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12 September 2024 |
MINUTES
OF Far North District Council
Ordinary Council
Meeting
HELD AT THE Council
Chamber, Memorial Ave, Kaikohe
ON Thursday, 12
September 2024 AT 10:08 am
PRESENT: Kahika - Mayor Moko Tepania, Kōwhai - Deputy Mayor Kelly Stratford, Cr Ann Court, Cr Felicity Foy, Cr Hilda Halkyard-Harawira, Cr Babe Kapa, Cr Penetaui Kleskovic, Cr Steve McNally (virtual), Cr Mate Radich (virtual), Cr Tāmati Rākena, Cr John Vujcich.
1 Karakia Timatanga / Opening Prayer
At 10:08am, Kahika/Mayor Moko Tepania commenced the meeting with a karakia.
2 NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and Declarations of Interest
3 ngā tono kōrero / Deputation
· Wally Hicks spoke in relation to Kohukohu Hall.
· Jane Hindle spoke in relation to Kororāreka/Russell Placemaking – Traffic Changes Pilot on The Strand report.
· Sam Stewart representing Coast to Coast Cat Rescue spoke in relation to the Keeping of Animals Bylaw report.
4 NGĀ KŌRERO A TE kahika / MAYORAL ANNOUNCEMENTS
· Maramataka today is Ariroa.
· Mihi to Interpreters for Council meeting, who are two Year 13 students, AJ and Pairama from Te Kura Kaupapa Māori o Kaikohe
· Charlie Billington acting as Chief Executive.
· Item 6.6, review of Land Drainage Bylaw has withdrawn from this meeting and will be brought to an Extraordinary Council meeting.
· Mihi to four students, Tuhingaia Manihera Elite Reti, Pou Ariki Hemara-Daniels and Hineteaio Chapman, who represented the North for Ngā Manu Kōrero nationals
· Mihi to Letitia Butler, who is from the Far North for making it on to The Voice Australia.
· Te Wiki o Te Reo Māori
· Hato Hone St John, Kaikohe are looking for volunteers. A qualification is required. Courses starting soon, register interest by 15 September.
· Mihi to Barrier Air for their services.
· Delegation from Croatia visited FNDC Kaikohe and Te Hiku.
At 10:42 am, the meeting was adjourned and resumed at 10:45 am.
At 10:46 am, Cr Kleskovic left the meeting and returned at 11:03 am.
5 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes
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5.1 Confirmation of Previous Minutes Agenda item 5.1 document number A4836991, pages 6 - 21 refers. |
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Resolution 2024/120 Moved: Kahika - Mayor Moko Tepania Seconded: Kōwhai - Deputy Mayor Kelly Stratford That Council confirm the minutes of the Council meeting held 8 August 2024 as a true and correct record. |
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6.1 Endorsement of Te Rerenga - Taitokerau Northland Economic Wellbeing Pathway Agenda item 6.1 document number A4314183, pages 22 - 53 refers. |
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Moved: Cr John Vujcich Seconded: Kōwhai - Deputy Mayor Kelly Stratford That Council endorse Te Rerenga – Taitokerau Northland Economic Wellbeing Pathway. Moved: Cr Felicity Foy Seconded: Kahika - Mayor Moko Tepania And that council request joint regional economic development committee (JREDC) investigate a tranche of work to ensure the plan can be enabled through council statutory documents. Carried The amendment became the substantive motion.
Resolution 2024/121 Moved: Kahika - Mayor Moko Tepania Seconded: Cr Penetaui Kleskovic a) That Council endorse Te Rerenga – Taitokerau Northland Economic Wellbeing Pathway. b) And that council request joint regional economic development committee (JREDC) investigate a tranche of work to ensure the plan can be enabled through council statutory documents. Abstained: Cr Babe Kapa and Cr Ann Court |
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6.2 Top Energy Easement Over Reserve Moerua Park Agenda item 6.2 document number A4844652, pages 54 - 81 refers. |
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Resolution 2024/122 Moved: Kahika - Mayor Moko Tepania Seconded: Cr Penetaui Kleskovic That Council grant an easement in gross in favour of Top Energy Limited for a right to convey electricity and telecommunications pursuant to section 48(1)(a) and (d) of the Reserves Act 1977 on Part Lot 27 Deposited Plan 405 contained in Record of Title NA19A/1151 being part of Moerua Park, Kaitāia on the terms set out in the form of easement instrument (Attachment 1 Schedule 2). |
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6.3 Notification of Variation 1 - Minor Corrections and Other Matters - to the Proposed Far North District Plan Agenda item 6.3 document number A4777861, pages 82 – 281 refers. |
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Resolution 2024/123 Moved: Cr Felicity Foy Seconded: Kahika - Mayor Moko Tepania a) That Variation 1 – Minor Corrections and Other Matters including section 32 analysis is recommended for public notification pursuant to clause 16A of the First Schedule of the Resource Management Act 1991.
b) That the Group Manager Planning and Policy is authorised to make any minor editorial or technical amendments to Variation 1 – Minor Corrections and Other Matter including the section 32 analysis deemed necessary prior to notification. Abstained: Cr Ann Court |
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6.4 Keeping of Animals Bylaw- Approval of Draft for Public Consultation Agenda item 6.4 document number A4763238, pages 282 – 296 refers. |
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Resolution 2024/124 Moved: Cr Ann Court Seconded: Kōwhai - Deputy Mayor Kelly Stratford That Council: a) approves the Statement of Proposal for a new Keeping of Animals Bylaw in Attachment 1 to be released for public consultation to meet the requirements of section 156 of the Local Government Act 2002. b) approves a minimum four-week period for making written submission on the proposal in Attachment 1. c) approves to hear any oral submissions and agrees to delegate to the Mayor, the power to arrange and change the date of the oral presentations of submissions. d) directs Council staff to make all necessary logistical arrangements for people to be heard in person in the council chambers or online via Microsoft Teams. e) Authorises the Chief Executive to make minor changes to the proposal for a new Keeping of Animals Bylaw to correct grammatical or spelling error, or formatting. Abstained: Cr Penetaui Kleskovic |
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6.5 Review of Control of Earthworks Bylaw Agenda item 6.5 document number A4821340, pages 297 - 309 refers. |
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Resolution 2024/125 Moved: Cr Ann Court Seconded: Cr Felicity Foy That Council: a) approve, under section 158 of the Local Government Act 2002, the Control of Earthworks Bylaw has been reviewed. b) approve, under section 155(1) of the Local Government Act 2002, that a bylaw is the most appropriate way of addressing problems related to the control of earthworks. c) approve, under section 155(2) of the Local Government Act 2002, the Control of Earthworks Bylaw: 1. i) is the most appropriate form of bylaw 2. ii) does not give rise to any implications under the New Zealand Bill of Rights Act 1990. d) Approve, to continue the Control of Earthworks Bylaw without amendment under section 145 of the Local Government Act 2002. |
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6.7 Kororāreka/Russell Placemaking - Traffic Changes Pilot on The Strand Agenda item 6.7 document number A4842371, pages 322 - 331 refers. |
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Resolution 2024/126 Moved: Kōwhai - Deputy Mayor Kelly Stratford Seconded: Cr John Vujcich That Council approve a pilot commencing late 2024 for six-months, during which the use of The Strand is changed to: Option 3: Essential Vehicle Access Only from Cass Street to Pitt Street with the remainder of The Strand as a Shared Space (Attachment 1 Map 3). |
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6.2 Carry Forwards for Capital Programme 2023-24 Supplementary Agenda item 6.2 document number A4873834, pages 6 - 18 refers |
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Moved: Cr Ann Court Seconded: Kahika - Mayor Moko Tepania That the Council approve the capital budgets identified in the report “Carry Forwards Capital Programme 2023-24” totalling $45,869,656 be carried forward to the 2024-25 financial year.
Moved: Cr Felicity Foy Seconded: Cr Penetaui Kleskovic That Council leave to lie the capital budgets identified in the report “Carry Forwards Capital Programme 2023-24” totalling $45,869,656 be carried forward to the 2024-25 financial year pending workshop. Abstained: Crs Mate Radich and Tāmati Rākena lost Resolution 2024/127 Moved: Kahika - Mayor Moko Tepania Seconded: Cr Babe Kapa That the Council approve the capital budgets identified in the report “Carry Forwards Capital Programme 2023-24” totalling $45,869,656 be carried forward to the 2024-25 financial year. Abstained: Crs Hilda Halkyard-Harawira, Mate Radich and Tāmati Rākena carried |
7 Ngā Pūrongo Taipitopito / Information Reports
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7.1 Resident Opinion Survey results Agenda item 7.1 document number A4835981, pages 332 - 440 refers. |
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Resolution 2024/128 Moved: Cr Penetaui Kleskovic Seconded: Kōwhai - Deputy Mayor Kelly Stratford That the Council receive the report Resident Opinion Survey results. |
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7.2 Community Board Minutes - August 2024 Agenda item 7.2 document number A4836939, pages 441 - 452 refers |
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Resolution 2024/129 Moved: Cr John Vujcich Seconded: Cr Felicity Foy That Council note the following Community Board minutes: · 13 August 2024 Te Hiku Community Board; · 15 August 2024 Bay of Islands-Whangaroa Community Board; and · 16 August 2024 Kaikohe-Hokianga Community Board |
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7.3 Mayor and Councillor's Reports Agenda item 7.3 document number A4836964, pages 453 - 492 refers. |
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Resolution 2024/130 Moved: Kahika - Mayor Moko Tepania Seconded: Kōwhai - Deputy Mayor Kelly Stratford That Council a) note the reports submitted by Kahika Moko Tepania, Kōwhai Kelly Stratford and Crs Ann Court, Hilda Halkyard-Harawira, John Vujcich, Tāmati Rākena, Penetaui Kleskovic and Babe Kapa be received; and b) note the verbal reports received from Crs Felicity Foy, Steve McNally and Mate Radich. |
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1 Member Report - Cr Penetaui Kleskovic 2 Member Report - Cr Tāmati Rākena 3 Member Report - Cr Babe Kapa |
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7.4 Council Open Resolutions Update September 2024 Agenda item 7.4 document number A4836974, pages 493 - 528 refers. |
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Resolution 2024/131 Moved: Cr John Vujcich Seconded: Kōwhai - Deputy Mayor Kelly Stratford That Council receive the report Council Open Resolution Update September 2024. |
At 12:14pm, Cr Tāmati Rākena left the meeting and returned at 12:17pm.
8 te wāhanga tūmataiti / Public Excluded
RESOLUTION TO EXCLUDE THE PUBLIC
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Resolution 2024/132 Moved: Kahika - Mayor Moko Tepania Seconded: Kōwhai - Deputy Mayor Kelly Stratford That the public be excluded from the following parts of the proceedings of this meeting. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
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CONFIRMATION OF INFORMATION AND DECISIONS TO BE RELEASED IN PUBLIC
At the conclusion of the public excluded discussion, Council confirmed the following decision be restated in public meeting as follows:
Supplier recommendation report: award of fndc contract 7/23/105 for emergency slip repair on west coast road, motutī (rp16740)
That Council:
a) approves the award of the FNDC Contract 7/23/105 - EW PH3 - West Coast Road, Motutī (RP16740) to CLL Solutions Limited (CLL) at the tendered sum of $REDACTED, and
b) approves a Contingency to a maximum sum of $REDACTED
Supplier Recommendation Report - Donald Road Catchment Wastewater Upgrades Tender
That Council:
a) Award Contract 7/24/16 – Donald Road Wastewater Network Upgrades to United Civil Construction for a contract value of $REDACTED + GST and
b) Delegates authority to the Chief Executive to execute the associated document approval
i) Contract signing
ii) Supplier recommendation approval
iii) Purchase order approval
iv) Variations to the contract to a total value of $REDACTED
9 Karakia Whakamutunga / Closing Prayer
At 4:08 pm, Kahika/Mayor Moko Tepania closed the meeting with a karakia.
10 Meeting Close
The meeting closed at 4:08pm.
The minutes of this meeting will be confirmed at the Ordinary Council Meeting held on 17 October 2024.
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CHAIRPERSON