UNCONFIRMED

Kaikohe-Hokianga Community Board Meeting Minutes

20 September 2024

 

   MINUTES OF
Kaikohe-Hokianga Community Board Meeting
HELD AT THE Council Chamber, Memorial Avenue, Kaikohe
ON Friday, 20 September 2024 AT 10:04 am

 

PRESENT:               Chairperson Chicky Rudkin, Member Mike Edmonds, Member Trinity Edwards, Member Jessie McVeagh, Councillor John Vujcich

IN ATTENDANCE: Councillor Babe Kapa

STAFF PRESENT: Peggy Veen (Principal Advisor – Strategic Relationships), Lizzie Graham (Policy Advisor – Policy and Bylaws), Kathryn Trewin (Funding Advisor- Strategic Relationships), Melissa Wood (Community Board Coordinator - Strategic Relationships), Imrie Dunn (Democracy Advisor).

1          Karakia Timatanga / Opening Prayer

At 10:04 am, Chairperson Chicky Rudkin commenced the meeting with a karakia.

2          NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest

Apology

Resolution  2024/90

Moved:       Chairperson Chicky Rudkin

Seconded:  Member Mike Edmonds

That the apology received from Deputy Chairperson Tanya Filia and Member Harmonie Gundry be accepted and leave of absence granted.

Carried

 

3          Te wāhanga tūmatanui / Public Forum

·          Linda Bracken gave an update from the Kaikohe Business Association

·          Shaun Reily spoke gave feedback on Kaikohe Tourism and Mainstreet Maintenance

·          Materoa Mokaraka spoke in regard to the old undertaker on Rankin Street

4          Ngā Tono KŌrero / Deputations

Wally Hicks regarding Re-localization of Governance.

Attachments tabled at meeting

1     Wally Hicks-Deputation  Re-Localization attachment document number A4894828 refers.

 

5          ngā kaikōrero / Speakers

·         David Senior representing Northern Community Family Service agenda item 7.2i page 103 refers.

·         Rewi Tolich (online) representing Kohukohu Fishing, Hunting and Sports Club regarding agenda item 7.2c page 59 refers.

·         Max Cochrane representing Te Reo Piriwiritua Brass Band agenda item 7.2f page 82 refers.

·         Deb Wilson representing Kaikohe Rugby Football Sports Club regarding agenda item 7.2b page 50 refers.

·         Craig Seuseu (online) representing SMC Events regarding agenda item 7.2g page 88 refers.

·         Melissa Williams representing Okaihau Whānau House regarding agenda item 7.2e page 73 refers.

·          Tiffany McQueen representing Bay of Island Hockey association regarding agenda item 7.2a page 41 refers.

·          Wally Te Huia representing Man vs Wild Fishing NZ Youth Camp agenda item 7.2d page 68 refers.

6          Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes

6.1         Confirmation of Previous Minutes

Agenda item 6.1 document number A4536110, pages 8 - 11 refers

Resolution  2024/91

Moved:       Member Mike Edmonds

Seconded:  Chairperson Chicky Rudkin

That the Kaikohe-Hokianga Community Board confirm the previous minutes of the meeting held 16 August 2024 as a true and correct record.

Carried

7          Ngā Pūrongo / Reports

7.1         Review of Community Grant Policy 2018

Agenda item 7.1 document number A4866460, pages 12 - 35 refers

Resolution  2024/92

Moved:       Chairperson Chicky Rudkin

Seconded:  Cr John Vujcich

That the Kaikohe-Hokianga Community Board recommend that Council

a)         revoke the Community Grant Policy 2018

b)         adopt the Community Board Funding Policy

Carried

At 11:27 am, Member Mike Edmonds left the meeting and returned at 11:30 am.

At 11:36 am, Member Trinity Edwards left the meeting and returned at 11:38 am.

At 11:38 am, Member Jessie McVeagh left the meeting and returned at 11:42 am.

7.2         Funding Applications

Resolution  2024/93

Moved:       Cr John Vujcich

Seconded:  Member Mike Edmonds

That the Kaikohe-Hokianga Community Board move the following recommendations:

a)     That the Kaikohe-Hokianga Community Board approve the sum of $xxx (plus GST if applicable) be paid from the Boards Community Grant Fund Account to Bay of Islands Hockey for the costs towards hosting the NZ National Masters Tournament.

MOTION

b)     That the Kaikohe-Hokianga Community Board approve the sum of $xxx (plus GST if applicable) be paid from the Boards Community Grant Fund Account to Kaikohe Rugby Football Sports Club for the costs towards hosting the 2024 Reunion.

MOTION

c)     That the Kaikohe-Hokianga Community Board approve the sum of $xxx (plus GST if applicable) be paid from the Boards Placemaking Grant Fund Account to Kohukohu Fishing Hunting and Sports Club for the costs towards grounds maintenance for the 2024/25 year.

MOTION

d)     That the Kaikohe-Hokianga Community Board approve the sum of $xxx (plus GST if applicable) be paid from the Boards Community Grant Fund Account to Man vs Wild for the costs towards hosting a father/son weekend.

MOTION

e)     That the Kaikohe-Hokianga Community Board approve the sum of $xxx (plus GST if applicable) be paid from the Boards Community Grant Fund Account to Okaihau Whanau House for the costs towards building work.

MOTION

f)      That the Kaikohe-Hokianga Community Board approve the sum of $xxx (plus GST if applicable) be paid from the Boards Community Grant Fund Account to Te Reo Piriwiritua Brass Band for the costs towards hosting the 90th anniversary celebrations.

MOTION

g)     That the Kaikohe-Hokianga Community Board approve the sum of $xxx (plus GST if applicable) be paid from the Boards Community Grant Fund Account to SMC Events for the costs towards Kids Try series events in Kaikohe-Hokianga ward schools.

MOTION

h)     That the Kaikohe-Hokianga Community Board approve the sum of $xxx (plus GST if applicable) be paid from the Boards Community Grant Fund Account to The Centre for the costs towards children from Kaikohe West School attending a show in Kerikeri.

MOTION

i)       That the Kaikohe-Hokianga Community Board approve the sum of $xxx (plus GST if applicable) be paid from the Boards Community Grant Fund Account to Northern Family Budgeting Services for the costs towards family budgeting and support services.

Carried

 

Resolution to Exclude the Public

Resolution  2024/94

Moved:       Member Mike Edmonds

Seconded:  Cr John Vujcich

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

7.2 – Funding Applications

s7(2)(f)(i) - free and frank expression of opinions by or between or to members or officers or employees of any local authority

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

 

Carried

At 12:11 pm, meeting resumed in the open meeting.

7.2a       Funding Applications

Agenda item 7.2 document number A4868761, pages 36 - 110 refers

Resolution  2024/95

Moved:       Member Mike Edmonds

Seconded:  Cr John Vujcich

a)   That the Kaikohe-Hokianga Community Board approve the sum of $5,000 (plus GST if applicable) be paid from the Boards Community Grant Fund Account to Bay of Islands Hockey for the costs towards hosting the NZ National Masters Tournament.

Carried

 

7.2b       Funding Applications

Agenda item 7.2 document number A4868761, pages 36 - 110 refers

Resolution 2024/96 

Moved:       Chairperson Chicky Rudkin

Seconded:  Member Jessie McVeagh

b)     That the Kaikohe-Hokianga Community Board approve the sum of $5,000 (plus GST if applicable) be paid from the Boards Community Grant Fund Account to Kaikohe Rugby Football Sports Club for the costs towards hosting the 2024 Reunion.

 

Abstained:       Cr Mike Edmonds

carried

Note: Member Mike Edmonds declared a conflict of interest for item 7.2b.

 

7.2c       Funding Applications

Agenda item 7.2 document number A4868761, pages 36 - 110 refers

Resolution  2024/97

Moved:       Chairperson Chicky Rudkin

Seconded:  Cr John Vujcich

c)     That the Kaikohe-Hokianga Community Board approve the sum of $6,000 (plus GST if applicable) be paid from the Boards Placemaking Grant Fund Account to Kohukohu Fishing Hunting and Sports Club for the costs towards grounds maintenance for the 2024/25 year.

Carried

 

 

 

7.2d       Funding Applications

Agenda item 7.2 document number A4868761, pages 36 - 110 refers

Resolution  2024/98

Moved:       Member Mike Edmonds

Seconded:  Member Jessie McVeagh

d)   That the Kaikohe-Hokianga Community Board approve the sum of $2,000 (plus GST if applicable) be paid from the Boards Community Grant Fund Account to Man vs Wild for the costs towards hosting a father/son weekend.

Carried

 

7.2e       Funding Applications

Agenda item 7.2 document number A4868761, pages 36 - 110 refers

Resolution  2024/99

Moved:       Cr John Vujcich

Seconded:  Chairperson Chicky Rudkin

e)     That the Kaikohe-Hokianga Community Board approve the sum of $1,000 (plus GST if applicable) be paid from the Boards Community Grant Fund Account to Okaihau Whanau House for the costs towards building work.

Carried

 

7.2f        Funding Applications

Agenda item 7.2 document number A4868761, pages 36 - 110 refers

Resolution  2024/100

Moved:       Chairperson Chicky Rudkin

Seconded:  Member Mike Edmonds

f)      That the Kaikohe-Hokianga Community Board approve the sum of $8,000 (plus GST if applicable) be paid from the Boards Community Grant Fund Account to Te Reo Piriwiritua Brass Band for the costs towards hosting the 90th anniversary celebrations.

Carried

 

7.2g       Funding Applications

Agenda item 7.2 document number A4868761, pages 36 - 110 refers

Resolution  2024/101

Moved:       Cr John Vujcich

Seconded:  Member Mike Edmonds

g)     That the Kaikohe-Hokianga Community Board approve the sum of $2,000 (plus GST if applicable) be paid from the Boards Community Grant Fund Account to SMC Events for the costs towards Kids Try series events in Kaikohe-Hokianga ward schools.

Carried

 

7.2h       Funding Applications

Agenda item 7.2 document number A4868761, pages 36 - 110 refers

Resolution  2024/102

Moved:       Member Mike Edmonds

Seconded:  Member Jessie McVeagh

h)     That the Kaikohe-Hokianga Community Board approve the sum of $404 (plus GST if applicable) be paid from the Boards Community Grant Fund Account to The Centre for the costs towards children from Kaikohe West School attending a show in Kerikeri.

Carried

 

7.2i        Funding Applications

Agenda item 7.2 document number A4868761, pages 36 - 110 refers

Resolution  2024/103

Moved:       Chairperson Chicky Rudkin

Seconded:  Member Mike Edmonds

i)       That the Kaikohe-Hokianga Community Board approve the sum of $0 (plus GST if applicable) be paid from the Boards Community Grant Fund Account to Northern Family Budgeting Services for the costs towards family budgeting and support services.

Carried

 

7.3         Project Funding Reports

Agenda item 7.3 document number A4868742, pages 111 - 135 refers

Resolution  2024/104

Moved:       Member Mike Edmonds

Seconded:  Chairperson Chicky Rudkin

That the Kaikohe-Hokianga Community Board note the project reports received from:

a)      Hokianga Community Education Trust

b)      Hokianga Bowling Club

c)      Kohukohu Community Library

d)      Momentum Charitable Trust

e)      Ngā Mahi Toi o Horeke

f)       Rawene Golf Family Fun Day

g)      SMC Events – Kids Try Series

h)      Volunteering Northland

Carried

7.4         Chairperson and Members Reports

Agenda item 7.4 document number A4536060, pages 136 - 141 refers

Resolution  2024/105

Moved:       Cr John Vujcich

Seconded:  Member Jessie McVeagh

That the Kaikohe-Hokianga Community Board note the September 2024 member reports from Chair Chicky Rudkin and Deputy Chair Tanya Filia.

Carried

 

8          Ngā Pūrongo Taipitopito / Information Reports

8.1         Hokianga Ferry Liaison Group Meeting 18th July 2024

Agenda item 8.1 document number A4861537, pages 142 - 146 refers

Resolution  2024/106

Moved:       Member Mike Edmonds

Seconded:  Chairperson Chicky Rudkin

That the Kaikohe-Hokianga Community Board receive the report Hokianga Ferry Liaison Group Meeting 18th July 2024.

Carried

 

8.2         Kaikohe-Hokianga Community Board September Open Resolution Report

Agenda item 8.2 document number A4536178, pages 147 - 150 refers

Resolution  2024/107

Moved:       Chairperson Chicky Rudkin

Seconded:  Member Mike Edmonds

That the Kaikohe-Hokianga Community Board receive the report Kaikohe-Hokianga Community Board September Open Resolution Report.

Carried

9          tE kAPINGA hUI / Meeting Close

The meeting closed at 12:22 pm.

 

The minutes of this meeting will be confirmed at the Kaikohe-Hokianga Community Board Meeting held on 25 October 2024.

 

...................................................

CHAIRPERSON