UNCONFIRMED

Bay of Islands-Whangaroa Community Board Meeting Minutes

17 April 2025

MINUTES OF
Bay of Islands-Whangaroa Community Board Meeting
HELD AT THE Turner Centre, 43 Cobham Road, Kerikeri
ON Thursday, 17 April 2025 AT 10:04 AM

PRESENT:              Chairperson Belinda Ward, Deputy Chairperson Lane Ayr, Councillor Ann Court, Member Amy Slack, Member Jane Hindle (online), Member Tyler Bamber

STAFF PRESENT: Kathryn Trewin (Funding Advisor), Kim Hammond (Community Board Coordinator), Aisha Huriwai (Manager – Democracy Services), Michelle Rockell (Team Leader – Property & Facilities Management), Marysa Maheno (Democracy Advisor).

1            Karakia Timatanga / Opening Prayer

Member Amy Slack commenced the meeting with a karakia at 10:04 AM.

2            NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest

Apology

Resolution  2025/23

Moved:       Member Belinda Ward

Seconded:  Member Lane Ayr

That the apologies received from members Bruce Mills, Roddy Hapati-Pihema and Cr Babe Kapa be accepted and leave of absence granted.

Carried

3            ngā kaikōrero / Speakers

· Rachel Dubois spoke to item 7.4f, funding application for the Dust Palace.

· Tania McInnes spoke in relation to item 7.4g, funding application for Far North Resilient Communities.

· Nickie Mouncey spoke in relation to item 7.4o, funding application for Road Safety Education Limited.

· Rod Brown spoke in relation to item 7.4j, funding application for Vision Kerikeri.

· Sarah Burren spoke in relation to item 7.4h, funding application for Living Theatre Charitable Trust.

· Kevin Herewini spoke in relation to item 7.4m, funding application for Whangaroa RSA.

· Trevor Hewett spoke in relation to item 7.4n, funding application for Kerikeri Football Club.

· Gerry Paul spoke in relation to item 7.4i, funding application for The Turner Centre.

· Jannine Pikari spoke in relation to item 7.4c, funding application for Matariki Rongoā Wānanga.

4            Te wāhanga tūmatanui / Public Forum

John Tuinjer spoke in objection to item 8.2, Alfresco Dining Applications for Greens Thai Cuisine.

The meeting adjourned at 11:50 AM and reconvened at 12:09 PM.

5            Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes

5.1         Confirmation of Previous Minutes

Agenda item 6.1 document number A5044375, pages 8 - 15 refers.

Resolution  2025/24

Moved:       Chairperson Belinda Ward

Seconded:  Member Amy Slack

That Bay of Islands-Whangaroa Community Board

a) confirm the minutes of the meeting held on 20 March 2025 are a true and correct record; and

b) confirm the minutes of the extraordinary meeting held 10 April 2025 are a true and correct record with an amendment that Member Bruce Mills was not present.

Carried

6            Ngā Pūrongo / Reports

Member Jane Hindle joined the meeting at 12:12 PM.

6.1         Winter 2025 Rural Travel Funding Applications

Agenda item 7.1 document number A5131367, pages 16 - 19 refers.

Resolution  2025/25

Moved:       Deputy Chairperson Lane Ayr

Seconded:  Member Tyler Bamber

That Bay of Islands-Whangaroa Community Board allocates Rural Travel Grant funding in accordance with the recommendations received from Sport Northland as follows:

a)      Moerewa Tigers Rugby League                                                                                  $2,235

b)      Kerikeri High School                                                                                                    $1,235

c)      Kerikeri Football Club                                                                                                  $2,235

d)      Bay of Islands Gymnastics                                                                                         $1,235

e)      Bay of Islands College                                                                                                 $2,235

f)       Russell Marlins Football Club                                                                                    $1,250

                                                                                                                                   $10,425

Carried

6.2         Chairperson and Members Report

Agenda item 7.2 document number A5132057, pages 20 - 27 refers.

Resolution  2025/26

Moved:       Chairperson Belinda Ward

Seconded:  Member Tyler Bamber

That the Bay of Islands-Whangaroa Community Board note the reports from Chairperson Belinda Ward and Member Jane Hindle.

Note: Far North Holdings to come to the board for a Q&A session as well as the Team Leader of Technical Operations to attend a future Community Board meeting to discuss CityCare.

Carried

6.3         Project Funding Reports

Agenda item 7.3 document number A5135534, pages 28 - 46 refers

Resolution  2025/27

Moved:       Member Amy Slack

Seconded:  Member Tyler Bamber

That Bay of Islands-Whangaroa Community Board note the project reports received from:

a)      Fiona Craig – Barbed Wire on the Beaches

b)      Kerikeri Business Association – Hanging Baskets

c)      Bay of Islands Budgeting Services - Moerewa Christmas

d)      Turner Centre – Harmonic Resonators

e)      Wainui Marae – Piri Mokena Tournament

f)       Friends of Northland Dance – Welcome to the Circus

Carried

Motion

Resolution  2025/28

Moved:       Chairperson Belinda Ward

Seconded:  Member Tyler Bamber

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
7.4 – Funding Applications	s7(2)(f)(i) - free and frank expression of opinions by or between or to members or officers or employees of any local authority	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

6.4         Funding Applications

Agenda item 7.4 document number A5135540, pages 47 - 225 refers

Resolution  2025/29

Moved:       Member Tyler Bamber

Seconded:  Member Amy Slack

a) That Bay of Islands-Whangaroa Community Board rescind resolution 2024/133 of November 2024 granting the sum of $5,000 (plus GST if applicable) to the Northern Dance Academy for costs towards the show Enliven, as the show was unable to take place.

Abstained:       Cr Ann Court

carried

6.4         Funding Applications

Resolution  2025/30

Moved:       Chairperson Belinda Ward

Seconded:  Member Jane Hindle

b) That Bay of Islands-Whangaroa Community Board approve the sum of $1,652 (plus GST if applicable) be paid from the Boards Community Fund account to Tania Pomana for costs towards running Matariki Printing Wānanga in Bay of Islands-Whangaroa ward libraries.

Abstained:       Deputy Chairperson Lane Ayr and Cr Ann Court

Carried

6.4         Funding Applications

Resolution  2025/31

Moved:       Member Amy Slack

Seconded:  Member Lane Ayr

c) That Bay of Islands-Whangaroa Community Board approve the sum of $3,333 (plus GST if applicable) be paid from the Boards Community Fund account to Jannine Pikari for costs towards running Matariki Rongoā Wānanga in Bay of Islands-Whangaroa ward libraries.

Abstained:       Cr Ann Court

carried

6.4         Funding Applications

Resolution  2025/32

Moved:       Member Amy Slack

Seconded:  Member Tyler Bamber

d) That Bay of Islands-Whangaroa Community Board approve the sum of $1,706 (plus GST if applicable) be paid from the Boards Community Fund account to Korari Enterprises for costs towards running Matariki Papermaking Wānanga in Bay of Islands-Whangaroa ward libraries.

Abstained:       Cr Ann Court

carried

6.4         Funding Applications

Resolution  2025/33

Moved:       Member Tyler Bamber

Seconded:  Deputy Chairperson Lane Ayr

e) That Bay of Islands-Whangaroa Community Board approve the sum of $1,585 (plus GST if applicable) be paid from the Boards Community Fund account to Medina Koni for costs towards running Matariki Raranga Wānanga in Bay of Islands-Whangaroa ward libraries.

Abstained:       Cr Ann Court

carried

6.4         Funding Application

Resolution  2025/34

Moved:       Deputy Chairperson Lane Ayr

Seconded:  Member Tyler Bamber

f) That Bay of Islands-Whangaroa Community Board approve the sum of $4,851 (plus GST if applicable) be paid from the Boards Community Fund account to The Dust Palace Trust for costs towards running the show Te Tangi a Te Tūi

Abstained:       Cr Ann Court

carried

6.4         Funding Application

Resolution  2025/35

Moved:       Member Tyler Bamber

Seconded:  Chairperson Belinda Ward

g) That Bay of Islands-Whangaroa Community Board approve the sum of $3,000 (plus GST if applicable) be paid from the Boards Community Fund account to Far North Resilient Communities for costs towards seed funding for kai resilience.

Abstained:       Cr Ann Court

carried

6.4         Funding Application

Resolution  2025/36

Moved:       Member Tyler Bamber

Seconded:  Member Jane Hindle

h) That Bay of Islands-Whangaroa Community Board approve the sum of $3,959 (plus GST if applicable) be paid from the Boards Community Fund account to Living Theatre Charitable Trust for costs towards running Matariki Glow Show 2025.

Abstained:       Cr Ann Court

carried

Member Amy Slack left the meeting at 1:08 PM and returned at 1:11 PM.

6.4         Funding Applications

Resolution  2025/37

Moved:       Member Amy Slack

Seconded:  Member Tyler Bamber

I) That Bay of Islands-Whangaroa Community Board approve the sum of $2,600 (plus GST if applicable) be paid from the Boards Community Fund account to The Centre for costs towards running Matariki Ngā Reha te reo Māori play performance.

Abstained:       Cr Ann Court

carried

6.4         Funding Applicaitons

Resolution  2025/38

Moved:       Chairperson Belinda Ward

Seconded:  Deputy Chairperson Lane Ayr

J) That Bay of Islands-Whangaroa Community Board approve the sum of $2,898 (plus GST if applicable) be paid from the Boards Community Fund account to Vision Kerikeri for costs towards tree maintenance on the Wairoa Stream track.

Abstained:       Cr Ann Court and Member Amy Slack

carried

6.4         Funding Applications

Recommendation

k) That Bay of Islands-Whangaroa Community Board approve the sum of $2,521 (plus GST if applicable) be paid from the Boards Community Fund account to Whangaroa Health Services Trust for costs towards replacing gym equipment for community use

lost

6.4         Funding Applications

Resolution  2025/39

Moved:       Member Amy Slack

Seconded:  Member Tyler Bamber

l) That Bay of Islands-Whangaroa Community Board approve the sum of $3,000 (plus GST if applicable) be paid from the Boards Community Fund account to Paua Trust/Maryann Connor for costs towards running Matariki movies in Moerewa

Abstained:  Crs Ann Court

Carried

6.4         Funding Applications

Resolution  2025/40

Moved:       Member Lane Ayr

Seconded:  Member Amy Slack

m) That Bay of Islands-Whangaroa Community Board approve the sum of $3,200 (plus GST if applicable) be paid from the Boards Community Fund account to Whangaroa RSA for costs towards running Whangaroa RSA Centenary Commemorations

Abstained:  Crs Ann Court

Carried

6.4         Funding Applications

Resolution  2025/41

Moved:       Deputy Chairperson Lane Ayr

Seconded:  Member Tyler Bamber

n) That Bay of Islands-Whangaroa Community Board decline funding application for the Kerikeri Football Club for costs towards mobile pitch floodlights

Abstained:  Crs Ann Court

carried

6.4         Funding Applications

Resolution  2025/42

Moved:       Member Amy Slack

Seconded:  Deputy Chairperson Lane Ayr

o) That Bay of Islands-Whangaroa Community Board approve the sum of $3,000 (plus GST if applicable) be paid from the Boards Community Fund account to the Road Safety Education Limited for costs towards running road safety education classes at Kerikeri High School.

Carried

The meeting adjourned for lunch at 2:00 PM.

The meeting resumed at 2:25 PM

Resumption of Standing Orders

Resolution  2025/43

Moved:       Chairperson Belinda Ward

Seconded:  Member Tyler Bamber

That Bay of Islands-Whangaroa Community Board resume Standing Orders.

Carried

7            Ngā Pūrongo Taipitopito / Information Reports

7.1         Bay of Islands-Whangaroa Community Board Open Resolution Report

Agenda item 8.1 document number A5044358, pages 226 - 228 refers.

Resolution  2025/44

Moved:       Member Belinda Ward

Seconded:  Member Lane Ayr

That Bay of Islands-Whangaroa Community Board receive the Bay of Islands-Whangaroa Community Board April Open Resolution Report.

Carried

7.2         Alfresco Dining Applications

Agenda item 8.2 document number A5113688, pages 229 - 242 refers.

Resolution  2025/45

Moved:       Deputy Chairperson Lane Ayr

Seconded:  Member Tyler Bamber

That the Bay of islands-Whangaroa Community Board:

a) Pursuant to the Council resolution passed on 30 June 2022, provide comment on the alfresco dining approval applications from:

i) CC’s Café Cinema, Kerikeri

Carried

Moved:       Chairperson Belinda Ward

Seconded:  Councillor Ann Court

ii) Greens Thai Cuisine, Paihia

Carried

Moved:       Councillor Ann Court

Seconded:  Chairperson Belinda Ward

iii) Kawakawa Bakehouse Café and Roast, Kawakawa

left to lie

7.3         Bay of Islands - Whangaroa Community Hall Annual Information 2023-2024

Agenda item 8.3 document number A5111137, pages 243 - 309 refers

Resolution  2025/46

Moved:       Chairperson Belinda Ward

Seconded: Deputy Chairperson Lane Ayr

That the Bay of Islands-Whangaroa Community Board receive the report Bay of Islands - Whangaroa Community Hall Annual Information 2023-2024.

Carried

Motion

Resolution  2025/47

Moved:       Chairperson Belinda Ward

Seconded:  Deputy Chairperson Lane Ayr

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
9.1 - Lease request over 25 Homestead Road, Kerikeri - Northland District Health Board	s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Carried

8            tE kAPINGA hUI / Meeting Close

The meeting closed at 3:27 PM.

The minutes of this meeting will be confirmed at the Bay of Islands-Whangaroa Community Board Meeting held on 15 May 2025.

...................................................

CHAIRPERSON