Minutes of Te Koukou - Transport and Infrastructure Committee Meeting

UNCONFIRMED

Ordinary Te Koukou - Transport and Infrastructure Committee Meeting Minutes

29 October 2024

MINUTES OF Far North District Council
Ordinary Te Koukou - Transport and Infrastructure Committee Meeting
HELD AT THE Council Chamber, Memorial Ave, Kaikohe
ON Tuesday, 29 October 2024 AT 10:02am

PRESENT: Cr Steve McNally, Kōwhai - Deputy Mayor Kelly Stratford, Cr Felicity Foy (virtual), Cr Ann Court, Cr Hilda Halkyard-Harawira, Cr Babe Kapa, Cr Tāmati Rākena (virtual), Cr Mate Radich, Cr John Vujcich.

IN ATTENDANCE: Adele Gardner (Chairperson – Te Hiku Community Board)(virtual), Belinda Ward (Chairperson – Bay of Islands-Whangaroa Community Board)(virtual).

STAFF PRESENT: Aisha Huriwai (Manager – Democracy Services), Maria Bullen (Democracy Advisor), Tanya Proctor (Head of Infrastructure Strategy), Roger Ackers (Group Manager – Planning and Policy), Rob Gilmore (Acting Transportation Services Manager), Margriet Veenstra (Manager – Property Information and Business Compliance), Elizabeth Stacey (Senior Road Safety and Traffic Engineer), Di Miller (Asset Management Infrastructure Planning), Guy Holroyd (Chief Executive Officer)(virtual).

1 Karakia Timatanga / Opening Prayer

At 10:02am, Cr Steve McNally commenced the meeting and Cr Babe Kapa opened with a karakia.

2 NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and Declarations of Interest

Apology

Resolution 2024/52

Moved: Cr John Vujcich

Seconded: Cr Steve McNally

That the apology received from Kahika Moko Tepania and Cr Penetaui Kleskovic be accepted and leave of absence granted.

Carried

3 ngā tono kōrero / Deputation

· Doug Jane spoke in regard to the roading conditions on Wainui Road.

· Ange Waitohi and Jodi Betts spoke on public excluded item 7.5, Road Safety Education - FNDC Contract no 7/21/150 extension.

4 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes

4.1 Confirmation of Previous Minutes

Agenda item 4.1 document number A4668114, pages 10 - 15 refers.

Resolution 2024/53

Moved: Kōwhai - Deputy Mayor Kelly Stratford

Seconded: Cr John Vujcich

That Te Koukou – Transport and Infrastructure Committee confirm the minutes of the meeting held 24 September 2024 are true and correct.

Carried

5 Ngā Pūrongo / Reports

5.1 Transport Portfolio Member Reports

Agenda item 5.1 document number A4668193, pages 16 - 17 refers.

Resolution 2024/54

Moved: Cr Steve McNally

Seconded: Cr John Vujcich

That Te Koukou – Transport and Infrastructure Committee note the verbal October 2024 reports from Members Ann Court and Steve McNally as Transport Portfolio holders.

Carried

6 Ngā Pūrongo Taipitopito / Information Reports

6.1 Te Koukou Open Resolutions Update October 2024

Agenda item 6.1 document number A4900503, pages 18 - 20 refers.

Resolution 2024/55

Moved: Cr Steve McNally

Seconded: Kōwhai - Deputy Mayor Kelly Stratford

That Te Koukou – Transport and Infrastructure Committee receive the report Te Koukou – Transport and Infrastructure Committee Open Resolution Update October 2024.

Carried

6.2 Infrastructure Abatement Notices

Agenda item 6.2 document number A4905847, pages 21 - 23 refers.

Resolution 2024/56

Moved: Kōwhai - Deputy Mayor Kelly Stratford

Seconded: Cr Steve McNally

That Te Koukou - Transport and Infrastructure Committee receive the report Infrastructure Abatement Notices.

Carried

6.3 Infrastructure Consent Compliance Status

Agenda item 6.3 document number A4907128, pages 24 - 26 refers.

Resolution 2024/57

Moved: Cr Steve McNally

Seconded: Cr John Vujcich

That Te Koukou - Transport and Infrastructure Committee receive the report Infrastructure Consent Compliance Status.

Carried

6.4 Infrastructure Working Group Updates

Agenda item 6.4 document number A4912267, pages 27 - 37 refers.

Resolution 2024/58

Moved: Kōwhai - Deputy Mayor Kelly Stratford

Seconded: Cr John Vujcich

That Te Koukou - Transport and Infrastructure Committee receive the report Infrastructure Working Group Updates.

Carried

6.5 Infrastructure Consenting Work Programme

Agenda item 6.5 document number A4916007, pages 38 - 41 refers.

Resolution 2024/59

Moved: Cr John Vujcich

Seconded: Kōwhai - Deputy Mayor Kelly Stratford

That Te Koukou - Transport and Infrastructure Committee receive the report Infrastructure Consenting Work Programme.

Carried

6.6 Condition Assessment Summary for Council Halls

Agenda item 6.6 document number A4907609, pages 42 - 44 refers.

Resolution 2024/60

Moved: Cr John Vujcich

Seconded: Kōwhai - Deputy Mayor Kelly Stratford

That the Te Koukou - Transport and Infrastructure Committee receive the report Condition Assessment Summary for Council Halls.

Carried

6.7 Waters KPIs

Agenda item 6.7 document number A4912257, pages 45 - 53 refers.

Resolution 2024/61

Moved: Kōwhai - Deputy Mayor Kelly Stratford

Seconded: Cr Steve McNally

That Te Koukou - Transport and Infrastructure Committee receive the report: Waters KPIs.

Carried

6.8 FNDC Transportation Maintenance and Renewals Activity Update - September 2024

Agenda item 6.8 document number A4917065, pages 54 - 86 refers.

Resolution 2024/62

Moved: Kōwhai - Deputy Mayor Kelly Stratford

Seconded: Cr John Vujcich

That Te Koukou - Transport and Infrastructure Committee receive the report FNDC Transportation Maintenance and Renewals Activity Update - September 2024.

Carried

6.9 North Hokianga Roading Update

Agenda item 6.9 document number A4917715, pages 87 - 114 refers.

Resolution 2024/63

Moved: Kōwhai - Deputy Mayor Kelly Stratford

Seconded: Cr Steve McNally

That Te Koukou - Transport and Infrastructure Committee receive the report for North Hokianga Roading Update.

Carried

7 te wāhanga tūmataiti / Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Resolution 2024/64

Moved: Cr John Vujcich

Seconded: Kōwhai - Deputy Mayor Kelly Stratford

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
7.1 - Confirmation of Previous Minutes - Public Excluded	s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
7.2 - Te Koukou Public Excluded Open Resolutions Update August 2024	s7(2)(g) - the withholding of the information is necessary to maintain legal professional privilege s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
7.3 - 3Waters Capital Works Programme - September 2024	s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
7.4 - Road Safety Education & Engineering Update	s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information s7(2)(d) - the withholding of the information is necessary to avoid prejudice to measures protecting the health or safety of members of the public s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
7.5 - Road Safety Education - FNDC Contract No 7/21/150 Extension	s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
7.6 - New Kerikeri Motorhome & Caravan Dump Station	s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
7.7 - Kerikeri CBD Bypass	s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Carried

CONFIRMATION OF INFORMATION AND DECISIONS TO BE RELEASED IN PUBLIC

At the conclusion of the public excluded discussion, Council confirmed the following decision be restated in public meeting as follows:

Road Safety Education - FNDC Contract No 7/21/150 Extension

That Te-Koukou Transport and Infrastructure Committee:

a) approve the extension of Contract 7/21/150 with Far North REAP for $REDACTED pending final confirmation of NZTA Waka Kotahi Funding for the two renewal periods (2 x 2 years and 1 x 1 year) to a maximum contract period of six years, expiring 30 June 2027; and

b) delegate to the Chief Executive Officer the authority to approve and execute the extension, any further variations, and any additional work during the renewal period within the approved Long Term Plan budgets and/or within the NZTA funding limits.

9 Karakia Whakamutunga / Closing Prayer

10 Meeting Close

The meeting closed at 1:20pm.

The minutes of this meeting will be confirmed at the Ordinary Te Koukou - Transport and Infrastructure Committee Meeting held on 26 November 2024.

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CHAIRPERSON