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Te Hiku Community Board Meeting Minutes |
15 April 2025 |
MINUTES
OF
Te Hiku Community
Board Meeting
HELD AT THE Conference
Room - Te Ahu, Cnr State Highway 1 and Mathews Avenue, Kaitāia
ON Tuesday, 15 April
2025 AT 10:00
AM
PRESENT: Deputy Chairperson John Stewart, Member Darren Axe, Member Sheryl Bainbridge, Member William (Bill) Subritzky, Member Rachel Baucke
IN ATTENDANCE: Cr Hilda Halkyard-Harawira
STAFF PRESENT: Marysa Maheno (Democracy Advisor), Kathryn Trewin (Funding Advisor)(online), Michelle Rockell (Team Leader – Property & Facilities Management)(online)
1 Karakia Timatanga / Opening Prayer
Member Baucke commenced the meeting with a karakia at 10:00 AM
2 NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest
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Resolution 2025/24 Moved: Member Darren Axe Seconded: Member Rachel Baucke That the apology received from Chair Adele Gardner and Cr Felicity Foy be accepted and leave of absence granted. |
3 Ngā Tono KŌrero / Deputations
Ruka Rawiri spoke on behalf of Waitomo Papakainga Development Society Incorporated regarding their proposal of a 30-year lease to the Herekino Memorial Hall Committee.
Carlie Reynolds spoke to item 7.3, funding application for Momentum Charitable Trust.
5 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes
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5.1 Confirmation of Previous Minutes Agenda item 6.1 document number A5045153, pages 8 - 13 refers |
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Resolution 2025/25 Moved: Member Darren Axe Seconded: Member Sheryl Bainbridge That Te Hiku Community Board confirm the minutes of the meeting held 18 March 2025 to be a true and correct record. |
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6.1 New Ground Lease to Waipapakauri Sports Complex Incorporated over 24 Waipapakauri Domain Road Agenda item 7.1 document number A5094862, pages 14 - 20 refers |
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Resolution 2025/26 Moved: Member Rachel Baucke Seconded: Member Darren Axe That Te Hiku Community Board recommend to Council: a) that the public consultation process is commenced on the granting of a new ground lease to Waipapakauri Sports Complex Incorporated over 24 Waipapakauri Domain Road, Recreation Reserve being Section 34 Block X Rangaunu SD, approximately 82,988 square metres, held in New Zealand Gazette 1952 page 1995.
b) The terms of the proposed lease shall be: · Term: 30 Years (10+10+10) · Annual Rental: $121 plus GST for 2024/25 and reviewed annually in conjunction with the FNDC Fees and Charges Schedule; and
c) That the Te Hiku Community Board is appointed to hear any submissions received in response to the consultation process and to make recommendations to Council. |
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6.2 Winter 2025 Rural Travel Funding Applications Agenda item 7.2 document number A5128208, pages 21 - 24 refers |
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Resolution 2025/27 Moved: Member Sheryl Bainbridge Seconded: Member Darren Axe That Te Hiku Community Board allocates Rural Travel Grant funding in accordance with the recommendations received from Sport Northland as follows: a) Te Kura a Iwi o Pawarenga $250 b) Te Hapua Sports and Recreation Club $500 c) Pukenui School $200 d) Panguru RFC $600 e) Phoenix Netball $350 f) Muriwhenua Whai Repo $500 g) Mt Hobson UNISS Netball Team $150 h) Kaitaia United AFC $500 i) Kaitaia Pirates Sports Club $1,400 j) Kaitaia City Rugby Union Football Club $1,000 k) Eastern United RFC JMB/IMB $600 l) Coastal Homes Netball $370 m) Te Rarawa Rugby Club $1,100 $7,520 |
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Agenda item 7.3 document number A5131937, pages 25 - 28 refers |
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Resolution 2025/28 Moved: Member Rachel Baucke Seconded: Member Darren Axe That Te Hiku Community Board note the project report received from: a) Momentum Charitable Trust |
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Agenda item 7.4 document number A5132228, pages 29 – 93 refers |
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Resolution 2025/29 Moved: Deputy Chairperson John Stewart Seconded: Member Rachel Baucke That Te Hiku Community Board: a) approve the sum of $1,652 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Tania Pomana for costs towards providing printing workshops in Te Hiku Libraries for Matariki 2025; b) approve the sum of $1,666 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Jannine Pikari for costs towards providing rongoa workshops in Te Hiku Libraries for Matariki 2025; c) approve the sum of $1,706 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Korari Enterprises for costs towards providing papermaking workshops in Te Hiku Libraries for Matariki 2025; and d) approve the sum of $792 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Medina Koni for costs towards providing raranga workshops in Te Hiku Libraries for Matariki 2025. |
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Agenda item 7.4 document number A5132228, pages 29 – 93 refers |
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Resolution 2025/30 Moved: Member Rachel Baucke Seconded: Member Darren Axe e) That Te Hiku Community Board approve the sum of $2,000 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Momentum Charitable Trust for costs towards providing life skills and financial courses at Kaitaia Probation Centre Carried |
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Resolution 2025/31 Moved: Member Sheryl Bainbridge Seconded: Member Darren Axe That Te Hiku Community Board: a) request again that a letter be sent to all land drainage rate payers explaining their obligations under the Land Drainage Bylaw, b) request that staff progress the draft Land Drainage Management Plan; and c) request that a workshop be held for Land Drainage Bylaws. |
7 Ngā Pūrongo Taipitopito / Information Reports
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7.1 Te Hiku Community Board April 2025 Open Resolution Report Agenda item 8.1 document number A5045151, pages 94 - 100 refers |
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Resolution 2025/32 Moved: Member Rachel Baucke Seconded: Member William (Bill) Subritzky That Te Hiku Community Board receive the report Te Hiku Community Board April 2025 Open Resolution Report. |
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7.2 Te Hiku Community Hall Annual Information 2023-2024 Agenda item 8.2 document number A5111383, pages 101 - 138 refers |
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Resolution 2025/33 Moved: Member William (Bill) Subritzky Seconded: Member Rachel Baucke That Te Hiku Community Board receive the report Te Hiku Community Hall Annual Information 2023-2024. |
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7.3 Draft Alfresco Dining Licences for comment. Agenda item 8.3 document number A5119846, pages 139 - 151 refers |
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Resolution 2025/34 Moved: Member Rachel Baucke Seconded: Member Darren Axe That the Te Hiku community board: a) Pursuant to the Council resolution passed on 30 June 2022, provide comment on the renewal of alfresco dining approval applications from: Jesse’s on the Waterfront Café, Beach Box café Gelato and Mussel Rock Café and Bar. |
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Resolution 2025/35 Moved: Member Sheryl Bainbridge Seconded: Deputy Chairperson John Stewart That Te Hiku Community Board formally ask NRC to take the lead to: · Establish a multi-agency working group to develop a coordinated MR strategy. · Fast-track NRC classification of MR to enable regulatory control measures. · Ensure fair representation of private farmers in future discussions. · Increase DOC accountability for invasive weed control on conservation land. · Launch an education and awareness campaign led by NRC. |
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Resolution 2025/36 Moved: Deputy Chairperson John Stewart Seconded: Member Darren Axe That Te Hiku Community Board request that Far North District Council prioritise Allen Bell Drive traffic calming. Note: The Board is aware that traffic calming is not encouraged in the GPS, but after the horrific results of the speed trailer and multiple RFS requests from residents, the board believe this has to be escalated. |
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Motion |
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Resolution 2025/37 Moved: Deputy Chairperson John Stewart Seconded: Member Darren Axe That Te Hiku Community Board request that Council staff progress fuel storage, runways and budgeted works as soon as possible for the Kaitāia Airport. |
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7.4 Chairperson and Members Reports Agenda item 8.4 document number A5140865, pages 151 - 169 refers |
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Resolution 2025/38 Moved: Deputy Chairperson John Stewart Seconded: Member Darren Axe That Te Hiku Community Board note the March 2025 member reports from Chairperson Adele Gardner and members Sheryl Bainbridge, Bill Subritzky, Darren Axe, John Stewart and Rachel Baucke. |
7 tE kAPINGA hUI / Meeting Close
The meeting closed at 12:51 PM.
The minutes of this meeting will be confirmed at the Te Hiku Community Board Meeting held on 13 May 2025.
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CHAIRPERSON