Te Hiku Community Board Meeting Minutes - unconfirmed

17 December 2024

 

   MINUTES OF
Te Hiku Community Board Meeting
HELD AT THE Conference Room - Te Ahu, Cnr State Highway 1 and Mathews Avenue, Kaitāia
ON Tuesday, 17 December 2024 AT 10:03am

 

PRESENT:              Chairperson Adele Gardner, Deputy Chairperson John Stewart, Councillor Felicity Foy, Member Darren Axe, Member Sheryl Bainbridge, Member William (Bill) Subritzky, Member Rachel Baucke.

IN ATTENDANCE:

STAFF PRESENT: Beverly Mitchell (Community Board Coordinator), Marysa Maheno (Democracy Advisor), Jeanette England (District Facilities Design Officer)(online)

 

1            Karakia Timatanga / Opening Prayer

Member Rahcel Baucke commenced the meeting with a karakia at 10:03am

2            Ngā Tono KŌrero / Deputations

Lisa McNabb spoke on behalf of the Ahipara Takiwā/Tūturu Rangers regarding item 7.3a, funding application for Te Runanga o Te Rarawa.

Kaihautu Waha Tauhara spoke in regard to item 7.3b, funding application for Te Waka Taua o Te Rangimārie.

3            NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest

Chair Adele Gardner noted the conflict of interest from Deputy Chair John Stewart regarding item 7.3a.

4            Te wāhanga tūmatanui / Public Forum

Graeme McMillan, Chairman of Rangiputa Community Incorporated spoke about the concerns of the cliff on the side of the road that leads down to Rangiputa beach and boat ramp.

John Templeton, Vicki Stevens and Haina Parata gave feedback on behalf of their community regarding item 5.1, Lake Ohia Hall Renewal.

5            Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes

5.1         Confirmation of Previous Minutes

Agenda item 6.1 document number A4667628, pages 8 - 13 refers

Resolution  2024/74

Moved:       Chairperson Adele Gardner

Seconded:  Member Darren Axe

That Te Hiku Community Board confirm the minutes of the meeting held 19 November 2024 to be a true and correct record.

Carried

 

6            Ngā Pūrongo / Reports

6.1         Lake Ohia Hall Renewal

Agenda item 7.1 document number A4941448, pages 14 - 25 refers

Resolution  2024/75

Moved:       Member Sheryl Bainbridge

Seconded:  Member Rachel Baucke

That Te Hiku Community Board:

a)    receive the report Lake Ohia Hall Renewals;

b)    progress with the Community’s preference of option 2 be progressed, preferably within the funds available; and

c)    recommend Council proceed with divesting the Lake Ohia Hall to the Committee once the work is carried out and the hall is compliant.

Carried

 

6.2a       Funding Applications

Agenda item 7.2 document number A5005875, pages 26 - 40 refers

Resolution  2024/76

Moved:       Chairperson Adele Gardner

Seconded:  Member William (Bill) Subritzky

That Te Hiku Community Board leave the application to lie from Youthline Auckland Charitable Trust for the costs of operating the national call line until it can be demonstrated how much coverage/calls are provided specifically to Te Hiku ward.

Carried

 

6.2b       funding application

Agenda item 7.2 document number A5005875, pages 26 - 40 refers

Resolution  2024/77

Moved:       Deputy Chairperson John Stewart

Seconded:  Member William (Bill) Subritzky

That Te Hiku Community Board approve the sum of $1,700 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Te Hiku Roller Skating for costs towards venue hire and skate purchase.

Carried

 

Note: Item 7.2c, funding application was withdrawn.

 

6.3a       Funding Applications - Supplementary

Agenda item 7.3 document number A5009979, pages 41 - 61 refers

Resolution  2024/78

Moved:       Member Rachel Baucke

Seconded:  Councillor Felicity Foy

That Te Hiku Community Board approve the sum of $4880 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Te Waka Taua o Te Rangimārie for costs towards purchase of Gazebos for waka events in Waitangi week 2025.

Carried

 

6.3b       Funding Application – supplementary

Agenda item 7.3 document number A5009979, pages 41 - 61 refers

Resolution  2024/79

Moved:       Chairperson Adele Gardner

Seconded:  Member Rachel Baucke

That Te Hiku Community Board approve the sum of 9500 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Te Runanga o Te Rarawa for costs towards the Ahipara Takiwā/Tūturu Rangers at Tauroa and on Te Oneroa a Tōhe to Hukatere.

Abstained: Deputy Chair John Stewart

Carried

 

6.4         Committee Recommendations December 2024

Agenda item 7.4 document number A5015142, pages 62 - 64 refers

Recommendation  

Moved:       Member Darren Axe

Seconded:  Member William (Bill) Subritzky

That Te Hiku Community Board:

Kaitāia Drainage Area Committee – item 4.3 Kaitāia Drainage Area Programme 2024-2027

a)   approve the programme of works for the 2024/25 financial year;

b)   request the proposed rate change of $133k for the 2025/26 year including drone hireage and machine cleaning, be reported back to the Kaitāia Drainage Area Committee; and

c)   submit to Council a request for a Public Good component in the rates to be reviewed for the Long-Term Plan.

d)   request a workshop on Management Plans and Bylaws 2019 update before March 2025 Committee meeting;

e)   continue to follow up on resolution 2023/1 ‘copy of an email sent to David Van Bysterveldt’ regarding continued works within the scheme has increased the height of stop banks and removed culverts for spray contracting access.

f)    contact Northland Regional Council regarding increased height of stop banks and the effects on the flood protection catchment.

g)   request that Far North District Council continue consulting with Northland Regional Council regarding the Resource Consent becoming a permitted activity.

 

Waiharara and Kaikino Drainage Area Committee – item 4.3 Waiharara and Kaikino Drainage Area 2024/2025 Update

a)   approve the programme of works for the 2024/25 financial year;

b)   request correct start and finish points on the measurements of the drains need to be established;

c)   request a workshop on Management Plan and Bylaws before the next Committee in March 2025;

d)   request that a process be developed for the addition and alterations to drains as per the bylaw;

e)   approve that the machine cleaning be let to Mike Steel to begin in December 2024;

f)    note that the 25/26 rate take remain the same;

g)   request a rate review on the differentials be made for Waiharara and Kaikino Drainage District; and

h)   request that Far North District Council continue consulting with Northland Regional Council regarding the Resource Consent becoming a permitted activity.

 

Motutangi Drainage Area Committee – item 3.3 Motutangi Drainage Area 2024/25

a)   approve the programme of works for the 2024/25 financial year;

b)   request a workshop on management plan and bylaws before the next Committee meeting in March 2025,

c)   request that a process be developed for the addition and alterations to drains as per the bylaw,

d)   approve that the machine cleaning be let to Mike Steel to begin in December 2024,

e)   note that the 25/26 rate take remain the same,

f)    request that Far North District Council continue consulting with Northland Regional Council regarding the Resource Consent becoming a permitted activity.

CARRIED

Note: The board gave massive thanks to Tanya Proctor for all the work she has done regarding Land Drainage.

At 11:51am the meeting adjourned and resumed at 12:12pm.

At 12:00pm Cr Hilda Halkyard-Harawira left the meeting.

7            Ngā Pūrongo Taipitopito / Information Reports

7.1         Condition Assessment Summary for Council Halls

Agenda item 8.2 document number A4990077, pages 82 - 86 refers

Resolution  2024/80

Moved:       Member William (Bill) Subritzky

Seconded:  Member Darren Axe

That Te Hiku Community Board receive the report Condition Assessment Summary for Council Halls.

Carried

 

7.2         Renovation of Pioneer House, Kaitāia

Agenda item 8.3 document number A4925044, pages 87 - 108 refers

Resolution  2024/81

Moved:       Deputy Chairperson John Stewart

Seconded:  Member William (Bill) Subritzky

That Te Hiku Community Board:

a)    receives the report for the renovation of Pioneer House, Kaitāia; and

b)    recommend to Council that they partner with the trust to deliver the proposed renovations for Pioneer House.

Carried

 

7.3         Te Hiku Community Board December 2024 Open Resolution Report

Agenda item 8.1 document number A4667417, pages 73 - 81 refers

Resolution  2024/82

Moved:       Chairperson Adele Gardner

Seconded:  Deputy Chairperson John Stewart

That Te Hiku Community Board receive the report Te Hiku Community Board December 2024 Open Resolution Report.

Carried

 

7.4         Chairperson and Members Reports

Agenda item 8.4 document number A5003538, pages 109 - 109 refers

Resolution  2024/83

Moved:       Chairperson Adele Gardner

Seconded:  Member William (Bill) Subritzky

That Te Hiku Community Board note the December 2024 member reports from Chairperson Adele Gardner, Deputy Chairperson John Stewart, and Members Darren Axe, Bill Subritzky and Rachel Baucke.

Note: verbal report were received from Cr Felicity Foy.

Carried

 

 

8            tE kAPINGA hUI / Meeting Close

The meeting closed at 1:29pm.

The minutes of this meeting will be confirmed at the Te Hiku Community Board Meeting held on 18 February 2025.

 

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CHAIRPERSON