UNCONFIRMED

Ordinary Te Koukou - Transport and Infrastructure Committee  Meeting Minutes

26 November 2024

MINUTES OF Far North District Council
Ordinary Te Koukou - Transport and Infrastructure Committee  Meeting
HELD AT THE Council Chamber, Memorial Ave, Kaikohe
ON Tuesday, 26 November 2024 AT 10:03am

PRESENT:              Kahika Moko Tepania, Cr Steve McNally, Kōwhai - Deputy Mayor Kelly Stratford, Cr Felicity Foy (online), Cr Ann Court, Cr Hilda Halkyard-Harawira (online), Cr Tāmati Rākena (online), Cr Mate Radich (online), Cr John Vujcich

IN ATTENDANCE: Community Board Chairs Adele Gardner, Belinda Ward, and Chicky Rudkin.

STAFF PRESENT: Guy Holroyd (Chief Executive Officer), Tanya Proctor (Head of Infrastructure), Charlie Billington (Group Manager – Corporate Services), Marysa Maheno (Democracy Advisor),

1            Karakia Timatanga / Opening Prayer

Kahika/Mayor Moko Tepania commenced the meeting with a prayer.

2            NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and Declarations of Interest

· Kahika-Mayor Moko Tepania noted the online attendance from Cr Hilda Halkyard-Harawira.

3            NGĀ KŌRERO A TE kahika / MAYORAL ANNOUNCEMENTS

· Acknowledged that today is the funeral of Kathleen Wharton - Co-Chair of Sport Northland, Manager of Healthy Families Far North and an all-round Far North Legend. The room held a moment of silence to acknowledge her passing.

4            ngā tono kōrero / Deputation

· Tony Smallman presented the Close Approach Consents presentation on behalf of Top Energy.

5            Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes

5.1         Confirmation of Previous Minutes

Agenda item 4.1 document number A4668120, pages 10 - 19 refers

Resolution  2024/38

Moved:       Cr Steve McNally

Seconded:  Cr John Vujcich

That Te Koukou – Transport and Infrastructure Committee confirm the minutes of the meeting held 29 October 2024 are true and correct.

Carried

6            Ngā Pūrongo / Reports

6.1         Transport Portfolio Member Reports

Agenda item 5.1 document number A4668213, pages 20 - 20 refers

Resolution  2024/39

Moved:       Cr John Vujcich

Seconded:  Kahika Moko Tepania

That Te Koukou – Transport and Infrastructure Committee note the verbal November 2024 reports from Members Ann Court and Steve McNally as Transport Portfolio holders.

Carried

6.2         Water Portfolio Member Reports

Agenda item 5.2 document number A4963934, pages 21 - 21 refers

Resolution  2024/40

Moved:       Kahika Moko Tepania

Seconded:  Kōwhai - Deputy Mayor Kelly Stratford

That Te Koukou – Transport and Infrastructure Committee note the verbal November 2024 reports from Members Penetaui Kleskovic and Mate Radich as Water Portfolio holders.

Carried

At 10:40am, Kōwhai-Deputy Mayor Kelly Stratford left the meeting.

At 10:44am, Kōwhai - Deputy Mayor Kelly Stratford returned to the meeting.

7            Ngā Pūrongo Taipitopito / Information Reports

7.1         Te Koukou Open Resolutions Update October 2024

Agenda item 6.1 document number A4958979, pages 22 - 24 refers

Resolution  2024/41

Moved:       Cr Steve McNally

Seconded:  Kōwhai - Deputy Mayor Kelly Stratford

That Te Koukou – Transport and Infrastructure Committee receive the report Te Koukou – Transport and Infrastructure Committee Open Resolution Update October 2024.

Carried

7.2         Riverview School Traffic Investigation

Agenda item 6.2 document number A4958274, pages 25 - 79 refers

Resolution  2024/42

Moved:       Cr Ann Court

Seconded:  Cr Steve McNally

That the Te Koukou - Transport and Infrastructure Committee receive the report Riverview School Traffic Investigation.

Carried

The meeting was adjourned from 11:05am to 11:17am.

7.3         Infrastructure Consent Compliance Status

Agenda item 6.3 document number A4961832, pages 80 - 87 refers

Resolution  2024/43

Moved:       Kōwhai - Deputy Mayor Kelly Stratford

Seconded:  Kahika Moko Tepania

That Te Koukou - Transport and Infrastructure Committee receive the report Infrastructure Consent Compliance Status.

Carried

7.4         Infrastructure Abatement Notices

Agenda item 6.4 document number A4960916, pages 88 - 91 refers

Resolution  2024/44

Moved:       Kōwhai - Deputy Mayor Kelly Stratford

Seconded:  Cr John Vujcich

That Te Koukou - Transport and Infrastructure Committee receive the report Infrastructure Abatement Notices.

Carried

7.5         Infrastructure Consenting Work Programme

Agenda item 6.5 document number A4961739, pages 92 - 96 refers

Resolution  2024/45

Moved:       Kahika Moko Tepania

Seconded:  Cr John Vujcich

That Te Koukou - Transport and Infrastructure Committee receive the report Infrastructure Consenting Work Programme.

Carried

7.6         FNDC Transportation Maintenance and Renewals Activity Update - October 2024

Agenda item 6.6 document number A4968473, pages 97 - 135 refers

Resolution  2024/46

Moved:       Kahika Moko Tepania

Seconded:  Cr Steve McNally

That Te Koukou - Transport and Infrastructure Committee receive the report FNDC Transportation Maintenance and Renewals Activity Update - October 2024.

Carried

8            te wāhanga tūmataiti / Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Recommendation

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
8.1 - Confirmation of Previous Minutes - Public Excluded	s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
8.2 - Te Koukou Public Excluded Open Resolutions Update	s7(2)(g) - the withholding of the information is necessary to maintain legal professional privilege s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
8.3 - Road Maintenance and Renewals Contract Separable Portion 4 for North and South Contract Area	s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

9            Karakia Whakamutunga / Closing Prayer

10          Meeting Close

The meeting closed at enter time.

The minutes of this meeting will be confirmed at the Ordinary Te Koukou - Transport and Infrastructure Committee  Meeting held on .

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CHAIRPERSON