UNCONFIRMED

Ordinary Te Koukou - Transport and Infrastructure Committee  Meeting Minutes

24 September 2024

MINUTES OF Far North District Council
Ordinary Te Koukou - Transport and Infrastructure Committee  Meeting
HELD AT THE Council Chamber, Memorial Ave, Kaikohe
ON Tuesday, 24 September 2024 AT 10:02am

PRESENT:              Kahika Moko Tepania, Cr Steve McNally (virtual), Kōwhai - Deputy Mayor Kelly Stratford, Cr Felicity Foy (virtual), Cr Ann Court, Cr Hilda Halkyard-Harawira (virtual), Cr Babe Kapa, Cr Mate Radich (virtual), Cr John Vujcich

IN ATTENDANCE: Chicky Rudkin (Chairperson – Kaikohe Hokianga Community Board), Adele (Chairperson – Te Hiku Community Board)(virtual), Belinda (Chairperson – Bay of Islands-Whangaroa Community Board)(virtual)

STAFF PRESENT: Charlie Billington (Group Manager – Corporate Services), Guy Holroyd (Chief Executive Officer), Casey Gannon (Democracy Advisor), Imrie Dunn (Democracy Advisor), Maria Bullen (Democracy Advisor). Tanya Proctor (Head of Infrastructure Strategy), Rob Gilmore (Acting Transportation Services Manager), Apikali Rokobigi (Maintenance Lead), Laura Devcich (Acting Capital Works Lead).

1            Karakia Timatanga / Opening Prayer

At 10:02am, Kahika/Mayor Moko Tepania commenced the meeting with a karakia.

2            NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and Declarations of Interest

Apology

Resolution  2024/45

Moved:       Kahika Moko Tepania

Seconded:  Kōwhai - Deputy Mayor Kelly Stratford

That the apologies received from Crs Penetaui Kleskovic and Tāmati Rākena be accepted and leave of absence granted.

Carried

3            ngā tono kōrero / Deputation

· There were no deputations.

4            NGĀ KŌRERO A TE kahika / MAYORAL ANNOUNCEMENTS

· Māramataka today is korikoripiri ki tangaroa.

· Praised the road conditions on West Coast Road in North Hokianga.

5            Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes

5.1         Confirmation of Previous Minutes

Agenda item 4.1 document number A4668110, pages 10 - 16 refers.

Resolution  2024/46

Moved:       Kōwhai - Deputy Mayor Kelly Stratford

Seconded:  Cr John Vujcich

That Te Koukou – Transport and Infrastructure Committee confirm the minutes of the meeting held 29 August 2024 are true and correct.

Carried

6            Ngā Pūrongo / Reports

6.1         Transport Portfolio Member Reports

Agenda item 5.1 document number A4668191, pages 17 - 17 refers.

Resolution  2024/47

Moved:       Kahika Moko Tepania

Seconded:  Kōwhai - Deputy Mayor Kelly Stratford

That Te Koukou – Transport and Infrastructure Committee note the verbal September 2024 reports from Members Ann Court and Steve McNally as Transport Portfolio holders.

Carried

Attachments tabled at meeting

1     Cr Ann Court - Building Nations Conference Report 2024

7            Ngā Pūrongo Taipitopito / Information Reports

7.1         District Facilities - August 2024

Agenda item 6.1 document number A4876890, pages 18 - 20 refers.

Resolution  2024/48

Moved:       Cr Babe Kapa

Seconded:  Kōwhai - Deputy Mayor Kelly Stratford

That Te Koukou - Transport and Infrastructure Committee receive the report District Facilities - August 2024.

Carried

7.2         Te Koukou Open Resolutions Update SEPTEMBER 2024

Agenda item 6.2 document number A4873657, pages 21 - 25 refers.

Resolution  2024/49

Moved:       Kōwhai - Deputy Mayor Kelly Stratford

Seconded:  Kahika Moko Tepania

That Te Koukou – Transport and Infrastructure Committee receive the report Te Koukou – Transport and Infrastructure Committee Open Resolution Update September 2024.

Carried

7.3         FNDC Transportation Activty Update - August 2024

Agenda item 6.3 document number A4888048, pages 26 - 26 refers.

Resolution  2024/50

Moved:       Kōwhai - Deputy Mayor Kelly Stratford

Seconded:  Cr John Vujcich

That Te Koukou – Transport and Infrastructure Committee receive the report August Roading and Transportation Activity Reports.

Carried

8            te wāhanga tūmataiti / Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Resolution  2024/51

Moved:       Kahika Moko Tepania

Seconded:  Kōwhai - Deputy Mayor Kelly Stratford

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
7.1 - Confirmation of Previous Minutes - Public Excluded	s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
7.2 - FNDC Bridge Inspection and Asset Management Contract 7-23-201 - approval to award Separable Portion 2 (SP2) and Separable Portion 3 (SP3)	s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
7.3 - Te Koukou Public Excluded Open Resolutions Update August 2024	s7(2)(g) - the withholding of the information is necessary to maintain legal professional privilege s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Carried

At 11:10am, the meeting was adjourned and resumed at 11:20am.

CONFIRMATION OF INFORMATION AND DECISIONS TO BE RELEASED IN PUBLIC

At the conclusion of the public excluded discussion, the Committee confirmed the following decision be restated in public meeting as follows:

FNDC Bridge Inspection and Asset Management Contract 7-23-201 - approval to award Separable Portion 2 (SP2) and Separable Portion 3 (SP3)

That Council approve the award of Separable Portion 2 (SP2) and Separable Portion 3 (SP3) for contract 7-23-201 FNDC Bridge Inspections and Asset Management as follows:

a)      approve the award of Separable Portion 2 (SP2) for 2024/25 for the sum of $REDACTED excluding GST; and

b)      approve the award of Separable Portion 3 (SP3) for 2025/26 for the sum of $REDACTED excluding GST.

9            Karakia Whakamutunga / Closing Prayer

10          Meeting Close

The meeting closed at 11:36am.

The minutes of this meeting will be confirmed at the Ordinary Te Koukou - Transport and Infrastructure Committee  Meeting held on 29 October 2024.

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CHAIRPERSON