Marae for costs towards working bee costs.

4.4e Funding Application

Resolution 2025/56

Moved: Councillor Felicity Foy

Seconded: Deputy Chairperson John Stewart

e) That Te Hiku Community Board approve the sum of $5,000 (plus GST if applicable) be paid from the Board’s Pride of Place Fund account to Aupouri Ngati Kahu Te Rarawa Trust for costs towards hosting Hui Tāne 2025 conference.

5 Ngā Pūrongo Taipitopito / Information Reports

5.1 Te Hiku Community Board May 2025 Open Resolution Report

Agenda item 8.1 document number A5045147, pages 213 - 213 refers

Resolution 2025/57

Moved: Chairperson Adele Gardner

Seconded: Deputy Chairperson John Stewart

That Te Hiku Community Board receive the report Te Hiku Community Board May 2025 Open Resolution Report.

5.2 Chairperson and Members Reports

Agenda item 8.2 document number A5170655, pages 221 - 221 refers

Resolution 2025/58

Moved: Chairperson Adele Gardner

Seconded: Member William (Bill) Subritzky

That Te Hiku Community Board note the March 2025 member reports from members Darren Axe and Bill Subritzky.

Note: Deputy Chair John Stewart, Members Sheryl Bainbridge and Rachel Baucke gave a verbal update.

6 Te Wāhanga Tūmataiti / Public Excluded

6 RESOLUTION TO EXCLUDE THE Public

Resolution 2025/59

Moved: Chairperson Adele Gardner

Seconded: Member William (Bill) Subritzky

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

6.1 - Confirmation of Previous Minutes - Public Excluded

s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

6.2 - 11 Matthews Avenue, Kaitāia Proposals

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

7 tE kAPINGA hUI / Meeting Close

The meeting closed at 2:04 PM.

The minutes of this meeting will be confirmed at the Te Hiku Community Board Meeting held on 10 June 2025.

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CHAIRPERSON