Agenda of Te Miromiro - Assurance, Risk and Finance Subcommittee Meeting

Te Kaunihera o Te Hiiku o te Ika

AGENDA

Te Miromiro - Assurance, Risk and Finance Subcommittee Meeting

Wednesday, 30 October 2024

Time:	11:30 AM
Location:	Council Chamber, Kaikohe

Membership:

Mr Graeme McGlinn - Chairperson

Deputy Chairperson John Vucjich

Kōwhai – Deputy Mayor Kelly Stratford

Cr Steve McNally

Te Miromiro - Assurance, Risk and Finance Subcommittee Meeting Agenda

30 October 2024

(1) Purpose

The purpose of Te Miromiro – Assurance, Risk & Finance Subcommittee is to confirm review of any material, amendments or changes to the proposed adoption of the Annual Report and Auditors Report.

(2) Membership

The Committee will determine the membership of the Subcommittee including at least one independent appointment with suitable financial and risk management knowledge and experience.

The Subcommittee will comprise of elected members, and one independent appointed member appointed as Chair with full voting rights.

Membership is as follows:

Mr Graeme McGlinn – Chairperson and Independent Member

John Vujcich – Deputy Chairperson

Kōwhai - Kelly Stratford

Cr Steve McNally

(3) Quorum

The quorum at a meeting of the Subcommittee is 2 members unless otherwise stated.

(4) Power to Delegate

The Subcommittee may not delegate any of it’s responsibilities, duties or powers.

(5) Rules and Procedures

Council’s Standing Orders and Code of Conduct apply to all meetings

Far North District Council

Te Miromiro - Assurance, Risk and Finance Subcommittee Meeting

will be held in the Council Chamber, Kaikohe on:

Wednesday 30 October 2024 at 11:30 AM

Te Paeroa Mahi / Order of Business

1 Karakia Tīmatanga / Opening Prayer 11

2 Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Declarations of Interest 11

3 Ngā Tono Kōrero / Deputation. 11

4 Te Wāhanga Tūmataiti / Public Excluded. 12

4.1 Adoption of Annual Report and Auditors Report 12

5 Karakia Whakamutunga / Closing Prayer 13

6 Te Kapinga Hui / Meeting Close. 13

1 Karakia Tīmatanga / Opening Prayer

2 Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Declarations of Interest

Members need to stand aside from decision-making when a conflict arises between their role as a Member of the Committee and any private or other external interest they might have. This note is provided as a reminder to Members to review the matters on the agenda and assess and identify where they may have a pecuniary or other conflict of interest, or where there may be a perception of a conflict of interest.

If a Member feels they do have a conflict of interest, they should publicly declare that at the start of the meeting or of the relevant item of business and refrain from participating in the discussion or voting on that item. If a Member thinks they may have a conflict of interest, they can seek advice from the Chief Executive Officer or the Manager - Democracy Services (preferably before the meeting).

It is noted that while members can seek advice the final decision as to whether a conflict exists rests with the member.

3 Ngā Tono Kōrero / Deputation

No requests for deputations were received at the time of the Agenda going to print.

Te Miromiro - Assurance, Risk and Finance Subcommittee Meeting Agenda

30 October 2024

4 Te Wāhanga Tūmataiti / Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Recommendation

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

4.1 - Adoption of Annual Report and Auditors Report

s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7