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Te Hiku Community Board Meeting Minutes |
17 September 2024 |
MINUTES
OF
Te Hiku Community
Board Meeting
HELD AT THE Conference
Room - Te Ahu, Cnr State Highway 1 and Mathews Avenue, Kaitaia
ON Tuesday, 17
September 2024 AT 10:00am
PRESENT: Chairperson Adele Gardner, Deputy Chairperson John Stewart, Councillor Felicity Foy (online), Member Darren Axe, Member Sheryl Bainbridge, Member William (Bill) Subritzky, Member Rachel Baucke
IN ATTENDANCE: Councillor Hilda Halkyard-Harawira
STAFF PRESENT: Kathryn Trewin (Funding Advisor)(online), Maria Bullen (Democracy Advisor), Marysa Maheno (Democracy Advisor), Beverly Mitchell (Community Board Coordinator), Tanya Proctor (Head of Infrastructure)(online), Briar Macken (Manager – Strategy & Policy)(online), Roger Ackers (Group Manager – Policy and Planning)(online), Kevin Johnson (Group Manager – Delivery and Operations)(online), Lizzie Graham (Policy Advisor)(online),
1 Karakia Timatanga / Opening Prayer
Member Baucke commenced the meeting with a karakia at 10:00am.
2 NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest
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Resolution 2024/40 Moved: Chairperson Adele Gardner Seconded: Member Darren Axe That the apology received from Cr Felicity Foy attending online and conflicts of interests listed below be accepted; · Member John Stewart – Item 7.2a, Doubtless Bay Fishing Competition · Cr Hilda Halkyard-Harawira – Item 7.2d, Te Kupenga Reo 2024 |
· Nick Ryan spoke in relation to item 5.2a, funding application for Doubtless Bay Fishing Competition.
· Craig spoke in relation to item 5.2c, funding application for SMC Events.
· George Fa’alogo spoke in relation to item 5.2b, funding application for Graeme Dingle Foundation.
· Fiona King spoke about Drainage Bylaws and items in the open resolution report.
4 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes
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4.1 Confirmation of Previous Minutes Agenda item 6.1 document number A4666793, pages 8 - 9 refers |
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Resolution 2024/41 Moved: Chairperson Adele Gardner Seconded: Deputy Chairperson John Stewart That Te Hiku Community Board confirm the minutes of the meeting held 13 August 2024 to be a true and correct record. |
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5.1 Review of Community Grant Policy 2018 Agenda item 7.1 document number A4866445, pages 14 - 36 refers |
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Resolution 2024/42 Moved: Chairperson Adele Gardner Seconded: Member Sheryl Bainbridge That Te Hiku Community Board recommend to Council;
a) Revoke the Community Grant Policy 2018 b) Adopt the Community Board Funding Policy and;
Request that the below change be made to the policy; · Section 3.2, bullet point three be worded as “Provide evidence that they have actively involved local community in the proposal”.
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Agenda item 7.2 document number A4865358, pages 41 - 49 refers |
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Resolution 2024/43 Moved: Member Darren Axe Seconded: Member Sheryl Bainbridge That Te Hiku Community Board approve the sum of $6,500 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Doubtless Bay Fishing Competition for the 2025 Fishing Competition. carried |
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Agenda item 7.2 document number A4865358, pages 50-58 |
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Resolution 2024/44 Moved: Deputy Chairperson John Stewart Seconded: Member Darren Axe That Te Hiku Community Board approve the sum of $3,000 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Graeme Dingle Foundation for costs towards the Kiwi Can Mentoring Programme. |
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Agenda item 7.2 document number A4865358, pages 59-67 |
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Resolution 2024/45 Moved: Member Sheryl Bainbridge Seconded: Deputy Chairperson John Stewart That Te Hiku Community board approve the sum of $2,000 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to SMC Events for costs towards Sanitarium Weet-Bix Kids Try Challenge in Te Hiku ward. |
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Agenda item 7.2 document number A4865358, pages 68-73 |
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Resolution 2024/46 Moved: Member Darren Axe Seconded: Deputy Chairperson John Stewart That Te Hiku Community Board approve the sum of $1,000 (including GST if applicable) be paid from the Board’s Community Grant Fund account to Kupenga Reo 2024 for costs towards venue hire of Te Ahu centre. |
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Agenda item 7.3 document number A4865366, pages 74 - 91 refers |
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Resolution 2024/47 Moved: Member Sheryl Bainbridge Seconded: Member William (Bill) Subritzky That Te Hiku Community Board note the project reports received from: a) Aupouri Rugby Club Fishing Tournament b) Coast to Coast Cat Rescue c) Road Safety Education d) SMS Events e) Te Punawai
And that the Kaitaia Business Association report be left to lie until the October Board meeting for further information to be provided. |
6 Ngā Pūrongo Taipitopito / Information Reports
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6.1 Elected Member Conference Attendance Report - 2024 Community Board Conference Agenda item 8.1 document number A4859571, pages 92 - 97 refers |
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Resolution 2024/48 Moved: Chairperson Adele Gardner Seconded: Member Rachel Baucke That Te Hiku Community Board note the report entitled ‘Elected Member Conference Attendance Report – 2024 Community Boards Conference’.
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6.2 Chairperson and Members Reports Agenda item 8.2 document number A4855819, pages 98 - 108 refers |
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Resolution 2024/49 Moved: Deputy Chairperson John Stewart Seconded: Member Darren Axe That Te Hiku Community Board note the September 2024 member reports from Chairperson Adele Gardner and Members Bill Subritzky, John Stewart, Rachel Baucke, Darren Axe and Sheryl Bainbridge. |
At 11:52 am, Deputy Chairperson John Stewart left the meeting.
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6.3 Te Hiku Community Board September 2024 Open Resolution Report Agenda item 8.3 document number A4667379, pages 109 - 117 refers |
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Resolution 2024/50 Moved: Chairperson Adele Gardner Seconded: Member Darren Axe That Te Hiku Community Board receive the report Te Hiku Community Board September 2024 Open Resolution Report. |
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Resolution 2024/51 Members request that a report come to Te Hiku Community Board for Hall Policies as well as a report for Hall Financials. |
The meeting was adjourned from 11:56am for FNHL Staff Jason to speak to the Board
The meeting resumed at 12:28pm.
7 tE kAPINGA hUI / Meeting Close
Member Baucke closed the meeting with a karakia at 12:43pm.
The minutes of this meeting will be confirmed at Te Hiku Community Board Meeting held on 22 October 2024.
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CHAIRPERSON