UNCONFIRMED

Extraordinary Council Meeting Minutes

31 October 2024

MINUTES OF Far North District Council
Extraordinary Council Meeting
HELD AT THE Council Chamber, Memorial Ave, Kaikohe
ON Thursday, 31 October 2024 AT 4:00 PM

PRESENT:              Kōwhai - Deputy Mayor Kelly Stratford, Cr Felicity Foy, Cr Hilda Halkyard-Harawira, Cr Babe Kapa, Cr Penetaui Kleskovic, Cr Steve McNally, Cr Mate Radich, Cr John Vujcich.

IN ATTENDANCE: Te Miromiro – Assurance, Risk and Finance Committee Chair Graeme McGlinn, Deloitte Staff Bennie Greyling and Darren Naicker, Te Hiku Community Board Chair Adele Gardner.

STAFF PRESENT: Guy Holroyd (Chief Executive Officer), Charlie Billington (Group Manager – Corporate Services), Angie Thomas (Team Leader – Accounting Services), Emma Healy (Chief of Staff), Aisha Huriwai (Manager - Democracy Services), Roger Ackers (Group Manager – Planning and Policy), Jonathan Slavich (Chief Financial Officer), Harley Alexander (Multimedia Strategy & Communications Advisor), Marysa Maheno (Democracy Advisor).

1            Karakia Timatanga / Opening Prayer

Kōwhai-Deputy Mayor Kelly Stratford commenced the meeting with a karakia at 4:00 pm

2            NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and Declarations of Interest

Apology

Resolution  2024/149

Moved:       Cr John Vujcich

Seconded:  Cr Penetaui Kleskovic

That the apologies received from Kahika-Mayor Moko Tepania, Cr Ann Court and Cr Tāmati Rākena be accepted and leave of absence granted.

Carried

3            te wāhanga tūmataiti / Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Resolution  2024/150

Moved:       Kōwhai - Deputy Mayor Kelly Stratford

Seconded:  Cr Steve McNally

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
5.1 - Adoption of Annual Report and Auditors Report	s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

and that the following people be allowed to stay during the public excluded part of the meeting:

· Te Miromiro – Assurance, Risk and Finance Committee Chair Graeme McGlinn 

· External Deloitte Staff Bennie Greyling and Darren Naicker

· Te Hiku Community Board Chair Adele Gardner

Carried

CONFIRMATION OF INFORMATION AND DECISIONS TO BE RELEASED IN PUBLIC

At the conclusion of the public excluded discussion Council confirmed the following decision contained in the part of the meeting held in public excluded be restated in public meeting as follows:

Adoption of Annual Report and Auditors Report

That Council:

a) adopt the Annual Report and Annual Report Summary for the year ended 30 June 2024;

b) agree that Kōwhai-Deputy Mayor Kelly Stratford as acting Mayor sign the representation letter to the auditors on behalf of Council and;

c) agree that the Chief Financial Officer is authorised to make any non-material and minor grammatical or wording changes that may be required.

4            Karakia Whakamutunga / Closing Prayer

Kōwhai-Deputy Mayor Kelly Stratford closed the meeting with a karakia.

5            Meeting Close

The meeting closed at 4:20PM.

The minutes of this meeting will be confirmed at the Extraordinary Council Meeting held on 14 November 2024.

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CHAIRPERSON