Agenda of Te Koukou - Transport and Infrastructure Committee Meeting

	Authorising Body	Mayor/Council
	Status	Standing Committee
COUNCIL COMMITTEE	Title	Te Koukou - Transport and Infrastructure Committee Terms of Reference
	Approval Date	11 April 2023
	Responsible Officer	Head of Infrastructure Strategy

Kaupapa / Purpose

The purpose of Te Koukou – Transport and Infrastructure Committee (the Committee) is to ensure cost effective, quality and sustainable infrastructure decisions are made to meet the current and future needs of Far North communities and that Councils infrastructure assets are effectively maintained and operated.

The Committee will review the effectiveness of the following aspects:

• Affordable core infrastructure to support healthy and sustainable living;

• Operational performance including monitoring and reporting on significant infrastructure projects

• Delivery of quality infrastructure and district facilities

• Financial spend and reprogramming of capital works

• Property and other assets

To perform his or her role effectively, each Committee member must develop and maintain his or her skills and knowledge, including an understanding of the Committee’s responsibilities, Councils’ infrastructure assets such as roading, three waters and district facilities.

Ngā Huānga / Membership

The Committee will comprise of all Mayor and Councillors.

Kahika Mayor Tepania

Kōwhai Deputy Mayor Kelly Stratford

John Vujcich

Ann Court

Babe Kapa

Felicity Foy

Hilda Halkyard-Harawira

Mate Radich

Penetaui Kleskovic

Steve McNally

Tāmati Rākena

Kōrama / Quorum

The quorum at a meeting of the Committee is 6 members.

Ngā Hui / Frequency of Meetings

The Committee shall meet 4 weekly.

Ngā Apatono / Power to Delegate

The Committee may not delegate any of its responsibilities, duties or powers.

Ngā Herenga Paetae / Responsibilities

The Committees responsibilities are described below:

Quality infrastructure and Facilities

Assess and provide advice to Council on strategic issues relating to the provision of Council’s infrastructural activities and district facilities
Review, and recommend to Council, policy and strategies for the delivery of infrastructural asset services
Monitor achievement of outcomes included in the Infrastructure Strategy and other transport and infrastructure strategies eg District Transport Strategy
Ensure that Council protects its investment in its infrastructural assets in accordance with accepted professional standards
Monitor the risks, financial and operational performance of the Council's infrastructural activities and facilities
Monitor major contract performance measures/key result areas (KRAs)

Significant Projects – spend, monitoring and reporting

Monitor significant projects

Approve budget overspend (above tolerance levels in the CE delegations) and any reprogramming of capex for a project or programme provided that:

The overall budget is met from savings
The overall budget for capex is not exceeded. Where this is not the case, the Committee must either:

Recommend to Council that additional funding is approved (outside the Annual Plan or Long Term Plan process), or
Recommend as part of the next round of Long Term Plan or Annual Plan process that the funding is considered for inclusion.

Approve tenders and contracts provided they are:

Up to $3 million,
in accordance with the current year’s plan, whether that be Annual Plan or Long Term Plan, and
deemed low by the Significance and Engagement Policy

Compliance

Ensure that operational functions comply with legislative requirements and Council policy
Ensure that consents associated with Council's infrastructure are being met and renewals are planned for

Service levels (non regulatory)

Recommend service level changes and new initiatives to the Long Term and Annual Plan processes.

Relationships

Monitoring Council’s relationship with the Northland Transportation Alliance
Monitoring Council’s relationship with the Far North Waters Alliance Partner

Property

Recommend to Council the acquisition or disposal of assets.
Approve new leases and lease renewals (of non-reserve land), in accordance with the current years’ plan, whether that be Annual Plan or Long Term Plan.

Transport

Approval of roading contracts beyond CE delegation up to $3 million
Receive and consider any consultation document and/or any proposed amended or new legislative instrument that may have a transport related outcomes and where appropriate make submissions and enable political advocacy at a Mayoral Forum Level if required
Receive and adopt the Asset Management Plan for Transport
Receive and adopt Far North District Council's walking and cycling strategies
Receive and consider any placemaking projects that have a transport related component so the committee can ensure the projects are captured (where appropriate) in our funding and planning instruments
Receive invitations to apply for external funding opportunities in a timely manner so that the committee may advocate for community-initiated infrastructure projects. (Examples PGF, TIF)

Receive updates on changes to national and regional policies and Transport Plans that impact on Council provision of infrastructure and where appropriate make submissions or recommendation to Council.

Ngā Ture / Rules and Procedures

Council’s Standing Orders and Code of Conduct apply to all meetings.

Ordinary Te Koukou - Transport and Infrastructure Committee Meeting Agenda

29 October 2024

4 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes

4.1 Confirmation of Previous Minutes

File Number: A4668114

Author: Maria Bullen, Democracy Advisor

Authoriser: Aisha Huriwai, Manager - Democracy Services

Take Pūrongo / Purpose of the Report

The minutes are attached to allow the Committee to confirm that the minutes are a true and correct record of previous meetings.

tŪtohunga / Recommendation

That Te Koukou – Transport and Infrastructure Committee confirm the minutes of the meeting held 24 September 2024 are true and correct.

1) TĀhuhu kŌrero / Background

Local Government Act 2002 Schedule 7 Section 28 states that a local authority must keep minutes of its proceedings. The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

The minutes of the meetings are attached.

Far North District Council Standing Orders Section 27.3 states that no discussion shall arise on the substance of the minutes in any succeeding meeting, except as to their correctness.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

The reason for the recommendation is to confirm the minutes are a true and correct record of the previous meetings.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision as a result of this report.

Attachments

1. 2024-09-24 Te Koukou - Transport and Infrastructure Committee Minutes - A4893414 ⇩

Hōtaka Take Ōkawa / Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	This report complies with the Local Government Act 2002 Schedule 7 Section 28.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	It is the responsibility of each meeting to confirm their minutes therefore the views of another meeting are not relevant.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	There are no implications for Māori in confirming minutes from a previous meeting. Any implications on Māori arising from matters included in meeting minutes should be considered as part of the relevant report.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example, youth, the aged and those with disabilities).	This report is asking for minutes to be confirmed as true and correct record, any interests that affect other people should be considered as part of the individual reports.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications or the need for budgetary provision arising from this report.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Ordinary Te Koukou - Transport and Infrastructure Committee Meeting Agenda

29 October 2024

6.2 Infrastructure Abatement Notices

File Number: A4905847

Author: Simone Elsmore, Infrastructure Consenting Team Leader

Authoriser: Tanya Proctor, Head of Infrastructure Strategy

TAKE PŪRONGO / Purpose of the Report

The purpose of this information report is to provide to Te Koukou with an update on progress made towards the removal of Abatement Notices from Northland Regional Council.

WHAKARĀPOPOTO MATUA / Executive SummarY

· In September 2023, Te Kaunihera o Te Hiku o te Ika – Far North District Council had four abatement notices received from Northland Regional Council. The abatement notices were for wastewater non-compliances.

· As at September 2024, three abatement notices remain outstanding.

· The Kororāreka/Russell Wastewater Treatment Plant Abatement Notice was cancelled by Northland Regional Council in April 2024 after an upgrade to the ponds and commissioning of an ultraviolet (UV) unit.

· Monthly updates on abatement notices will be provided to Te Koukou.

· Monthly updates on remediation works to address abatement notices will be provided to Northland Regional Council.

TŪTOHUNGA / Recommendation

That Te Koukou - Transport and Infrastructure Committee receive the report Infrastructure Abatement Notices.

tĀHUHU KŌRERO / Background

Te Kaunihera o Te Hiku o te Ika – Far North District Council had hold approximately 128 resource consents for water, wastewater and stormwater activities throughout the District.

Northland Regional Council are the Compliance Regulator for the Resource Management Act 1991 (the RMA). Any activity that contravenes or is likely to contravene the RMA, any Regulations, a Rule in a plan or a resource consent can result in an Abatement Notice being issued - s322(1) (a) (i).

In September 2023 the following Abatement Notices for breaches of the RMA were:

Scheme	Issued Date	Notice Number	Reason
Ōpononi/Omāpere Wastewater Treatment Plant	20 April 2016	EAC.066718.01	The discharge from the WWTP was not complying with condition 19 of AUT.002667 in particular the ecoli median and 90 percentile levels.
Kaitāia Wastewater Network	20 April 2016	EAC.066717.01	The unconsented discharge of untreated wastewater from the Kaitāia reticulated wastewater network into the Tarawhaturoa Stream, Kaitāia.
Kororāreka/Russell Wastewater Treatment Plant	6 March 2017	EAC.067566.01	Contravention of condition 6 of AUT.0038339.01.03 relating to discharge from the wastewater treatment plant, in particular ecoli levels.
Ahipara WWTP	5 September 2022	EAC.071083.01	As per condition 10, faecal coliform concentration exceeded the median and 90 percentile concentrations of the AUT.003775 limits.

MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps

Addressing Abatement Notice non-compliance is a priority and progress is ongoing.

Currently there are three unresolved Abatement Notices, with the Kororāreka/Russell WWTP being cancelled by NRC in April 2024.

Abatement Notices are being addressed as per the table below, together with the expected date for cancellation of those tasks.

Scheme	Mitigation	Expected Completion	Progress	Compliant – Abatement Lifted
Ōpononi/Omāpere Wastewater Treatment Plant	Desludging of ponds	February 2025	Mobilising to site September 2024	Still in progress
	Wetland reinstatement	June 2025	Detailed design and procurement to be completed.
	Installation of baffle curtains
	Ultraviolet disinfection unit
Kaitāia Wastewater Network
Construct a new DN450 wastewater main between the Bank Street engineered overflow Point (EOP) and Bonnett Road. Construct a new 500 m³of emergency storage at Bonnett Road.	May 2025	Design complete. Consultation commenced September 2024. Tender documents and consent application are near completion. Award tender for December 2024 Council meeting.	Still in progress
Kororāreka/Russell Wastewater Treatment Plant	Upgrade of pond liner Install an ultraviolet unit	Completed December 2023	Completed	12 April 2024
Kororāreka/Russell Wastewater Treatment Plant	Results showing compliant	Completed April 2024	Completed	12 April 2024
Ahipara Wastewater Treatment Plant	Installation SCUV treatment	September 2024	Compliant results are required for 6 months before a request can be made for the abatement notice to be removed. Application will be made in March 2025 for the abatement notice removal.	Still in progress

Monthly updates on abatement notices will be provided to Te Koukou.

Monthly updates on remediation works to address abatement notices will be provided to Northland Regional Council.

PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision

There are no financial or budgetary implications arising from this report.

Āpitihanga / Attachments

Nil

Ordinary Te Koukou - Transport and Infrastructure Committee Meeting Agenda

29 October 2024

6.3 Infrastructure Consent Compliance Status

File Number: A4907128

Author: Simone Elsmore, Infrastructure Consenting Team Leader

Authoriser: Tanya Proctor, Head of Infrastructure Strategy

TAKE PŪRONGO / Purpose of the Report

The purpose of the information report is to provide an update to Te Koukou on the compliance status of all Infrastructure consents granted by Northland Regional Council.

WHAKARĀPOPOTO MATUA / Executive SummarY

· Te Kaunihera o te Hiku o Te Ika – Far North District Council currently holds resource consents for Infrastructure as required under the Resource Management Act 1991.

· Council staff report compliance with water and wastewater consent conditions to Northland Regional Council monthly, and stormwater discharges annually.

· In August 2024, seven (7) of the eight (8) water schemes and four (4) of the 15 wastewater schemes were fully compliant with their consent conditions.

· Council also holds resource consents for various District Facility activities, e.g. maritime, airports, onsite wastewater, solid waste.

· No additional abatement notices or infringement notices were received in August 2024.

· Due to the timing of this report to Te Koukou, only August was captured as September had not been analysed.

TŪTOHUNGA / Recommendation

That Te Koukou - Transport and Infrastructure Committee receive the report Infrastructure Consent Compliance Status.

tĀHUHU KŌRERO / Background

Council holds multiple resource consents for the operation of infrastructure activities as required under the RMA 1991. This includes water, wastewater, stormwater, maritime, airports, solid waste, onsite wastewater for public toilets and campgrounds.

Compliance reporting to Northland Regional Council of water and wastewater consent conditions is monthly (15^th) via email with stormwater discharges reported annually each July.

Reporting of all other consent conditions is as required by the consent.

MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps

Analysis of consents and consent conditions

CSVue is a nationwide software system that Council uses to hold its consent details. A review of all 3water consents and consent condition data highlighted some discrepancies in the data setup. The implications are that CSVue may be reporting that some consent conditions may be compliant when they are not, or vice versa.

To mitigate this are the following steps:

· Recruit to the refocused compliance officer role.

· Validate the status with of all FNDC 3water consents with NRC.

· Validate and update the data in CSVue for all consents and conditions.

· Audit of FNDC all non-3water consents and conditions.

Compliance status for 3waters consents

The last 12 months (to 31/08/2024) compliance status for FNDC wastewater treatment plants and water takes is tabled below in the dot report.

Sites

Aug 23

Sep 23

Oct 23

Nov 23

Dec 23

Jan 24

Feb 24

Mar 24

Apr 24

May 24

Jun 24

Jul 24

Aug 24

Kaitāia water

●

Kaikohe water

●

Kawakawa water

●

Rāwene Ōmanaia water

●

Kerikeri water

●

Okaihau water

●

Ōpononi water

●

Paihia water

●

Ahipara Wastewater (WW)

●

Hihi WW

●

Kāeo WW

●

Kaikohe WW

●

Kaitāia WW

●

Kawakawa WW

●

Kerikeri WW

●

Kohukohu WW

●

Ōpononi WW

●

Paihia WW

●

Rāwene WW

●

Rangiputa WW

●

Kororāreka/Russell WW

●

Taipā WW

●

Whatuwhiwhi WW

●

Key:

●	Non-compliant and has an abatement notice in place
●	Non-compliant but not yet subject to an abatement notice or enforcement action
●	Complied with water quality and flow data requirements for the month. There may still be administrative non-compliances that are not reported on at a monthly level.
?	No data provided that month

Due to the timing of this report to Te Koukou, only August 2024 was captured as September had not been analysed.

For the month of August 2024, seven (7) of the eight (8) water schemes and four (4) of the 15 wastewater schemes were fully compliant.

Compliance is measured across all consent conditions which includes reporting, so non-compliance can be the result of failure to submit a report on time.

Abatement Notices

No additional Abatement Notices or Infringements were received in August 2024.

In summary the next steps are as follows:

· Recruit for the compliance officer role

· Validate the status with of all FNDC 3water consents with NRC.

· Validate and update the data in CSVue for all consents and conditions.

· Audit of FNDC all non-3water consents and conditions.

· Establish compliance programmes, such as monitoring and sampling.

PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision

This is an information report of resource consent compliance levels and as such does not have any direct financial implications or budgetary provision.

Āpitihanga / Attachments

Nil

Table 1: Active Working Groups established to meet consent conditions

Consent Number & Scheme	Purpose of Consent	Condition #	Relevant working group condition	Membership	Current situation	Remediation
AUT.025683.01 Kaitāia Water Treatment Plant	To take up to 5,000 cubic metres of groundwater or 1,460,000 cubic metres yearly from 2 bores for the purposes of public water supply to the township of Kaitaia.	Condition 18	FNDC will ensure these annual meetings will be held in accordance with condition 18 of the Resource Consent. Once first meeting is confirmed, FNDC will notify NRC.	· Aupouri Groundwater users including Landcorp · Te Rūnanga o Te Rarawa · Mahimaru marae · Waimanoni marae (or their iwi representatives) · Consent Holder · Northland Regional Council	Iwi have received information updates. No meetings have taken place	FNDC will ensure these annual meetings will be held in accordance with condition 18 of the Resource Consent. Once first meeting is confirmed, FNDC will notify NRC.
AUT.004007 East Coast* Bays Wastewater Treatment Plant (WWTP) *Also known as Taipā	To undertake activities associated with the operation of the East Coast WWTP	Condition 7	The consent holder must no later than 1 October 2021 establish a working group…	· 3 representatives of Ngāti Kahu (appointed by mana whenua) · 1 representative of the broader Doubtless Bay community (appointed by Te Mana o Te Wai hapū Integration Roopu Charitable Trust) · 2 senior officers appointed by the Consent Holder · Supported by an independent person qualified and specialising in wastewater engineering and land disposal system	FNDC have been working with the Taipā working group to install an electro-coagulation trial and investigating discharge to land options.
AUT.002577 Rāwene WWTP	To undertake activities associated with the operation of a wastewater treatment system that services the township of Rāwene	Condition 19A	Within one month from the date of commencement of these consents, the Consent Holder shall assist in the formation of the community liaison group	· Ngāti Kaharau hapū · Ngāti Hau ki Ōmanaia hapū · Te Māhurehure hapū · Te Hikutu hapū · Ngāti Korokoro · Ngāi Tūpoto hapū · Hokianga Community · Rāwene Community The actual composition of the community liaison group is subject to invitees' willingness or availability to participate. The community liaison group may appoint, or invite, other persons to participate.	There is an active working group for the Rāwene WWTP. Current work programme includes upgrading the plant with electro-coagulation by Better Off Funding.
AUT.002577 Rāwene WWTP		Condition 21B	Within six months of the written report required by Condition 21A being provided to the Northland Regional Council and the Community Liaison Group, the Consent Holder shall, with the involvement of the Community Liaison Group, engage an appropriately qualified and experienced wastewater design professional, or environmental engineer, to investigate and report on options for the treatment and disposal of wastewater from the Rāwene area of benefit. The Consent Holder shall meet the costs of the investigation up to a maximum value of $15,000 excluding GST.
AUT.003839 Kohukohu WWTP	To undertake activities associated with the operation of a wastewater treatment system that services the township of Kohukohu.	Condition 9	Within one month of commencement of these Consents, the Consent Holder must invite representatives from the following groups to form a Community Working Group	Te Ihutai Hapū, supported by Ngā hapū o Hokianga, Te Rūnanga o Te Rarawa, and Te Rūnanga a Iwi o Ngāpuhi; and the Kohukohu community (duly appointed). The Community Working Group may appoint or invite other people to participate in meetings.	There have been 3 meetings to date with Tauteihiihi marae. A meeting has been scheduled for mid-October. The group have been working to understand the current state of the Kohukohu WWTP. The group wanted to understand the current issues before working towards future alternative options for discharge.

Table 3: Non-Active Working Groups required to meet consent conditions

Consent Number & Scheme	Purpose of Consent	Condition #	Relevant working group condition	Membership	Current situation	Remediation
AUT.003775 Ahipara WWTP	To undertake activities associated with the operation of the Ahipara Wastewater Treatment Plant.	Condition 24	The Consent Holder shall establish, convene and provide reasonable administrative support for a Community Liaison Group.	At least one representative from the following: · The Ahipara community; · Te Runanga O Te Rarawa; · Te lwi O Ngai Takoto; · The Ahipara Hapū Marae.	Keeping regular updates with the Ahipara Takiwā on plant upgrades.
AUT.002667 Ōpononi WWTP	To undertake activities associated with the operation of a wastewater treatment system that services the township of Ōpononi.	Condition 21	The Consent Holder shall hold a meeting with the liaison group not less than once every year to discuss matters related to these consents.	· Pakanae · Kokohuia · Waiwhatawhata · Waimamaku Marae (Ngā Marae O Te Wahapū) · Te Rūnanga O Te Rarawa · duly appointed representative from each of the Ōmāpere and Ōpononi communities	Previous compliance advisor shared data about the WWTP with community representatives however liaison group has not been established.	Compliance advisor to be recruited for and highlighted as a high priority and to work to get working groups established for compliance purposes.
AUT.0004111 Kerikeri WWTP Discharge	To undertake activities associated with the operation of the Kerikeri WWTP.	Condition 18	The Consent Holder shall organise and convene a Liaison Group for the purposes of facilitating information about compliance with the conditions of this consent and general matters relating to it	The Liaison Group shall consist of at least one representative from: · the Consent Holder; · the Northland Regional Council; · the Department of Conservation; · Ngāti Rēhia; · The Otahuao Burial Trust; · Te Uri Taniwha; and · Ngāti Pou	Representatives were engaged with for the consent variation to increase the discharge from 1,000 m³ to 1,350m³ (average dry weather flow). Attempts have been made in the past to organise and convene a Liaison Group however FNDC staff have been unable to do so.	Compliance advisor to be recruited for and highlighted as a high priority and to work to get working groups established for compliance purposes.
AUT.004369 - Ōpononi Ōmāpere Water Treatment Plant (WTP) - Intake from Waiotemarama Stream	To undertake activities associated with a public water supply servicing the township of Ōmāpere and Ōpononi.	Condition 14	The Consent Holder shall, for the purpose of discussing matters relating to this consent, form a community liaison group. The Consent Holder shall hold a meeting with the liaison group not less than once every year to discuss matters related to these consents. The meeting shall only be held if a representative(s) of the community liaison group request a meeting with the Consent Holder. If such a request is made, then the Consent Holder shall organise a meeting at a local venue for members of the community liaison group to attend and invite all other representatives of the community liaison group. The meeting shall be held at a time convenient for the majority of the community liaison group.	Consisting of representatives from: · Pakanae, · Kokohuia, · Waiwhatawhata and · Waimamaku Marae (Ngā Marae O Te Wahapu)	Previous compliance advisor shared data about the WWTP with community representatives however liaison group has not been established.	Compliance advisor to be recruited for and highlighted as a high priority and to work to get working groups established for compliance purposes.
AUT.007356.01.02 Ōpononi Ōmāpere WTP - intake from Waiarohia Stream Dam	To undertake activities associated with a public water supply servicing the township of Ōmāpere and Ōpononi.	Condition 20	The Consent Holder shall, for the purpose of discussing matters relating to this consent, form a community liaison group…	Consisting of representatives from: · the Pakanae, · Kokohuia, · Waiwhatawhata and Waimamaku Marae (Ngā marae o te Wahapū), and · A duly appointed representative from each of the Ōmāpere, Ōpononi and Waiotemarama communities.	Previous compliance advisor shared data about the WWTP with community representatives however liaison group has not been established.	Compliance advisor to be recruited for and highlighted as a high priority and to work to get working groups established for compliance purposes.
AUT.005112 - Kaitāia WTP Intake - Awanui River	Take water from the Awanui River for water supply purposes of Kaitāia township and surrounding areas.	Condition 10	The Consent Holder shall establish, convene, maintain and provide reasonable administrative support for an lwi Liaison Group consisting of representatives of Māori groups whose rohe includes the Consent Holder's water abstraction point in the Awanui River. The role of the lwi Liaison Group will be to discuss matters related to these consents, including the results of any monitoring	Initially the Iwi Liaison Group need only include Ngāti Kahu and Te Rūnanga o Te Rarawa. However, if other Māori groups wish to join the lwi Liaison Group then they may do so by advising the Consent Holder. The role of the lwi Liaison Group will be to discuss matters related to these consents, including the results of any monitoring	In 2019, FNDC staff recorded that a community liaison group meeting was requested but no attendance confirmed so meeting was cancelled, and NRC were advised.	Compliance advisor to be recruited for and highlighted as a high priority and to work to get working groups established for compliance purposes.
AUT.005112 - Kaitāia WTP Intake - Awanui River		Condition 11	The Consent Holder shall give written notice of an lwi Liaison Group meeting not less than once annually…
AUT.002041.01.03 Take water from the Petaka Stream	Take water from the Petaka Stream.	Condition 30	The Consent Holder shall establish, convene, maintain and provide reasonable administrative support for a liaison group….. The Consent Holder shall hold a meeting of the liaison group at least one month before the commencement of the construction of the water treatment plant and then not less than once every three months thereafter. The frequency of the meetings can be changed with agreement	Representatives of · Ngāti Kaharau and · Ngāti Hau Ngā Hapū o Omanaia and · the Consent Holder	Attempts have been made by staff however, group has yet to be established	Compliance advisor to be recruited for and highlighted as a high priority and to work to get working groups established for compliance purposes.
AUT.001862.01.04 Monument Hill Water Take Kaikohe drinking water	To take water from two bores (Monument Hill).	Condition 10	…The consent shall hold a meeting… not less than once every 3 months to discuss the report prepared in accordance with condition 9 and any other relevant matters. The meeting shall be held at a time convenient for the majority of the Waikotihe Māori Reservation Trustees	Waikotihe Māori Reservation Trust and the Consent Holder	Attempts have been made by staff however, group has yet to be established	Compliance advisor to be recruited for and highlighted as a high priority and to work to get working groups established for compliance purposes.
	To take water from two bores (Monument Hill).	Condition 14	Unless otherwise agreed by the Waikotihe Trust, the Consent Holder must offer to hold a meeting with the Waikotihe Trustees each year to discuss the report prepared in accordance with Condition 14 and any other relevant matters related to the consent. A meeting must be held at a time convenient for the majority of the Trustees. A record of the minutes of each meeting must be kept and provided to the Trust in advance of the next meeting. A copy of the minutes for each meeting shall be provided to the Northland Regional Councils€™s assigned monitoring officer within 1 month of the meeting being held.	Waikotihe Māori Reservation Trust and the Consent Holder
AUT.002041.01.03 and AUT.002041.06.01 Ōmanaia Rāwene Water Treatment Plant	To undertake activities associated with the supply of potable water to Rāwene and Ōmanaia.	Condition 30	The Consent Holder shall establish, convene, maintain and provide reasonable administrative support for a liaison group consisting of representatives. The Consent Holder shall hold a meeting of the liaison group at least one month before the commencement of the construction of the water treatment plant and then not less than once every three months thereafter. The frequency of the meetings can be changed with agreement of the Consent Holder, Ngāti Kaharau, and Ngāti Hau Ngā hapū o Ōmanaia.	Representatives of: · Ngāti Kaharau and · Ngāti Hau ngā hapū o Ōmanaia and · the Consent Holder	Yet to be established	Compliance advisor to be recruited for and highlighted as a high priority and to work to get working groups established for compliance purposes.
AUT.001168 Kawakawa WWTP	To undertake activities associated with the operation of wastewater treatment system located at Kawakawa.	Condition 19	The Consent Holder shall hold a meeting with representatives of Ngāti Hine and Ngāti Manu not less than once every year to discuss the report(s) prepared in accordance with Condition 18 and any other relevant matters related to the exercise of these consents. The meeting shall only be held if a representative(s) of Ngāti Hine and/or Ngāti Manu request a meeting with the Consent Holder. If such a request is made, then the Consent Holder shall organise a meeting at a local venue for the representative(s) of Ngāti Hine and Ngāti Manu to attend. The meeting shall be held at a time agreed with the representative(s) of Ngāti Hine and Ngāti Manu	· Ngāti Hine · Ngāti Manu	No record of information being shared with Ngāti Hine and Ngāti Manu.	Compliance advisor to be recruited for and highlighted as a high priority and to work to get working groups established for compliance purposes.

Ordinary Te Koukou - Transport and Infrastructure Committee Meeting Agenda

29 October 2024

6.5 Infrastructure Consenting Work Programme

File Number: A4916007

Author: Simone Elsmore, Infrastructure Consenting Team Leader

Authoriser: Tanya Proctor, Head of Infrastructure Strategy

TAKE PŪRONGO / Purpose of the Report

The purpose of the information report is to give an overview and update to Te Koukou on the Infrastructure Consenting work programme.

WHAKARĀPOPOTO MATUA / Executive SummarY

Te Kaunihera o Te Hiku o te Ika – Far North District Council (FNDC) holds a substantial number of resource consents for 3Waters and District Facility infrastructure assets to comply with the provisions of the Resource Management Act 1991 (the RMA).

Applications to renew expiring consents should be lodged with Northland Regional Council (NRC) no later than 3 months prior to the expiry date. Applications can be placed on hold to allow time to collect technical information and complete processes such as engagement.

A focus for the Infrastructure Consenting team is to better manage the consent renewal application process to achieve the lodgement of fully completed applications first time no later than 6 months prior to expiry date.

To achieve this, historical applications must be completed alongside initiating the consent renewal process for consents expiring in the next 2 years. Excluding non-3Waters District Facility consents, there are a total of 18 consents in the FY24 work programme made up of:

· 7 expired wastewater treatment plant consents

· 1 unexpired wastewater treatment plant consent

· 2 unexpired campground wastewater system consents

· 1 expired urban stormwater consent

· 3 new urban stormwater/drainage consents

· 4 unexpired water take consents

Consent assessments and applications for capital projects are in addition to the above programme and are currently undertaken on an ad hoc basis as project design is developed.

The primary cause of applications being placed on hold is to undertake meaningful engagement. With improved planning and initiating the consent renewal process earlier, engagement will be completed in advance of lodging applications, avoiding the need to place the application on hold. This is also expected to significantly reduce the number of Council assets operating under expired consents, improving compliance with the RMA and levels of service.

TŪTOHUNGA / Recommendation

That Te Koukou - Transport and Infrastructure Committee receive the report Infrastructure Consenting Work Programme.

tĀHUHU KŌRERO / Background

FNDC holds multiple resource consents for 3Waters and District Facilities infrastructure assets to comply with the provisions of the RMA.

The RMA requires applications to renew expiring consents to be lodged no later than 3 months prior to the expiry date (with the regulators agreement). Applications can be placed on hold to allow time to complete necessary steps such as technical investigations and engagement.

The Infrastructure Consenting team has a Key Success Factor of lodging fully completed applications no later than 6 months before the consent expires. To achieve this, the consent renewal process must be initiated at least 2 years prior to the consent expiring.

Aligning with Te Pae o Uta, staff are encouraged to ensure meaningful engagement with tangata whenua and key stakeholders to capture local knowledge and effects. A key action is ensuring iwi and hapū are informed of the consent application prior to lodgement.

In addition to consent renewals, consent assessments and applications required for the delivery of capital projects is also required. These are currently unplanned and are undertaken on an ad hoc basis.

Maritime consent renewals are completed by Far North Holdings Ltd.

Quarterly reporting to Te Koukou is proposed, with the next update due February 2025.

MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps

The tables below set out 3Waters related consents only. District Facility consents will be introduced in the next quarterly report.

FY24 Consent Applications in progress

Table 1: Consent Application Progress table for wastewater and stormwater discharges

Scheme, Consent Number & Expiry Date

Application lodged to NRC

Application progress

Wastewater

Hihi Wastewater Treatment Plant (WWTP)

AUT.007399.01.02

Expired 30/11/2022

31/8/2022

· Application on hold

· Public notification requested

· FNDC to re-establish discussions with tangata whenua and lodge addendum with NRC

Kāeo WWTP

AUT.007205.01.03

Expired 31/10/2022

27/7/2022

· Application on hold

· Public notification requested

· FNDC to re-establish discussions with tangata whenua and lodge addendum with NRC

Kaikohe WWTP

AUT.002417.01.03

27/8/2021

· Application on hold

· Public notification requested

· Focus is on planning the implementation of a Best Practicable Option (BPO) / upgrade

Kaitāia WWTP

AUT.000932.01.03

Expired 30/11/2021

24/8/2021

· Public notification completed

· 2 submissions received

· Staff in discussion with submitters to incorporate feedback into proposed consent conditions

Ōpononi & Omāpere WWTP

AUT.002667.01.03

Expired 31/8/2019

17/5/2019

· Mediation completed

· Paperwork has been submitted with the Environment Court and awaiting final decision

Rāwene WWTP

AUT.002577.01.03

Expired 31/8/2023

March 2023

· Application to be on hold for 2 years to allow discussions with tangata whenua

Kororāreka/Russell WWTP

AUT.008339.01.03

Expires 30/4/2024

December 2023

· Application on hold to allow meaningful engagement with key stakeholders and tangata whenua

· Feedback has been received and being incorporated into Council’s application

· Preparation to lodge addendum with NRC is underway

· Public notification has been requested

Whatuwhiwhi WWTP

AUT.007205.02.02

Expires 30/11/2025

· Consent renewal process commenced – technical data being collected and assessed, engagement initiated, technical experts engaged for advice

· Lodgement of a full application targeted for April 2025

· Public notification is planned to be requested for full transparency

Houhora Campground

AUT.007711.01.02

Expires 30/11/2025

· Consent renewal has been assigned – preliminary stages

· Lodgement of a full application targeted for April 2025

Tauranga Bay Campground

AUT.004237.01.03

Expires 30/11/2025

· Consent renewal has been assigned – preliminary stages

· Lodgement of a full application with NRC by April 2025

Stormwater

Kerikeri Stormwater discharge

AUT.004835.01.02

Expired 31/3/2012

4/10/2011

· Section 92 request for more information received in 2011/2012

· NRC requirements have been clarified

· Application has been assigned

· Lodgement of Addendum Application targeted for February 2025 and to request public notification

Kaitāia Stormwater discharge

· Consent application has been assigned

· Lodgement of a full application targeted for 2025

Consent Applications to commence in the next 6 months

Table 2: List of new consents or renewals to be applied for:

Scheme	New consent or a renewal	Expiry
Waipapa stormwater discharge	New
Drainage Districts discharge consents	New
Kaikohe – Monument Hill and Squires Springs AUT.001862.01 & 02.04	Renewal	31/5/2027
Kaikohe – Wairoro Stream AUT.004109.01.03	Renewal	31/5/2026
Ōpononi/Omāpere Waiotemarama Stream Dam AUT.004369.01.03	Renewal	31/08/2026
Ōpononi/Omāpere Waiarohia Stream Dam AUT.007356	Renewal	31/08/2026

Additional Work Streams

District Facility related consents are yet to be incorporated into the Infrastructure Consenting team’s work programme. These will be identified and incorporated into the next update report.

The proposed Regional Plan may result in additional consent applications, but the extent of this is currently unknown.

A strategic approach needs to be developed for ad hoc consenting needs to address water resilience and water take compliance, especially during dry weather/low rainfall periods.

Next steps

· Quarterly reporting to Te Koukou is proposed, with the next update due February 2025.

· District Facility consents, including solid waste, to be included in next update

PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision

There are no financial implications or budgetary provision arising from this report.

Āpitihanga / Attachments

Nil

Te Koukou - Transport and Infrastructure Committee Meeting Agenda

29 October 2024

6.7 Waters KPIs

File Number: A4912257

Author: Tui Mokaraka, Customer Service Manager - Far North Waters

Authoriser: Tanya Proctor, Head of Infrastructure Strategy

TAKE PŪRONGO / Purpose of the Report

This report provides a monthly update on the LTP Level of Service Measures for Tapua Wai (Water), Waipara (Wastewater), and Wai Ua me Hopuwai (Stormwater). It includes performance metrics and tracking data to provide insight to assist with informed decision making.

WHAKARĀPOPOTO MATUA / Executive SummarY

The report aligns with the Far North District Council (FNDC) LTP 2024-2027 strategies, focusing on sustainable infrastructure, water quality, wastewater management, and stormwater mitigation to support community well-being and environmental health.

TŪTOHUNGA / Recommendation

That Te Koukou - Transport and Infrastructure Committee receive the report: Waters KPIs.

tĀHUHU KŌRERO / Background

Elected members have requested more information on our Waters KPI’s.

MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps

The following August 2024 report offers a monthly overview of our progress on the 3 Waters Level of Service Measures. It includes commentary, as necessary. Please note that some of this year’s measures are still pending calculation confirmation (these are referenced with “new measure”.

PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision

N/A

Āpitihanga / Attachments

Nil

Wai Ua me Hopuwai - Stormwater and Drainage - Levels of Service

7.1 Compliance with the territorial authority’s resource consents for discharge from its stormwater system, measured by the number of:

7.1.1 Compliance with the territorial authority’s resource consents for discharge from its stormwater system measured by the number of:

a. Abatement notices

b. Infringement notices

c. Enforcement orders

d. Convictions.

LTP Target 2024/25 a = ≤ 1; b = 0; c = 0; d = 0

This Month a = 0, b = 0, c = 0, d = 0

Previous Year: a = 0, b = 0, c = 0, d = 0

7.1.2 Residents’ satisfaction with stormwater drainage service (Recorded through the Annual Residents Survey).

LTP Target 2024/25 ≥70%

This Month N/A for this month

Previous Year: Not available at time of report

7.1.4 The total number of complaints received by a territorial authority about the performance of its stormwater system, expressed per 1,000 properties connected to the territorial authority’s stormwater system.

* This metric is reported based on the total number of RFS raised, irrespective of whether they were complaints or service requests.

LTP Target 2024/25 ≤16

This Month 0.75

Previous Year: 0.69

Monthly Comments: 5 Stormwater complaints (RFS) received. Majority requesting for drains to be cleared. Remainder asset ownership queries.

7.1.5 a. The number of flooding events that occur in a territorial authority district

LTP Target 2024/25 1 or less

This Month 0

Previous Year: 0
Monthly Comments: No flooding events for this month

b. The number of flooding events that occur in a territorial authority district

LTP Target 2024/25 0

This Month 0

Previous Year: 0

Monthly Comments: No flooding events for this month

7.1.6 The median response time to attend a flooding event, measured from the time that the territorial authority receives notification to the time that service personnel reach the site.

LTP Target 2024/25 ≤ 48 hours

This Month 0

Previous Year: 0

Monthly Comments: No flooding events for this month

Waipara - Wastewater - Levels of Service

10.1 In defined areas, the council will collect, treat, and dispose of wastewater through a reliable wastewater network which is managed to ensure blockages, breaks or spillages are kept to a minimum.

10.1.1 Compliance with the territorial authority’s resource consents for discharge from its sewerage system measured by the number of:

a. Abatement notices

b. Infringement notices

c. Enforcement orders

d. Convictions.

LTP Target 2024/25 a = ≤ 2; b = ≤1; c = 0; d = 0

This Month a = 0, b = 0, c = 0, d = 0

Previous Year: a = 0, b = 0, c = 0, d = 0

Ordinary Te Koukou - Transport and Infrastructure Committee Meeting Agenda

29 October 2024

7 Te Wāhanga Tūmataiti / Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Recommendation

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
7.1 - Confirmation of Previous Minutes - Public Excluded	s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
7.2 - Te Koukou Public Excluded Open Resolutions Update August 2024	s7(2)(g) - the withholding of the information is necessary to maintain legal professional privilege s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
7.3 - 3Waters Capital Works Programme - September 2024	s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
7.4 - Road Safety Education & Engineering Update	s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information s7(2)(d) - the withholding of the information is necessary to avoid prejudice to measures protecting the health or safety of members of the public s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
7.5 - Road Safety Education - FNDC Contract No 7/21/150 Extension	s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
7.6 - New Kerikeri Motorhome & Caravan Dump Station	s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
7.7 - Kerikeri CBD Bypass	s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Time:	10:00am
Location:	Council Chamber, Kaikohe

Scheme	Membership	Status
Kaitāia Wastewater Treatment Plant (WWTP)	· Ngai Tohianga/Ōturu Marae · Ngā hapū tokotoru o Pukepoto (Ngāti Te Ao, Te Uri o Hina, Te Tahawai) · Te Rūnanga o Te Rarawa	FNDC staff have been actively engaging with iwi and hapū and have proposed consent conditions for the formation of a kaitiaki forum.
Kaikohe WWTP	· Ngā hapū o Kaikohekohe representatives: o Te Matarahurahu, o Ngāti Ueoneone, o Te Uri-O-Hua, o Takotoke, o Ngāti Kura, o Ngāti Tautahi, · Ngāti Whakaeke.	Keeping regular updates with the working group on plant upgrades.
Hihi WWTP	· Waiaua Marae · Matarahurahu	Relationship was formed, but due to staff changes relationship needs to be reestablished.
Kāeo WWTP	· Te Rūnanga o Whaingaroa An email had been sent through to Kahukuraariki Trust and Ngāpuhi.	Relationship was formed, but due to staff changes relationship needs to be reestablished.