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Te Hiku Community Board Meeting Minutes |
18 February 2025 |
MINUTES
OF
Te Hiku Community
Board Meeting
HELD AT THE Conference
Room - Te Ahu, Cnr State Highway 1 and Mathews Avenue, Kaitāia
ON Tuesday, 18
February 2025 AT 10:03AM
PRESENT: Chairperson Adele Gardner, Deputy Chairperson John Stewart, Councillor Felicity Foy, Member Darren Axe, Member Sheryl Bainbridge, Member William (Bill) Subritzky, Member Rachel Baucke
IN ATTENDANCE: Cr Hilda Halkyard-Harawira
STAFF PRESENT: Beverly Mitchell (Community Board Coordinator), Marysa Maheno (Democracy Advisor), Kathryn Trewin (Funding Advisor)(online), Michelle Rockell (Team Leader – Property Management)(online), Trinity Lane (Finance and Customer Services Administrator)
1 Karakia Timatanga / Opening Prayer
At 10:03am the meeting commenced with a karakia by Cr Hilda Halkyard-Harawira.
2 NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest
Chair Adele Gardner noted the lateness of Member Rachel Bacuke.
3 Te wāhanga tūmatanui / Public Forum
There is one item not on the agenda that will be discussed later in the meeting. The item is Setting of Land Drainage Committee Meeting Dates 2025. This item was not on the ordinary agenda due to the delay in collating appropriate dates with the Committee chairs. This report can not be delayed as it will not give enough time for the Committees to have their two per-year meetings.
At 10:06am Member Rachel Baucke arrived to the meeting.
5 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes
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6.1 Confirmation of Previous Minutes Agenda item 6.1 document number A5045096, pages 8 - 9 refers |
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Resolution 2025/1 Moved: Chairperson Adele Gardner Seconded: Member Rachel Baucke That Te Hiku Community Board confirm the minutes of the meeting held 17 December 2024 to be a true and correct record. Note: Member Bill Subritzky requested that staff follow up on the hillside slips over the main access road into Rangiputa Settlement. A suggestion was also made for this to be referred to Kōwhai-Deputy Mayor Kelly Stratford as she attends all Civil Defence meetings. |
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Resolution 2025/2 Moved: Member Darren Axe Seconded: Member William (Bill) Subritzky That Te Hiku Community Board adopt the following meeting dates for the Kaitāia, Motutangi and Waiharara and Kaikino Area Drainage Committees · 3 April 2025 · 18 August 2025 |
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7.1 New Road Name: 5 Freyja Cresent, Coopers Beach Agenda item 7.1 document number A5020299, pages 15 - 18 refers |
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Resolution 2025/3 Moved: Member Darren Axe Seconded: Member Rachel Baucke That Te Hiku Community Board name a private road currently located at 5 Freyja Cresent, Coopers Beach “Heimdal Way”. |
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7.2 New Road Name: 65 Fosters Road, Mangōnui Agenda item 7.2 document number A5003136, pages 21 - 24 refers |
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Resolution 2025/4 Moved: Member Rachel Baucke Seconded: Member William (Bill) Subritzky That Te Hiku Community Board name a private road located at 65 Fosters Road, Mangōnui, as “Harbour View Rise”. |
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7.3 New Road Name: Lot 2, Morey Road, Cable Bay Agenda item 7.3 document number A5028429, pages 26 - 29 refers |
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Resolution 2025/5 Moved: Chairperson Adele Gardner Seconded: Member Rachel Baucke That Te Hiku Community Board name a private right of way, “Stoney Bay Lane” that is currently located at Lot 2, Morey Road, Cable Bay. |
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7.4 New Ground Lease to Waipapakauri Sports Complex Incorporated over 24 Waipapakauri Domain Road Agenda item 7.4 document number A5039489, pages 31 - 36 refers |
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Resolution 2025/6 Moved: Chairperson Adele Gardner Seconded: Member Rachel Baucke That Te Hiku Community Board leave to lie the New Ground Lease to Waipapakauri Sports Complex Incorporated Over 24 Waipapakauri Domain Road report. |
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Agenda item 7.5 document number A5066796, pages 39 - 40 refers |
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Resolution 2025/7 Moved: Member Darren Axe Seconded: Member William (Bill) Subritzky That Te Hiku Community Board note the project reports received from: a) Coopers Beach Bowling Club b) Friends of Rangikapiti Reserve c) Northland Floral Art Society d) Waiharara Hall Society |
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Agenda item 7.6 document number A5066981, pages 51 - 55 refers |
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Resolution 2025/8 Moved: Chairperson Adele Gardner Seconded: Member Darren Axe That Te Hiku Community Board a) approve the sum of $1,948 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Kaitāia and Districts Agricultural and Pastoral Association for costs towards the 2025 A&P Show; and b) approve the balance of $396.05 granted to the Association for the 2024 Spring Fair but not spent be used for the 2025 show instead. |
Deputy Chair John Stewart declared his conflict of interests for items 7.6b and 7.6c.
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Agenda item 7.6 document number A5066981, pages 51 - 55 refers |
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Resolution 2025/9 Moved: Member Sheryl Bainbridge Seconded: Councillor Felicity Foy That Te Hiku Community Board approve the sum of $1,500 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Frank Malley for costs for 2025 Kaitāia MetalFest subject to providing further quotes for the PA system. Abstained: Deputy Chairperson John Stewart carried |
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Agenda item 7.6 document number A5066981, pages 51 - 55 refers |
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Resolution 2025/10 Moved: Member Rachel Baucke Seconded: Member Darren Axe That Te Hiku Community Board approve the sum of $6,500 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Kaitāia Primary School for marquee hire costs for the 150th anniversary celebrations. Abstained: Deputy Chairperson John Stewart carried |
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Agenda item 7.6 document number A5066981, pages 51 - 55 refers |
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Resolution 2025/11 Moved: Member Sheryl Bainbridge Seconded: Member William (Bill) Subritzky That Te Hiku Community Board: a) approve the sum of $7,300 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Ōpononi Area School for costs towards hosting the 50th Te Tai Tokerau Kapa Haka Festival; and b) note that the approved funds go towards the St John quotes and entry fees of all schools that are participating from Te Hiku area. |
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Agenda item 7.6 document number A5066981, pages 51 - 55 refers |
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Resolution 2025/12 Moved: Member Sheryl Bainbridge Seconded: Member Darren Axe That Te Hiku Community Board approve the sum of $17,250 (plus GST if applicable) be paid from the Board’s Pride of Place Fund account to Te Hapua Sports and Recreation Club for costs towards drainage works. |
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Agenda item 7.6 document number A5066981, pages 51 - 55 refers |
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That Te Hiku Community Board approve the sum of $5,000 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Youthline Auckland Charitable Trust costs towards providing Youthline call centre services. Lost
Amendment That Te Hiku Community Board approve the sum of $6,000 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Youthline Auckland Charitable Trust costs towards providing Youthline call centre services subject to CARRIED The amendment became the substantive motion. Resolution 2025/13 Moved: Member William (Bill) Subritzky Seconded: Member Sheryl Bainbridge That Te Hiku Community Board approve the sum of $6,000 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Youthline Auckland Charitable Trust costs towards providing Youthline call centre services with the condition that Youthline Auckland Charitable Trust provide reporting on outcomes in the Te Hiku area. |
7 Ngā Pūrongo Taipitopito / Information Reports
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8.1 Chairperson and Members Reports Agenda item 8.1 document number A5068829, pages 124 - 124 refers |
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Resolution 2025/15 Moved: Deputy Chairperson John Stewart Seconded: Member William (Bill) Subritzky That Te Hiku Community Board note the January 2025 member reports from Chairperson Adele Gardner and member Bill Subritzky. Note: Verbal reports were received from Deputy Chair John Stewart, Members Darren Axe, Bill Subritzky, Rachel Baucke, Sheryl Bainbridge and Crs Felicity Foy and Hilda Halkyard-Harawira. |
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8.2 Te Hiku Community Board February 2024 Open Resolution Report Agenda item 8.2 document number A5045102, pages 129 - 129 refers |
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Resolution 2025/16 Moved: Chairperson Adele Gardner Seconded: Member Darren Axe That Te Hiku Community Board receive the report Te Hiku Community Board February 2024 Open Resolution Report. |
8 tE kAPINGA hUI / Meeting Close
The meeting closed at 12:57pm with a karakia by Member Baucke.
The minutes of this meeting will be confirmed at the Te Hiku Community Board Meeting held on 18 March 2025.
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CHAIRPERSON