UNCONFIRMED

Te Miromiro - Assurance, Risk and Finance Committee Meeting Minutes

23 October 2024

MINUTES OF Far North District Council
Te Miromiro - Assurance, Risk and Finance Committee Meeting
HELD AT THE Council Chamber, Kaikohe
ON Wednesday, 23 October 2024 AT 10:01AM

PRESENT:              Mr Graeme McGlinn, Deputy Chairperson John Vujcich, Kōwhai - Deputy Mayor Kelly Stratford, Cr Ann Court, Cr Penetaui Kleskovic, Cr Steve McNally

IN ATTENDANCE: Emma Jurisich and Deanna MacDonald (AON Staff)

STAFF PRESENT: Guy Holroyd (Chief Executive Officer), Emma Healy (Chief of Staff), Aisha Huriwai (Manager – Democracy Services), Carla Ditchfield (Manager – Legal Services), Briar Macken (Manager – Strategy and Policy), Jonathan Slavich (Chief Financial Officer), Charlie Billington (Group Manager – Corporate Services), Ian Wilson (Manager – Health, Safety and Wellbeing)

1            Karakia Timatanga / Opening Prayer

Kōwhai-Deputy Mayor Kelly Stratford commenced the meeting with a karakia at 10:01 am.

2            NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and Declarations of Interest

Apology

Resolution  2024/34

Moved:       Kōwhai - Deputy Mayor Kelly Stratford

Seconded:  Cr Steve McNally

That the apologies received from Kahika-Mayor Moko Tepania, Kōwhai-Deputy Mayor Kelly Stratford, and Councillor John Vujcich be accepted and leave of absence granted.

Carried

3            Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes

3.1         Confirmation of Previous Minutes

Agenda item 4.1 document number A4899755, pages 12 - 17 refers.

Resolution  2024/35

Moved:       Cr Steve McNally

Seconded:  Deputy Chairperson John Vujcich

That Te Miromiro - Assurance, Risk and Finance Committee confirm the minutes of the previous meeting held 4 September 2024 are a true and correct record.

Carried

4            Ngā Pūrongo Taipitopito / Information Reports

4.1         Mayoral Discretionary Fund

Agenda item 5.1 document number A4780944, pages 18 - 19 refers.

Resolution  2024/36

Moved:       Deputy Chairperson John Vujcich

Seconded:  Kōwhai - Deputy Mayor Kelly Stratford

That Te Miromiro - Assurance, Risk and Finance Committee receive the report Mayoral Discretionary Fund.

Carried

4.2         Health Safety and Wellbeing

Agenda item 5.4 document number A4915219, pages 76 - 79 refers.

Motion

Moved:       Kōwhai - Deputy Mayor Kelly Stratford

Seconded:  Deputy Chairperson John Vujcich

a) That Te Miromiro - Assurance, Risk and Finance Committee receive the report Health Safety and Wellbeing

Carried

Amendment

Moved:       Deputy Chairperson John Vujcich

Seconded:  Cr Steve McNally

a) That Te Miromiro - Assurance, Risk and Finance Committee receive the report Health Safety and Wellbeing; and

b) That Te Miromiro – Assurance, Risk and Finance Committee requests an update on the steps taken to protect the Health Safety and Wellbeing of Elected Members when undertaking Council business.

carried

The amendment became the substantive motion.

Resolution  2024/37

Moved:       Deputy Chairperson John Vujcich

Seconded:  Cr Steve McNally

a) That Te Miromiro - Assurance, Risk and Finance Committee receive the report Health Safety and Wellbeing; and

b) That Te Miromiro – Assurance, Risk and Finance Committee requests an update on the steps taken to protect the Health Safety and Wellbeing of Elected Members when undertaking Council business.

carried

5            te wāhanga tūmataiti / Public Excluded

Resolution  2024/38

Moved:       Deputy Chairperson John Vujcich

Seconded:  Cr Steve McNally

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
5.1 - Confirmation of Previous Minutes Public Excluded	s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
5.2 - Risk Management Update	s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Carried

4            Ngā Pūrongo Taipitopito / Information Reports (Continued)

4.3         Insurance update

Agenda item 5.2 document number A4911948, pages 20 - 23 refers.

Resolution  2024/39

Moved:       Kōwhai - Deputy Mayor Kelly Stratford

Seconded:  Deputy Chairperson John Vujcich

That Te Miromiro - Assurance, Risk and Finance Committee receive the report Insurance update.

Carried

4.4         Far North Holdings Limited Annual Report 2023/24

Agenda item 5.3 document number A4912036, pages 24 - 75 refers.

Resolution  2024/40

Moved:       Deputy Chairperson John Vujcich

Seconded:  Kōwhai - Deputy Mayor Kelly Stratford

That Te Miromiro - Assurance, Risk and Finance Committee receive the report Far North Holdings Limited Annual Report 2023/24.

Carried

5            te wāhanga tūmataiti / Public Excluded (cONTINUED)

Resolution  2024/41

Moved:       Deputy Chairperson John Vujcich

Seconded:  Kōwhai - Deputy Mayor Kelly Stratford

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
5.3 - FNDC Current Legal Action Potential Liability Claims	s7(2)(g) - the withholding of the information is necessary to maintain legal professional privilege	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
5.4 - Adoption of Annual Report and Auditors Report	s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

and that Deloitte Staff Bennie Greyling and Darren Naicker, be present during the public excluded part of the meeting.

Carried

6            Karakia Whakamutunga / Closing Prayer

Cr Penetaui Kleskovic closed the meeting with a karakia.

7            Meeting Close

The meeting closed at 1:39PM.

The minutes of this meeting will be confirmed at Te Miromiro - Assurance, Risk and Finance Committee Meeting held on 3 December 2024.

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CHAIRPERSON