Ordinary Te Koukou - Transport and Infrastructure Committee  Meeting Minutes

23 April 2025

MINUTES OF Far North District Council
Ordinary Te Koukou - Transport and Infrastructure Committee  Meeting
HELD AT THE Council Chamber, Memorial Ave, Kaikohe
ON Wednesday, 23 April 2025 AT 10:00 AM

PRESENT:              Kahika Moko Tepania, Cr Steve McNally, Kōwhai - Deputy Mayor Kelly Stratford, Cr Felicity Foy (online), Cr Ann Court, Cr Hilda Halkyard-Harawira (online), Cr Tāmati Rākena, Cr Mate Radich, Cr John Vujcich.

STAFF PRESENT: Charlie Billington (Group Manager – Corporate Services), Emma Healy (Acting Chief Executive Officer), Elizabeth Stacey (Team Leader – Capital Works and Renewals), Edward Varley (Manager – Transportation), Mary Moore (Acting Head of Infrastructure), Ruben Garcia (Acting Group Manager – Delivery and Operations), Aisha Huriwai (Manager – Democracy Services), Marysa Maheno (Democracy Advisor).

1            Karakia Timatanga / Opening Prayer

Kahika/Mayor Moko Tepania commenced the meeting with a prayer at 10:02AM.

2            NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and Declarations of Interest

Apology

Resolution  2025/31

Moved:       Kahika Moko Tepania

Seconded:  Cr John Vujcich

That the apology received from Cr Babe Kapa be accepted and leave of absence granted.

Carried

3            NGĀ KŌRERO A TE kahika / MAYORAL ANNOUNCEMENTS   

- Acknowledged the passing of Pope Francis.

- Acknowledged Anzac events coming up this week.

- Congratulated Cr Court on becoming a trustee of the Top Energy Consumer trust.

4            ngā tono kōrero / Deputation

- Hillary Sumpton spoke to the committee about the redwood tree that fell from a Council reserve on to the Kerikeri Retirement Village Property.

The meeting adjourned at 10:18 AM and resumed at 10:22 AM.

5            Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes

5.1         Confirmation of Previous Minutes

Agenda item 4.1 document number A5044430, pages 8 - 16 refers

Committee Recommendation  

Moved:       Cr John Vujcich

Seconded:  Cr Ann Court

That Te Koukou – Transport and Infrastructure Committee confirm the minutes of the meeting held 19 March 2025 are true and correct.

6            Ngā Pūrongo / Reports

6.1         ōkaihau Traffic Calming Petition Response

Agenda item 5.1 document number A5162381, pages 17 - 19 refers

Resolution  2025/32

Moved:       Cr John Vujcich

Seconded:  Kōwhai - Deputy Mayor Kelly Stratford

That Te Koukou:

a) fund a permanent zebra crossing site per option 2 at the schools;

b) fund a temporary crossing point at the location of the Ōkaihau town centre following consultation with the community as per option 1; and

c) that the final detailed final costings be presented to this committee and fall within the estimated cost outlined in the report.

Carried

6.2         Review of  the Range of Plastics Accepted at FNDC Facilities

Agenda item 5.2 document number A5091392, pages 20 - 24 refers

Commitee Resolution  2025/33

Moved:       Kōwhai - Deputy Mayor Kelly Stratford

Seconded:  Cr John Vujcich

That Te Koukou;

(1) approve the suspension of accepting coloured #1 (PET) plastic at Council facilities as recyclable items from June 2025 until sustainable options for coloured #1 (PET) plastic develop; and

(2) approve the landfilling of the stockpile of coloured #1 (PET) plastic at an estimated cost of $45,000

In Favour:       Crs Moko Tepania, Steve McNally, Kelly Stratford, Felicity Foy, Ann Court, Hilda Halkyard-Harawira, Babe Kapa, Penetaui Kleskovic, Mate Radich and John Vujcich

Against:           Cr Tāmati Rākena

Carried

At 11:14 AM Kōwhai-Deputy Mayor Kelly Stratford left the meeting.

At 11:16 AM Kōwhai-Deputy Mayor Kelly Stratford returned to the meeting.

6.3         Water and Transport Portfolio Members Reports

Agenda item 5.3 document number A5119121, pages 25 - 25 refers

Resolution  2025/34

Moved:       Cr Steve McNally

Seconded:  Kahika Moko Tepania

That Te Koukou – Transport and Infrastructure Committee

a) note the verbal March 2025 reports from Members Ann Court and Steve McNally as Transport Portfolio holders and the verbal March 2025 reports from Member Mate Radich as Water Portfolio holders.

b) recommend to Council:

i) that Redwood trees on reserve be removed urgently under Health & Safety legislation to reduce risk to public who walk through from Hawkings Crescent to Kerikeri high school and residents in Retirement Village and Hawkings Crescent residential homes and

ii) That the CEO report the financial risk to ratepayer, insurance premiums, excess and consequential loss due to Council negligence.

Abstained:       Cr Ann Court

Carried

7            Ngā Pūrongo Taipitopito / Information Reports

7.1         Te Koukou Open Resolutions Update April 2025

Agenda item 6.1 document number A5044473, pages 26 - 27 refers

Resolution  2025/35

Moved:       Kahika Moko Tepania

Seconded:  Cr John Vujcich

That Te Koukou – Transport and Infrastructure Committee receive the report Te Koukou – Transport and Infrastructure Committee Open Resolution Update April 2025.

Carried

7.2         Infrastructure Consenting Status Report

Agenda item 6.2 document number A5087728, pages 28 - 33 refers

Resolution  2025/36

Moved:       Kōwhai - Deputy Mayor Kelly Stratford

Seconded:  Kahika Moko Tepania

That Te Koukou - Transport and Infrastructure Committee receive the report Infrastructure Consenting Status Report.

Carried

7.3         Transportation - Hokianga Ferry Service Contract February 2025 Update

Agenda item 6.3 document number A5121606, pages 34 - 36 refers

Resolution  2025/37

Moved:       Cr John Vujcich

Seconded:  Cr Tāmati Rākena

That Te Koukou - Transport and Infrastructure Committee receive the report Transportation - Hokianga Ferry Service Contract February 2025 Update.

Carried

7.4         Infrastructure Working Group Updates

Agenda item 6.4 document number A5121668, pages 37 - 43 refers

Resolution  2025/38

Moved:       Kōwhai - Deputy Mayor Kelly Stratford

Seconded:  Cr Tāmati Rākena

That Te Koukou - Transport and Infrastructure Committee receive the report Infrastructure Working Group Updates.

Carried

7.5         Infrastructure Compliance

Agenda item 6.5 document number A5123600, pages 44 - 55 refers

Resolution  2025/39

Moved:       Kōwhai - Deputy Mayor Kelly Stratford

Seconded:  Cr John Vujcich

That Te Koukou - Transport and Infrastructure Committee receive the report Infrastructure Compliance .

Carried

The meeting adjourned at 12:04 PM and resumed at 1:03 PM

7.6         Capital Programme Delivery Update

Agenda item 6.6 document number A5134159, pages 56 - 63 refers

Resolution  2025/40

Moved:       Kahika Moko Tepania

Seconded:  Cr Tāmati Rākena

That Te Koukou - Transport and Infrastructure Committee receive the report Capital Programme Delivery Update.

Carried

7.7         Waipapa Road Chip Seal Petition - Staff Evaluation

Agenda item 6.7 document number A5137976, pages 64 - 71 refers

Resolution  2025/41

Moved:       Kahika Moko Tepania

Seconded:  Cr Tāmati Rākena

That Te Koukou - Transport and Infrastructure Committee receive the report Waipapa Road Chip Seal Petition - Staff Evaluation.

Note: A formal letter with operational detail be sent as a response to petitioners.

Carried

7.8         FNDC Transportation Maintenance and Renewals Activity Update February 2025

Agenda item 6.8 document number A5139080, pages 72 - 113 refers

Resolution  2025/42

Moved:       Kōwhai - Deputy Mayor Kelly Stratford

Seconded:  Kahika Moko Tepania

That Te Koukou - Transport and Infrastructure Committee receive the report FNDC Transportation Maintenance and Renewals Activity Update February 2025.

Carried

At 1:41 PM Kōwhai-Deputy Mayor Kelly Stratford left the meeting.

At 1:51 PM Cr Tāmati Rākena left the room.

7.9         Road Safety & Traffic Engineering Report

Agenda item 6.9 document number A5139283, pages 114 - 118 refers

Resolution  2025/43

Moved:       Kahika Moko Tepania

Seconded:  Cr Ann Court

That Te Koukou - Transport and Infrastructure Committee receive the report Road Safety & Traffic Engineering Report.

Carried

At 2:01 PM Cr Tāmati Rākena returned to the meeting.

7.10       Transport Capital Works Programme Update

Agenda item 6.10 document number A5139287, pages 119 - 126 refers

Resolution  2025/44

Moved:       Cr John Vujcich

Seconded:  Cr Hilda Halkyard-Harawira

That Te Koukou - Transport and Infrastructure Committee receive the report Transport Capital Works Programme Update.

Against:           Cr Steve McNally

Abstained:       Cr Felicity Foy

carried

8            te wāhanga tūmataiti / Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Resolution  2025/45

Moved:       Kahika Moko Tepania

Seconded:  Cr Hilda Halkyard-Harawira

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
7.1 - Confirmation of Previous Minutes - Public Excluded	s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
7.2 - Infrastructure Acceleration Fund - Kaikohe Water and Wastewater Upgrades	s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) s7(2)(j) - the withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
7.3 - Kaitāia and Kerikeri Fluoridation Funding Agreement with Manatū Hauora - Ministry of Health	s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Carried

9            Meeting Close

The meeting closed at 2:34 PM.

The minutes of this meeting will be confirmed at the Ordinary Te Koukou - Transport and Infrastructure Committee  Meeting held on 20 May 2025.

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CHAIRPERSON