Ordinary Te Koukou - Transport and Infrastructure Committee Meeting Minutes

25 February 2025

MINUTES OF Far North District Council
Ordinary Te Koukou - Transport and Infrastructure Committee  Meeting
HELD AT THE Council Chamber, Memorial Ave, Kaikohe
ON Tuesday, 25 February 2025 AT 10:03 AM

PRESENT:              Cr Steve McNally, Kōwhai - Deputy Mayor Kelly Stratford, Cr Felicity Foy (virtual), Cr Ann Court, Cr Hilda Halkyard-Harawira, Cr Babe Kapa (virtual), Cr Tāmati Rākena (virtual), Cr John Vujcich.

IN ATTENDANCE: Adele Gardner (Chairperson – Te Hiku Community Board)(virtual), Belinda Ward (Chairperson – Bay of Islands-Whangaroa Community Board)(virtual).

STAFF PRESENT: Tanya Proctor (Head of Infrastructure Strategy), Aisha Huriwai (Manager – Democracy Services), Maria Bullen (Democracy Advisor), Rob Gilmore (Acting Transportation Services Manager), Elizabeth Stacey (Senior Road Safety and Traffic Engineer), Charlie Billington (Group Manager – Corporate Services), Esther Powell (Group Manager – Planning and Policy), Ruben Garcia (Group Manager – Community and Engagement)(virtual), Guy Holroyd (Chief Executive Officer), Ian Wilson (Acting Group Manager – Strategic Relationships), Mary Moore (Manager – Infrastructure Services), Aaron Reilly (Operations Specialist Lighting and Transport), Apikali Rokobigi (Maintenance Lead), Tammy Wooster (Manager – Integrated Planning).

1            Karakia Timatanga / Opening Prayer

At 10:03am, the Chair commenced the meeting and Tanya Proctor opened with a karakia.

2            NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and Declarations of Interest

Apology

Resolution  2025/1

Moved:       Cr John Vujcich

Seconded:  Cr Steve McNally

That the apology received from Kahika Moko Tepania and Cr Penetaui Klescovic be accepted and leave of absence granted.

Carried

3            ngā tono kōrero / Deputation

· Inge Friday and Jen Hotere, providing positive feedback and support regarding the Otta seal trial in Ōtaua.

· Ray Woolley, speaking to the Waipapa Road petition.

At 10:08am, Cr Hilda Halkyard-Harawira joined the meeting.

At 10:08am, Kōwhai - Deputy Mayor Kelly Stratford joined the meeting.

4            Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes

4.1         Confirmation of Previous Minutes

Agenda item 4.1 document number A5044424, pages 10 - 16 refers

Resolution  2025/2

Moved:       Cr Steve McNally

Seconded:  Kōwhai - Deputy Mayor Kelly Stratford

That Te Koukou – Transport and Infrastructure Committee confirm the minutes of the meeting held 26 November 2024 are true and correct.

Carried

5            Ngā Pūrongo / Reports

5.1         Transport Portfolio Member Reports

Agenda item 5.1 document number A5044557, pages 17 - 19 refers

Resolution  2025/3

Moved:       Cr John Vujcich

Seconded:  Cr Steve McNally

That Te Koukou – Transport and Infrastructure Committee note the verbal February 2025 reports from Members Ann Court and Steve McNally as Transport Portfolio holders.

Carried

5.2         Water Portfolio Member Reports

Agenda item 5.2 document number A5044537, pages 20 - 20 refers

Resolution  2025/4

Moved:       Cr Steve McNally

Seconded:  Cr John Vujcich

That Te Koukou – Transport and Infrastructure Committee note the verbal February 2025 reports from Members Penetaui Kleskovic and Mate Radich as Water Portfolio holders.

Carried

At 10:34am, Cr Mate Radich left the meeting.

6            Ngā Pūrongo Taipitopito / Information Reports

6.1         Te Koukou Open Resolutions Update February 2025

Agenda item 6.1 document number A5044469, pages 21 - 22 refers

Resolution  2025/5

Moved:       Cr Steve McNally

Seconded:  Kōwhai - Deputy Mayor Kelly Stratford

That Te Koukou – Transport and Infrastructure Committee receive the report Te Koukou – Transport and Infrastructure Committee Open Resolution Update February 2025.

Carried

6.2         Infrastructure Consent Compliance Status

Agenda item 6.2 document number A5034706, pages 23 - 31 refers

Resolution  2025/6

Moved:       Cr Steve McNally

Seconded:  Cr John Vujcich

That Te Koukou - Transport and Infrastructure Committee receive the report Infrastructure Consent Compliance Status.

Carried

6.3         Infrastructure Abatement Notices

Agenda item 6.3 document number A5034709, pages 32 - 36 refers

Resolution  2025/7

Moved:       Kōwhai - Deputy Mayor Kelly Stratford

Seconded:  Cr Steve McNally

That Te Koukou - Transport and Infrastructure Committee receive the report Infrastructure Abatement Notices.

Carried

6.4         Infrastructure Working Group Updates

Agenda item 6.4 document number A5058022, pages 37 - 43 refers

Resolution  2025/8

Moved:       Cr Steve McNally

Seconded:  Cr John Vujcich

That Te Koukou - Transport and Infrastructure Committee receive the report Infrastructure Working Group Updates.

Carried

6.5         Infrastructure Consenting Status Report

Agenda item 6.5 document number A5046620, pages 44 - 49 refers

Resolution  2025/9

Moved:       Kōwhai - Deputy Mayor Kelly Stratford

Seconded:  Cr Steve McNally

That Te Koukou - Transport and Infrastructure Committee receive the report Infrastructure Consenting Status Report.

Carried

6.6         Capital Works Programme Delivery Update

Agenda item 6.6 document number A5066245, pages 50 - 56 refers

Resolution  2025/10

Moved:       Cr Steve McNally

Seconded:  Kōwhai - Deputy Mayor Kelly Stratford

That the Te Koukou - Transport and Infrastructure Committee receive the report Capital Works Programme Delivery Update.

Carried

6.7         Road Safety Education and Engineering Update

Agenda item 6.7 document number A5066331, pages 57 - 59 refers

Resolution  2025/11

Moved:       Kōwhai - Deputy Mayor Kelly Stratford

Seconded:  Cr John Vujcich

That Te Koukou - Transport and Infrastructure Committee receive the report Road Safety Education and Engineering Update.

Carried

6.8         Transport Capital Works Programme Update

Agenda item 6.8 document number A5066461, pages 60 - 74 refers

Resolution  2025/12

Moved:       Cr Steve McNally

Seconded:  Cr John Vujcich

That Te Koukou - Transport and Infrastructure Committee receive the report Transport Capital Works Programme Update.

Carried

6.9         North Hokianga Working Group Roading Update

Agenda item 6.9 document number A5067913, pages 75 - 89 refers

Resolution  2025/13

Moved:       Cr Steve McNally

Seconded:  Cr John Vujcich

That Te Koukou - Transport and Infrastructure Committee receive the report North Hokianga Working Group Roading Update.

Carried

6.10       Transportation Maintenance and Renewals Activity Update December 2024

Agenda item 6.10 document number A5058099, pages 90 - 129 refers

Resolution  2025/14

Moved:       Kōwhai - Deputy Mayor Kelly Stratford

Seconded:  Cr John Vujcich

That Te Koukou - Transport and Infrastructure Committee receive the report Transportation Maintenance and Renewals Activity Update December 2024.

Carried

6.11       Transportation Hokianga Ferry Service Contract December 2024 Update

Agenda item 6.11 document number A5048416, pages 130 - 131 refers

Resolution  2025/15

Moved:       Cr Steve McNally

Seconded:  Cr John Vujcich

That Te Koukou - Transport and Infrastructure Committee receive the report Transportation Hokianga Ferry Service Contract December 2024 Update.

Carried

7            te wāhanga tūmataiti / Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Resolution  2025/16

Moved:       Cr John Vujcich

Seconded:  Kōwhai - Deputy Mayor Kelly Stratford

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
7.1 - Confirmation of Previous Minutes - Public Excluded	s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
7.2 - Kawakawa Infrastructure Acceleration Fund - Detailed Design Procurement	s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Carried

At 11:44am, the meeting was adjourned and resumed at 11:55am.

CONFIRMATION OF INFORMATION AND DECISIONS TO BE RELEASED IN PUBLIC

At the conclusion of the public excluded discussion, Te Koukou – Transport and Infrastructure Committee confirmed the following decision be restated in public meeting as follows:

That Te Koukou Transport and Infrastructure Committee:

a)      Approve the direct award of the Kawakawa Infrastructure Acceleration fund detailed design works to Jacobs New Zealand Ltd for the value of $REDACTED (excl GST).

b)      Delegate authority to approve and execute the associated documents to Far North District Council’s Chief Executive Officer or nominee:

i)        Contract document.

ii)       Variations to the contract within approved Long Term Plan Budgets and approved Kāinga Ora Developer funding limits.

8            Karakia Whakamutunga / Closing Prayer

Kōwhai - Deputy Mayor Kelly Stratford concluded the meeting with a karakia.

9            Meeting Close

12:09pm

The minutes of this meeting will be confirmed at the Ordinary Te Koukou - Transport and Infrastructure Committee  Meeting held on 19 March 2025.

...................................................

CHAIRPERSON