Agenda of Te Koukou - Transport and Infrastructure Committee Meeting

	Authorising Body	Mayor/Council
	Status	Standing Committee
COUNCIL COMMITTEE	Title	Te Koukou - Transport and Infrastructure Committee Terms of Reference
	Approval Date	11 April 2023
	Responsible Officer	Head of Infrastructure Strategy

Kaupapa / Purpose

The purpose of Te Koukou – Transport and Infrastructure Committee (the Committee) is to ensure cost effective, quality and sustainable infrastructure decisions are made to meet the current and future needs of Far North communities and that Councils infrastructure assets are effectively maintained and operated.

The Committee will review the effectiveness of the following aspects:

• Affordable core infrastructure to support healthy and sustainable living;

• Operational performance including monitoring and reporting on significant infrastructure projects

• Delivery of quality infrastructure and district facilities

• Financial spend and reprogramming of capital works

• Property and other assets

To perform his or her role effectively, each Committee member must develop and maintain his or her skills and knowledge, including an understanding of the Committee’s responsibilities, Councils’ infrastructure assets such as roading, three waters and district facilities.

Ngā Huānga / Membership

The Committee will comprise of all Mayor and Councillors.

Kahika Mayor Tepania

Kōwhai Deputy Mayor Kelly Stratford

John Vujcich

Ann Court

Babe Kapa

Felicity Foy

Hilda Halkyard-Harawira

Mate Radich

Penetaui Kleskovic

Steve McNally

Tāmati Rākena

Kōrama / Quorum

The quorum at a meeting of the Committee is 6 members.

Ngā Hui / Frequency of Meetings

The Committee shall meet 4 weekly.

Ngā Apatono / Power to Delegate

The Committee may not delegate any of its responsibilities, duties or powers.

Ngā Herenga Paetae / Responsibilities

The Committees responsibilities are described below:

Quality infrastructure and Facilities

Assess and provide advice to Council on strategic issues relating to the provision of Council’s infrastructural activities and district facilities
Review, and recommend to Council, policy and strategies for the delivery of infrastructural asset services
Monitor achievement of outcomes included in the Infrastructure Strategy and other transport and infrastructure strategies eg District Transport Strategy
Ensure that Council protects its investment in its infrastructural assets in accordance with accepted professional standards
Monitor the risks, financial and operational performance of the Council's infrastructural activities and facilities
Monitor major contract performance measures/key result areas (KRAs)

Significant Projects – spend, monitoring and reporting

Monitor significant projects

Approve budget overspend (above tolerance levels in the CE delegations) and any reprogramming of capex for a project or programme provided that:

The overall budget is met from savings
The overall budget for capex is not exceeded. Where this is not the case, the Committee must either:

Recommend to Council that additional funding is approved (outside the Annual Plan or Long Term Plan process), or
Recommend as part of the next round of Long Term Plan or Annual Plan process that the funding is considered for inclusion.

Approve tenders and contracts provided they are:

Up to $3 million,
in accordance with the current year’s plan, whether that be Annual Plan or Long Term Plan, and
deemed low by the Significance and Engagement Policy

Compliance

Ensure that operational functions comply with legislative requirements and Council policy
Ensure that consents associated with Council's infrastructure are being met and renewals are planned for

Service levels (non regulatory)

Recommend service level changes and new initiatives to the Long Term and Annual Plan processes.

Relationships

Monitoring Council’s relationship with the Northland Transportation Alliance
Monitoring Council’s relationship with the Far North Waters Alliance Partner

Property

Recommend to Council the acquisition or disposal of assets.
Approve new leases and lease renewals (of non-reserve land), in accordance with the current years’ plan, whether that be Annual Plan or Long Term Plan.

Transport

Approval of roading contracts beyond CE delegation up to $3 million
Receive and consider any consultation document and/or any proposed amended or new legislative instrument that may have a transport related outcomes and where appropriate make submissions and enable political advocacy at a Mayoral Forum Level if required
Receive and adopt the Asset Management Plan for Transport
Receive and adopt Far North District Council's walking and cycling strategies
Receive and consider any placemaking projects that have a transport related component so the committee can ensure the projects are captured (where appropriate) in our funding and planning instruments
Receive invitations to apply for external funding opportunities in a timely manner so that the committee may advocate for community-initiated infrastructure projects. (Examples PGF, TIF)

Receive updates on changes to national and regional policies and Transport Plans that impact on Council provision of infrastructure and where appropriate make submissions or recommendation to Council.

Ngā Ture / Rules and Procedures

Council’s Standing Orders and Code of Conduct apply to all meetings.

Ordinary Te Koukou - Transport and Infrastructure Committee Meeting Agenda

25 February 2025

4 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes

4.1 Confirmation of Previous Minutes

File Number: A5044424

Author: Maria Bullen, Democracy Advisor

Authoriser: Aisha Huriwai, Manager - Democracy Services

Take Pūrongo / Purpose of the Report

The minutes are attached to allow the Committee to confirm that the minutes are a true and correct record of previous meetings.

tŪtohunga / Recommendation

That Te Koukou – Transport and Infrastructure Committee confirm the minutes of the meeting held 26 November 2024 are true and correct.

1) TĀhuhu kŌrero / Background

Local Government Act 2002 Schedule 7 Section 28 states that a local authority must keep minutes of its proceedings. The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

The minutes of the meetings are attached.

Far North District Council Standing Orders Section 27.3 states that no discussion shall arise on the substance of the minutes in any succeeding meeting, except as to their correctness.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

The reason for the recommendation is to confirm the minutes are a true and correct record of the previous meetings.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision as a result of this report.

Attachments

1. 2024-11-26 Te Koukou - Transport and Infrastructure Committee Minutes - A4998926 ⇩

Hōtaka Take Ōkawa / Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	This report complies with the Local Government Act 2002 Schedule 7 Section 28.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	It is the responsibility of each meeting to confirm their minutes therefore the views of another meeting are not relevant.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	There are no implications for Māori in confirming minutes from a previous meeting. Any implications on Māori arising from matters included in meeting minutes should be considered as part of the relevant report.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example, youth, the aged and those with disabilities).	This report is asking for minutes to be confirmed as true and correct record, any interests that affect other people should be considered as part of the individual reports.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications or the need for budgetary provision arising from this report.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Te Koukou - Transport and Infrastructure Committee Meeting Agenda

25 February 2025

6.2 Infrastructure Consent Compliance Status

File Number: A5034706

Author: Doug Astill, Compliance Officer - Infrastructure Services

Authoriser: Tanya Proctor, Head of Infrastructure

TAKE PŪRONGO / Purpose of the Report

The purpose of this information report is to report the compliance status achieved of all infrastructure consents granted by Northland Regional Council since the last Te Koukou Committee meeting.

WHAKARĀPOPOTO MATUA / Executive SummarY

· Council holds multiple resource consents, as required by the provisions of the Resource Management Act 1991, for the operation of water, wastewater and district facility assets.

· Compliance is measured across all consent conditions, including reporting. Failure to submit a report on time can therefore result in a non-compliant status.

· Water and wastewater consent condition compliance is reported to Northland Regional Council monthly, while stormwater is reported annually.

· As at December 2024 all of Council’s eight water treatment plants were fully compliant, while four of Council’s 15 wastewater treatment plants were fully compliant.

· A total of seven Abatement Notices had been received by 31 December 2024 - Water (3), Wastewater (1), District Facilities (2), and Solid Waste (1) - and these are detailed in a separate information report, Infrastructure Abatement Notices, on this meeting agenda.

· District Facilities related consent conditions (maritime/airports, sports facilities, public toilets, landfills, campgrounds) are newly reported on by the Infrastructure Group.

TŪTOHUNGA / Recommendation

That Te Koukou - Transport and Infrastructure Committee receive the report Infrastructure Consent Compliance Status.

tĀHUHU KŌRERO / Background

Council holds multiple resource consents, as required by the provision of the Resource Management Act 1991, for the operation of Water, Wastewater, Stormwater and District Facilities infrastructure. District Facilities infrastructure includes maritime and airports, solid waste (landfills), and onsite wastewater for public toilets, sports facilities, and campgrounds.

Compliance reporting to Northland Regional Council of water and wastewater consent conditions is monthly (15^th) via email, while stormwater discharges are reported annually each July.

Reporting of all other consent conditions is as required by the consent. Compliance is measured across all consent conditions, including reporting, for which failure to submit a report on time can be the single cause of non-compliance.

Due to reporting timeframes the Compliance Status report provided to the October 2024 Te Koukou Committee meeting only included results to August 2024. This report includes the results of September - December 2024.

The October 2024 Committee meeting requested the following information to be provided to the next meeting:

· follow up with the operations and maintenance team to understand why information was not provided in Table 1 as shown with the question mark symbol.

· provide regular reports on yellow and red dots highlighted in Table 1 to understand the issue and approach moving forward to mitigate the issue.

· provide a list of non-compliances for wastewater and water takes to understand what non-compliances are administrative and what are quality related.

MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps

An update responding to the October 2024 Committee meeting request for information is tabled below.

October 2024 Te Koukou meeting request	Status
Follow up with the operations and maintenance team to understand why information was not provided in the dot report (Table 1) as shown with the question mark symbol.	Data reporting error in telemetry system. Confirmed with operator this has been addressed. Compliance Officer to implement data point exceedance notifications from reporting platform.
Provide regular reports on yellow and red dots highlighted in Table 1 to understand the issue and approaches moving forward to mitigate the issue.	A workshop presentation is being prepared for presentation to Te Koukou Committee meeting workshops commencing March 2025.
Provide a list of non-compliances for water takes and wastewater treatment plants to understand what non-compliances are administrative and what are quality related.	Table 2: Compliance status for water takes and wastewater discharges for December 2024 refers.

Analysis of consents and consent conditions

CSVue is a nationwide software system that Council uses to hold its consent details. A review of all 3water consents and consent condition data has highlighted some discrepancies in the data setup. These discrepancies may result in CSVue reporting incorrect consent condition compliance. The following steps are being taken to mitigate this risk:

· Validate the status with of all waters consents with Northland Regional Council

· Validate and update the data in CSVue for all consents and consent conditions

· Audit all non-waters consents and conditions.

This programme of work is expected to be completed by May 2025.

Compliance status for all waters consents to 31 December 2024

Table 1 is a rolling 12-month dot report which indicates the compliance status of water quality and flow for Council’s water takes and wastewater treatment plants is tabled below.

Table 1: Compliance status for water quality and flow

Key:

●	Non-compliant and has an abatement notice in place
●	Non-compliant but not subject to an abatement notice or enforcement action
●	Complied with water quality and flow data requirements for the month There may still be administrative non-compliances that are not reported on at a monthly level
	Compliance not reported due to no data being provided

Sites

Dec 23

Jan 24

Feb 24

Mar 24

Apr 24

May 24

Jun 24

Jul 24

Aug 24

Sep 24

Oct 24

Nov 24

Dec24

Kaitāia water

●

Kaikohe water

●

Kawakawa water

●

Rāwene/Ōmanaia water

●

Kerikeri water

●

Okaihau water

●

Ōpononi water

●

Paihia water

●

Ahipara wastewater

●

Hihi wastewater

●

Kāeo wastewater

●

Kaikohe wastewater

●

Kaitāia wastewater

●

Kawakawa wastewater

●

Kerikeri wastewater

●

Kohukohu wastewater

●

Ōpononi wastewater

●

Paihia wastewater

●

Rāwene wastewater

●

Rangiputa wastewater

●

Kororāreka/Russell wastewater

●

Taipā wastewater

●

Whatuwhiwhi wastewater

●

Abatement Notices

Seven abatement notices were received between October and December 2024.

At 31 December 2024 a total of 10 abatement notices were outstanding - Water (3), Wastewater (4), District Facilities (2), and Solid Waste (1). Of the three Water abatement notices, none relate to an operational treatment plant - two are for water take instrumentation and data issues and one was issued in error for a facility that has not been in use for several years.

A separate information report - Infrastructure Abatement Notices - on this meeting agenda details of abatement notices and the mitigations in progress to achieve compliance and have the notices cancelled.

A risk analysis of these abatement notices has been completed and a report - Resource Consent Abatement Notice Risk Update - has been prepared for the February 2024 Te Miromiro Committee meeting.

List of non-compliances for water takes and wastewater discharges

Table 2 provides a list of water takes and wastewater discharges with non-compliances together with the relevant consent conditions to determine whether the non-compliance is due to an administrative or quality related issue.

This information was requested at the October 2024 Te Koukou Committee meeting.

Table 2: Compliance status for water takes and wastewater discharges for December 2024

Key:

Red	Frequent non-compliance and enforcement action has been taken (abatement, infringement, or prosecution)
Amber	Frequent non-compliances but no enforcement action taken
Green	Fully compliant
White	Administrative/report non-compliant

Sites	Water Flow and Quality Conditions (compliance status)	Outstanding Administrative and Reporting Conditions
Water Take Consents
Kaitāia	Awanui River water take compliant 12 of last 12 months. Sweetwater Bore not yet in production so is not reported here.	This scheme has two water takes, Awanui River and Sweetwater Bore. The bore take is not yet in production. Awanui River · Condition 5 - meter verifications due every 5 years · Condition 11 - form Iwi liaison group Sweetwater Bore (not yet in production) · Condition 17 - provide annual report · Condition 18 - form and operate water user liaison group
Kaikohe	Monument Hill Bore and Wairoro Stream water takes compliant 12 of last 12 months	This scheme has three water take consents, Monument Hills Bore, Wairoro Stream and Taraire Hills Dam. Monument Hill · Condition 10 - install and maintain water level or flow measuring devices at the Waikotihe Spring and the Punakitere Stream at the monitoring locations marked on the (attached) plan (referenced as Northland Regional Council Plan Number 5078) Wairoro Stream · Condition 4 - meter verification due every 5 years Taraiare Hills Dam · Nil
Kawakawa	Tirohanga Bore take compliant 12 of last 12 months	Tirohanga Bore · Condition 4 - meter verification due every 5 years
Rāwene Ōmanaia	Petaka Stream take compliant 5 of last 12 months Compliant for December 2024	· Condition 18 - supernatant monitoring · Condition 22 - maintenance records to be maintained and provided to Northland Regional Council immediately upon request · Condition 30 - community liaison group to be established and facilitated
Kerikeri	Kerikeri water take compliant 11 of last 12 months. Compliant for December 2024	· Condition 4 - meter verifications due every 5 years
Ōkaihau	Ōkaihau bore water take compliant 12 out of last 12 months	Ōkaihau Bore · Condition 7 - maintain the water supply reticulation network and treatment system so that it operates effectively at all times and the loss of water from the reticulation network and treatment system is, as far as is practicable, minimised. A record of all maintenance shall be available to view by the Northland Regional Council’s assigned monitoring officer immediately on written request by that officer.
Ōpononi	Smoothy Bore and Waiotemarama Stream take compliant 8 out of last 12 months	This scheme has three water takes, Waiotemarama Stream, Smoothy Bore, and Waiorohia Dam. The dam is not currently in use. Waiotemarama Stream · Condition 14 - community liaison group to be established and facilitated to meet at least annually Smoothy Bore · Condition 12 - Leighs Spring monitoring required
Paihia	Waitangi River water take compliant 11 out of last 12 months. Non-compliant in December 2023 because flow meter was not operating. Now resolved.	Full Compliance
Wastewater Discharge Consents
Ahipara	Condition 10 - Faecal coliforms have caused non-compliance 12 of last 12 months. SCUV has now been installed and water quality is achieving compliance. Abatement notice will not be removed until 6 months of compliance achieved. Condition 2 - leachate volume of 11m³ exceeds consented level of 10m³	· Condition 4 - meter verifications required annually · Condition 20 - servicing and maintenance records required annually · Condition 21 - wastewater management plan review required every three years
Hihi	Non-compliance due to E. coli and ammonia breaches Compliant from August 2024 following completion of upgrade works.	· Condition 10 - inflow and infiltration prevention · Condition 16 - Annual Management Plan review
Kāeo	Non-compliant due to missing flow data and E. coli and ammonia breaches 9 of last 12 months. Compliant in December	· Condition 11 - new trade and industrial connections to be reported to Northland Regional Council · Condition 12 - servicing and maintenance records required annually
Kaikohe	Non-compliant due to E. coli and or ammonia 12 of last 12 months (condition 7(h))	· Condition 2 - outlet flow meter accuracy · Condition 9 - inflow and infiltration prevention · Condition 11 - inlet screen replacement and operation
Kaitāia	Non-compliant due to either missing flow data or bacteriophages 10 of last 12 months. Condition 6(b) regarding bacteriophages non-compliant in December	· Condition 9 - inflow and infiltration prevention · Condition14 - wastewater management plan review required every five years
Kawakawa	Non-compliant due to E. coli 3 of last 12 months Compliant October - December	· Condition 12 - annual monitoring report · Condition 13 - wastewater management plan review required every three years
Kerikeri	Compliant 12 of 12 months	· Condition 15 - servicing and maintenance records required annually · Condition 18 - community liaison group to be established and facilitated to meet at least annually. · Condition 19 - provide monitoring reports to community liaison group
Kohukohu	Non-compliant for either flow or E. coli 9 12 of last 12 months Condition 23 - faecal coliforms exceeded 50^th percentile of 5000mpn/100ml	· Condition 2 - system management plan finalised with community liaison group · Condition 12 - establish Terms of Reference for a community liaison group · Condition 27 - odour management plan to be finalised with community liaison group
Ōpononi	Non-compliant for E. coli 11 of last 12 months Condition 19 – E. coli breached median limit of 3000mpn/100ml	· Condition 5 - meter verification due annually · Condition 7 - tidal clock calibration · Condition 21 - community liaison group to be established and facilitated to meet at least annually
Paihia	Non-compliant for ammonia 6 out of last 12 months Compliant October -December	· Condition 1 - inflow meter not working
Rāwene	Non-compliant TSS and faecal 12 of last 12 months Note DNA testing of faecal coliforms indicates some contamination coming from birds Condition 8 – TSS and faecal coliforms exceeding med12 limit	· Condition 5 - meter verification due annually
Rangiputa	Non-compliant 1 month out of last 12 due to inflow meter failure - now resolved.
Russell	Non-compliant 9 out of 12 months due to E.coli and leachate flow E.coli has resolved since installation of new UV Non-compliant in December due to	· Condition 8 - land instability report · Condition 9 - bore disposal monitoring and maintenance report · Condition 10 - inflow and infiltration prevention programme · Condition 11 - infiltration and inflow investigation work
Taipā	Non-compliant for ammonia and faecal coliforms 12 out of last 12 months. DNA testing indicates coliforms may be from birds Condition 5 – fecal coliforms exceed 850cfu/100ml at constructed wetland	· Condition 11 - advised Northland Regional Council of commitment to discharge to land which invokes Condition 12 · Condition 12 - establish and commission discharge to land no late than 1 September 2027
Whatuwhiwhi	Non-compliant for total suspended solids (TSS) 12 out of last 12 months. Condition 8 – TSS exceeded 30 gms/m3	· Condition 8 - TSS exceeded 30 gms/m3

Ordinary Te Koukou - Transport and Infrastructure Committee Meeting Agenda

25 February 2025

6.3 Infrastructure Abatement Notices

File Number: A5034709

Author: Doug Astill, Compliance Officer - Infrastructure Services

Authoriser: Tanya Proctor, Head of Infrastructure

TAKE PŪRONGO / Purpose of the Report

The purpose of this information report is to report new Abatement Notices received together with progress made towards achieving compliance and cancellation of all outstanding infrastructure related Abatement Notices issued by the Northland Regional Council.

WHAKARĀPOPOTO MATUA / Executive SummarY

· Non-compliance and addressing enforcement action is a key priority for Council.

· Reporting now includes District Facilities infrastructure Abatement Notices.

· Seven Abatement Notices were received between September and December 2024, taking the total number of outstanding to eleven.

· Separate reporting to Te Miromiro Committee addresses the risk aspect of enforcement action.

· Monthly updates on remediation works to address Abatement Notices will be provided to Northland Regional Council.

TŪTOHUNGA / Recommendation

That Te Koukou - Transport and Infrastructure Committee receive the report Infrastructure Abatement Notices.

tĀHUHU KŌRERO / Background

Northland Regional Council is the Compliance Regulator for the Resource Management Act 1991 (the RMA). Any activity that contravenes or is likely to contravene the RMA, (any Regulations, a Rule in a plan or a resource consent) can result in enforcement action such as an Abatement Notice being issued - s322(1)(a)(i).

Non-compliance and addressing enforcement action is a key priority for Council.

A separate report outlining the compliance status achieved of all infrastructure consents granted by Northland Regional Council since the last Te Koukou Committee meeting is included in the meeting agenda – Infrastructure Consent Compliance Status.

A risk analysis of Abatement Notices has been completed and a report - Resource Consent Abatement Notice Risk Update - has been prepared for the February 2025 Te Miromiro Committee meeting.

The last Infrastructure Abatement Notice report presented to Te Koukou in October 2024 reported on three Abatement Notices as at August 2024.

This update includes all Abatement Notice activity for the period September – December 2024 during which seven new Abatement Notices were received, taking the total number of outstanding to ten. These are summarised in Table 1 below.

Table 1: Outstanding Abatement Notices from NRC

Scheme	Issued Date	Notice Number	Reason
Ōpononi/Omāpere Wastewater Treatment Plant	20 April 2016	EAC.066718.01	The discharge from the WWTP was not complying with condition 19 of AUT.002667 in particular the E.coli median and 90 percentile levels.
Kaitāia Wastewater Network	20 April 2016	EAC.066717.01	The unconsented discharge of untreated wastewater from the Kaitāia reticulated wastewater network into the Tarawhaturoa Stream, Kaitāia.
Ahipara Wastewater Treatment Plant	5 September 2022	EAC.071083.01	As per condition 10, faecal coliform concentration exceeded the median and 90 percentile concentrations of the AUT.003775 limits.
Kohukohu Wastewater Treatment Plant	24 October 2024	EAC.072397.0	Ongoing non-compliance with faecal coliforms and ammonia levels.
Russell Landfill	1 Nov 2024	EAC.072442.01	Ongoing non-compliance with leachate volumes discharging to wastewater treatment plant.
Waitangi River	12 November 2024	EAC.072471.01	Lack of information on water take volume readings.
Awanui River	12 November 2024	EAC.072471.01	Lack of water flow meter verification.
Kerikeri Sports complex	6 December 2024	EAC.072537.01	Lack of wastewater reports.
Kerikeri Sports complex	17 December 2024	EAC.072537.01	Dripper line maintenance not up to level specified in consent.
Ōpononi Water	9 January 2025	EAC.072600.01	Lack of meter verification - issued in error as specified facility has not been in use for several years.
Pākāraka truck stop			Lack of discharge information.

MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps

Previous Infrastructure Abatement Notices reports have not included any Notices received for District Facilities infrastructure. These are now included, and Table 2 lists all Abatement Notices outstanding together with actions, progress, and expected completion dates.

Table 2: Abatement Notice programme of work

Scheme	Mitigation	Expected Completion	Progress	Compliant – Abatement Lifted
Ōpononi/Omāpere Wastewater Treatment Plant	Desludging of ponds and wetland reinstatement	February 2025	Mobilising to site and enabling works commenced in September 2024.	No
	Installation of baffle curtains	June 2025	Final detailed design requires further testing to confirm mixing times for UV. Procurement process expected to commence March 2025.
	Ultraviolet disinfection unit

Kaitāia Wastewater Network
Construct a new DN450 wastewater main between the Bank Street engineered overflow Point (EOP) and Bonnett Road. Construct a new 500 m³of emergency storage at Bonnett Road.	July 2025	Contract award approval on February 2025 Council agenda. Construction to commence March 2025 with completion expected July 2025.	No
Ahipara Wastewater Treatment Plant	Installation and commissioning of SCUV treatment	Completed	Quality results show compliance is being achieved. Abatement notice will not be lifted before 6 months of compliant water quality results are achieved.	No
Kohukohu Wastewater Treatment Plant	Bilge pump installed to aerate ponds. De-sludging of oxidation pond. Install baffle curtains. Correct sample results in Water Outlook.	June 2025 on completion of desludging and baffle curtain installation.	Desludging scheduled to commence February 2025	No
Russell Landfill	Telemetry data reporting to be installed. Works to be undertaken to reduce leachate flow.	Awaiting scoping of investigation.	Confirming mitigation steps with Solid Waste management team.	No
Waitangi River	Confirmation has been provided to Northland Regional Council of intention to comply.	Completed	Northland Regional Council to advise cancellation of Notice.	No
Awanui River	Flow meter reading received and relayed to Northland Regional Council.	Feb 2025	Northland Regional Council to advise cancellation of Notice.	No
Kerikeri Sports complex	Operations and maintenance manual to be updated and carried out, ensuring completed maintenance is recorded.	Feb 2025	Set up task for reporting, confirm staff remit.	No
Kerikeri Sports complex	Confirmed dripper line maintenance plan. Northland Regional Council updated.	Works commenced. Completion February 2025.	Confirm completion of works and inform Northland Regional Council	No
Ōpononi Water	Confirmed this facility is not in use.	Completed 21 Jan 2025	Commit to closer communication with Northland Regional Council to avoid errors.	Yes 21/01/2025
Pākāraka truck stop	Discharge information supplied to Northland Regional Council.	Completed	Northland Regional Council to advise cancellation of Notice.	No

PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision

This is an information report of outstanding Infrastructure Abatement Notices which are expected to be resolved without further enforcement action incurring unbudgeted expenditure. As such there are no direct financial implications or budgetary provision to report.

Āpitihanga / Attachments

Nil

Table 1: Active Working Groups established to meet consent conditions

Consent Number & Scheme	Purpose of Consent	Condition #	Relevant working group condition	Membership	Current situation	Remediation
AUT.025683.01 Kaitāia Water Treatment Plant	To take up to 5,000 cubic metres of groundwater or 1,460,000 cubic metres yearly from 2 bores for the purposes of public water supply to the township of Kaitaia.	Condition 18	Council will ensure these annual meetings will be held in accordance with condition 18 of the Resource Consent. Once the first meeting is confirmed, Northland Regional Council will be notified.	· Aupouri Groundwater users including Landcorp · Te Rūnanga o Te Rarawa · Mahimaru marae · Waimanoni marae (or their iwi representatives) · Consent Holder · Northland Regional Council	Iwi have received information updates. No meetings have taken place	Council will ensure these annual meetings will be held in accordance with condition 18 of the Resource Consent. Once the first meeting is confirmed, Northland Regional Council will be notified.
AUT.004007 East Coast* Bays Wastewater Treatment Plant (WWTP) *Also known as Taipā	To undertake activities associated with the operation of the East Coast WWTP	Condition 7	The consent holder must no later than 1 October 2021 establish a working group…	· 3 representatives of Ngāti Kahu (appointed by mana whenua) · 1 representative of the broader Doubtless Bay community (appointed by Te Mana o Te Wai hapū Integration Roopu Charitable Trust) · 2 senior officers appointed by the Consent Holder · Supported by an independent person qualified and specialising in wastewater engineering and land disposal system	Council have been working with the Taipā working group to install an electro-coagulation trial and investigating discharge to land options.
AUT.002577 Rāwene WWTP	To undertake activities associated with the operation of a wastewater treatment system that services the township of Rāwene	Condition 19A	Within one month from the date of commencement of these consents, the Consent Holder shall assist in the formation of the community liaison group	· Ngāti Kaharau hapū · Ngāti Hau ki Ōmanaia hapū · Te Māhurehure hapū · Te Hikutu hapū · Ngāti Korokoro · Ngāi Tūpoto hapū · Hokianga Community · Rāwene Community The actual composition of the community liaison group is subject to invitees' willingness or availability to participate. The community liaison group may appoint, or invite, other persons to participate.	There is an active working group for the Rāwene WWTP. Current work programme includes upgrading the plant with electro-coagulation by Better Off Funding.
AUT.002577 Rāwene WWTP		Condition 21B	Within six months of the written report required by Condition 21A being provided to the Northland Regional Council and the Community Liaison Group, the Consent Holder shall, with the involvement of the Community Liaison Group, engage an appropriately qualified and experienced wastewater design professional, or environmental engineer, to investigate and report on options for the treatment and disposal of wastewater from the Rāwene area of benefit. The Consent Holder shall meet the costs of the investigation up to a maximum value of $15,000 excluding GST.
AUT.003839 Kohukohu WWTP	To undertake activities associated with the operation of a wastewater treatment system that services the township of Kohukohu.	Condition 9	Within one month of commencement of these Consents, the Consent Holder must invite representatives from the following groups to form a Community Working Group.	Te Ihutai Hapū, supported by Ngā hapū o Hokianga, Te Rūnanga o Te Rarawa, and Te Rūnanga a Iwi o Ngāpuhi; and the Kohukohu community (duly appointed). The Community Working Group may appoint or invite other people to participate in meetings.	There have been 3 meetings to date with Tauteihiihi marae. A meeting has been scheduled for Feb 13^th 2025. The group have been working to understand the current state of the Kohukohu WWTP. The group wanted to understand the current issues before working towards future alternative options for discharge.

Table 3: Non-Active Working Groups required to meet consent conditions

Consent Number & Scheme	Purpose of Consent	Condition #	Relevant working group condition	Membership	Current situation	Remediation
AUT.003775 Ahipara WWTP	To undertake activities associated with the operation of the Ahipara Wastewater Treatment Plant.	Condition 24	The Consent Holder shall establish, convene and provide reasonable administrative support for a Community Liaison Group.	At least one representative from the following: · The Ahipara community; · Te Rūnanga O Te Rarawa; · Te lwi O Ngai Takoto; · The Ahipara Hapū Marae.	Keeping regular updates with the Ahipara Takiwā on plant upgrades.
AUT.002667 Ōpononi WWTP	To undertake activities associated with the operation of a wastewater treatment system that services the township of Ōpononi.	Condition 21	The Consent Holder shall hold a meeting with the liaison group not less than once every year to discuss matters related to these consents.	· Pakanae · Kokohuia · Waiwhatawhata · Waimamaku Marae (Ngā Marae O Te Wahapū) · Te Rūnanga O Te Rarawa · duly appointed representative from each of the Ōmāpere and Ōpononi communities	Previous compliance advisor shared data about the WWTP with community representatives however liaison group has not been established.	Compliance advisor to be recruited for and highlighted as a high priority and to work to get working groups established for compliance purposes.
AUT.0004111 Kerikeri WWTP Discharge	To undertake activities associated with the operation of the Kerikeri WWTP.	Condition 18	The Consent Holder shall organise and convene a Liaison Group for the purposes of facilitating information about compliance with the conditions of this consent and general matters relating to it.	The Liaison Group shall consist of at least one representative from: · the Consent Holder; · the Northland Regional Council; · the Department of Conservation; · Ngāti Rēhia; · The Otahuao Burial Trust; · Te Uri Taniwha; and · Ngāti Pou	Representatives were engaged with for the consent variation to increase the discharge from 1,000 m³ to 1,350m³ (average dry weather flow). Attempts have been made in the past to organise and convene a Liaison Group however a lack of responses to date has meant the group has not been stood up. Confirmation of the group not being desired will also meet consent conditions.	Compliance advisor to be recruited for and highlighted as a high priority and to work to get working groups established for compliance purposes.
AUT.004369 - Ōpononi Ōmāpere Water Treatment Plant (WTP) - Intake from Waiotemarama Stream	To undertake activities associated with a public water supply servicing the township of Ōmāpere and Ōpononi.	Condition 14	The Consent Holder shall, for the purpose of discussing matters relating to this consent, form a community liaison group. The Consent Holder shall hold a meeting with the liaison group not less than once every year to discuss matters related to these consents. The meeting shall only be held if a representative(s) of the community liaison group request a meeting with the Consent Holder. If such a request is made, then the Consent Holder shall organise a meeting at a local venue for members of the community liaison group to attend and invite all other representatives of the community liaison group. The meeting shall be held at a time convenient for the majority of the community liaison group.	Consisting of representatives from: · Pakanae, · Kokohuia, · Waiwhatawhata and · Waimamaku Marae (Ngā Marae O Te Wahapu)	Previous compliance advisor shared data about the WWTP with community representatives however liaison group has not been established.	New Compliance advisor currently getting working groups established for compliance purposes.
AUT.007356.01.02 Ōpononi Ōmāpere WTP - intake from Waiarohia Stream Dam	To undertake activities associated with a public water supply servicing the township of Ōmāpere and Ōpononi.	Condition 20	The Consent Holder shall, for the purpose of discussing matters relating to this consent, form a community liaison group…	Consisting of representatives from: · Pakanae, · Kokohuia, · Waiwhatawhata and Waimamaku Marae (Ngā marae o te Wahapū), and · A duly appointed representative from each of the Ōmāpere, Ōpononi and Waiotemarama communities.	Previous compliance advisor shared data about the WWTP with community representatives however liaison group has not been established.	New Compliance advisor currently getting working groups established for compliance purposes.
AUT.005112 - Kaitāia WTP Intake - Awanui River	Take water from the Awanui River for water supply purposes of Kaitāia township and surrounding areas.	Condition 10	The Consent Holder shall establish, convene, maintain and provide reasonable administrative support for an lwi Liaison Group consisting of representatives of Māori groups whose rohe includes the Consent Holder's water abstraction point in the Awanui River. The role of the lwi Liaison Group will be to discuss matters related to these consents, including the results of any monitoring	Initially the Iwi Liaison Group need only include Ngāti Kahu and Te Rūnanga o Te Rarawa. However, if other Māori groups wish to join the lwi Liaison Group then they may do so by advising the Consent Holder. The role of the lwi Liaison Group will be to discuss matters related to these consents, including the results of any monitoring	In 2019, FNDC staff recorded that a community liaison group meeting was requested but no attendance confirmed so meeting was cancelled, and NRC were advised.	New Compliance advisor currently getting working groups established for compliance purposes.
AUT.005112 - Kaitāia WTP Intake - Awanui River		Condition 11	The Consent Holder shall give written notice of an lwi Liaison Group meeting not less than once annually…
AUT.002041.01.03 Take water from the Petaka Stream	Take water from the Petaka Stream.	Condition 30	The Consent Holder shall establish, convene, maintain and provide reasonable administrative support for a liaison group….. The Consent Holder shall hold a meeting of the liaison group at least one month before the commencement of the construction of the water treatment plant and then not less than once every three months thereafter. The frequency of the meetings can be changed with agreement	Representatives of · Ngāti Kaharau and · Ngāti Hau Ngā Hapū o Omanaia and · the Consent Holder	Attempts have been made by staff however, group has yet to be established	New Compliance advisor currently getting working groups established for compliance purposes.
AUT.001862.01.04 Monument Hill Water Take Kaikohe drinking water	To take water from two bores (Monument Hill).	Condition 10	…The consent shall hold a meeting… not less than once every 3 months to discuss the report prepared in accordance with condition 9 and any other relevant matters. The meeting shall be held at a time convenient for the majority of the Waikotihe Māori Reservation Trustees	Waikotihe Māori Reservation Trust and the Consent Holder	Attempts have been made by staff however, group has yet to be established	New Compliance advisor currently getting working groups established for compliance purposes.
	To take water from two bores (Monument Hill).	Condition 14	Unless otherwise agreed by the Waikotihe Trust, the Consent Holder must offer to hold a meeting with the Waikotihe Trustees each year to discuss the report prepared in accordance with Condition 14 and any other relevant matters related to the consent. A meeting must be held at a time convenient for the majority of the Trustees. A record of the minutes of each meeting must be kept and provided to the Trust in advance of the next meeting. A copy of the minutes for each meeting shall be provided to the Northland Regional Councils€™s assigned monitoring officer within 1 month of the meeting being held.	Waikotihe Māori Reservation Trust and the Consent Holder
AUT.002041.01.03 and AUT.002041.06.01 Ōmanaia Rāwene Water Treatment Plant	To undertake activities associated with the supply of potable water to Rāwene and Ōmanaia.	Condition 30	The Consent Holder shall establish, convene, maintain and provide reasonable administrative support for a liaison group consisting of representatives. The Consent Holder shall hold a meeting of the liaison group at least one month before the commencement of the construction of the water treatment plant and then not less than once every three months thereafter. The frequency of the meetings can be changed with agreement of the Consent Holder, Ngāti Kaharau, and Ngāti Hau Ngā hapū o Ōmanaia.	Representatives of: · Ngāti Kaharau and · Ngāti Hau ngā hapū o Ōmanaia and · the Consent Holder	Yet to be established	New Compliance advisor currently getting working groups established for compliance purposes.
AUT.001168 Kawakawa WWTP	To undertake activities associated with the operation of wastewater treatment system located at Kawakawa.	Condition 19	The Consent Holder shall hold a meeting with representatives of Ngāti Hine and Ngāti Manu not less than once every year to discuss the report(s) prepared in accordance with Condition 18 and any other relevant matters related to the exercise of these consents. The meeting shall only be held if a representative(s) of Ngāti Hine and/or Ngāti Manu request a meeting with the Consent Holder. If such a request is made, then the Consent Holder shall organise a meeting at a local venue for the representative(s) of Ngāti Hine and Ngāti Manu to attend. The meeting shall be held at a time agreed with the representative(s) of Ngāti Hine and Ngāti Manu	· Ngāti Hine · Ngāti Manu	No record of information being shared with Ngāti Hine and Ngāti Manu.	New Compliance advisor currently getting working groups established for compliance purposes.

Te Koukou - Transport and Infrastructure Committee Meeting Agenda

25 February 2025

6.5 Infrastructure Consenting Status Report

File Number: A5046620

Author: Simone Elsmore, Infrastructure Consenting Team Leader

Authoriser: Tanya Proctor, Head of Infrastructure

TAKE PŪRONGO / Purpose of the Report

This report provides an overview and status update of the current Infrastructure Consenting work programme.

WHAKARĀPOPOTO MATUA / Executive SummarY

Te Kaunihera o Te Hiku o Te Ika – Far North District Council holds a substantial number of resource consents, issued under the provision of the Resource Management Act 1991, for the construction and operation of Water, Wastewater, Stormwater and District Facility infrastructure assets. These consents require an ongoing programme of work to ensure the timely renewal of consents nearing expiry, and the application for new consents required through changing legislative requirements or for the construction of new infrastructure.

Progress update highlights from the status report presented to the November 2024 meeting of Te Koukou include:

· Ōpononi/Ōmāpere Wastewater Treatment Plant - consent renewal: The Environment Court issued its decision to grant Far North District Council’s resource consent application on 19th November 2024.

· Solid Waste consents: Solid Waste consents have been added to this update report and are included in Table 1: 3Waters and District Facilities Consent Renewal Work Programme.

· Houhora Campground Wastewater Disposal System - new consent: A resource consent application for the wastewater disposal system was lodged with Northland Regional Council in December 2024.

· Kāeo Wastewater Treatment Plant – consent renewal: Expected submission for additional information was planned for December 2024. However, more engagement with tangata whenua is required. Submission to Northland Regional Council is now expected for June 2025.

Future reporting to Te Koukou Committee will be bi-monthly with the next report scheduled for the April 2025 committee meeting.

TŪTOHUNGA / Recommendation

That Te Koukou - Transport and Infrastructure Committee receive the report Infrastructure Consenting Status Report.

tĀHUHU KŌRERO / Background

Information reports are provided to each Te Koukou Committee meeting commencing to provide updates on the ongoing programme of work to ensure the timely renewal of consents nearing expiry, and the application for new consents required through changing legislative requirements or for the construction of new infrastructure.

Previous reports focussed on Water, Wastewater and Stormwater consent activity. This has now been extended to include the District Facilities activities, which includes Solid Waste.

MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps

Table 1 summarises the LTP 24/27 consenting work programme, providing an update on progress and the stage these planned works are at.

The key changes since the November 2024 Te Koukou Committee meeting are:

· Ōpononi/Ōmāpere Wastewater Treatment Plant Consent – The Environment Court issued its decision to grant FNDCs resource consent application on, and with effect from, 19th November 2024. The consent is for a period 3 years.

· District Facilities activity consents – The consent renewal work programme has been updated to include District Facilities, including Solid Waste, consents.

· Houhora Campground Wastewater Disposal System – A resource consent application for the Wastewater Disposal system was lodged with Northland Regional Council in December 2024.

· Kāeo Wastewater Treatment Plant – Expected submission for additional information was planned for December 2024. However, more engagement with tangata whenua is required. Submission to Northland Regional Council is now planned for June 2025.

In addition to planned consent renewals programme there is additional, unplanned consenting work arising from changes in legislation and Council’s capital works programme. Planning assessments are required to determine the need for a consent prior to preparing consent applications which may be for multiple agencies including Far North District Council, Northland Regional Council and concession permits from the Department of Conservation. The current unplanned works include:

· Kawakawa Wastewater Treatment Plant Stream Diversion – resource consent Northland Regional Council

· Marreine Place – concession from Department of Conservation

· Tokerau Beach Storage Tank – concession from Department of Conservation

· Tokerau Beach Storage Tank - resource consents from Far North District Council and Northland Regional Council

There is continuous focus on workload planning and early engagement to ensure consents are lodged a minimum of six months prior to the expiration of a consent, to reduce and ultimately eliminate any assets operating on expired consents.

Future Reporting

This report will be presented to Te Koukou Committee bi-monthly with the next report scheduled for the April 2025 committee meeting.

Table 1: 3Waters and District Facilities Consent Renewal Work Programme
Asset (Three Waters/District Facilities)	Expiry Date	Date Application Lodged	Completion status of project	LTP Period	Key milestones	Milestone completion date
Wastewater Treatment Plant Resource Consents
Kaikohe Wastewater Treatment Plant AUT.002417.01.03	30/11/2021	27/08/2021	60%	FY24/25	Determine next steps	Apr-25
					Provide an update to next Te Koukou meeting	Apr-25
Kaitāia Wastewater Treatment Plant AUT.000932.01.03	30/11/2021	24/08/2021	80%	FY24/25	Redraft proposed consent conditions	Feb-25
					Submitters response	Feb-25
					Northland Regional Council processing	Mar-25
					Next steps determined on NRC processing	TBC
Kāeo Wastewater Treatment Plant AUT.007205.01.03	31/10/2022	27/07/2022	60%	FY24/25	Procure external expertise	Jan-25
					Engage with Tangata Whenua and work on proposed consent conditions	May-25
					Submit Addendum application	Jun-25
					Public notification	TBC by NRC
					Northland Regional Council processing	Dec-25
Hihi Wastewater Treatment Plant AUT.007399.01.02	30/11/2022	31/08/2022	60%	FY24/25	Commission Cultural Impact Assessment	Feb-25
					Engage with tangata whenua and work on proposed consent conditions	Jul-25
					Submit addendum application to NRC	Dec-25
					Public notification	TBC by NRC
					Northland Regional Council processing	Jun-26
Rāwene Wastewater Treatment Plant AUT.002577.01.03	31/08/2023	27/04/2023	60%	FY24/25	Determine next steps	Apr-25
					Provide an update to next Te Koukou update	Apr-25
Kororāreka/Russell Wastewater Treatment Plant AUT.008339.01.03	30/04/2024	19/12/2023	70%	FY24/25	Procure external expertise	Jan-25
					Submit addendum application	Mar-25
					Public notification	TBC by NRC
					Northland Regional Council processing	Dec-25
Whatuwhiwhi Wastewater Treatment Plant AUT.007205.02.02	30/11/2025	-	30%	FY24/25	Lodge application	May-25
					Public notification	TBC by NRC
					Northland Regional Council processing	Dec-25
Ōpononi & Omāpere Wastewater Treatment Plant AUT.002667.01.03	19/11/2027	-	0%	FY26/27	Preparatory work to begin May 2026 to determine next steps	June 2026
Water Treatment Plant Resource Consents
Kaikohe – Wairoro Stream AUT.004109.01.03	31/05/2026	-	5%	FY25/26	Concept and feasibility	Mar-25
					Prepare and lodge application	Oct-25
					Northland Regional Council processing	Jun-26
Ōpononi/Omāpere Waiotemarama Stream Dam AUT.004369.01.03	31/08/2026	-	5%	FY25/26	Concept and feasibility	Mar-25
					Prepare and lodge application	Oct-25
					Northland Regional Council processing	Jun-26
Ōpononi/Omāpere Waiarohia Stream Dam AUT.007356	31/08/2026	-	5%	FY25/26	Concept and feasibility	Mar-25
					Prepare and lodge application	Oct-25
					Northland Regional Council processing	Jun-26
Kaikohe – Monument Hill and Squires Springs AUT.001862.01 & 02.04	31/05/2027	-	0%	FY26/27	Preparatory work to begin May 2025 to determine next steps	June 2025
Stormwater Resource Consents
Kerikeri Stormwater discharge AUT.004835.01.02	31/03/2012	4/10/2011	70%	FY24/25	Submit addendum application	Feb-25
					Northland Regional Council processing	Jul-25
Kaitāia Stormwater discharge	NEW	-	30%	FY24/25	Concept and feasibility	Mar-25
					Prepare and lodge application	Oct-25
					Northland Regional Council processing	Jun-26
District Facilities Resource Consents
Kaitāia Refuse Transfer Station Consent AUT.019502.01.01	30/11/2023	29/08/2023	60%	FY24/25	Determine next steps	Apr-25
					Provide an update to next Te Koukou update	Apr-25
Houhora Campground AUT.007711.01.02	30/11/2025	11/12/2024	80%	FY24/25	Application lodged - complete	Complete
					Northland Regional Council processing	Jun-25
Tauranga Bay Campground AUT.004237.01.03	30/11/2025	-	20%	FY24/25	Concept and feasibility	Mar-25
					Prepare and lodge application	May-25
					Northland Regional Council processing	Aug-25
Kaikohe Closed Landfill Consent AUT.007503.01.01	31/09/2025	-	5%	FY24/25	Procure external expertise	Feb-25
					Prepare and lodge application	May-25
					Northland Regional Council processing	Aug-25
Totara North Closed Landfill Consent	31/10/2026	-	0%	FY25/26	Allocate to FNDC staff	Mar-25
					Prepare and lodge application	May-26
Russell Landfill Closed Landfill consent	30/06/2028	-	40%	Better off funding	Engagement with tangata whenua	TBC with Tangata Whenua
					Prepare and lodge application	Dependant on engagement
Taipa Refuse Transfer Station Consent APP.045333.01.01	NEW	29/08/2023	60%	FY24/25	Engagement with tangata whenua on cultural impact assessment	TBC with Tangata Whenua
					Submit additional work to Northland Regional Council	Dependant on engagement
					Northland Regional Council processing	Dependant on engagement

Ordinary Te Koukou - Transport and Infrastructure Committee Meeting Agenda

25 February 2025

6.6 Capital Works Programme Delivery Update

File Number: A5066245

Author: Sharon Ryan, Projects Analyst

Authoriser: Tanya Proctor, Head of Infrastructure

TAKE PŪRONGO / Purpose of the Report

The purpose of the report is to demonstrate the progress made on the delivery of the Capital Works Programme for FY25 including FY24 Carry Forwards. Progress reported is to 31 December 2024.

WHAKARĀPOPOTO MATUA / Executive SummarY

· The Capital Programme for Year 1 of LTP 24/27 excluding Roading, Solid Waste, Unplanned/Reactive Works, and Resource Consenting totals $51.3m for a total of 67 discrete physical works projects, 18 of which are planned to be delivered over multiple financial years.

· The FY24 Carry Forward programme also excluding Roading, Solid Waste, Unplanned/Reactive Works, and Resource Consenting totals $28.2m for a total of 121 discrete physical works projects, 12 of which are planned to be delivered over multiple financial years.

· Significant progress has been made in completing FY24 Carry Forward projects and progressing FY25 physical works projects into Design and Delivery.

· A projection of FY25 Carry Forward budgets is $41.1m of which wastewater project budgets make up 49%. There are six discrete projects making up 84% of the wastewater carry forward budget lines and these are either in Construction or Design or are linked to planned multi-year projects.

TŪTOHUNGA / Recommendation

That the Te Koukou - Transport and Infrastructure Committee receive the report Capital Works Programme Delivery Update.

tĀHUHU KŌRERO / Background

The Long-Term Plan 2024/2027 (the LTP) is an LTP Lite. It includes a capital works programme of projects that must meet one or more of the following criteria: Roading, Storm Recovery, or Compliance.

The timing of capital budgets reflects the delivery of physical works and so some capital projects have budgets that span more than a single financial year. The tables below refer to these as multi-year projects.

Note: The impact of multi-year project budget timing is that a rating impact (interest and depreciation charges) is triggered in the financial year following completion of the physical works.

A summary of the LTP Year 1 (FY25) Capital Programme excluding Roading, Solid Waste, Unplanned/Reactive Works, and Resource Consenting, is shown in the following table.

Year 1 Programme	Projects (total in number)	Projects by value $	Multi-year projects (total in number)
District Facilities	19	10,094,237	2
Stormwater	10	9,802,195	2
Water	15	8,821,858	4
Wastewater	23	22,612,985	10
Totals	67	51,331,275	18

Unspent capital funds, required to meet the cost to complete projects in progress at 30 June 2024, have been approved as FY24 Carry Forward capital works.

Note: budgets for projects that appear as both FY24 Carry Forward and FY25 are kept separate, however they are included as project numbers in both tables.

A summary of the FY24 Carry Forward capital works, excluding Roading, Solid Waste, Unplanned/ Reactive Works, and Resource Consenting, is shown in the following table:

FY24 Carry Forwards	Projects (total in number)	Projects by value $	Multi-year projects (total in number)
District Facilities	45	10,424,503	4
Stormwater	9	1,958,156	1
Water	30	4,348,818	2
Wastewater	37	11,511,840	5
Totals	121	28,243,317	12

MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps

FY25 Capital Programme Delivery Update

The FY25 Capital Works Programme for District Facilities, Stormwater, Water, and Wastewater activities is the combined total of capital budgets from Year 1 of the LTP 24/27 plus approved FY24 Carry Forward budgets.

For physical works, the total funding of the Programme is divided into three categories - LTP, Carry Forward, and Unplanned/Reactive.

Delivery of the programme is separated by Activity using the Project Management Framework stages as the Project Status. These are:

· Concept

· Design & Planning

· Procurement

· Construction

· Completion

Resource Consent projects have been separated from physical works and are reported by Activity.

The graphs below demonstrate current progress to December 2024 in the delivery of the FY25 Capital Programme by comparing total funding with project status.

A screenshot of a graph

Description automatically generated

Highlights:

· Eight projects have been completed within budget by $5k, all are FY24 Carry Forward projects

· Concept status has just one project – Kaitāia Airport Runway

· Two maritime projects led by Far North Holdings Ltd make up 61% of projects in Design & Planning

· All projects currently in Procurement are expected to be complete by June 2025

· All but one project currently in Construction are expected to be complete by June 2025

· Unplanned/Reactive works are comprised of Community Board delegation budgets.

A graph of a budget

Description automatically generated with medium confidence

Highlights:

· Four projects have been completed within budget by $586k, 3 are FY24 Carry Forward projects

· Concept status has just one project – Allen Bell Drive, Kaitāia (pipe renewal). This is expected to be in Procurement by June 2025

· All three projects in Planning and Design will still be in progress by June 2025, either in Construction or Procurement. All of these are multi-year projects

· Two of the three projects in Procurement are expected to be complete by June 2025 with the remaining project in Construction

· One of the two projects in Construction is expected to be complete by June 2025 with the remaining project expected to be complete by August 2025

· Unplanned/Reactive works budgets are to meet unspecified reactive works.

Highlights:

· 15 projects have been completed within budget by a net total of $205k, 14 are FY24 Carry Forward projects

· No projects are in Concept

· One project in Design and Planning is expected to be complete by June 2025. The remaining 11 projects will still be in this stage due to being multi-year projects such as Paihia Water Treatment Plant, or delivery delayed such as Fluoridation, or are part of multi-year programmes such as Water Safety Plan Requirements

· One project in Procurement is expected to be complete by June 2025 with the remaining projects in Construction

· Nine projects in Construction are all expected to be complete by June 2025.

Highlights:

· 17 projects have been completed within budget by a net total of $621k, 16 are FY24 Carry Forward projects

· Of the ten projects in Concept, one is expected to be complete, three in Construction and the remainder in Design and Planning by June 2025. Five of these projects are multi-year projects with one linked to a wider IAF project (Kaikohe)

· Two of the four projects in Design and Planning are expected to be complete or in Construction by June 2025. The remaining two projects are multi-year projects

· Three of the six projects in Procurement are expected to be complete with the remaining three in Construction by June 2025

· Five of the 12 projects in Construction are expected to be complete with the remaining seven nearing completion by June 2025

Resource Consents

A graph of water and water

Description automatically generated

A separate report providing an overview and status update of the current Infrastructure Consenting work programme is included in this meeting agenda – Infrastructure Consenting Status Report.

Year End Forecast

A projection of the FY25 Capital Programme budgets is provided in the table below. This projection will be updated in each future report to Te Koukou.

	Completed Projects $000	Construction $000	Procurement $000	Design $000	Forecast FY25 Carry Forwards $000
District Facilities	9,050	7,051	855	3,563	9,073
Storm Water	3,815	6,499	1,447		4,722
Water	5,530	900	354	6,387	6,889
Wastewater	7,538	17,208	3,905	5,473	20,472
Totals	25,933	31,658	6,561	15,423	41,156

Wastewater is the significant contributor to FY25 Carry Forwards and the total above includes the following projects:

· Kaikohe network and treatment plant $3.2m linked to multi-year IAF projects (in Design)

· Kaitāia network overflows $5m (in Construction)

· SCADA Telemetry multi-year project $3.5m (in Construction)

· Ōpononi treatment plant $3.9m (in Construction)

· Paihia PS1 upgrade $1.6m (in Construction)

PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision

This is an information report and as such does not have any direct financial implications or budgetary provision.

Āpitihanga / Attachments

Nil

Ordinary Te Koukou - Transport and Infrastructure Committee Meeting Agenda

25 February 2025

6.7 Road Safety Education and Engineering Update

File Number: A5066331

Author: Elizabeth Stacey, Team Leader - Capital Works & Renewals

Authoriser: Tanya Proctor, Head of Infrastructure

TAKE PŪRONGO / Purpose of the Report

The purpose of this report is to provide an update on the Road Safety Education, Promotion and Engineering activities undertaken in between October and December 2024.

WHAKARĀPOPOTO MATUA / Executive SummarY

Key highlights from the road safety programme for the education, promotion and engineering activities are summarised below:

· Road safety education and promotion activities delivered by Far North REAP (Rural Education Activities Programme) in December included the Patience to Paradise pop up campaign and deliver of Learner and Restricted/Full Drivers License courses to 130 participants.

· Additional funding confirmed for Far North REAP’s educational programme at the December Council meeting.

· Significant decrease in fatal and serious crashes in the October and December reporting period compared to prior year.

· Increased number of resource consent applications requiring engineering input over the quarter.

· 273 new Corridor Access requests were received for works in the road reserve across the Far North District in October-December. Work also included coordination with the Waitangi National Trust in preparation for Waitangi Day events.

TŪTOHUNGA / Recommendation

That Te Koukou - Transport and Infrastructure Committee receive the report Road Safety Education and Engineering Update.

tĀHUHU KŌRERO / Background

The road safety team works across road safety and traffic engineering, road safety education and promotion, engineering input into resource consent applications and approval of Corridor Access requests and the issue of work access permits.

MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps

Far North REAP are contracted to deliver Council’s Road Safety and Education programme in the Far North through a series of community based providers. The following table shows the key initiatives and activities undertaken in December:

	Road Initiative Name	Initiatives Total	Number of Participants
	Learners Driver Licence Courses	3	50
	Restricted/Full Driver Licence Courses	3	80
	“Patience to Paradise” Pop Up – Campaign	4	75
	Road Safety Social Media Campaign – Focus Points – Distraction, Speed & Restraints	3	5000+ Followers
Road Initiative Name		Initiatives Total	Number of Participants
	Hapu Mama / Mama Groups – Restraints & Installation	1	3
	Rapu Ora Ladies – Drug & Alcohol Korero	1	25
	Rapu Ora Road Safety Message – “Better to be late than dead on time”	1	25
	Road Safety Presentation – Ngati Hine Health Trust	2	35
	“Driving to be Patient” Presentation	1	80
	Rapu Ora Road Safety Meetings (High Risk)	1	40
	“Buckle Up Always” – Presentation	1	25
	“Seat belts on” – Presentation	1	16
	“Better to Arrive Late, Than Dead on Time” – Presentation	1	85
	Restraint Installation – Educating Whanau (Oct & Nov)	1	8
	Apiti Hono Tatai Hono (Ngāpuhi Road show) Campaign Promo Resources: “Arrive Alive, Slow Down, One Tear Too Many, Patience to Paradise” (Oct & Nov)	1	400
	Kahu Taurima Team Day Event – Korero around Child restraints, driver licencing & Distraction (Oct)	3	15
	Impairment Vision Goggles – Obstacle Course (Oct & Nov)	1	22
	Kaumatua & Kuia – RS Presentation	1	10

Key Performance Indicators – Fatal and Serious Crash Reporting

In the December 2024 there was only one reported serious injury crash on FNDC roadways and no fatalities. This compares to the previous December where we had three fatal and two serious injury crashes on our network, representing a significant decrease.

For the second quarter, there was a reduction of 8 fatal and serious injury crashes in 2024 compared to the same quarter in the previous year.

Measures	Oct-24	Nov-24	Dec-24	Q2 Total Fatal & Serious Crashes
Fatalities/serious injury crashes 2024/25	1	3	1	5
Fatalities/serious injury crashes 2023/24	5	3	5	13
Variance	-4	0	-4	-8

Engineering Input into Resource Consents

The number of resource consents received in October-December this year (2024) in orange compared to the same time period in 2023 in blue.

A graph of a number of applications

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Resource consents are required for a multitude of activities where traffic engineering input could be required (e.g., forestry works, commercial activities, and more). However, majority of the consents received this year are related to residential developments. The number of resource consents received this year has grown a significant amount when compared to last year. This could be a response to a rebounding development/construction market, or the introduction of fast-track applications.

Corridor Access Requests (CAR)

There were 273 Corridor Access applications received in the months of October - December for works in the road reserve and 159 Work Access Permits granted. Staff are working with the Waitangi National Trust, NZ Police and other stakeholders finalising traffic control plans for Waitangi Day.

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PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision

Far North REAP’s road safety education programme is subsidised by NZTA at the 71% Council Financial Assistance Rate. An additional $1,063,430 in local share will be programmed over the three year period per Council Resoltuion 2024/172.

Āpitihanga / Attachments

Nil

Scheme	Membership	Status
Kaitāia Wastewater Treatment Plant (WWTP)	· Ngai Tohianga/Ōturu Marae · Ngā hapū tokotoru o Pukepoto (Ngāti Te Ao, Te Uri o Hina, Te Tahawai) · Te Rūnanga o Te Rarawa	FNDC staff have been actively engaging with iwi and hapū and have proposed consent conditions for the formation of a kaitiaki forum.
Kaikohe WWTP	· Ngā hapū o Kaikohekohe representatives: o Te Matarahurahu, o Ngāti Ueoneone, o Te Uri-O-Hua, o Takotoke, o Ngāti Kura, o Ngāti Tautahi, · Ngāti Whakaeke.	Keeping regular updates with the working group on plant upgrades.
Hihi WWTP	· Waiaua Marae · Matarahurahu	Relationship was formed, but due to staff changes relationship needs to be reestablished.
Kāeo WWTP	· Te Rūnanga o Whaingaroa An email had been sent through to Kahukuraariki Trust and Ngāpuhi.	Relationship was formed, but due to staff changes relationship needs to be reestablished.

2024/25 Operational Expenditure
Annual Forecast Budget	Expenditure to Date (31 December 2024)	Forecast from 1 January to 30 June 2025
$2,341,488	$1,000,045	$1,341,442

2024/25 Revenue from Ticket Sales
Annual Revenue Forecast	Revenue to Date (31 December 2024)	Revenue Forecast from 1 January to 30 June 2025
$500,000	$255,428	$249,572