UNCONFIRMED

Te Hiku Community Board Meeting Minutes

18 March 2025

MINUTES OF
Te Hiku Community Board Meeting
HELD AT THE Conference Room - Te Ahu, Cnr State Highway 1 and Mathews Avenue, Kaitāia
ON Tuesday, 18 March 2025 AT 10:00 AM

PRESENT:              Chairperson Adele Gardner, Member Darren Axe, Member William (Bill) Subritzky, Member Rachel Baucke

STAFF PRESENT: Marysa Maheno (Democracy Advisor), Amber Wihongi-Alderton (Democracy Advisor), Beverly Mitchell (Community Board Coordinator), Kathryn Trewin (Funding Advisor)(online), Michelle Rockell (Property Management – Team Leader)(online).

1            Karakia Timatanga / Opening Prayer

Member Baucke started the meeting with a karakia at 10:00AM

2            NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest

Apology

Resolution  2025/16

Moved:       Member William (Bill) Subritzky

Seconded:  Member Darren Axe

That the apology received from Deputy Chair John Stewart, Board Member Sheryl Bainbridge and Cr Hilda Halkyard Harawira be accepted and leave of absence granted.

Carried

4            ngā kaikōrero / Speakers

George Fa’alogo spoke to item 7.2, funding application for Graeme Dingle Foundation.

5            Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes

5.1         Confirmation of Previous Minutes

Agenda item 6.1 document number A5045161, pages 8 - 15 refers

Resolution  2025/17

Moved:       Member Darren Axe

Seconded:  Member William (Bill) Subritzky

That Te Hiku Community Board confirm the minutes of the meeting held 18 February 2025 to be a true and correct record.

Carried

8           TE WĀHANGA TŪMATAITI / PUBLIC EXCLUDED

Resolution  2025/18

Moved:       Chairperson Adele Gardner

Seconded:  Member Darren Axe

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
8.1 - New lease request over part 6 South Road, Kaitaia - Far North Community Foodbank Trust	s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Carried

6            Ngā Pūrongo / Reports

6.1         Project Funding Reports

Agenda item 7.1 document number A5097045, pages 16 - 21 refers

Resolution  2025/19

Moved:       Member Darren Axe

Seconded:  Member William (Bill) Subritzky

That Te Hiku Community Board note the project reports received from:

a)   Graeme Dingle Foundation

b)   Kaitaia Croquet Club

Carried

6.2         Funding Applications

Agenda item 7.2 document number A5097051, pages 22 - 36 refers

Resolution  2025/20

Moved:       Member William (Bill) Subritzky

Seconded:  Member Darren Axe

That Te Hiku Community Board approve the sum of $6,000 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Graeme Dingle Foundation for costs towards providing KiwiCan to Te Hiku area schools in term 3 and 4.

Carried

7            Ngā Pūrongo Taipitopito / Information Reports

7.1         Te Hiku Community Board March 2025 Open Resolution Report

Agenda item 8.1 document number A5045155, pages 37 - 42 refers

Resolution  2025/21

Moved:       Chairperson Adele Gardner

Seconded:  Member Rachel Baucke

That Te Hiku Community Board receive the report Te Hiku Community Board March 2025 Open Resolution Report.

Carried

7.2         Chairperson and Members Reports

Agenda item 8.2 document number A5103479, pages 43 - 49 refers

Resolution  2025/22

Moved:       Member Darren Axe

Seconded:  Member Rachel Baucke

That Te Hiku Community Board note the February 2025 member reports from Chairperson Adele Gardner and members Darren Axe, Rachel Baucke and Bill Subritzky.

Carried

Motion

Resolution  2025/23

Moved:       Chairperson Adele Gardner

Seconded:  Member Darren Axe

That Te Hiku Community Board request that official notification of the outcome of resolution 2024/75 from the 17 December 2024 Te Hiku Community Board meeting be sent to the Lake Ohia Hall Committee.

Carried

9            tE kAPINGA hUI / Meeting Close

The meeting closed at 11:26AM.

The minutes of this meeting will be confirmed at Te Hiku Community Board Meeting held on 15 April 2025.

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CHAIRPERSON