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Kaikohe-Hokianga Community Board Meeting Minutes |
22 November 2024 |
MINUTES
OF
Kaikohe-Hokianga
Community Board Meeting
HELD AT THE Council
Chamber, Memorial Avenue, Kaikohe
ON Friday, 22 November
2024 AT 10:04am
PRESENT: Chairperson Chicky Rudkin, Deputy Chairperson Tanya Filia, Member Trinity Edwards, Member Harmonie Gundry (online), Member Jessie McVeagh, Cr John Vujcich
STAFF PRESENT: Marysa Maheno (Democracy Advisor), Kim Hammond (Community Board Coordinator), Scott May (Manager – Stakeholder and Relationships), Beverly Mitchell (Community Board Coordinator), Trinity Lane (Finance and Customer Service Administrator).
1 Karakia Timatanga / Opening Prayer
At 10:04AM, Chair Chicky Rudkin opened the meeting with a karakia.
2 NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest
Chair Chicky Rudkin noted the apology from Member Mike Edmonds and online attendance from Member Harmonie Gundry.
3 ngā kōrero a te Heamana / Chairperson Announcments
· Acknowledged the passing of Kathleen Wharton.
· Acknowledged the passsing of loved ones that have passed since the previous Kaikohe-Hokianga Community Board meeting.
· Acknowledged Te Hauora o Ngāpuhi for organising the Kaikohe christmas parade.
· Acknowledged Kaikohe Business association who are flying their flags to celebrate Christmas.
· Acknowledge Kahika and Kōwhai and Councillors who attended the Road to Recovery event in Kerikeri last week.
· Chair Chicky Rudkin noted that there are two major items not on the agenda. The items are Man vs Wild Fishing NZ and Kohukohu Library Funding Applications. These items were received on time but were not included in the agenda due to staff error and the reports cannot be delayed as the next meeting to discuss funding applications will not be held until February 2025.
4 Te wāhanga tūmatanui / Public ForuM
Nil
· Jenny McDougal representing Manaki Tinana Trust in regard to agenda item 7.4 page 41 refers.
· Denise Turner representing Opononi Area School in regard to agenda item 7.4 page 61 refers
· Walter (Wally) Te Hui and Brian representing Man vs Wild NZ in regard to minute item 7.4.
· Willie Maihi representing Maihi Memorial Park Charitable Trust in regard to agenda item 7.4 page 74 refers.
6 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes
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6.1 Confirmation of Previous Minutes Agenda item 6.1 document number A4536120, pages 8 - 13 refers. |
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Resolution 2024/120 Moved: Cr John Vujcich Seconded: Member Jessie McVeagh That the Kaikohe-Hokianga Community Board confirm the minutes of the meeting 25 October 2024 as a true and correct record. |
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7.2 New Road Name: Lot 1, Waiare Road, Ōkaihau Agenda item 7.2 document number A4975721, pages 21 - 24 refers. |
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Resolution 2024/122 Moved: Member Tanya Filia Seconded: Member Jessie McVeagh That the Kaikohe-Hokianga Community Board a) uplift the New Road Name: Lot 1, Waiare Road, Ōkaihau report and, b) name a new Public Road, “Te Waahi Toka Rahi Way” that is currently addressed at Lot 1, Waiare Road, Ōkaihau. |
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Agenda item 7.3 document number A4932447, pages 25 - 35 refers. |
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Resolution 2024/123 Moved: Chairperson Chicky Rudkin Seconded: Member Tanya Filia That the Kaikohe - Hokianga community board: a) Pursuant to the Council resolution passed on 30 June 2022, provide comment on the renewal of alfresco dining approval applications from: Kaikohe Bakehouse A new era Café |
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Agenda item 7.4 document number A4966522, pages 36 - 79 refers. |
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Moved: Chairperson Chicky Rudkin Seconded: Cr John Vujcich a) That the Kaikohe-Hokianga Community Board approve the sum of $10,563 (plus GST if applicable) be paid from the Boards Community Grant Fund Account to Manaki Tinana Trust Hokianga for the costs towards gravelling an extension of the carpark area at the Hokianga Community Gym. CARRIED |
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Resolution 2024/125 Moved: Cr John Vujcich Seconded: Chairperson Chicky Rudkin b) That the Kaikohe-Hokianga Community Board leave to lie the funding application from Momentum Charitable Trust for the costs towards running a Work Ready and Money and Me workshop in 2025. |
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Moved: Chairperson Chicky Rudkin Seconded: Member Jessie McVeagh c) That the Kaikohe-Hokianga Community Board approve the sum of $xxx (plus GST if applicable) be paid from the Boards Community Grant Fund Account to Opononi Area School for the costs towards the 50th Jubilee of Opononi Area School and hosting Te Tai Tokerau Secondary Schools Kapa Haka Festival 2025. CARRIED AMENDMENT Moved: Member Jessie McVeagh Seconded: Deputy Chairperson Tanya Filia c) That the Kaikohe-Hokianga Community Board approve the sum of $10,000 (plus GST if applicable) be paid from the Boards Community Grant Fund Account to Opononi Area School for the costs towards the 50th Jubilee of Opononi Area School and hosting Te Tai Tokerau Secondary Schools Kapa Haka Festival 2025. The amendment became the substantive motion Resolution 2024/126 Moved: Member Jessie McVeagh Seconded: Deputy Chairperson Tanya Filia c) That the Kaikohe-Hokianga Community Board approve the sum of $10,000 (plus GST if applicable) be paid from the Boards Community Grant Fund Account to Opononi Area School for the costs towards the 50th Jubilee of Opononi Area School and hosting Te Tai Tokerau Secondary Schools Kapa Haka Festival 2025. Carried |
8.0 Major Item not on the Agenda
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Resolution 2024/128 Moved: Chairperson Chicky Rudkin Seconded: Cr John Vujcich That the Kaikohe-Hokianga Community Board: a) resolves to consider the item not on the agenda: Man vs Wild Fishing NZ and Kohukohu Library Funding Applications. b) notes these items were received on time but were not included in the agenda due to staff error. c) the report cannot be delayed as the next meeting to discuss funding applications will not be held until February 2025. |
7 Ngā Pūrongo / Reports Continiued
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Moved: Chairperson Chicky Rudkin Seconded: Cr John Vujcich That the Kaikohe-Hokianga Community Board approve the sum of $xxx (plus GST if applicable) be paid from the Boards Community Grant Fund Account to Man vs Wild Fishing New Zealand for the costs towards the Man Vs Wils Fishing New Zealand 2025 Camp.
AMENDMENT Moved: Cr John Vucjich Seconder: Member Jessie McVeagh That the Kaikohe-Hokianga Community Board approve the sum of $6,529.89 (plus GST if applicable) be paid from the Boards Community Grant Fund Account to Man vs Wild Fishing New Zealand for the costs towards the Man Vs Wils Fishing New Zealand 2025 Camp. The amendment became the substantive motion. Resolution 2024/129 Moved: Cr John Vucjich Seconder: Member Jessie McVeagh That the Kaikohe-Hokianga Community Board approve the sum of $6,529.89 (plus GST if applicable) be paid from the Boards Community Grant Fund Account to Man vs Wild Fishing New Zealand for the costs towards the Man Vs Wils Fishing New Zealand 2025 Camp. Carried |
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Moved: Chairperson Chicky Rudkin Seconded: Member Jessie McVeagh That the Kaikohe-Hokianga Community Board approve the sum of $xxx (plus GST if applicable) be paid from the Boards Community Grant Fund Account to Kohukohu Community Library for the costs towards printing. CARRIED AMENDMENT Moved: Member Jessie McVeagh Seconded: Deputy Chairperson Tanya Filia That the Kaikohe-Hokianga Community Board approve the sum of $400.00 (plus GST if applicable) be paid from the Boards Community Grant Fund Account to Kohukohu Community Library for the costs towards printing. The amendment became the substantive motion. Resolution 2024/130 Moved: Member Jessie McVeagh Seconded: Deputy Chairperson Tanya Filia That the Kaikohe-Hokianga Community Board approve the sum of $400.00 (plus GST if applicable) be paid from the Boards Community Grant Fund Account to Kohukohu Community Library for the costs towards printing. Carried |
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7.4f FUNDING APPLICATIONS |
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Moved: Chairperson Chicky Rudkin Seconded: Member Jessie McVeagh c) That the Kaikohe-Hokianga Community Board approve the sum of $xxx (plus GST if applicable) be paid from the Boards Community Grant Fund Account to Maihi Memorial Park Charitable Trust for the costs towards the xx. CARRIED AMENDMENT Moved: Chairperson Chicky Rudkin Seconded: Member Trinity Edwards That the Kaikohe-Hokianga Community Board allocate an amount of $12,000 to Maihi Memorial Trust for 2025 CPI event noting that funding is not to be uplifted until all relevant documentations are completed and supplied by February. CARRIED Resolution 2024/131 Moved: Chairperson Chicky Rudkin Seconded: Member Trinity Edwards That the Kaikohe-Hokianga Community Board allocate an amount of $12,000 to Maihi Memorial Trust for 2025 CPI event noting that funding is not to be uplifted until all relevant documentations are completed and supplied by February. CARRIED
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Agenda item 7.5 document number A4968546, pages 80 - 85 refers. |
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Resolution 2024/132 Moved: Chairperson Chicky Rudkin Seconded: Member Jessie McVeagh That the Kaikohe-Hokianga Community Board note the project reports received from: a) Kaikohe Rugby Football and Sports Club b) Taheke Community Centre |
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7.6 Chairperson and Members Reports Agenda item 7.6 document number A4536070, pages 86 - 89 refers |
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Resolution 2024/133 Moved: Chairperson Chicky Rudkin Seconded: Member Jessie McVeagh That the Kaikohe-Hokianga Community Board note the November 2024 member report from Chair Chicky Rudkin. |
9 Ngā Pūrongo Taipitopito / Information Reports
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9.1 Kaikohe-Hokianga Community Board November Open Resolution Report Agenda item 8.1 document number A4536185, pages 90 - 92 refers. |
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Resolution 2024/134 Moved: Chairperson Chicky Rudkin Seconded: Member Jessie McVeagh That the Kaikohe-Hokianga Community Board receive the report Kaikohe-Hokianga Community Board November Open Resolution Report. |
10 tE kAPINGA hUI / Meeting Close
The meeting closed at 11:30AM.
The minutes of this meeting will be confirmed at the Kaikohe-Hokianga Community Board Meeting held on 13 December 2024.
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CHAIRPERSON